Solicitation W912DW24Q0001 Amendment 0002 (Composite Pole).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment (0002) is to update the Scope of Work (SOW). See the follow ing changes in RED in the attached SOW. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Nov-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DW24Q0001

X 9B. DATED (SEE ITEM 11)

20-Oct-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Nov-2023

CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

W912DW 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DW24Q0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 10 00 - SOLICITATION

The following have been modified:

STATEMENT OF WORK

SCOPE OF WORK (SOW)

FY23 Composite Pole Installation-La Push, WA

Table of Contents

1 General

1.1 Description of Services/Introduction

1.2 Scope

1.2.1 Location Map…………………………………………………………………………………4

1.2.2 Location Map School Pole #2………………………………………………………………...5

1.2.3 Example- Pedestal Breaker…………………………………………………………………...5

1.2.4 Example - Pole

1.2.5 Pole Model

1.2.6 Pole Information

1.3 Period of Performance

1.4 General Information

1.4.1 Quality Control

1.4.2 Quality Assurance

1.4.3 Recognized Holidays

1.4.4 Hours of Operation

1.4.5 Place of Performance

1.4.6 Type of Contract

1.4.7 Security Requirements

1..4.8 Physical Security

1.4.9 Key Control

1.4.10 Post Award Conference/Periodic Progress Meeting

1.4.11 Key Personnel

1.4.12 Identification of Contractor Employee

1.4.13 Contract Travel

1.4.14 Other Direct Costs

1.4.15 Data Rights

1.4.16 Organizational Conflict of Interest

1.4.17 Phase in/ Phase out Period

2 Definitions and Acronyms

2.1 Definitions

2.2 Acronyms

3 Government Furnished Items and Services

3.1 Services

3.2 Facilities

3.3 Utilities

3.4 Equipment

3.5 Materials

4 Contractor Furnished Items and Responsibilities

4.1 General

4.2 Secret Facility Clearance

4.3 Materials

4.4 Equipment

5 Specific Tasks

5.1 Basic Services

6 Applicable Publications

6.1 List

7 Attachment/Technical Exhibit List

7.1 Attachment 1/Technical Exhibit 1- Performance Requirements Summary

SCOPE OF WORK (SOW)

FY23 Composite Pole Installation-La Push, WA

Part 1

General Information

1. GENERAL: This is a construction contract to provide USACE, Seattle District, Navigation Section, with installation of two Government Furnished power poles at La Push, WA within the Quileute Tribal Lands. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. La Push can experience robust storms and wind and construction needs to be able to withstand the normal storm activity encountered.

1.1 Description of Services/Introduction: The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and applicable licenses and permits necessary to install two power poles as defined in this Scope of Work except for those items specified as government furnished property and services. Cultural permits for the Tribe are not required. Design submittal requires approximate details, correct wire configurations, burial depth, and compaction lifts or other stability details. No specific software required. The contractor shall perform to the standards in this contract.

1.2 Scope and Services: The Government purchased one 45’ and one 60’ Shakespeare Composite Direct Burial poles pre-COVID and has stored them uncovered on the ground. These poles require coating, and direct burial.

Power is to be run underground in conduit from near-by power panels. The contractor shall provide all necessary services required to perform the installment of the power poles including:

a. Protect: Coat 2 Government Furnished poles with coating that meets AAMA 625-10 standard and pass weathering testing, with a dark bronze finish, inside and out on the outside of each pole.

b. Install Government Furnished 60’ power pole at location “School Pole #2” near 47.908159, - 124.638963, as indicated on map 1.2.1 to withstand 100 mph winds. Pole Model# T1B60-0V5N 60’

c. Install Government Furnished 45’ power pole at location “Marina Pole #1” near 47.911954, - 124.635404, as indicated on map 1.2.1 to withstand 100 mph winds. Pole Model # T1B45-0V5N 45’

d. Provide and install break out panel “Pedestal Breaker” in location “School Pole #2”

• Locate underground “Current Electric line” from School House to School Pole #2, seen in red on MAP 1.2.2 and test for continuity.

• Procure and install break out panel in location “Pedestal Breaker” seen in blue on MAP 1.2.2.

New panel should match existing Marina location, see Example 1.2.3

• Disconnect feed from any downstream devices and feed new “Pedestal Breaker”.

e. Install new 20 Amp breaker in existing panel at each location (#1 and #2) and run new dedicated circuit from panel to top of pole at each new location for use in extreme costal weather conditions.

• Disconnect existing circuit at “Marina Pole #1” and abandon in place.

• Install a weatherproof 20V/20A receptacle 5’ from the top of each new power pole with outlet enclosure.

• Trench from power panel to pole and install underground conduit and conductors from panel to receptacle at the top of each new pole using proper bedding materials, fittings, and NEC best practices. Please note conduit must withstand vehicles weight.

f. Test circuits for shorts/continuity and put into service.

1.2.1 Location: MAP 1.2.1

Location: MAP 1.2.2- Map School Pole #2

1.2.3 Example- Pedestal Breaker

1.2.4 Example - Pole

1.2.5 Pole Model

1.2.6 Data Sheet

1.3 Period of Performance: The period of performance shall be for 45 days from award of contract.

1.4 General Information N/A

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Recognized Holidays: Contractor will not perform on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.4.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 to 1730 Monday thru Friday except Federal holidays. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at La Push, WA within the Quileute Tribal Lands. The poles located by the Marina, and it is on site.

1.4.6 Type of Contract: The government will award a fixed price contract.

1.4.7 Security Requirements: Not Applicable

1.4.8 Physical Security: Not Applicable

1.4.9 Key Control: Not applicable

1.4.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be in-person or virtual at no additional cost to the government.

1.4.11 Key Personnel: The following personnel are considered key personnel by the government: Victor E Ramos and Susan Repon. The contractor shall provide a contract manager who shall be responsible for the performance of the work. An alternate point of contact who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.12 Identification of Contractor Employees: Not Applicable

1.4.13 Contractor Travel: Not Applicable

1.4.14 Other Direct Costs: Not Applicable

1.4.15 Data Rights: Not Applicable

1.4.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.17 PHASE IN /PHASE OUT PERIOD: Not Applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Scope of Work.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOW Scope of Work TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not Applicable.

3.2 Facilities: Not Applicable.

3.3 Utilities: Not Applicable

3.4 Equipment: Not Applicable.

3.5 Materials: 1- T1B45-0V5N 45’ Pole

1- T1B60-0V5N 60’ Pole

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2 Secret Facility Clearance: Not Applicable

4.3. Materials: The Contractor shall provide a written one-year warranty on all work completed.

4.4. Equipment: The Contractor shall provide needed equipment to meet the requirements under this SOW.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and applicable licenses and permits necessary to install 2 power poles at specified locations.

5.1.1 Coat Government Furnished composite poles with coating that meets the AAMA 625-10 standards and a dark bronze finish.

5.1.2 Install Government Furnished 60’ pole at location 47.908159, -124.638963

5.1.3 Install Government Furnished 45’ pole at location 47.911954, -124.635404

5.1.4 Install new breakout panel.

5.1.5 Install and connect a 120V/20A receptacle 5’ from the top of each pole.

5.1.6 Install new breakers, conduit, and conductors from panels up the poles to new receptacles.

5.1.7 Test Circuits for shorts/continuity and put into service. Provide as built drawings within 30 days of completion of physical work.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by the requirements set forth in the Corps Safety Manual EM 385-1-1, with changes.

6.2. 2023 NFPA 70

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide all personnel, equipment, supplies, transportation, tools, fuels, materials, supervision, licenses and permits necessary to install two poles, run electrical wire up the poles and install 120V/20A receptacles for the EarthCam power boxes.

Safely perform assigned missions IAW 2023 NEC/NFPA 70, EM 385-1-1, with changes

Zero deviation from standard.

Random inspection by Government representative

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit to Conduit product data sheet - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Susan Repon Susan.k.repon@usace.army.mil

Enclosure and assembly product data sheet - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Pedestal Breaker and assembly product data sheet -for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Breakers product data sheet - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil

Conductors product data sheet - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Design Submittal-for site: School Pole #2 - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Design Submittal-for site: Marina Pole

#1 - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

As-Built drawings for both sites:

Marina pole #1 & School Pole #2

1 after completion of work

1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Warranty on workmanship

1 year post construction

1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

(End of Summary of Changes) mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil