Solicitation W912DW24Q0001 (Composite Pole Installation).pdf

Composite Pole Installation at La Push, WA.

Solicitation No: W912DW23Q0001

HIEN HO 206-316-3168

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

20-Oct-2023

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______7 calendar days and complete it w ithin ________45 calendar days after receiving aw ard, notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-8

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

YES X NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________03 Nov 2023 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______ calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

W912DW

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

206-764-6817FAX:TEL: 206-316-3168 TEL: FAX:

W912DW24Q0001 57

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912DW24Q0001

Section 00 10 00 - Solicitation

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

1. REPRESENTATIONS AND CERTIFICATIONS CONTAINED HEREIN MUST BE

COMPLETED BY QUOTERS AND RETURNED WITH QUOTES:

IF YOUR REPRESENTATIONS AND CERTIFICATIONS ARE REGISTERED IN

THE “SYSTEM FOR AWARD MANAGEMENT” (SAM) CHECK HERE . IF

NOT, YOU CAN REGISTER ONLINE AT www.sam.gov

2. The solicitation is “100% small business set-aside.” All works shall be in accordance with the Scope of Work (SOW), attachments, and all other terms and conditions herein.

3. Request for Quote No: W912DW24Q0001

Closing Date and Time: 03 November 2023, Friday 02:00 PM. Pacific Time

4. Email quotes shall be accepted before closing at e-mail address hien.ho@usace.army.mil. For questions, please email the above email address.

5. PROSPECTIVE CONTRACTORS: Contractors are required to be registered in the System for Awards Management (SAM) for awards resulting from solicitations.

“Registered in the System for Award Management (SAM) database” means that –

a. The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

b. The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

c. The Government has validated all mandatory data fields, to include validation of the

Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

d. The Government has marked the record “Active”.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment. Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation.

LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE A QUOTE

INELIGIBLE FOR AWARD.

The web site may be accessed at www.sam.gov

6. Award will be made to the lowest priced, responsible quoter, whose quote conforms to the requirement of the solicitation.

7. State and Local Taxes

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-107. The U.S. Army Corps of Engineers Tax ID Number is 62- 1642142.

Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers, or subcontractors. It is the contractor’s responsibility to investigate applicable federal, state, and local taxes, along with any specific exemptions that may exist.

This includes any applicable Value-Added Taxes (VAT), sales, use, and excise taxes.

The U.S. Army Corps of Engineers will not accept any invoice with a separate tax line. If there are any appropriate taxes, the contractor may consider that tax as the cost of doing business and incorporate that cost within the cost of the item or job.

8. Required Submittals:

a. Signed and dated STANDARD FORM 1442

b. Signed and dated STANDARD FORM 30, if applicable, for any Amendments to the solicitation.

c. Completed pricing information for all CLIN items.

d. Required items in #9 below.

9. The following information is required with quotation submission:

United Entity ID: .

Cage Code Number: .

This requires registration in SAM, web site for registration is www.sam.gov.

Remit to Address: .

Company Name: .

Address: .

City/State/Zip: .

http://www.sam.gov/ http://www.sam.gov/

Phone & Fax Numbers: .

Point of Contact: .

E-Mail Address: .

The quoter must provide pricing for all items in the solicitation for its quote to be acceptable to the Government.

All questions resulting from this RFQ shall be submitted by close of business two (2) days prior to the closing date.

All quoted items must meet the requirements of the Request for Quote (RFQ).

Multiple quotes are not accepted for this RFQ. If multiple quotes are received only one quote (as determined by the Contracting Officer) will be evaluated by the Government. The quote shall be determined acceptable based on the date and time received.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Installation of 2 Power Poles at La Push

FFP

The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and applicable licenses and permits necessary to install two power poles as defined in this Scope of Work. See attached statement of work for more information.

FOB: Destination

PSC CD: Y1BG

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job Drawing/Design/Product Submittals/Test

FFP

Test Circuits for shorts/continuity and put into service. Provide as built drawings within 30 days of completion of physical work. See attached Statement of Work for more information.

PSC CD: Y1BG

NET AMT

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 45 dys. ADC 1 US ARMY CORPS OF ENGINEERS

BRAD SCHULTZ

4735 E. MARGINAL WAY S B1202

SEATTLE WA 98124-3755

206-764-3429

960506

0002 45 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

960506

STATEMENT OF WORK

SCOPE OF WORK (SOW)

FY23 Composite Pole Installation-La Push, WA

Table of Contents

1 General

1.1 Description of Services/Introduction

1.2 Scope

1.2.1 Location Map…………………………………………………………………………………4

1.2.2 Location Map School Pole #2………………………………………………………………...5

1.2.3 Example- Pedestal Breaker…………………………………………………………………...5

1.3 Period of Performance

1.4 General Information

1.4.1 Quality Control

1.4.2 Quality Assurance

1.4.3 Recognized Holidays

1.4.4 Hours of Operation

1.4.5 Place of Performance

1.4.6 Type of Contract

1.4.7 Security Requirements

1..4.8 Physical Security

1.4.9 Key Control

1.4.10 Post Award Conference/Periodic Progress Meeting

1.4.11 Contracting Officer Representative (COR)

1.4.12 Key Personnel

1.4.13 Identification of Contractor Employee

1.4.14 Contract Travel

1.4.15 Other Direct Costs

1.4.16 Data Rights

1.4.17 Organizational Conflict of Interest

1.4.18 Phase in/ Phase out Period

2 Definitions and Acronyms

2.1 Definitions

2.2 Acronyms

3 Government Furnished Items and Services

3.1 Services

3.2 Facilities

3.3 Utilities

3.4 Equipment

3.5 Materials

4 Contractor Furnished Items and Responsibilities

4.1 General

4.2 Secret Facility Clearance

4.3 Materials

4.4 Equipment

5 Specific Tasks

5.1 Basic Services

6 Applicable Publications

6.1 List

7 Attachment/Technical Exhibit List

7.1 Attachment 1/Technical Exhibit 1- Performance Requirements Summary

SCOPE OF WORK (SOW)

FY23 Composite Pole Installation-La Push, WA

Part 1

General Information

1. GENERAL: This is a construction contract to provide USACE, Seattle District, Navigation Section, with installation of two Government Furnished power poles at La Push, WA within the Quileute Tribal Lands. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. La Push can experience robust storms and wind and construction needs to be able to withstand the normal storm activity encountered.

1.1 Description of Services/Introduction: The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and applicable licenses and permits necessary to install two power poles as defined in this Scope of Work except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope and Services: The Government purchased one 45’ and one 60’ Shakespeare Composite Direct Burial poles pre-COVID and has stored them uncovered on the ground. These poles require coating, and direct burial.

Power is to be run underground in conduit from near-by power panels. The contractor shall provide all necessary services required to perform the installment of the power poles including:

1. Protect: Coat 2 Government Furnished poles with coating that meets AAMA 625-10 standard and pass weathering testing, with a dark bronze finish, inside and out.

2. Install Government Furnished 60’ power pole at location “School Pole #2” near 47.908159, - 124.638963, as indicated on map 1.2.1 to withstand 100 mph winds.

3. Install Government Furnished 45’ power pole at location “Marina Pole #1” near 47.911954, -

124.635404, as indicated on map 1.2.1 to withstand 100 mph winds.

4. Provide and install break out panel “Pedestal Breaker” in location “School Pole #2”

a. Locate underground “Current Electric line” from School House to School Pole #2, seen in red on MAP 1.2.2 and test for continuity.

b. Procure and install break out panel in location “Pedestal Breaker” seen in blue on MAP 1.2.2.

New panel should match existing Marina location, see Example 1.2.3

c. Disconnect feed from any downstream devices and feed new “Pedestal Breaker”.

5. Install new 20 Amp breaker in existing panel at each location (#1 and #2) and run new dedicated circuit from panel to top of pole at each new location for use in extreme costal weather conditions.

a. Disconnect existing circuit at “Marina Pole #1” and abandon in place.

b. Install a weatherproof 120V/20A receptacle 5’ from the top of each new power pole with outlet enclosure.

c. Trench from power panel to pole and install underground conduit and conductors from panel to receptacle at the top of each new pole using proper bedding materials, fittings, and NEC best practices. Please note conduit must withstand vehicles weight.

6. Test circuits for shorts/continuity and put into service.

1.2.1 Location: MAP 1.2.1

Location: MAP 1.2.2- Map School Pole #2

Example:1.2.3 Example- Pedestal Breaker

1.3 Period of Performance: The period of performance shall be for 45 days from award of contract.

1.4 General Information N/A

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Recognized Holidays: Contractor will not perform on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.4.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 to 1730 Monday thru Friday except Federal holidays. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at La Push, WA within the Quileute Tribal Lands.

1.4.6 Type of Contract: The government will award a fixed price contract.

1.4.7 Security Requirements: Not Applicable

1.4.8 Physical Security: Not Applicable

1.4.9 Key Control: Not applicable

1.4.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be in-person or virtual at no additional cost to the government.

1.4.11 Contracting Officer Representative (COR):

1.4.12 Key Personnel: The following personnel are considered key personnel by the government: Victor E Ramos and Susan Repon. The contractor shall provide a contract manager who shall be responsible for the performance of the work. An alternate point of contact who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.13 Identification of Contractor Employees: Not Applicable

1.4.14 Contractor Travel: Not Applicable

1.4.15 Other Direct Costs: Not Applicable

1.4.16 Data Rights: Not Applicable

1.4.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.18 PHASE IN /PHASE OUT PERIOD: Not Applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Scope of Work.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOW Scope of Work TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not Applicable.

3.2 Facilities: Not Applicable.

3.3 Utilities: Not Applicable

3.4 Equipment: Not Applicable.

3.5 Materials: 1- T1B45-0V5N 45’ Pole

1- T1B60-0V5N 60’ Pole

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

• The contractor shall provide a written one-year warranty on all work completed.

4.2 Secret Facility Clearance: Not Applicable

4.3. Materials: The Contractor shall provide needed materials to meet the requirement under this SOW.

4.4. Equipment: The Contractor shall provide needed equipment to meet the requirements under this SOW.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and applicable licenses and permits necessary to install 2 power poles at specified locations.

5.1.1 Coat Government Furnished composite poles with coating that meets the AAMA 625-10 standards and a dark bronze finish.

5.1.2 Install Government Furnished 60’ pole at location 47.908159, -124.638963

5.1.3 Install Government Furnished 45’ pole at location 47.911954, -124.635404

5.1.4 Install new breakout panel.

5.1.5 Install and connect a 120V/20A receptacle 5’ from the top of each pole.

5.1.6 Install new breakers, conduit, and conductors from panels up the poles to new receptacles.

5.1.7 Test Circuits for shorts/continuity and put into service. Provide as built drawings within 30 days of completion of physical work.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by the requirements set forth in the Corps Safety Manual EM 385-1-1, with changes.

6.2. 2023 NFPA 70

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide all personnel, equipment, supplies, transportation, tools, fuels, materials, supervision, licenses and permits necessary to install two poles, run electrical wire up the poles and install 120V/20A receptacles for the EarthCam power boxes.

Safely perform assigned missions IAW 2023 NEC/NFPA 70, EM 385-1-1, with changes

Zero deviation from standard.

Random inspection by Government representative

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit to Conduit product data sheet - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Susan Repon Susan.k.repon@usace.army.mil

Enclosure and assembly product data sheet - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Pedestal Breaker and assembly product data sheet -for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Breakers product data sheet - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil

Conductors product data sheet - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Design Submittal-for site: School Pole #2 - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Design Submittal-for site: Marina Pole

#1 - for 10 day review and contingent on approval

1 pre-construction 1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

As-Built drawings for both sites:

Marina pole #1 & School Pole #2

1 after completion of work

1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

Warranty on workmanship

1 year post construction

1 Electronic Victor E Ramos Victor.e.ramos@usace.army.mil

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

FY24 La Push Composite Pole Installation Contract Number: PR&C #W68MD931942097

Contract Description: Composite Pole Installation at La Push Contractor’s name:

1. PURPOSE.

mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil mailto:Victor.e.ramos@usace.army.mil mailto:Susan.k.repon@usace.army.mil

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored.

• How monitoring will take place.

• Who will conduct the monitoring?

• How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

This QASP was developed to comply with the Federal Acquisition Regulation (FAR) , Subpart 37.6, Performance Based Acquisition and 46.4, Government Contract Quality Assurance. In addition, FAR Subpart 46.103, Contracting Officer Responsibilities, states that agencies shall develop quality assurance surveillance plans when acquiring services.

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: Alex Marcinkiewicz Organization or Agency: Seattle District COE Telephone: 206-764-6070 Email: alex.r.marcinkiewicz@usace.army.mil

b. Contract Specialist - The Contract Specialist acts as an acquisition consultant and serves as the liaison between the contractor and the KO.

Assigned Contract Specialist: Ho Hien Telephone: 206-316-4394 Email: hien.ho@usace.army.mil

c. Other Key Government Personnel---Role is liaison between the Government and the Contractor, and will conduct quality review and inspection.

Title: Susan K. Repon, Construction Control Rep Telephone: 206-764-3413 Email: susan.k.repon@usace.army.mil

Title Victor E Ramos, Equipment Facilities and Services Assistant Telephone: 206-316-3892 Email: victor.e.ramos@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Primary and Alternate Point of Contact for this contract.

a. Primary Point of Contact – Telephone:

Email:

b. Alternate Point of Contact – Telephone:

Email:

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph 1.1 in the Performance Work Statement includes performance standards. The Government shall use these standards to

Same as the same performance objectives and thresholds as stated in the Performance Requirements section of the

SOW.

mailto:victor.e.ramos@usace.army.mil determine contractor performance and shall compare contractor performance to the PRS thresholds.

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The key Government Personnel shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the PM shall always contact the contractor's primary point of contact when a defect is identified and inform the point of contact of the specifics of the problem. The PM shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard.

a. DIRECT OBSERVATION. (To be performed periodically)

b. PERIODIC INSPECTION. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)

c. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies. Complaints are then investigated and validated.)

d. 100% INSPECTION. (Evaluates all outputs.)

e. Progress or status meetings. (To be conducted weekly.)

f. Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given PRS standard. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL: Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the PM or Technical assistant shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the PM shall document the discussion and place it in the contract file and courtesy copy the KO.

When the PM determines formal written communication is required, the PM shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's primary or alternate point of contact. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor must present this corrective action plan to the PM. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the PM shall take periodic measurements, weekly as specified in the PRS matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The Government personnel shall meet with the contractor weekly to assess performance and shall provide a written assessment on an annual basis. This applies to the base contract and any awarded option years.

9. DOCUMENTING EVALUATIONS

a. Payment Deductions

Due to the critical nature of the support the Contractor’s performance will be compared to contract requirements monthly against the Acceptable Quality Levels using this Quality Assurance Surveillance Plan to guide evaluations and the method of surveillance to document findings. If the performance in any required service fails to meet the performance threshold identified in the PWS, payments to the contractor may be reduced by the contracting officer.

The Government’s primary quality assurance procedures are based on validated customer complaints and incidental inspections by the key Government Personnel.

Prepared by:

Victor E Ramos, Equipment Facilities and Services Assistant Date

CONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number:

2. TO: (Contractor Point of Contact)

3. FROM: (Name PM/Technical Assistant)

4. Date and time observed discrepancy:

5. Source of Complaint:

6. Discrepancy of Problem:

7. Corrective action plan:

A written corrective action plan required.

The written Corrective Action Plan will be provided to the undersigned not later than

8. Government actions (payment deductions, performance evaluation meetings, or other actions):

Prepared by:

Victor E Ramos, Equipment Facilities and Services Assistant Date

Received by:

Signature - Contractor Task Manager or on-site representative Date

Section 00 21 00 - Instructions

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-22 Alternative Line Item Proposal JAN 2017

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed Price contract resulting from this solicitation.

(End of provision)

Section 00 45 00 - Representations and Certifications

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

252.203-7005 Representation Relating to Compensation of Former DoD Officials

SEP 2022

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 237310.

(2) The small business size standard is $45,000,000.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services--Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Basic, Alternates II and III.)

This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $92,319, the provision with its Alternate II applies.

(C) If the acquisition value is $92,319 or more but is less than $100,000, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

(i) 52.204-17, Ownership or Control of Offeror.

(ii) 52.204-20, Predecessor of Offeror.

(iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Certification.

(v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Certification.

(vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA- Designated Products (Alternate I only).

(vii) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

(viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The Offeror has completed the annual representations and certifications electronically in SAM accessed through https://www.sam.gov. After reviewing the SAM information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [ offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

https://www.sam.gov/

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror…