W912DW22Q4000 Attachment 4 - Performance Work Statement.pdf

PDF 678 KB Posted Jan 7, 2022

Attached to: Support for the Community Involvement Program for the Bradford Island Project in Cascade Locks, Oregon
Solicitation number: W912DW22Q4000
Issued by: Department of the Army Corps of Engineers Engineering District Seattle

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File	Type	Posted
W912DW22Q4000 Amendment 0001 (002).pdf	PDF	Feb 1, 2022
W912DW22Q4000 Attachment 4 Revision 001 - Performance Work Statement.pdf	PDF	Feb 1, 2022
W912DW22Q4000 Attachment 3 Revision 001 - Price Schedule.pdf	PDF	Feb 1, 2022
W912DW22Q4000 QA Tracker Responses 02012022.pdf	PDF	Feb 1, 2022
W912DW22Q4000 Request for Quote.pdf	PDF	Jan 7, 2022
W912DW22Q4000 Attachment 1 - 20060700 CIP Jones Stokes.pdf	PDF	Jan 7, 2022
W912DW22Q4000 Attachment 6 - SCA 2015-5583 rev 18.pdf	PDF	Jan 7, 2022
W912DW22Q4000 Attachment 3 - Price Schedule.pdf	PDF	Jan 7, 2022
W912DW22Q4000 Attachment 5 - Quality Assurance Surveillance Plan.pdf	PDF	Jan 7, 2022
W912DW22Q4000 Attachment 2 - CI Plans - EPA guidance.pdf	PDF	Jan 7, 2022

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Attachment 4 - W912DW22Q4000 Performance Work Statement

Support for the Community Involvement Program for the Bradford Island Project in

Cascade Locks, Oregon

Performance Work Statement

07 January 2022

1.0 Introduction

1.1 Background

1.2 Scope

2.0 General Requirements

2.1 Contractor Management Responsibility

2.2 No Personal Services

2.3 Contractor Personnel

3 Performance Requirements

3.1 Task 1 Site Visit and Project Meetings

3.2 Task 2 Update the Community Involvement Plan

3.3 Task 3 Public Meetings

3.4 Fact Sheets and Educational Materials

4 Special Requirements

4.1 Security

4.2 Quality Control

4.3 Government-Furnished Information

5 Deliverables: Exhibit A

6 References

Performance Work Statement

Support for the Community Involvement Program for the Bradford Island Project in Cascade Locks, Oregon

1.0 Introduction

The US Army Corps of Engineers (USACE) is currently conducting a cleanup under the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) at Bradford Island in Cascade Locks, Oregon. Bradford Island forms a portion of the southern end of the Bonneville Dam which is owned and operated by USACE. Releases from historical activities associated with Dam operations have resulted in contamination in upland soils and in Columbia River sediments adjacent to the Site. Under the Corps’ CERCLA authority, USACE is conducting a remedial investigation and feasibility study and will be conducting remedial actions at the site. The current scope of work is for supporting the Corps’ Community Involvement Program, as defined by CERCLA and Department of Defense (DoD) guidance.

Services for this PWS include the following: (1) updating the current Community Involvement Plan, (2) conducting community interviews and public meetings, and (3) prepare fact sheets and other educational materials.

1.1 Background

The Site is located in Multnomah County on the Columbia River, in Cascade Locks, Oregon, approximately 40 miles east of Portland. Bradford Island is part of the Bonneville Dam complex, located on the Columbia River at river mile (RM) 146.1 (Figure 1). The site is a multipurpose facility that consists of the First and Second Powerhouses, the old and new navigation locks, and a spillway. Bradford Island forms the southern terminus of the main spillway and the northern terminus of Powerhouse 1. The major features on Bradford Island include, the service center building, the equipment building, the sandblast building, equipment laydown areas, the fish hatchery and fish ladders, and the visitor center. Much of the eastern portion of Bradford Island is forested and is managed as wildlife habitat.

In 1997, USACE began to investigate potential releases of contamination associated with historical activities including waste disposal in a landfill on the eastern tip of the island, sandblasting, equipment maintenance and laydown, chemical materials storage, and operation of a small arms range. In 2000 and 2001, discarded electrical equipment and debris were discovered in the river immediately north of Bradford Island. Between 2008-2011, USACE conducted remedial investigations in the Columbia River and have identified locations that will require remediation. Following the remedial investigations, USACE prepared a feasibility studies (FS) for the Upland areas and the River sediments adjacent to Bradford Island to evaluate remedial alternatives for the Site.

As required by CERCLA, USACE developed a community involvement plan which included the formation of a community advisory group (CAG). In 2005, USACE conducted a series of interviews about the Bradford Island clean-up with stakeholders and tribal representatives in the spring of 2006 (which included numerous TAG members) to identify concerns related to the Bradford Island clean-up and to assess the desired level of participation in the process, the USACE created a Community Involvement Plan (CIP) for Bradford Island in July 2006. One component of the CIP was to develop a Community Involvement Committee (CIC) that would meet regularly to receive project updates and to provide input into USACE’s decision-making process. After a period of regular meetings and after the 2007 sediment cleanup work was completed, the members of the CIC voted to disband recurring CIC meetings until deemed necessary again, continuing with only the Technical Advisory Group (TAG) meetings for focused technical discussions.

TAG meetings have been conducted regularly since 2005. The TAG included members that represented state and federal agencies and tribes that were interested in Bradford Island and the portion of the Columbia River immediately adjacent to the Bradford Island. The TAG meetings offered a forum for USACE to share technical information and planned investigations with agencies and tribes and to receive technical feedback on those plans or the findings from on-site investigations.

As the Site has been moving towards a proposed plan for remedial action and as the Site is now being proposed for listing on the National Priorities List, community interest in the progress at Bradford Island has increased. In response to the increased interest USACE is seeking support for updating and implementing the CIP and transitioning from a TAG to a Community Advisory Group (CAG).

1.2 Scope

The objective of this Contract is to provide USACE assistance in the following activities associated with the community involvement program for the Bradford Island project:

1) conducting community interviews and update the current Community Involvement Plan,

2) form a Community Advisory Group (CAG) and facilitate CAG meetings,

3) facilitate public meetings, and

4) prepare fact sheets and other educational materials

2.0 General Requirements

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification. In addition, Contractor employees shall appropriately identify themselves as Contractor personnel in telephone conversations and in formal and informal written correspondence.

2.1 Contractor Management Responsibility

The Contractor shall successfully manage the timeliness, completeness, and quality of performance. The Contractor shall use best efforts to ensure effective, efficient, professional, and ethical behavior of all Contractor and subcontractor personnel. The Contractor shall promptly respond to Government Contracting Officer (KO) and Contracting Officer Representative (COR) requests and inquiries.

2.2 No Personal Services

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. The Government will not assign tasks to, or prepare work schedules for, individual Contractor employees. The Contractor shall manage its employees and guard against any actions that are in the nature of personal services or that give the perception of personal services. The Contractor shall notify the Procuring Contracting Officer of any Contractor concerns regarding actions that may be deemed to constitute personal services.

2.3 Contractor Personnel

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the Contract. The Contractor shall accomplish the requirements by employing and using qualified personnel with appropriate combinations of education, training, and experience.

The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the PM is absent shall be designated in writing to the Contracting Officer.

The Contractor PM or alternate shall have full authority to act for the Contractor on all matters relating to daily operation of this contract.

As part of this contract, USACE is seeking expertise in public involvement in support of CERCLA projects, meeting facilitation, and conflict resolution. For the purposes of the proposal, additional key personnel that are expected to be on the Contractor’s team include, but are not limited to, the following:

• Public information specialist and facilitator (10 years of experience, with expertise in CERCLA, developing community involvement plans under CERCLA, meeting facilitation, and working in contentious settings.

• Public information specialist (5 years of experience), with expertise in preparing public information materials.

The Contractor PM may also fill additional key personnel role(s).

3 Performance Requirements

The contractor shall provide all materials, equipment, supplies, and labor to accomplish the tasks below.

The contractor shall provide support services in accordance with this SOW and consistent with the National Contingency Plan (NCP), EPA regulations in 40 C.F.R. §§ 300.425, 300.430, 300.435, Guidance for Conducting Remedial Investigations and Feasibility Studies under CERCLA (USEPA, 1988), the Superfund Community Involvement Handbook (USEPA 2020), and all other guidance used by USACE and

EPA.

A schedule for deliverables is provided in Section 5. Unless otherwise specified, provide deliverables in electronic format via email or other electronic file transfer application.

The “community” is described as the City of Cascade Locks and its surrounding areas in both Oregon and Washington. Throughout the process, different cleanup actions will take place. Cleanup actions are currently projected for the Upland Operable Unit (OU) which is comprised of four Areas of Potential Concern (AOPCs); the Landfill AOPC, Pistol Range AOPC, Sandblast Area AOPC, and Bulb Slope AOPC;

and for the River OU.

3.1 Task 1: Site Visit and Project Meetings

The Contractor shall designate a project manager (PM) who shall be the primary point of contact (POC) for the USACE PM. The Contractor is expected to provide timely communication throughout the contract. The following items shall be accomplished as part of the contract, as well as any other typical PM activities that are necessary to ensure successful execution of the work.

Kick-off Meeting. Within ten calendar days (CDs) after award, the Contractor shall schedule and hold a kick-off meeting with USACE. The Contractor shall plan for a one-hour virtual (conference call) meeting.

Assume the PM and technical lead will be in attendance (virtually) at the kick-off meeting. The primary purpose of the meeting will be for the Government to discuss its goals and needs, and for the Contractor to share their understanding of the required tasks.

The Contractor shall distribute the agenda electronically. At the meeting the Contractor shall provide a list of personnel to be involved with the project and describe their roles. The Contractor shall be responsible for providing draft meeting minutes with conclusions, actions, commitments, lines of communication, and agreed-upon schedule to attendees within three CD following the meeting.

Progress Meetings. Once per month the Contractor will meet with the USACE PM and the Technical Lead to discuss ongoing deliverables and any upcoming meetings.

Progress Reports. By the 10th working day of each month, the Contractor shall provide a word document or PDF progress report narrating the activities for the past month by task and providing a 30-calendar day look ahead by task.

Site Visit. The Contractor shall coordinate with the Government to schedule a one-time, one-day site visit for key project personnel, to include the PM, to gain general familiarity with the Site.

Deliverables:

a) Kickoff Meeting Minutes

b) Monthly Progress Reports

c) Site Visit and Summary

3.2 Task 2: Update the Community Involvement Plan

In 2006, USACE conducted community interviews to identify issues and concerns related to the Bradford Island clean-up, to assess stakeholders' level of understanding of the project and their desired level of participation, and to inform development of the Bradford Island Community Involvement Program (Jones and Stokes May 2006). Interviews of stakeholders were conducted with individuals from federal and state agencies, local governments, tribes, environmental organizations, sport fishing and other user groups, as well as general citizens. A number of interviewees were members of the Technical Advisory Group (TAG) for the Bradford Island clean-up project. A total of 43 stakeholders were interviewed.

Based on the results of the community interviews, USACE developed a CIP (Jones and Stokes July 2006).

This document was prepared according to the 1995 version of EPA’s Superfund Community Involvement Handbook to implement an effective community involvement program. Consistent with EPA's guidance for involving the public in investigation and clean-up efforts that have the potential to impact local communities, USACE initiated a public information program about proposed remedial activities at the Site.

There have been significant changes in the status of the Bradford Island site since the development of the original CIP, as well as changes to the guidance for community involvement. Additionally, public interest in the Site has increased due to a proposed listing of the Site on the National Priority List (Superfund). These changes necessitate conducting a second round of community interviews and revising the 2006 CIP.

To ensure the revised CIP meets both the Corps’ and the communities’ needs, the Contractor will be required to design and implement community interviews to include local citizens and businesses, county and state/federal elected officials, tribal representatives, and other interested parties. Corps representatives must be included in the interviews. For the purposes of preparing an estimated level of effort, the Contractor should anticipate conducting a minimum of 40 interviews, with a minimum of 20 of those interviews being conducted in person. Where possible, those interviews should be conducted in-person; however, virtual interviews may be required depending upon COVID-19 concerns.

The contractor will work with the USACE project team to prepare a stakeholder questionnaire (different from the community interview questions). There may also be separate questionnaires developed for different groups within the community (for example there may be a general stakeholder questionnaire and a technical questionnaire for trustees that may be more aware of the ongoing work at the Site). Following the completion of the interviews, the Contractor will prepare a written report summarizing the responses and major findings, as well as recommendations to USACE regarding public involvement and the CIP.

The Contractor will be responsible for developing a revised CIP that meets and/or exceeds CERCLA community involvement requirements (USEPA 2020a) and meets community needs as identified during the interviews. USACE will provide the existing CIP (Attachment 1) which will serve as a basis for the revised plan. USACE will also provide as reference a more recent CIP for a similar project (Big Cliff Reservoir) that may follow more current EPA guidance (Attachment 2). The CIP should incorporate site description, community background, objectives, key messages, community relations strategy, techniques and schedule, mailing list and suggested locations for meetings and information repositories.

Deliverables:

a) Community Interview Report

b) Community Involvement Plan

3.3 Task 3: Public Meetings

The Contractor will coordinate and conduct public meetings according to CERCLA and USACE guidance.

USACE anticipates that there will be two concurrent activities occurring at the Site, in the Upland Operable Unit (OU) and the River Operable Unit. While these two actions, and the supporting activities and documents, will be on separate schedules, the public meetings are expected to include information for both OUs and are planned for regular intervals.

Prior to conducting the public meetings and based on the results of the community interviews, the Contractor will work with USACE and the community to develop a Community Advisory Group (CAG). The Contractor will then work with the CAG to conduct the public meetings.

Task 3.1 CAG Meetings: For the purposes of preparing a proposal, the Contractor should assume:

The Contractor will work with USACE to develop the CAG.

The Contractor will arrange for and facilitate at least two CAG meetings per year for two years.

Responsibilities will include at a minimum:

a) Prepare announcement/news release to explain the development of a CAG and to solicit membership opportunities.

b) Secure meeting location.

c) Secure or coordinate use of required a/v equipment.

d) Attend and facilitate each CAG meeting.

e) Document issues raised at each CAG meeting.

f) Provide the Corps with a written summary of each CAG discussion.

Deliverables:

a) News release on formation of CAG (one-time)

b) Written CAG meeting summary, including documentation of issues raised (each meeting)

Task 3.2 Public Meetings

Public meetings will be held semi-annually (2 per year for two years or a total of 4 meetings). In addition, one public meeting to present each proposed cleanup plan for each OU, for a minimum of at least two additional public meetings.

a) Secure meeting location

b) Secure or coordinate use of required a/v equipment

c) Preparation meeting announcements (news releases)

d) Attend and facilitate meeting

e) Document and review public comments made at the meeting

f) Provide a written summary of public comments

Deliverables:

a) News release on formation of CAG (one-time)

b) Written CAG meeting summary, including documentation of issues raised (each meeting)

c) News release of public meeting for each meeting

d) Written public meeting summary, including documentation of issues raised (each meeting)

3.4 Fact Sheets and Educational Materials

The Contractor will prepare facts sheets and other education materials to facilitate public communication during the project and associated with key milestones.

Prepare fact sheets to explain each of the proposed cleanup actions throughout the cleanup process for a minimum of at least four fact sheets (two for Upland OU cleanup actions and two for River OU cleanup action).

Establishment of an information repository. (USACE has already established this requirement, but contractor would be required to maintain the repository.)

Prepare a public notice/news release to announce availability of the administrative record and brief description the project. USACE will be responsible for publishing.

Develop a display explaining the CERCLA process, the Corps’ actions and what the cleanup will mean for the community.

o Develop text.

o Secure artwork/photography or coordinate the use of existing artwork for the display.

o Secure locations in the community at which exhibit the display.

Prepare supporting public information materials, as needed, such as additional fact sheets, newsletters, media releases, presentation graphics, etc., to include concepts, text and graphics, graphic design and layout, printing and distribution.

Deliverables:

a) Fact Sheets

b) Public notices and news releases

c) Public displays for Site information

4 Special Requirements

4.1 Security

The information provided to the Contractor will be unclassified and/or sensitive unclassified information. The Contractor is not required to have a Facility Clearance, and Contractor personnel supporting this effort are not required to possess Personnel Clearance Levels.

Any Contractor personnel requiring access to U.S. Government sensitive unclassified information shall possess a completed background investigation (minimum of NACI) for this Public Trust Position.

4.2 Quality Control

The Contractor shall maintain an effective quality control program to ensure it performs services in accordance with the Contract. The Contractor shall develop and implement effective procedures to identify, prevent, and ensure non-recurrence of defective services.

4.3 Government-Furnished Information

The Government will make available the following Government-Furnished Information for use by the Contractor in the performance of this Contract:

USACE shall make the following information available to the Contractor via email or web-based file transfer either at the time of RFP or upon request by the Contractor:

The document listed in the “References” section of this PWS.