W912DW20Q0078 CJD Elevator Svc.pdf

SEE ADDENDUM

(No Collect Calls)

W912DW20Q0078 04-Sep-2020

b. TELEPHONE NUMBER

206-316-3891

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 14 Sep 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DW9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JEANNETTE K PATTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 960527 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CHIEF JOSEPH DAM PROJECT OFFICE

WAREHOUSE

HIGHWAY17 AND PEARL HILL ROAD

BRIDGEPORT WA 98813-1120

TEL: 509-686-2236 FAX: 509-686-2229

206-764-6817FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238290

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF47

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DW20Q0078

Section SF 1449 - CONTINUATION SHEET

QUOTER INSTRUCTIONS

1. REPRESENTATIONS AND CERTIFICATIONS CONTAINED HEREIN MUST BE

COMPLETED BY QUOTERS AND RETURNED WITH QUOTES:

IF YOUR REPRESENTATIONS AND CERTIFICATIONS ARE REGISTERED IN THE

“SYSTEM FOR AWARD MANAGEMENT” (SAM) CHECK HERE _____ .

IF NOT, YOU CAN REGISTER ONLINE AT www.sam.gov

2. Request for Quote No.: W912DW20Q0078

Closing Date and Time: See Block 8 of this solicitation

3. Email quotes shall be accepted before closing at e-mail address Jeannette.K.Patton@usace.army.mil. For questions call 206-316-3891.

4. PROSPECTIVE CONTRACTORS: Contractors are required to be registered in the System for Awards

Management (SAM) for awards resulting from solicitations.

“Registered in the System for Award Management (SAM) database” means that –

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment.

Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation.

LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE A QUOTE INELIGIBLE FOR

AWARD.

The web site may be accessed at www.sam.gov

5. Award will be made to the lowest priced, responsible quoter, whose quote conforms to the requirement of the solicitation.

See FAR 52.212-2 for details.

6. Required Submittals:

a) Signed and dated STANDARD FORM 1449 (Solicitation/ Contract/ Order for Commercial Items).

b) Signed and dated STANDARD FORM 30, if applicable, for any Amendments to the solicitation.

c) Completed pricing information for all CLIN items.

d) Technical Proposal. Quoter shall submit the following information demonstrating their technical capability for the following:

Submit Proof of Licensing for elevator mechanics who will be working on the project.

e) Quote Worksheet

f) Required items in #7 below.

7. The following information is required with quotation submission:

DUNS Number: ______________________________________

Cage Code Number: ___________________________________ This requires registration in SAM, web site for registration is www.sam.gov.

Remit to Address:

Company Name: ________________________________________

Address: ______________________________________________

City/State/Zip: _________________________________________

Phone & Fax Numbers: __________________________________

Point of Contact: _______________________________________

E-Mail Address: _______________________________________

The quoter must provide pricing for all items in the solicitation for its quote to be acceptable to the Government.

All quoted items must meet the requirements of the Request for Quote (RFQ).

Multiple quotes are not accepted for this RFQ. If multiple quotes are received only one quote (as determined by the Contracting Officer) will be evaluated by the Government. The quote shall be determined acceptable based on the date and time received.

The contractor should list any special features or warranty information applicable to the quoted product(s).

PERFORMACE WORK STATEMENT

ELEVATOR PREVENTATIVE MAINTENANCE

CHIEF JOSEPH DAM, HYDRO-POWER PROJECT

BRIDGEPORT, WASHINGTON 98813-1120

PART 1: INTRODUCTION OF SERVICES

1. General Information: This is a non-personal services contract for services at U.S. Army Corps of Engineers Seattle District (USACE-NWS) Chief Joseph Dam Project, Bridgeport, WA. The guidelines and conditions identified below represent the Government’s minimum requirements and do not relieve the Contractor of responsibility of complying with all federal, state and local laws pertaining to the performance and accomplishment of the services identified throughout this contract. Any reference to a federal, state or local law or regulation within this contract is for emphasis only and does not relieve the Contractor of the obligation to be aware of and comply with all applicable federal, state and local county laws and regulations. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services: The contractor shall provide all personnel, supervision, professional expertise, vehicles, tools, materials, services, equipment and quality control to perform elevator preventative maintenance, emergency repairs and assist a third-party contractor in the semi-annual and annual load test/inspections.

Preventative maintenance will be accomplished monthly, quarterly and annually. Contractor shall inspect, test, calibrate and service the equipment, as required, in accordance with manufacturer, industry and statutory requirements in order to prevent premature equipment failures and to extend equipment life in accordance with the Performance Work Statement (PWS) and the following codes as listed:

a. ASME A17.1, Safety Code for Elevators and Escalators

b. ASME A17.2, Inspectors, Manual for Elevators and Escalators

c. ASME A17.3, Safety Code for Existing Elevators and Escalators

d. NEIT, Vertical Transportation Standards for Elevators, Escalators and Dumbwaiters

e. NFPA 70, National Electric Code.

1.2. Scope: The contractor will perform the following based upon site-specific elevator equipment requirements, contract specifications and requirements of applicable Code. Functional areas include mechanical, control, electrical, hoisting and all other elevator equipment and elevator components that comprise CJD Project elevators, up to the point of disconnect with the building power.

a. Routine Service-Monthly

b. Routine Service-Quarterly

c. Routine Service-Annually

d. Category 1 Inspections (Annual)

e. Trap Call Response

f. Unscheduled Non-Routine Maintenance

1.2.1. The following elevators are included in the scope of work herein:

Location Car Mechanical Load Capacity Year Modernized Spillway Armstrong Armstrong 2,000 2016 PHSE Passenger Otis Armstrong 5,000/2,500 2004 PHSE Freight (Hydraulic) US Elevator US Elevator 5,000 1987 Intake Otis Armstrong 2,500 2004

1.3. Warranties: The Contractor shall be responsible for the control and enforcement of any manufacturer’s warranties on parts or equipment installed under this PWS. Contractor’s work shall be warrantied against contractor mistakes or negligence.

1.4. Period of Performance: The period of performance will be the following:

Base Year: 1 October 2020 – 30 June 2021 Option Year 1: 1 July 2021 – 30 June 2022

1.5. Place of Performance: All work performed under this contract will be performed at Chief Joseph Dam, Highway 17 and Pearl Hill Road, Bridgeport, WA 98813.

1.5.1. Hours of Operation: The work shall be accomplished between the hours of 0800 to 1600 Monday thru Thursday. No work will be permitted on Fridays, Saturdays, Sundays, and Federal holidays. The Contractor will not be reimbursed when the Government facility is closed for holidays or when due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.2. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Independence Day Christmas Day

1.6. Direct and Indirect Costs: All costs incurred by the Contractor related to the performance of contract work are the responsibility of the Contractor. All travel costs that may be required during the duration of this contract will be the responsibility of the Contractor.

1.7. Government Furnished Material / Utilities:

1.7.1. Material: The Government will provide access, technical specification, and applicable technical drawings (when available) to the contractor. Assistance will also be provided with any questions or concerns relating to proprietary knowledge of the elevators or its subsystems.

1.7.2. Utilities: The Government will provide power service via plug terminals in and around the elevators and maintenance rooms. It is recommended that drinking water be brought and staged for Contractor crews on site, however drinking fountains are available upon request throughout the facility. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish the purpose of use.

1.8. Safety Requirements: The Contractor shall conform to applicable OSHA and State of Washington standards, as well as the Corps of Engineers Safety Requirements Manual (EM 385-1-1), available here: EM 385-1- 1.pdf. It is the Contractor’s responsibility to be familiar and comply with all applicable safety standards.

1.8.1. Accident Prevention Plan: Prior to commencement of work, the Contractor shall provide the COR a written plan of the Contractor’s overall safety program. The plan must address policies and procedures for safe operation and compliance with OSHA, EM 385-1-1 and other applicable safety requirements. The plan shall include, but not be limited to, employee training and orientation, vehicle operations, public safety, level and manner of supervision, and a Job Hazard Analysis.

Safety Exposure Report; in accordance with the provisions of EM 385-1-1, Section 01 Program Management, Paragraph 01.D Accident Reporting and Recording, sub-paragraph 01.D.05, the Prime Contractor shall report all accidents and shall provide a monthly record of all exposure and accident experience incidental to the work. The Safety Exposure Report shall be submitted along with the monthly invoice.

1.8.2. Training & PPE. The Contractor shall ensure that all personnel are trained to the level of expertise required for proper performance of the task, general first aid procedures, and use of safety equipment. Personal protective equipment (PPE) shall be provided by the Contractor and must be appropriate to the task.

1.8.3. Safety Exposure Report; in accordance with the provisions of EM 385-1-1, Section 01 Program Management, Paragraph 01.D Accident Reporting and Recording, sub-paragraph 01.D.05, the Prime Contractor shall report all accidents and shall provide a monthly record of all exposure and accident experience incidental to the work. The Safety Exposure Report shall be submitted along with the monthly invoice. The Contractor shall be responsible for any personal injury to the Contractor, their employee, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the Contractor's employees' fault or negligence.

1.9. The Following Resources Are Available To Assist USACE Contractors In Their Outreach Efforts:

U.S. Department of Labor Veterans employment: www.vets.gov/ Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS): http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index: https://wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council__guide_to_hiring_veterans_0.pdf

PART 2: SECURITY REQUIREMENTS

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available).

For all potential new hires, the contractor first shall pre-screen candidate using the E-Verify Program (http://www.uscis.gov/e-verify) as part of establishing the candidates’ employment eligibility. The contractor must ensure that personnel candidates have two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified personnel candidates must be provided to the COR no later than 10 calendar days after contract award. All contractor employees working under this contract having access to CJD will be listed on a company letterhead in alphabetical order by last name. This letter will be submitted to the COR and subsequently provided before the start of the contract and every time new personnel are hired or are no longer employed by the contractor. All contractor personnel performing work under this contract must have a favorable local records and credit check (complete prior to assuming duties at CJD). Contractor shall submit the following documentation for all contractor employees working under this contract:

SF-86 Signature page Copy of Drivers ID (color copy)

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

Physical Security: The contractor shall be responsible for safeguarding all equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

PART 3: CONTRACT ADMINISTRATION

3. Contract Administration and Quality Assurance

3.1. On-Site Key Personnel and Administration

3.1.1. Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implication The Contractor is responsible for obtaining all necessary permits for this work. This individual does NOT have authority to change the terms and conditions of the contract.

3.1.2. Contract Manager (CM): The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [0800-1600], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

3.1.3. Contractor Manning: The Contractor shall be responsible for providing qualified, and currently certified, personnel to accomplish all work and services specified in the contract. The Contractor shall ensure that all trades personnel employed for work under this contract are at least on the experience level of a journeyman, except for helpers and apprentices, who shall be under the direct supervision of a journeyman or above. All journeymen must have current credentials and have completed an appropriate accredited apprenticeship program or have equivalent skills and knowledge acquired through training and experience, and possess any industry standard licensing specific to their field of work.

3.1.4. Scheduling/Coordination of Services: The Contractor will have the maintenance technician contact the Project to schedule the maintenance visit. Upon arriving at the Project, the maintenance technician will check in with the Government Representative. Upon completion of work, the maintenance technician will brief the designated individual, describing the work performed, and any outstanding work that is required, and any material that is to be purchased.

3.1.5. Documenting Services Performed: The contractor must document each routine service call in a report and provide the COR a copy upon the completion of each scheduled visit. The report can be in a format convenient to the contractor but must demonstrate the following information:

Date, Time, Company and Name of Technician;

Status of each elevator upon arrival and completion;

Summary of visit including any notable maintenance performed, observations and recommendations.

3.1.6. Environmental Considerations: All instances of a hazard material spill or leakage shall be reported to the COR within fifteen (15) minutes of the occurrence. Hazardous waste generated in performance of the contract shall be handled as prescribed by applicable EPA regulations.

3.1.7. Damages Caused by the Contractor: Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

3.2. Quality Control / Assurance

3.2.1. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). If the Government requires the Contractor to re-do unsatisfactory work, it would be at no additional cost to the Government.

In the event the Contractor fails to satisfactorily perform in accordance with this PWS, the Contractor shall explain in writing to the Contracting Officer why services were not performed in accordance with the contract, how performance will be returned to an acceptable level, and how a re-occurrence of the problem will be prevented in the future. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

a) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

b) Issue Cure Notice;

c) Terminate the contract for Government convenience; and/or

d) Terminate the contract for Cause.

3.2.2. Quality Control: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

3.2.3. Meeting Requirements: Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance. At these meetings the Government will apprise the Contractor of how the Government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

PART 4: SCOPE OF WORK / SPECIFIC TASKS

4. The Contractor is advised not to perform any services under this contract resulting in a change of work or services that affects the price of this contract unless previously negotiated and/or approved by the Contracting Officer (KO).

4.1. Monthly Preventative Maintenance: Once a month, the contractor shall inspect the following:

a. Control and landing positioning systems

b. Signal fixtures

c. Machines

d. Drive Motors

e. Governors

f. Sheaves and Ropes

g. Power Units

h. Pumps

i. Jacks and Valves

j. Car and hoistway door operating devices and door protection equipment

k. Load weighters

l. Car frames and platforms

m. Counterweights

4.1.1. The contractor shall replace the following parts if defective or worn:

a. Motor brushes

b. Relay components including plug-in relay

c. All Lamps for car and hall fixtures, special lamps for emergency car lighting

d. Fuses (except main line disconnect)

e. All Car and Hoistway Door Operating and Reopening devices and hardware including but not limited to interlocks, contacts, pickup rollers, gibbs and door closer (excluding the actual doors and motors )

4.2. Quarterly Preventative Maintenance: Each quarter the Contractor shall lubricate, adjust, and inspect the following equipment for satisfactory condition:

a. Controller parts, selectors and dispatching equipment, fuses, wiring, relays, solid-state components, transducers, resistors, condensers, power amplifiers, transformers, contacts, leads, dashpots, timing devices, computer and microcomputer devices, steel selector tapes, mechanical and electrical driving equipment, signal lamps, and position indicating equipment.

b. Door operators, car door hangers, car door contacts, door protective devices, load weighing equipment, car frames, car safety mechanisms, platforms, car and counterweight guide shoes including rollers and gibs, and emergency car lighting.

c. Hoistway door interlocks and hangers, bottom door guides, and auxiliary door closing devices.

Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys, brake coils, contacts, linings, and component parts.

d. Motors, brushes, brush holders, and bearings.

e. Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or secondary sheaves, car and counterweight buffers, car and counterweight guide rails, car and counterweight sheave assemblies, top and bottom limit switches, governor tension sheave assemblies, and compensating sheave assemblies.

f. Pumps, pump motors, operating valves, valve motors, leveling valves, plunger packings, exposed piping, above ground plungers and cylinders, and hydraulic fluid tanks.

4.2.1. The Contractor shall replace the following parts if defective or worn:

a. Motor brushes

b. Relay components including plug-in relay

c. All Lamps for car and hall fixtures, special lamps for emergency car lighting

d. Fuses (except main line disconnect)

e. All Car and Hoistway Door Operating and Reopening devices and hardware including but not limited to interlocks, contacts, pickup rollers, gibbs and door closer (excluding the actual doors and motors )

4.3. Annual Elevator Preventive Maintenance – Once a year the contractor will perform the following: Ride elevator car from top to bottom and back looking, listening and feeling for any unusual sounds or vibration that would indicate abnormal operation. Look for proper positioning at each stop. Test all of the following:

a. Emergency bell and stop switches

b. Elevator communications system and fire fighter mode operations

c. Adjust stop switches, as needed

d. Check door and gate safety interlocks for proper operations, adjust as needed

e. Inspect control cabinet interior for signs of overheating and relay contacts for burning

4.4. Annual Safety Test and Inspection: Contractor shall perform annual and Category 1 testing and inspections on all elevators in accordance with Washington States applicable Elevator Safety Codes and Standards, the National Code and Supplements. Inspectors shall meet minimum qualifications set forth in the Standard for the Qualification of Elevator Inspectors ASME QEI-1. Inspectors and inspection supervisors shall be certified by an organization accredited by The American Society of Mechanical Engineers Qualification of Elevator Inspectors Committee, in accordance with the requirements set forth in the Standard for the Qualification of Elevators Inspectors, ASME QEI-

a. Test car and counter weight safeties

b. Test car and counter weight governor

c. Check final and normal limits

d. Every fifth year perform loaded car brake test

e. Complete test log

f. Governor and Safety Tests on traction elevators

g. Relief pressure tests on hydraulic elevators

4.5. Unscheduled Maintenance: Service requests for non-routine maintenance under this scope are defined as minor adjustments and emergency entrapments that can be accomplished in two hours or less (excluding travel time). Response time for emergency services shall be within one hour of notification. Response may be characterized as a telephone call or email from the contractor. Service requests will be placed by the Government as the need arises during the performance period, the Contractor will only be paid for work performed.

If it is determined that additional repairs are needed to meet the objective under this PWS, the Contractor shall provide written and digital estimates for damaged or inoperative equipment requiring repair or replacement not covered under specific tasks of the PWS to the COR. The COR will report those findings to the KO. The written estimate shall include recommendation of repair needed with estimated cost of itemized parts and labor, the specified time needed to repair and the projected equipment downtime. Any changes that impact price, completion date, change in specified items, or any other specification listed herein this purchase order, shall be completed by bilateral modification.

4.6. Five (5) Year Safety Test and Inspection: The Contractor shall coordinate Category 5 (which shall include Category 1 procedures) testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through

8.6.4.19.5 (Cat 1), and sections 8.6.4.20.1 through 8.6.4.20.4 and 8.6.4.20.6 (Cat 5), as they pertain to the specific elevator system at CJD, no later than (NLT) 30 November 2020. The Contractor shall serve as a witness during this service.

Any issues discovered during the Category 5 testing which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The written estimate shall include recommendation of repair needed with estimated cost of itemized parts and labor, the specified time needed to repair and the projected equipment downtime. Any changes that impact price, completion date, change in specified items, or any other specification listed herein this purchase order, shall be completed by bilateral modification.

PART 5: DEFINITIONS

Calibration: Comparison of an instrument with an unverified accuracy to an instrument of known or greater accuracy to detect and correct any discrepancy in the accuracy of the unverified instrument.

Code: Refers to local, state and national rules that specify the standards for constructed objects which includes, but not limited to ASME (American Society of Mechanical Engineers), NEC (National Electrical Code), NFPA (National Fire Protection Association) etc.

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the Government.

Corrective Maintenance: All actions performed as a result of failure to restore an item to a specified condition.

Corrective maintenance can include any or all of the following steps: localization, isolation, disassembly, interchange, reassembly, alignment, and check-out.

Deficiency: A fault or problem that causes equipment to malfunction. Faults that make the equipment NMC are deficiencies.

Fault: A term used to indicate that a piece of equipment has a deficiency or shortcoming.

Fault Isolation: Test performed to isolate faults within a piece of equipment.

Maintainability: Characteristics of design that inherently provide for the retention of and/or restoration of a specified condition within a given period of time when maintenance is performed by prescribed procedures and resources.

Maintenance: All actions necessary for retaining an item in or restoring it to a specified condition.

Maintenance standard: A measure that specifies the minimum condition to which materiel must be restored by repair, overhaul, or some other maintenance function to ensure its satisfactory performance for a specified period of service.

Preventive maintenance: All actions performed in an attempt to retain an item in a specified condition by providing systematic inspection, detection, and prevention of incipient failures.

Repairable Item: An item that can be restored to perform all of its required functions by corrective maintenance.

System: A combination of equipment and end items, assemblies, major components and parts assembled as a single functional unit to perform a task or mission.

Unscheduled Maintenance: Unexpected maintenance that is required because of either equipment or component failure.

QASP

Elevator Maintenance Quality Assurance Surveillance Plan (QASP)

Chief Joseph Dam, Bridgeport, WA 98813

1. Description of Services: Provide preventative maintenance and repair services on four (4) elevators at Chief Joseph Dam (CJD), Bridgeport, WA 98813.

2. Purpose. This Quality Assurance Surveillance Plan (QASP) is designed by provide the Contractor with an effective surveillance method of monitoring and evaluating the Contractor’s performance under a Performance Work Statement (PWS). This QASP does not detail how the Contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is also to establish a method to provide feedback to the Contractor regarding quality and timeliness of the service performance, i.e., copies of inspection forms and any other measures of performance that are required by the QAR. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

3. Contracting Officer (KO): The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance. The Contracting Officer is the only U.S. Government official with the authority to:

Negotiate and issue contract modifications Obligate & remove funding.

Resolve Contractor claims and disputes Issue cure notices & show-cause letters Terminate the contract Conduct contract close-out functions

4. Contracting Officer’s Representative (COR): The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR has no authority to bind the Government or direct performance not otherwise and stipulated in this contract. This individual has primary responsibility for accepting, rejecting, or requiring correction of any deficiencies found in deliverables unless otherwise defined in this contract and to advise the Contracting Officer on technical matters.

The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide copies of documentation to the KO.

5. Requisite Service: This column identifies the requisite services for evaluation.

6. Performance Standards: This column identifies the performance standard for each requisite service.

7. Acceptable Quality Level (AQL): This column represents the quality of performance, when not met, indicates the Contractor’s quality of performance/services is unsatisfactory. AQL when expressed as a percentage represents the percentage of inspected items that must be acceptable to meet the AQL. It does not represent the percentage of items that the Government inspects.

8. Method of Surveillance: This column describes how the Government will evaluate the Contractor on their performance. Various methods exist to monitor performance. Below are examples of surveillance/monitoring methods the COR may use in the administration of this QASP. Regardless of the surveillance method, the COR will provide the details when a problem/defect is identified Examples of surveillance methods include:

i. Direct Observation (e.g. real-time observation of services being performed)

ii. Assessment of Deliverables (e.g. verification of the timeliness and quality/sufficiency of required submittals listed).

iii. Review of Invoices (e.g. verification of the accuracy of submitted invoices)

iv. Random Inspections (e.g. random sampling of repair work, functionality of elevators and review of applicable paperwork at periodic and unannounced frequencies).

9. Performance Requirements Summary (PRS): The Government intends to receive the services for which it contracted. The Government will only pay for services received. The Performance Requirements Summary (PRS) table summarizes the specific work that the Contractor performs under this contract, including performance standards. The Government shall compare contractor performance to the Performance Standards.

Requisite Service (Tasks)

Performance Standards Acceptable Quality

Level Method of Surveillance

PWS 1.7.1

Accident Prevention

Plan

The contractor shall provide an Accident Prevention Plan (APP) which meet the requirements set forth in EM 385-1-1.

100%; Zero instances of failure to submit an APP.

Assessment of deliverable.

PWS 4.1

Monthly Preventative

Maintenance

Contractor shall perform all monthly elevator maintenance in accordance with this section.

100%; Zero instances of failure to perform monthly elevator maintenance.

Direct observation.

PWS 4.2

Quarterly

Preventative Maintenance

Contractor shall perform all quarterly elevator maintenance in accordance with this section.

100%; Zero instances of failure to perform quarterly elevator maintenance.

Direct observation.

PWS 4.3

Annual Elevator

Preventative Maintenance

Contractor shall perform all annual elevator maintenance in accordance with this section.

100%; Zero instances of failure to perform annual elevator maintenance.

Direct observation.

PWS 4.4

Annual Safety Test and Inspection

Perform Category 1 inspection service in accordance with this section.

100% Zero deviation from the standard.

Direct observation.

PWS 4.5

Unscheduled Maintenance

Perform unscheduled maintenance in accordance with this section.

100% Zero deviation from the standard.

Direct observation.

PWS 4.6

Five year Safety Test and Inspection

Perform Category 5 inspection service in accordance with this section.

100% Zero deviation from the standard.

Direct observation.

10. Documenting Performance: The Contractor’s performance will be compared to contract requirements.

Work that is deficient, and does not meet contract requirements, shall be re-done by the contractor at no cost to the Government. When the Government determines formal written communication is required, a Contract Discrepancy Report (CDR), will be prepared and furnished to the Contractor's primary or alternate POC. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor must present this corrective action plan to the COR.

A CDR template is attached to this QASP. The contractor shall acknowledge receipt of the CDR in writing.

1. Unacceptable Performance: The COR maintains the right to reject any work that is found to be in error, incomplete, illegible, or in any way not conforming to the specifications outlined in the contract. When performance is determined unacceptable, as defined in the QASP, the COR will inform the Contractor’s onsite representative that performance is unacceptable and provide written documentation. Disputes in surveillance should be referred to the

KO.

2. Correction of Non-Performance of Work: Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

Note: The Government will make payment only for services received as set forth in the contract. The Government may request the contractor re-do unsatisfactory work at no additional cost to the Government.

PERFORMANCE REPORT

1. CONTRACT NUMBER: <insert number>

2. Prepared by: (Name of COR) <insert name>

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.>

Prepared by: <Enter COR name>

Signature – Contracting Officer’s Representative Date

CONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number: <insert number>

2. TO: (Contractor Point of Contact) <insert name>

3. FROM: (Name of COR) <insert name>

4. Date and time observed discrepancy:

5. Source of Complaint:

6. Discrepancy of Problem:

<Describe in detail. Identify any attachments.>

7. Corrective action plan:

A written corrective action plan < is / is not > required.

< If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < # days after receipt of this

CDR. >

8. Government actions (payment deductions, performance evaluation meetings, or other actions):

Prepared by: <Enter COR name>

Signature – Contracting Officer’s Representative Date

Received by:

Signature - Contractor Task Manager or on-site representative Date

QUOTE WORKSHEET

Quote Worksheet

Elevator Maintenance Chief Joseph Dam, Bridgeport, WA

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL

0001 9 Months Routine Service-Monthly

Perform all monthly elevator maintenance service in accordance with section 4.1 of the PWS.

Period of performance: 1 October 2020 thru 30 June 2021.

Location Car Mechanical Load Capacity Year Modernized

Price per month ($)

Intake Otis Armstrong 2,000 2004

PHSE

Passenger Otis Armstrong 5,000/2,000 2004

PHSE freight

Hydraulic US Elevator US Elevator 5,000 1987

TOTAL PER

MONTH FOR

ALL

ELEVATORS:

NET AMT

0002 3 Quarter Routine Service-Quarterly

Perform all quarterly elevator maintenance service in accordance with section 4.2 of the PWS.

Modernized quarter ($)

PHSE

QUARTER

FOR ALL

0003 1 JA (Job) Routine Service-Annual

Perform all annual elevator maintenance service in accordance with section 4.3 of the PWS.

Modernized

PHSE

0004 1 JA (Job) Safety Test and Inspection (Annual)

Perform Category 1 inspection service in accordance with section 4.4 of the PWS.

PHSE

0005 1 JA (Job) Unscheduled Maintenance

Perform unscheduled maintenance in accordance with section 4.5 of the PWS.

Not to exceed $15,000.00.

Provide hourly rate $______________________

NET AMT NTE $15,000.00

0006 1 JA (Job) Safety Test and Inspection (Every 5 Years)

Perform Category 5 inspection service in accordance with section 4.6 of the PWS.

Period of performance: No Later Than 30 November 2020

PHSE

1001 12 Months Option Year 1 - Routine Service-Monthly

Perform all monthly elevator maintenance service in accordance with section 4.1 of the PWS.

Period of performance: 1 July 2021 thru 30 June 2022.

Modernized month ($)

PHSE

MONTH FOR

ALL

1002 4 Quarter Option Year 1 - Routine Service-Quarterly

Perform all quarterly elevator maintenance service in accordance with section 4.2 of the PWS.

Modernized quarter ($)

PHSE

QUARTER

FOR ALL

1003 1 JA (Job) Option Year 1 - Routine Service-Annual

Perform all annual elevator maintenance service in accordance with section 4.3 of the PWS.

PHSE

1004 1 JA (Job) Option Year 1 - Safety Test and Inspection (Annual)

Perform Category 1 inspection service in accordance with section 4.4 of the PWS.

PHSE

1005 1 JA (Job)

Option Year 1 - Unscheduled Maintenance Perform unscheduled maintenance in accordance with section 4.5 of the PWS.

Not to exceed $15,000.00.

Period of performance: 1 July 2021 thru 30 June 2022

NET AMT NTE $15,000.00

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 9 Months Routine Service-Monthly

FFP

Routine Service-Monthly Perform all monthly elevator maintenance service in accordance with section 4.1 of the PWS and the quote worksheet.

Period of performance: 1 October 2020 thru 30 June 2021.

FOB: Destination

PSC CD: J099

0002 3 Quarter Routine Service-Quarterly

FFP

Routine Service-Quarterly Perform all quarterly elevator maintenance service in accordance with section 4.2 of the PWS and the quote worksheet.

Period of performance: 1 October 2020 thru 30 June 2021.

0003 1 Job Routine Service-Annual

FFP

Routine Service-Annual Perform all annual elevator maintenance service in accordance with section 4.3 of the PWS and the quote worksheet.

Period of performance: 1 October 2020 thru 30 June 2021.

0004 1 Job Safety Test and Inspection (Annual)

FFP

Safety Test and Inspection (Annual) Perform Category 1 inspection service in accordance with section 4.4 of the PWS and the quote worksheet.

Period of performance: 1 October 2020 thru 30 June 2021.

0005 1 Job Unscheduled Maintenance

FFP

Unscheduled Maintenance Perform unscheduled maintenance in accordance with section 4.5 of the PWS and quote worksheet.

Not to exceed (NTE) $15,000.00.

Provide hourly rate $______________________

Period of performance: 1 October 2020 thru 30 June 2021.

0006 1 Job Safety Test & Inspection (Every 5 Year)

FFP

Safety Test and Inspection (Every 5 Years) Perform Category 5 inspection service in accordance with section 4.6 of the PWS and quote worksheet.

Period of performance: Complete no later than 30 November 2020.

1001 12 Months OPTION Opt Year 1-Routine Service-Monthly

FFP

Option Year 1 - Routine Service-Monthly Perform all monthly elevator maintenance service in accordance with section 4.1 of the PWS and quote worksheet.

Period of performance: 1 July 2021 thru 30 June 2022.

1002 4 Quarter OPTION Opt Yr 1- Routine Service-Quarterly

FFP

Option Year 1 - Routine Service-Quarterly Perform all quarterly elevator maintenance service in accordance with section 4.2 of the PWS and quote worksheet.

Period of performance: 1 July 2021 thru 30 June 2022.

1003 1 Job OPTION Opt Yr 1-Routine Service-Annual

FFP

Option Year 1 - Routine Service-Annual Perform all annual elevator maintenance service in accordance with section 4.3 of the PWS and quote worksheet.

Period of performance: 1 July 2021 thru 30 June 2022.

1004 1 Job OPTION Op Yr 1-Safety Test & Inspection-Annual

FFP

Option Year 1 - Safety Test and Inspection (Annual) Perform Category 1 inspection service in accordance with section 4.4 of the PWS and quote worksheet.

Period of performance: 1 July 2021 thru 30 June 2022.

1005 1 Job OPTION Opt Yr 1-Unscheduled Maintenance

FFP

Option Year 1 - Unscheduled Maintenance Perform unscheduled maintenance in accordance with section 4.5 of the PWS and quote worksheet.

Not to exceed (NTE) $15,000.00.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004…