AE_Synopsis_W912DW18R0005.pdf

Pre-Solicitation Notice Solicitation Number: W912DW18R0005

Previous Solicitation Number W912DW-17-R-0017 December 22, 2017

A-E IDIQ for Design and Construction Support Services Joint Base Lewis-McChord, Washington

Small Business Set-Aside

General Information

Document Type: Pre-Solicitation Notice

Solicitation Number: W912DW18R0005 (supersedes Solicitation

Number W912DW-17-R-0017 [Sources Sought Notice] issued on January 4, 2017)

Posted Date: December 22, 2017

Classification Code: 541330 - Engineering Services

Set-aside: Total Small Business (Open to all small business concerns (gross annual receipts $15M or less)

Contracting Office Address

U.S. Army Corps of Engineers, Seattle District 4735 East Marginal Way South Seattle, WA 98134

Description

1. CONTRACT INFORMATION: This contract is being procured in accordance with Public Law 92-582, the Brooks A-E Act, as implemented in FAR Subpart 36.6. Firms will be selected for negotiations based on demonstrated competence and qualifications for the required work.

The scope of this proposed contract will include task orders for A-E design construction support services for projects under the military sustainment, restoration and modernization (SRM) programs. This acquisition will support a broad range of required services to include preparation of design-bid-build and design-build solicitations for new construction and renovation and repair projects, utility system studies, and related construction management services at the various locations at JBLM.

The Government anticipates a target of between three (3) and five (5) Indefinite Delivery Indefinite Quantity (IDIQ) contracts will be negotiated and awarded, each with a five (5) year base-period and no option period. However, the Contracting Officer has the discretion of adjusting that number, or awarding none at all.

The total, shared capacity for this contract is $30,000,000 ($30.0M) cumulative for the 5-year contract period. Individual task orders shall not exceed $1.0M, unless otherwise approved by the Contracting Officer. The minimum guarantee for the contract will be two thousand five hundred dollars ($2,500.00).

Work will be issued by negotiated firm-fixed-price task orders; all task orders are subject to availability of funds.

When the requirement is identified, the government will notify all contractors in the pool that an evaluation will be conducted. The notification will include whether the contractor’s Standard Form 330 (SF330) will be used, or if the government requires unique experience or qualifications to be submitted for the task order evaluation.

Specialized experience and technical competence, professional qualifications, past performance, capacity, and knowledge of locality will be considered for task orders to determine which firm is best qualified to accomplish the work. In the event two firms are technically equal based on the previously listed selection criteria, secondary criteria will be considered.

North American Industrial Classification System (NAICS) code is 541330 – Engineering Services. Firms must be capable of providing support for program requirements for construction phase A-E Services to include planning, studies, design, and design support. The A-E services will be primarily for construction phase A-E services that will be utilized by the NWS Lewis and Clark Project Office (LACPO) for projects at JBLM and other Department of Defense (DoD) sites.

This announcement is open to all small business concerns. For the purposes of this procurement, a concern is considered a small business if its annual gross receipts are $15M or less.

The wages and benefits of service employees (see FAR 22.10) performing under these contracts must be at least equal to those determined by the Department of Labor under the Service Contract Act, as determined relative to where the services will be performed.

To be eligible for contract award, a firm must have a DUNS number from Dun & Bradstreet (D&B) and be registered in the System for Award Management (SAM). For information in regard to opening a SAM account, see the following link for instructions:

https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling (866) 606-8220.

At least 50 percent of the cost of the contract performance incurred for personnel shall be expended for employees of the Prime/JV.

2. PROJECT INFORMATION: Task Orders may entail work associated with the following design services; utilize Government designs, drawings, specifications, and standards for buildings, structures and other facilities as necessary to meet the requirements of the proposed project; and prepare, subject to the approval of the Contracting Officer, charrettes, preliminary studies, sketches, layout plans, reports and cost estimates of the proposed project. Effort may also include supporting government project managers in their negotiations with construction contractors prior to award of construction Task Orders. Designs may also include design-build projects requiring preparation of RFP documentation, material takeoffs, bills of materials, and detailed designs.

3. SELECTION CRITERIA: The selection criteria for this particular project are listed below in descending order of importance. Criteria A through E are primary criteria.

Criteria F and G are secondary criteria and will only be used as ‘tie-breakers’ among firms that are technically equal. The secondary criteria will not be co-mingled with the primary criteria in the evaluation.

PRIMARY CRITERION (A) SPECIALIZED EXPERIENCE AND TECHNICAL

COMPETENCE of the Team demonstrated in the broad range of work required for this contract. Firms will be evaluated based on demonstrated experience providing the following:

1. Design in support of military facilities, sustainment, restoration and modernization (FSRM) programs (all phases through full design-bid-build or design-build packages) in descending order of importance:

A. Military building and infrastructure projects to keep facilities in good working order (repair);

B. Military building and infrastructure projects to restore facilities due to excessive age or damage; and C. Military building and infrastructure projects for alteration of facilities to new or higher standards or to accommodate new functions or missions.

2. Design in support of minor construction projects under the MILCON program requiring multi-discipline design services (all phases through full design-bid-build or design-build packages).

3. A-E support during construction for military projects.

Additional considerations:

1. Completed projects under the FSRM and minor MILCON programs may be evaluated more favorably for this criterion.

2. Projects in which the small business team demonstrated prior project experience working together in significant prime/sub-consultant roles may be evaluated more favorably for this criteria.

3. Projects completed on a military installation and those requiring anti-terrorism/force protection (AT/FP) criteria knowledge may be evaluated more favorably for this criteria. Projects completed for non-DoD agencies, with similar requirements to the range of military projects described above, may be submitted as experience, but will not be evaluated more favorably.

Firms will be evaluated for experience and competence. The basis of the evaluation will be the information in Sections F, G, and H of the SF330.

A maximum of ten (10) projects awarded to and/or completed by the proposed Team no more than 5 years prior to submission, including joint ventures and teaming partners, shall be shown in Section F. For the 10 projects submitted in Section F of the SF 330, a

"project" is defined as work performed at one site or at a single installation. An Indefinite

Delivery Contract (IDC) is not a project. A project may contain multiple task orders or contracts if they are for multiple phases of the project at the same site or installation.

Project descriptions shall clearly state the extent of work performed by the team, extent of work completed, and dates of completion.

If the offeror provides a specific task order as its "project," provide the base contract number(s) and the task order number(s) for reference purposes. If the offeror provides a site-specific contract as its "project," provide the contract number. If the offeror provides more than 10 example projects, only the first 10 examples will be evaluated.

A completed project is defined as one in which the firm’s performance of the work for which it was hired is complete.

Primary Criterion A Evaluation Standard

Adjectival Rating Description

Outstanding (blue) Team demonstrates exceptional depth and breadth of experience in military FSRM and minor MILCON projects.

Experience in all of the services mentioned in the criteria.

Extensive capabilities demonstrated by the Team.

Expectation of a very high probability of success as a team.

Good (purple) Team demonstrates high degree of depth and breadth of experience in military FSRM and minor MILCON projects.

Experience in most of the services mentioned in the criteria.

Good capabilities demonstrated by the Team.

Expectation of a high probability of success as a team.

Acceptable (green) Team demonstrates acceptable depth and breadth of experience in military FSRM and minor MILCON projects.

Experience in majority of the services mentioned in the criteria.

Acceptable capabilities demonstrated by the Team.

Expectation of a reasonable probability of success as a team.

Marginal (yellow) Team demonstrates limited depth and breadth of experience in military FSRM and minor MILCON projects.

Experience in few of the services mentioned in the criteria.

Limited capabilities demonstrated by the Team.

Expectation of a low probability of success as a team.

Unacceptable (red) Team demonstrates very limited to no experience in military FSRM and minor MILCON projects.

Very limited to no experience in the services mentioned in the criteria.

Team lacks capabilities to perform work.

Expectation of little to no probability of success as a team.

Note: Ratings will be delineated by the colors set forth above.

PRIMARY CRITERION (B) PROFESSIONAL QUALIFICATIONS of a firm’s staff and team consultants to be assigned to this contract will be evaluated by the following criteria. The education, training, professional registration, proposed job title, and overall relevant experience of key personnel will be considered. This criterion is primarily concerned with the qualifications of the key personnel identified by the A-E and not the number of personnel, which is addressed under Primary Criterion D - Capacity. The number of key personnel employed by the small business Prime/JV may be evaluated more favorably for this criteria.

Responding firms should demonstrate the professional qualifications of their staff in these key disciplines:

1. Key professional disciplines are identified below by function code (fc):

- Descriptions by fc correspond to “List of Disciplines (Function Codes)” in the SF330 Instructions; where a function code does not exist, the requirement is described by the Government.

- Identify key personnel proposed by fc in Sections E, G, and H of the SF330.

- List professional registrations or certifications, if applicable, for the key disciplines.

2. Submit ONE resume in Section E of the SF330 for each of the disciplines below, which are listed in descending order of importance.

(1) Project Manager (SF330 function code 48; PE required)

(2) Architect (fc 06; RA required)

(3) Civil Engineer (fc 12; PE required)

(4) Structural Engineer (fc 57; PE required)

(5) Electrical Engineer (fc 21; PE required)

(6) Mechanical Engineer (fc 42; PE required)

(7) Fire Protection Engineer (fc 25; PE required)

(8) Interior Designer (fc 37; RA preferred)

(9) Cost Engineer (fc 18; nationally recognized cost engineering certification or

PE required)

(10) Sustainable Designer (fc 13; PE required)

(11) Communications Engineer (pc S11; PE required)

3. Responses must be coordinated with Part II, subpart 9, “Employees by Discipline”.

The basis of the evaluation will be the information in Sections E, G, and H of the SF330.

Primary Criterion B Evaluation Standard

Outstanding (blue) Majority of key personnel have 10+ years of relevant experience, worked on at least three projects of similar size, scope, and complexity, applicable professional licenses or certifications, and other key personnel have experience, knowledge, and education such that, overall, Team possesses superior qualifications.

Good (purple) Majority of key personnel have at least 6 years of relevant experience, worked on at least two projects of similar size, scope, and complexity, applicable professional licenses or certifications, and other key personnel have experience, knowledge, and education such that, overall, Team possesses considerable qualifications.

Acceptable (green) Majority of key personnel have at least 4 years of relevant experience, worked on at least one project of similar size, scope, and complexity, applicable professional licenses or certifications, and other key personnel have experience, knowledge, and education such that, overall, Team possesses sufficient qualifications.

Marginal (yellow) Majority of key personnel have at least 1 year of relevant experience, may have worked on no projects of similar size, scope, and complexity, have applicable professional licenses or certifications, and other key personnel have experience, knowledge, and education such that, overall, Team possesses less than acceptable qualifications.

Unacceptable (red) Majority of key personnel have no years of experience, have not worked on any projects of similar size, scope, and complexity, and/or lack experience, knowledge, and education such that, overall, Team does not possess acceptable qualifications.

Note: Ratings will be delineated by the colors set forth above.

Before rating the offeror as a whole, first rate each discipline using the following criteria.

Descriptions for each column are below:

1. Years of Experience – The number of relevant years of experience held by key personnel.

2. Number of Projects – The number of projects that the key personnel worked on of similar size, scope, and complexity to projects in this contract.

3. License/Certification – Presence of current, valid professional license or certification in related field and in state(s) where work will be completed (only considered if a license or certification is applicable for the position).

All criteria must be met to receive a specific rating.

Ratings Basis for Each Key Discipline:

Rating Years of

Experience Number of Projects

License/Certification

Outstanding (blue)

10+ 3 Yes

Good (purple) 6-9 2 Yes

Acceptable (green)

4-5 1 Yes

Marginal (yellow) 1-3 0 Yes

Unacceptable (red)

0 0 No

PRIMARY CRITERION (C) PAST PERFORMANCE on DoD and other contracts with respect to cost control, quality of work, management/business relations, and compliance with performance schedules. Evaluations used for source selection purposes are obtained from the Past Performance Information Retrieval System (PPIRS). CPARS is the primary source of information on past performance. CPARS will be queried for all firms submitting an SF330. Each project in Section F of the SF330 shall include project owner’s contact information. If deemed appropriate by the Selection Board (Board), performance evaluations for significant team subcontractors will also be considered.

The Board may seek information on past performance from other sources, but is not required to seek other information on the past performance of a firm if none is available from CPARS.

The board will first consider the relevancy of each performance evaluation on A-E services contracts to the proposed contract, including the type of work, performing office, age of the evaluation, and whether subsequent evaluations indicate a change in a firm's performance. Past performance ratings for projects completed on a military installation and those requiring antiterrorism/force protection (AT/FP) criteria knowledge are considered more relevant. The board will then rate the confidence of the firm based on the ratings of its past performance, with an emphasis on quality of work, cost control, and compliance with performance schedules, and the extent to which past projects were performed by proposed key personnel. The end result will be a combined relevancy/confidence rating (e.g., Relevant/Substantial Confidence).

Where no recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on the factor of past performance. The firm will be given a neutral confidence evaluation regarding past performance.

Primary Criterion C Evaluation Standard

Relevancy

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Confidence

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

PRIMARY CRITERION (D) CAPACITY of key disciplines. The board will consider available capacity of key disciplines identified above in Criterion B of the Prime/JV and its team consultants to perform work in the required time. The basis of the evaluation will be the information in Section H and Part II of the SF330. Function code (fc) and descriptions must correspond to “List of Disciplines (Function Codes)” in the SF330 Instructions. Where a function code does not exist, the requirement is described by the Government. Responses must be coordinated with Part II, subpart 9, “Employees by Discipline”.

The offeror is required to provide a table summary of the number of personnel for each key discipline, with separate columns for (1) Prime/JV capacity, (2) team subconsultants’ capacity, and (3) total team capacity for each key discipline in Section H of the SF330. Capacity will be measured by number of personnel, not percentages or availability.

Each key discipline required in the response shall be shown in and coordinated with

Part II of the SF330.

Primary Criterion D Evaluation Standard

Adjectival Rating Description

Outstanding (blue) Team possesses superior capacity in key disciplines.

Good (purple) Team possesses considerable capacity in key disciplines.

Acceptable (green) Team possesses sufficient capacity in key disciplines.

Marginal (yellow) Team possesses limited capacity in key disciplines.

Unacceptable (red) Team possesses inadequate capacity in key disciplines.

Note: Ratings will be delineated by the colors set forth above.

Before rating the offeror as a whole, first rate each discipline using the following criteria.

The numbers in the table represent the number of staff designated as that key discipline.

Ratings Basis for Each Key Discipline:

EProfessional Discipline

Outstanding Good Acceptable Marginal Unacceptable

1. Project Managers

Greater than or equal (≥) to

8 staff members

≥ 5 staff members

≥ 3 staff members

Less than (<) 3 staff members

2. Architects ≥ 15 ≥ 10 ≥ 5 < 5 0

3-4. Civil & Structural Engineers

≥ 15 ≥ 10 ≥ 5 < 5 0

5. Electrical Engineers

≥ 15 ≥ 10 ≥ 5 < 5 0

6. Mechanical Engineers

≥ 15 ≥ 10 ≥ 5 <5 0

7. Fire Protection Engineers

≥ 5 ≥ 3 2 1 0

8. Interior Designers

≥ 5 ≥ 3 2 1 0

9. Cost Engineers

≥ 8 ≥ 5 ≥ 3 <3 0

10. Sustainable Design

≥ 5 ≥ 3 2 1 0

11.

Communications Engineers

≥ 5 ≥ 3 2 1 0

PRIMARY CRITERION (E) KNOWLEDGE OF THE LOCALITY The Board will evaluate the Team’s familiarity with local conditions, specifically demonstrating knowledge and experience dealing with local (1) regulatory agencies, (2) geological features, (3) climatic conditions, and (4) historical building preservation. Responding firms should demonstrate the extent of their capabilities to serve projects located throughout JBLM.

The basis of the evaluation will be the information in Section H of the SF330.

Primary Criterion E Evaluation Standard

Outstanding (blue) Team demonstrates excellent knowledge of local conditions through extensive experience with local regulatory agencies, geologic features, climatic conditions, and historical building preservation.

Expectation of exceptional ability to serve projects throughout

JBLM.

Good (purple) Team demonstrates considerable knowledge of local conditions through experience with local regulatory agencies, geologic features, climatic conditions, and historical building preservation.

Expectation of good ability to serve projects throughout

JBLM.

Acceptable (green) Team demonstrates acceptable knowledge of local conditions through experience with local regulatory agencies, geologic features, climatic conditions, and historic building preservation.

Expectation of acceptable ability to serve projects throughout

JBLM.

Marginal (yellow) Team demonstrates limited knowledge of local conditions through experience with local regulatory agencies, geologic features, climatic conditions, and historic building preservation.

Limited ability to serve projects throughout JBLM.

Unacceptable (red) Team demonstrates very limited or no knowledge of local conditions through experience with local regulatory agencies, geologic features, climatic conditions, and historic building preservation.

Expectation of little to no ability to serve projects throughout

JBLM.

Note: Ratings will be delineated by the colors set forth above.

SECONDARY CRITERION (F) GEOGRAPHICAL PROXIMITY of office to JBLM’s main gate as measured in miles of driving distance.

Secondary Criterion F Evaluation Standards

+ At least one office within 50 miles of JBLM’s main gate

0 At least one office within 150 miles of JBLM’s main gate

- No offices within 150 miles of JBLM’s main gate

SECONDARY CRITERION (G) VOLUME OF DoD A-E CONTRACT AWARDS

Responding firms should cite all contract numbers, task orders and modifications, award dates, and total negotiated fees for any DoD A-E contract(s) awarded within the past twelve (12) months. This information will assist in effecting an equitable distribution of

DoD A-E contracts among qualified firms, including SB and SDB. The basis of the evaluation will be the information in Section H of the SF330.

Secondary Criterion G Evaluation Standards

The firm with the lowest volume of DoD A-E contract awards in the last 12 months, measured by the total negotiated fees for any and all DoD A-E contract(s), shall be the most highly qualified firm for this criterion.

4. SUBMISSION REQUIREMENTS: Interested firms having the capabilities to perform this work must submit one (1) original plus three (3) copies and one (1) CD or DVD with searchable Adobe PDF files of one SF330 (08/2016 edition, unless otherwise indicated) for the Prime firm that includes all team consultants.

Include the firm's DUNS number and CAGE codes in the SF330, Part I, Sections B and C.

Firms should include information regarding the Secondary Selection Criteria in Section H of the SF330. The SF330 shall have a total page limitation of 80 printed pages with Section H limited to fifteen (15) pages, and Part II is excluded from the 80 printed page limit. Double-sided sheets will count as two pages. Page sheets of 11 inches X 17 inches will be counted as two (2) pages if printed on one side, and four (4) pages if printed on both sides. For all SF330 sections, use no smaller than 10 pt. font.

Submittals must be delivered to the following address not later than 2:00 pm Pacific Standard Time, Thurs, January 25, 2018, (no faxed or other electronic submittals will be accepted):

EMAIL: Emailed proposal packages will NOT be accepted.

FAX: Faxed proposal packages will NOT be accepted.

FED-EX/UPS: Shawna West, Contract Specialist, Building 1202 U.S. Army Corps of Engineers, Seattle District (CECT-NWS) 4735 East Marginal Way S., Bldg #1202 Seattle, WA 98134-2385

MAIL: Shawna West, Contract Specialist, Building 1202 U.S. Army Corps of Engineers, Seattle District (CECT-NWS) PO Box 3755 Seattle, WA 98124-3755 (Please Note: Commercial Carriers will not deliver to PO Boxes)

HAND

DELIVERY: Shawna West, Contract Specialist, Building 1202 U.S. Army Corps of Engineers, Seattle District (CECT-NWS) 4735 East Marginal Way S., Bldg #1202 Seattle, WA 98134-2385

The method of Hand Delivery has changed and takes longer than the previous method.

Please allow sufficient time for heightened security at Government installations and to get to our new location in Oxbow Building #1202. Allow time to park, pass through a metal detector, sign in, and receive a building pass at the Federal Center South Building (#1201). From there, you will be directed to the new USACE Oxbow Building (#1202) which sits behind the Federal Center South Building (#1201).

Report to the Security Desk in the lobby of the USACE Oxbow Building and call Sonia Frees, Procurement Technician, at 206-764-3516. A Contracting representative will come down and accept your SF330.

Submit all questions, in writing only, to Shawna West (Contract Specialist) at Shawna.M.West@usace.army.mil. Questions must be submitted no later than Tuesday, January 16, 2018, and must contain the solicitation number in the subject line of the e-mail.

Primary Point of Contact:

Ms. Shawna West Shawna.M.West@usace.army.mil

Secondary Point of Contact Mr. Martin Hansen Martin.J.Hansen@usace.army.mil

Solicitation packages are not provided. This is not a request for proposal.

mailto:Shawna.M.West@usace.army.mil mailto:Martin.J.Hansen@usace.army.mil