W912DW17Q0067R0001.pdf

W68MD963099923

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is necessary to resolve ambiguities in the specifications and to extend the quote due date and time. See attached revised sections, replaced in their entirety. Revisions are noted, w ith strikethroughs and red fonts. Read every section carefully.

The follow ing are revised:

1) Pricing Schedule

2) Performance Work Statement

3) QASP

The follow ing is incorporated:

APPENDIX A – Fort Douglas Cemetery Subjects for Evaluation & Conservation.

The quote due date and time IS EXTENDED to 14 August 2017 at 10:00 PST.

Ensure you email your quote to Alex Marcinkew icz: Alex.R.Marcinkiew icz@usace.army.mil AND Scott Britt: Scott.W.Britt@usace.army.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DW17Q0067

X 9B. DATED (SEE ITEM 11)

27-Jun-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Aug-2017

CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

W912DW 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DW17Q0067

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Jul-2017 10:00 AM to 14-Aug-2017 10:00 AM.

The following have been modified:

ITEM(S) 0003 - PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Evaluation, Conservation, and Repair of Monuments and Burial Markers at the Fort Douglas Post Cemetery, Utah for

88th Regional Support Command, Washington

Evaluation, Conservation, and Repair of Monuments, Burial Markers, and Entrance Gate at the

Fort Douglas Post Cemetery, Utah for 88th Regional Support Command, Washington

REVISED 9 August 2017

Part 1

General Information

1. GENERAL: This is a non-personal services contract to conduct an assessment of conditions, and perform conservation and repair of historic stone monuments and burial markers at the Fort Douglas Post Cemetery, Utah. The status of stone components and mortar will be obtained through in-field and laboratory investigation, and may be augmented by minimally invasive techniques to probe sub-surface conditions, where necessary.

2. Investigation will be informed by site plans and maps, historic photographs, and National Historic Landmark information, and by existing geotechnical information or ground surveys if available.

3. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, technical equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to investigate and evaluate historic feature and material conditions and conduct repair and conservation actions as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Fort Douglas Post Cemetery (FDPC) was established in 1862 as the burial place for U.S. service men, women, and their families. The site includes a stone entrance gate and monuments, as well as burial markers representing the Civil War, Spanish American War, WWI, WWII, the Korean Conflict, and the Vietnam Conflicts, as well as 21 German Prisoners of War from WWI and 20 German, 12 Italian, and 1 Japanese Prisoner of War from WWII. Many of the monuments and markers - either marble, limestone, or sandstone – have experienced deterioration, erosion, and displacement due to weathering and ground movement. In addition, many stones are cracked or spalled, or have lost features, and require conservation and repair.

Because the post is designated a National Historic Landmark, the 88th’s management of its historic features and objects must comply with Section 110 of the National Historic Preservation Act. Part of this obligation requires historic resources to be treated according to the Secretary of the Interior’s Standards for Restoration and Rehabilitation (36 CFR 67). Throughout the years, cemetery monuments and burial markers have been damaged by weather and vandalism, as well as ground movement, and inappropriate repairs have marred historic integrity and accelerated damage. This project work is being requested to arrest ongoing deterioration or structural failure of stones, repair and repoint stones. Re-carve missing features/components where needed, and clean surfaces.

1.3 Objectives:

Ensure the 88th Army Reserve Command meets obligations under Section 110 of the National Historic Preservation Act and that appropriate federal historic preservation standards are applied.

Ensure that historic properties are returned to a higher level of historic and architectural integrity.

Ensure that past and ongoing damage to historic properties are corrected.

Improve the structural health and stability of Fort Douglas burial markers and monuments.

1.4 Scope: Conduct field evaluation, assess conditions, identify inappropriate past treatments, and perform cleaning, repair and conservation actions on burial markers and monuments. Pinpoint material failure, and identify access or entry points for damaging agents. If applied, minimally invasive examination must utilize drill bits of a size not to exceed 3mm to ensure stone materials are not damaged and testing areas are not visually detectable. The location of tests and results should be documented in the final report. Laboratory testing of select mortars to determine appropriate repointing formula in terms of component ratios, texture, color; re-pointing to replicate historic mortar joint execution and joint profile.

1.5 Period of Performance: The period of performance shall be from the effective date of the contract to 30 September 2017. All work shall be completed not later than 30 September 2017.

The period of performance shall be from the effective date of the contract to 31 October 2017.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means of assurance that the work complies with the requirement of the contract. After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means of by which the contractor assures themselves that the work complies with the requirement of the contract.

After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business between the hours of 8:00 am to 5:00 pm, Monday thru Friday, unless the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closures. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Fort Douglas Post Cemetery, Salt Lake City, Utah.

1.6.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements: Contract work site is in public access areas of Fort Douglas.

(1) All personnel shall submit the following information: a. Employee name, b. SSN, c. Date of Birth, d. Place of Birth, e. Driver’s license number and issuing state, (or other Security Officer approved form of ID), f. SF 85 page 6 (Authorization For Release of Information).

(2) AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Quality Assurance Representative (QAR) or to the contracting officer, if a QAR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

(3) The Contractor shall have a law enforcement background check completed for all employees who will be entering Army-controlled installations or facilities prior to employment. The law enforcement background check shall include any information entered into National Crime Information Center (NCIC-3) database. Documentation of these checks shall be sent to the QAR for each employee prior to them entering Army-controlled installations or facilities.

(4) The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

(5) The Contractor shall return within two business days all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the QAR when the contract is completed or when a Contractor employee no longer requires access to the installation or facility.

(6) The Contractor shall comply with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas.

(7) During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and services shall resume when the FPCON level is reduced to level Bravo or lower.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: Not Applicable

1.6.7.3 Lock Combinations: Not Applicable

1.6.8 Special Qualifications: The qualified Contractor shall possess at least ten years (within the past ten years) of experience in the assessment, cleaning, repair, and conservation of nineteenth century stone buildings and building materials and/or monuments. Capabilities must include knowledge and proficiency in historic stone conservation

(cleaning, mortar analysis and composition, repointing techniques, redressing, carving, and consolidation).

Contractor must show successful completion of projects performed on properties listed in or eligible for listing in the National Register of Historic Places, and endorsement by state historic preservation officers, and/or historic preservation organizations.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, quality assurance representative (QAR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Quality Assurance Representative (QAR): The QAR monitors all technical aspects of the contract and assists in contract administration. The QAR ensures the Contractor performs the technical requirements of the contract using technical oversight and the Quality Assurance Surveillance Plan (QASP) The QAR shall not change any contract terms and conditions.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager and Lead Forensic Investigator. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:30p.m., Monday thru Friday, except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: (Not Applicable)

1.6.14 Other Direct Costs: (Not Applicable)

1.6.15 Data Rights: (Not Applicable)

1.6.16 Organizational Conflict of Interest: (Not Applicable)

1.6.17 PHASE IN /PHASE OUT PERIOD: (Not Applicable)

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). Not Applicable (see QAR) An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8.1 QUALITY ASSURANCE REPRESENTATIVE (QAR). An employee of the U.S. Government who will use this PWS and QASP to ensure performance. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide necessary access to the cemetery and burial components that are the subject of this investigation.

3.3 Utilities: The Government will allow use of electrical outlets required by the contractor to operate technical equipment.

3.4 Equipment (Not Applicable)

3.5 Materials (Not Applicable)

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: (Not Applicable)

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The Contractor shall provide services for field assessment, repair, and conservation of historic burial and monument stones.

5.1.1 Field Assessment:

Examination of 16 monuments and markers to identify past and ongoing surficial degradation of materials, and inappropriate repairs.

Examination of 18 cemetery subjects (2 monuments; 15 burial stones, and 1 gate feature) to identify past and ongoing surficial degradation of materials, and inappropriate repairs.

Subsurface examination must be minimally invasive and leave little to no visible evidence.

Identification of critical damage, inappropriate repairs, and ongoing points of damage to historic design and inscriptions, and structural stability.

Identification of appropriate mortars for use in repointing.

5.1.2 Conservation and Repair:

Repair, re-dressing, re-carving of features/components, and cleaning of stones.

Dowelling or reattachment of loose or detached components.

Repointing of mortar joints using appropriate mortar composition, original joint profile, and width.

Excavation of inappropriate mortar; repointing of mortar joints using appropriate mortar composition, original joint profile, and width.

Deconstruction and realignment of gate column stones; repointing.

Report of conservation treatments used.

5.1.3 Field Records:

The Contractor shall maintain an accurate and precise record of the monument/headstone, gate pier examined, identification of status or damage, and treatments applied (cleaning, repairs, redressing, carving, doweling, mortar type used, repointing).

The Contractor’s on-site coordinator shall compile records that summarize the daily work activities complete with personnel, hours worked, work performed, problems encountered, resolution of problems, and anticipated requirements, at a minimum.

INVESTIGATION DERIVED WASTES

All field work wastes or staging and materials will be removed from Government property at the end of each shift and disposed of off-site.

SITE RESTORATION

All work sites shall be left in a clean and safe condition at the end of each shift. Soil, debris, or other waste generated by the work shall be removed from the walkways and ramps by sweeping and washing with fresh water.

After completion of the work, tools, appliances, surplus materials, temporary drainage, rubbish, and debris incidental to work shall be removed and disposed of by the Contractor. Site clean-up shall be to the requirements and to the satisfaction of the USACE QAR. Utilities, structures, pavement, fences, or any other pre-existing item that is damaged due to the Contractor’s negligence will be repaired or replaced prior to completion of this contract.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) U.S. ARMY CORPS OF ENGINEERS (USACE)

6.1. The Secretary of the Interior’s Standards for the Treatment of Historic Properties, U.S. Department of the Interior.

6.2 UFGS 04 01.0091 Restoration and Cleaning of Masonry in Historic Buildings

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

PART 8

CONTRACT MANPOWER REPORTING CLAUSE

Contract Manpower Reporting Clause

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS #1.

The contractor shall perform conditions assessment of 16 cemetery monuments, gate, and burial markers, probing the substrate if necessary to discern unseen structural concern or failure.

The contractor shall perform conditions assessment of 18 cemetery subjects, probing the substrate if necessary to discern unseen structural concern or failure.

Identification of surface conditions, old or failing repairs that require treatment, and necessary replication of missing features.

Methods may include minimally invasive technologies; subsurface probes not to exceed 3mm; locations of probe sites shall be recorded and tabulated in the report.

Monuments and markers to be addressed shall be pre-identified by the customer.

No more than one customer complaint.

Review of report by

TCX

program manager.

PRS #2.

Laboratory testing to identify the components and component ratios of mortar on the gates and monuments for repairs.

Up to five laboratory tests taken on representative areas of the gate piers and monuments.

No more than one customer complaint.

Verification of tests and test locations in summary report.

PRS #3.

Repair, repointing, cleaning, and conservation of monuments, gates, and burial markers. Repair shall include re-plication of missing stone features or components.

Adherence to USACE UFGS 04 01 00.91 Restoration and Cleaning of Masonry in Historic Buildings. Stone carving and replication shall be accomplished by an accredited stone mason with 10 years’ experience in sandstone, limestone, marble, and granite stone dressing involving significant (National Register listed) structures and buildings.

No more than one customer complaint.

Verification of work performed in summary report.

PRS #4.

Summary report of field investigation and results of conservation efforts.

Reporting format to include findings -identification of markers examined, description and photographs of repair and conservation methods used on each monument, with recommendations for the future cyclical maintenance/cleaning of stones.

No more than one customer complaint.

Review of summary report by

TCX

program manager.

PRICING SCHEDULE

Pricing Schedule

Monuments and Burial Markers Fort Douglas Post Cemetery, UT for 88th Regional Support Command, WA

Item Description Price

0001 5.1.1 - Field Assessment (PRS #1 & #2) $ 0002 5.1.2 - Conservation and Repair (PRS #3) $ 0003 5.1.3 - Field Records (PRS #4) $

Total Price $

For cost analysis, please include the following information:

0001 5.1.1 ‐ Field Assessment (PRS #1 & #2) $

TRAVEL COSTS

Hotel: Rate Number of Rooms Number of Nights

Airfare: Rate Number of RT airfares

Labor: Hourly rate for Team Lead x number of hours Hourly rate for Technical Crew x number of crew x number of hours

0002 5.1.2 ‐ Conservation and Repair (PRS #3) $

Number of Headstones Evaluated and Conserved x Unit Cost:

Number of Monuments Conserved x Unit Cost:

Number of Features Conserved x Unit Cost:

Hourly rate of Conservator x number of hours:

Type of Field Expenses (equipment, tent, rental items, etc.):

Cost of Field Expenses:

0003 5.1.3 ‐ Field Records (PRS #4) $

Hourly rate of Record Preparer(s) x number of hours:

Cost of Report Printing and Production

Hourly rate of Support Staff/Clerical Support x number of hours:

ITEM(S) 0003 - QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

Cemetery Evaluation, Conservation, and Repair of Monuments and Burial Markers for Fort Douglas Post Cemetery, Utah for

88th Regional Support Command 1 November 2016

9 August 2017

1. Overview Fort Douglas Post Cemetery (FDPC) was established in 1862 as the burial place for U.S. service men, women, and their families. The site includes a stone entrance gate and monuments, as well as burial markers representing the Civil War, Spanish American War, WWI, WWII, the Korean Conflict, and the Vietnam Conflicts, as well as 21 German Prisoners of War from WWI and 20 German, 12 Italian, and 1 Japanese Prisoner of War from WWII.

Many of the monuments and markers - either marble, limestone, or sandstone – have experienced deterioration, erosion, and displacement due to weathering and ground movement. In addition, many stones are cracked or spalled, or have lost features, and require conservation and repair.

The cemetery is an important contributing resource of the Fort Douglas National Historic Landmark and National Register Historic Districts. Under Section 110 of the National Historic Preservation Act (NHPA) Fort Douglas is obligated to perform repair and conservation work according to the Secretary of the Interior’s Standards for the Rehabilitation of Historic Buildings and Structures. This QASP addresses a task that will help the Fort Douglas meet its Section 110 obligations for the NHL.

To accomplish this work, the 88th Regional Support Command (88th) has requested the services of the U.S. Army Corps of Engineers, Seattle District, Technical Center of Expertise for the Preservation of Historic Structures and Buildings (TCX). The TCX will contract the evaluation and forensic investigation, conservation, and repair to a historic preservation consultant.

The Technical Center of Expertise for the Preservation of Historic Structures and Buildings (TCX) serves as the Corps’ technical lead in matters relating to the treatment and management of the historic built environment, and provides technical guidance to managers and personnel with oversight of historic buildings and structures. In order to ensure the 88th is fully in compliance with the NHPA, the TCX has developed a PWS to engage expertise in historic masonry conservation to evaluate, conserve, and repair 16 cemetery monuments and burial markers. The end deliverables will be a report of findings of field investigation and description of repair and conservation methods applied to these monuments and markers.

This performance-based Quality Assurance Surveillance Plan (QASP) sets forth the procedures and guidance the Contracting Officer’s Representative (COR) Quality Assurance Representative (QAR) will use in evaluating the technical performance of the Contractor in accordance with the terms and conditions of the performance work statement (PWS). The QASP objective is to define Government procedures to be used to verify that appropriate performance and quality assurance methods are used in the management of this performance-based contract. The purpose of the QASP is to assure that performance of specific activities and completion of milestones are accomplished in accordance with all requirements set forth in the Statement of Work (PWS).

This QASP describes the mechanism for documenting noteworthy accomplishments or discrepancies for work performed by the Contractor. Information generated from Government’s surveillance activities will directly feed into the evaluation of performance discussions with the Contractor. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents and Government receives the quality of services called for in the contract. The QASP details how and when Government will monitor, evaluate, and document Contractor performance on the PWS. The QASP is intended to accomplish the following:

Define the role and responsibilities of participating Government representatives.

Define the key milestones/deliverables that will be assessed.

Define performance standards for key milestones/deliverables.

Describe the surveillance methodology that will be employed by Government in assessing the

Contractor’s performance.

Describe the surveillance documentation process and provide copies of the form that Government will use in evaluating the Contractor’s performance.

Outline corrective action procedures.

2. Roles and Responsibilities

The USACE Contracting Officer (KO) has overall responsibility for overseeing the Contractor’s performance.

The KO is responsible for monitoring of the Contractor’s performance in the areas of contract compliance, and contract administration; reviewing the COR’s QAR’s assessment of the Contractor’s performance; and resolving all differences between the COR’s QAR’s assessment and the Contractor’s assessment of performance. It is the KO that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The KO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

The Quality Assurance Representative (QAR) is officially responsible for technical administration of the project and assures proper Government surveillance of the Contractor’s performance. The QAR is the key primary party responsible for monitoring, assessing, recording, and reporting on the technical performance of the Contractor as indicated in the performance schedule.

It is not the responsibility of QAR to perform quality control for the Contractor or to execute work that the Contractor was contracted to perform. The QAR will coordinate all Government comments on written deliverables, and the QAR will evaluate and rate the Contractor at the end of the contract. The QAR will work with the Contractor to identify and correct any deficiencies prior to those deficiencies adversely affecting the work. USACE, through the QAR with any necessary technical representative, will also perform quality assurance review of the Contractor’s methodology during any field investigations. It is the responsibility of USACE to ensure that the Contractor receives Government comments on all deliverables within the allotted time on each of the submittals.

QA Team Members:

Government Contracting Officer (KO) Scott Britt, (206/764-3517, e-mail scott.w.britt@usace.army.mil).

Quality Assurance Representative (COR) QAR Lauren L. McCroskey, 206/764-3538, e-mail lauren.l.mccroskey@usace.army.mil).

3.0 Pricing Schedule

The following are required tasks and deliverables. All work must comply with The Secretary of the Interior’s Standards for the Treatment of Historic Properties, U.S. Department of the Interior, and UFGS 04 01.0091 Restoration and Cleaning of Masonry in Historic Buildings:

1) Field Assessment – On-site evaluation of 16 burial markers and monuments to determine existing conditions, level of deterioration or damage, and to identify needed repairs or conservation actions.

2) Conservation and Repair:

- Surface cleaning of staining or extensive biological growth

- Reattachment of weak or failing components via doweling or consolidation

- Re-carving/redressing of missing or severely damaged features or components

- Removal of failed or historically inappropriate mortar joints; repointing with appropriate mortar composition, color, texture, joint profile

3) Field Records – Identification and documentation of treatment performed on burial markers or monument, to include digital photographs and close in views of work performed. May be submitted as a spreadsheet or tabulation.

4.0. Performance Standards for Key Milestones/Deliverables

The Contractor’s performance will be evaluated by assessing the key milestones/deliverables described in the statement of work according to two standards: quality and timeliness. For each of the performance standards, USACE will assign one of two ratings of the Contractor’s performance: acceptable, or unacceptable (as shown in Table 1). Further detail on each of these standards is outlined in Tables 2-5.

Table 1. Performance Standards, All Tasks

Performance Standard Acceptable Performance Unacceptable Performance

Quality Contractor meets or exceeds the requirements in the PWS for the milestone/deliverable.

Contractor does not meet the requirements in the PWS for the milestone/ deliverable.

Timeliness Contractor provides milestone/deliverable according to or ahead of the schedule outlined in the

PWS.

Contractor provides milestone/deliverable behind the schedule outlined in the PWS.

If a milestone/deliverable is rated as being of unacceptable quality at the time that the PWS deadline for the milestone/deliverable expires, the milestone/deliverable will automatically receive an unacceptable rating for timeliness. At no point will a milestone/deliverable receive an acceptable rating for timeliness if it is rated as being of unacceptable quality. If timeliness is unacceptable it may be changed to acceptable if due date is renegotiated and met according to the PWS. If quality is unacceptable it may be changed to acceptable when it is determined by USACE to meet the standards in the PWS. Overall acceptable performance on a milestone/deliverable requires ratings of acceptable for both the quality and timeliness standards.

Table 2. Performance Expectations for Monitoring (refer to PWS Paragraph 3 and 6)

Performance Objectives Performance Standard Monitoring Method

Milestone 1: Annual Review of Performance and Funding Requirements

-50% completion of all objectives.

-100% completion of objectives.

Discussion between QAR and Contractor;

reports to QAR by Points of Contact (see PWS Paragraph 4).

Milestone 2: Submit deliverables on schedule

100% submittal by due dates; or Renegotiate delivery with KO Receipt of deliverables by the due date

Milestone 3: Complete All Services

Submit all deliverables send final invoice with release-of-claims by schedule date.

QAR receipt of materials and required documentation by the due date; normally this will be at the end of the final option year.

5. Surveillance Methodology The surveillance methods listed below will be used in the administration of this QASP.

100% Inspection: At the completion of all key milestones and deliverables, performance will be evaluated by inspecting 100% of all milestones and deliverables (e.g., document review). The Government will document performance for each completed milestone/deliverable prior to payment, as described in Section 6.0.

Periodic Progress Inspection: At the Government’s discretion, periodic teleconferences and/or site visits may be conducted to evaluate progress toward key milestones and deliverables. The KO or COR QAR may call a teleconference if he/she believes that deficiencies exist that must be addressed prior to milestone/deliverable completion. The KO or COR QAR will assure that any such request does not create a claim by the Contractor. While corrective action or re-performance will be required if necessary, the Contractor will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the milestone/deliverable is deemed acceptable.

6. Surveillance Documentation Government expects Contractor to perform at the acceptable level. The QAR will use a performance evaluation form to record evaluation of the Contractor’s performance for each milestone and deliverable in accordance with the methodology described in the PWS and QASP. The QAR will provide the performance evaluation for the Government's contract record. The QAR must substantiate, through narratives in the form, all unacceptable ratings and file the report in the Government's contract record. At a minimum, the evaluation form will indicate actual and scheduled delivery times and number of reviews required to achieve the final product.

When a milestone/deliverable receives an overall unacceptable rating, the Contractor shall explain, within 14 days, in writing to the QAR why performance was unacceptable, how performance will be returned to acceptable levels, and how recurrence of the problem will be prevented in the future. The QAR or KO will immediately discuss any unacceptable rating with the Contractor to assure that corrective action is promptly initiated.

7. Payment and Corrective Action Full payment for a milestone/deliverable will be provided upon verification of overall acceptable performance, as rated on quality and timeliness. This verification will be recorded in a performance evaluation specifying overall Contractor performance as either acceptable or unacceptable for the milestone/deliverable.

If a milestone/deliverable is unacceptable re-performance is required until the milestone/deliverable is acceptable.

8. Quality Assurance Surveillance Forms Attached are the quality assurance surveillance forms that will be used by USACE to detail any required corrective actions. Additional quality assurance feedback will come in the form of comments on documents, USACE performance evaluations, field checklists, and letters to the Contractor.

QUALITY ASSURANCE MONITORING FORM

Date: ___/____/______

Work Task (Milestone/Activity): _______________________________________

Survey Period: ___/____/______ through ___/____/______ Method of Surveillance: QAR Review

Evaluation of Contractor’s Performance: _______

Evaluation

Corrective Action Required: Yes No

Narrative Discussion of Contractor’s Performance during Survey Period:

Discussion

CORRECTIVE ACTION FORM FOR QASP

1) Work Task (Milestone/Activity): _________________________

2) Survey Period: ___/____/______ through ___/____/______

3) Description of the Failure/Deficiency that Precipitated the Corrective Action:

Description

4) Description of the Criterion that the Failure/Deficiency was Evaluated Against:

5) Personnel Involved in the Identification of the Failure/Deficiency, Determination of the Appropriate Corrective Action, Approval of the Corrective Action, and Implementation of the Corrective Action:

6) Description of the Corrective Action that was Required:

7) Date/Time of Implementation of the Corrective Action: ___/____/______

8) Follow-Up Information to Prevent Recurrence of Failure/ Deficiency (i.e., Need For Revision of Procedures or Specifications):

9) Personnel Responsible for Follow-Up Work:

10) Planned Date for Follow-Up Surveillance: ___/____/______

11) Other Notes:

Other

The following have been deleted:

INSTRUCTIONS TO VENDORS

SYNOPSIS

The following included by reference have been revised:

52.203-18 52.203-19

The following included by full text have been revised:

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014)…