W912DW17Q0067_Fort_Douglas_Cemetery_Assessment_and_Conservation_Synopsis-Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912DW17Q0067 27-Jun-2017

b. TELEPHONE NUMBER

206-764-6659

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 12 Jul 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DW9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

GERALDINE L KEMP

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W68MD963099923

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 960506 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

US ARMY CORPS OF ENGINEERS

SEATTLE DISTRICT

PO BOX 3755

SEATTLE WA 98124-3755

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

712120

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF88

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

Synopsis – Fort Douglas Cemetery Assessment and Conservation

(1) Action Code. P

(2) Date: 27 June

(3) Year: 2017

(4) Contracting Office Zip Code. 98134

(5) Classification Code. Z2QA

(6) Contracting Office Address. Contracting Division, Bldg 1202, 4735 East Marginal Way South, Seattle, WA 9813

(7) Subject. Fort Douglas Cemetery Assessment and Conservation Services

(8) Proposed Solicitation Number. W912DW17Q0067

(9) Closing Response Date. 12 July 2017

(10) Point of Contact. Geraldine Kemp

(11) Contract Award and Solicitation Number. TBD

(12) Contract Award Dollar Amount. TBD

(13) Contract Line Item Number (s). TBD

(14) Contract Award Date. TBD

(15) Contractor. TBD

(16) Description. Provide Assesment, Repair and Conservation Services for Fort Douglas Cemetery located in Utah.

(i) This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

(ii) The solicitation number is W912DW17Q0067. The solicitation is issued as a Request for Quote (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95, effective 19 January 2017.

(iv) This requirement is solicited as a Total Small Business Set-Aside and the associated NAICS code is 712120. The small business size standard is $7.5 Million.

(v) A list of contract line item number(s) and items, quantities and units of measure, is provided in the attached pricing schedule.

(vi) All items provided are to be awarded to the responsive, responsible offeror meeting requirements specification and providing the lowest price.

(vii) Delivery of CLIN line items are to be performed in accordance with provided Specifications.

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

(ix) This provision at 52.212-2, Evaluation -- Commercial Items is applicable to this acquisition.

The government intends to award to the vendor providing lowest price, responsive, responsible quotation.

(x) Vendors providing quotes shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with their quotation.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5 (Dev), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

(xiii) Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices will be incorporated in the solicitation.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned ratings do not apply to this acquisition.

(xv) The closing date and time set for this solicitation is 12 July 2017, 10:00 a.m., Pacific Standard Time; quotes should be emailed to Geraldine Kemp at Geraldine.L.Kemp@usace.army.mil.

(xvi) Point of Contact for information regarding this solicitation: Geraldine Kemp (206) 764-6659 and email: geraldine.l.kemp@usace.army.mil.

(17) Location: Services to be performed at the Fort Douglas Post Cemetery, Utah.

(18) Set-aside Status. Total Small Business

INSTRUCTIONS TO VENDORS

1. Representations and Certifications contained herein must be completed by vendors and returned with quote.

If Representations and Certifications are registered in the System for Award Management (SAM) check here . If not, register online at www.sam.gov

2. Information included for electronic submission of quotation shall be as follows:

88th Regional Support Command, WA Evaluation, Conservation and Repair of Monuments and Burial Markers at the Fort Douglas Post Cemetery, Utah For Quote No.: W912DW17Q0067 Closing Date and Time: 12 July 2017, 10:00 A.M. Pacific Time Amendments Numbered Have Been Received

3. Responses will be accepted via email to Geraldine.L.Kemp@usace.army.mil . All emailed offers shall contain the RFQ No. W912DW17Q0067 in the subject line.

4. Vendors Submitting Quotes: Contractors are required to be registered in the System for

Awards Management (SAM) for awards resulting from solicitations.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment.

Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation. LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE AN OFFER INELIGIBLE FOR AWARD. The web site may be accessed at www.sam.gov .

5. Electronic Funds Transfer (EFT): Effective 99 Jun 01, the Government will make all payments by EFT (unless the Government VISA credit card is accepted). The only exceptions are: 1) Foreign Vendors; 2) Government Agencies, and 3) One time payments. The EFT forms and instructions are on the USACE Finance Center (UFC) Web Page; www.fc.usace.army.mil The UFC point of contact for this action is Mr. Michael Rye, 901/874-8543.

6. Award shall be made to the responsive and responsible vendor with the lowest price that meets the requirements as outlined in the specifications.

7. Required Submittals:

a) Instruction Page (2 pages) Indicate if you are registered in SAM Must acknowledge any/all amendments to the solicitation Must fill in all company information requested All submittals as required by evaluation criteria

W912DW17Q0067

b) Fill in all pricing information.

All of these must be filled in and returned in order to be eligible for evaluation. DO NOT return the rest of the solicitation form.

8. The Contractor is required to provide the following information with quotation submission: Federal Taxpayer’s ID Number:

DUNS Number:

Cage Code Number This requires registration in SAM, web site for registration is www.sam.gov

Remit to Address:

Company Name:

Address:

City/State/Zip:

Phone & Fax Numbers:

Point of Contact:

E-Mail Address:

Quote must provide pricing for all items in the solicitation to be acceptable to the Government.

All quote items must meet the requirements of the Request for Quote (RFQ) including specifications stated in all attachments.

Multiple quotes are not accepted for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government. The quote shall be determined acceptable based on the date and time received.

The contractor should list any special features or warranty information applicable to the product(s) or service (s) quote.

ANNOUNCEMENT

TO VENDORS

Due to recent national events Seattle District US Army Corps of Engineers shall be conducting business under heightened security for the foreseeable future.

Access to Federal Center South, 4735 E Marginal Way S, Seattle WA 98124 will be through the front Lobby only. The building is under Federal Protective Service, which means that persons entering the facility are subject to inspection; including purses, packages, etc. All deliveries shall be thoroughly inspected. In addition, visitors may be required to be escorted by Corps personnel while in the building.

For any questions please contact the Contract Specialist assigned to your project or check our website at www.nws.usace.army.mil for up-to-date information.

Pricing Schedule Monuments and Burial Markers Fort Douglas Post Cemetery, UT for 88th Regional Support Command, WA

Item Description Price

0001 5.1.1 - Field Assessment (PRS #1 & #2) $ 0002 5.1.2 - Conservation and Repair (PRS #3) $ 0003 5.1.3 - Field Records (PRS #4) $

Total Price $

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Field Assessment - PRS 1 & 2

The contractor shall provide all personnel, technical equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to investigate and evaluate historic feature and material conditions and conduct repair and conservation actions as defined in the attached Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: W68MD963099923

FFP

NET AMT

0002 1 Job Conservation and Repair - PRS 3

The contractor shall provide all personnel, technical equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to investigate and evaluate historic feature and material conditions and conduct repair and conservation actions as defined in the attached Performance Work Statement.

FOB: Destination

0003 1 Job Field Records - PRS 4

The contractor shall provide all personnel, technical equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to investigate and evaluate historic feature and material conditions and conduct repair and conservation actions as defined in the attached Performance Work Statement.

PERFORMANCE WORK STATEMENT

Evaluation, Conservation, and Repair of Monuments and Burial Markers at the Fort Douglas Post Cemetery, Utah for

88th Regional Support Command, Washington

Part 1

General Information

1. GENERAL: This is a non-personal services contract to conduct an assessment of conditions, and perform conservation and repair of historic stone monuments and burial markers at the Fort Douglas Post Cemetery, Utah. The status of stone components and mortar will be obtained through in-field and laboratory investigation, and may be augmented by minimally invasive techniques to probe sub-surface conditions, where necessary.

2. Investigation will be informed by site plans and maps, historic photographs, and National Historic Landmark information, and by existing geotechnical information or ground surveys if available.

3. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, technical equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to investigate and evaluate historic feature and material conditions and conduct repair and conservation actions as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Fort Douglas Post Cemetery (FDPC) was established in 1862 as the burial place for U.S. service men, women, and their families. The site includes a stone entrance gate and monuments, as well as burial markers representing the Civil War, Spanish American War, WWI, WWII, the Korean Conflict, and the Vietnam Conflicts, as well as 21 German Prisoners of War from WWI and 20 German, 12 Italian, and 1 Japanese Prisoner of War from WWII. Many of the monuments and markers - either marble, limestone, or sandstone – have experienced deterioration, erosion, and displacement due to weathering and ground movement. In addition, many stones are cracked or spalled, or have lost features, and require conservation and repair.

Because the post is designated a National Historic Landmark, the 88th’s management of its historic features and objects must comply with Section 110 of the National Historic Preservation Act. Part of this obligation requires historic resources to be treated according to the Secretary of the Interior’s Standards for Restoration and Rehabilitation (36 CFR 67). Throughout the years, cemetery monuments and burial markers have been damaged by weather and vandalism, as well as ground movement, and inappropriate repairs have marred historic integrity and accelerated damage. This project work is being requested to arrest ongoing deterioration or structural failure of stones, repair and repoint stones. Re-carve missing features/components where needed, and clean surfaces.

1.3 Objectives:

Ensure the 88th Army Reserve Command meets obligations under Section 110 of the National Historic Preservation Act and that appropriate federal historic preservation standards are applied.

Ensure that historic properties are returned to a higher level of historic and architectural integrity.

Ensure that past and ongoing damage to historic properties are corrected.

Improve the structural health and stability of Fort Douglas burial markers and monuments.

1.4 Scope: Conduct field evaluation, assess conditions, identify inappropriate past treatments, and perform cleaning, repair and conservation actions on burial markers and monuments. Pinpoint material failure, and identify access or entry points for damaging agents. If applied, minimally invasive examination must utilize drill bits of a size not to exceed 3mm to ensure stone materials are not damaged and testing areas are not visually detectable. The location of tests and results should be documented in the final report. Laboratory testing of select mortars to determine appropriate repointing formula in terms of component ratios, texture, color; re-pointing to replicate historic mortar joint execution and joint profile.

1.5 Period of Performance: The period of performance shall be from the effective date of the contract to 30 September 2017. All work shall be completed not later than 30 September 2017.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means of assurance that the work complies with the requirement of the contract. After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business between the hours of 8:00 am to 5:00 pm, Monday thru Friday, unless the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closures. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Fort Douglas Post Cemetery, Salt Lake City, Utah.

1.6.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements: Contract work site is in public access areas of Fort Douglas.

(1) All personnel shall submit the following information: a. Employee name, b. SSN, c. Date of Birth, d. Place of Birth, e. Driver’s license number and issuing state, (or other Security Officer approved form of ID), f. SF 85 page 6 (Authorization For Release of Information).

(2) AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the QAR or to the contracting officer, if a QAR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

(3) The Contractor shall have a law enforcement background check completed for all employees who will be entering Army-controlled installations or facilities prior to employment. The law enforcement background check shall include any information entered into National Crime Information Center (NCIC-3) database. Documentation of these checks shall be sent to the QAR for each employee prior to them entering Army-controlled installations or facilities.

(4) The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

(5) The Contractor shall return within two business days all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the QAR when the contract is completed or when a Contractor employee no longer requires access to the installation or facility.

(6) The Contractor shall comply with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas.

(7) During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and services shall resume when the FPCON level is reduced to level Bravo or lower.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: Not Applicable

1.6.7.3 Lock Combinations: Not Applicable

1.6.8 Special Qualifications: The qualified Contractor shall possess at least ten years (within the past ten years) of experience in the assessment, cleaning, repair, and conservation of nineteenth century stone buildings and building materials and/or monuments. Capabilities must include knowledge and proficiency in historic stone conservation (cleaning, mortar analysis and composition, repointing techniques, redressing, carving, and consolidation).

Contractor must show successful completion of projects performed on properties listed in or eligible for listing in the National Register of Historic Places, and endorsement by state historic preservation officers, and/or historic preservation organizations.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, quality assurance representative (QAR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Quality Assurance Representative (QAR): The QAR monitors all technical aspects of the contract and assists in contract administration. The QAR ensures the Contractor performs the technical requirements of the contract using technical oversight and the Quality Assurance Surveillance Plan (QASP) The QAR shall not change any contract terms and conditions.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager and Lead Forensic Investigator. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:30p.m., Monday thru Friday, except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: (Not Applicable)

1.6.14 Other Direct Costs: (Not Applicable)

1.6.15 Data Rights: (Not Applicable)

1.6.16 Organizational Conflict of Interest: (Not Applicable)

1.6.17 PHASE IN /PHASE OUT PERIOD: (Not Applicable)

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide necessary access to the cemetery and burial components that are the subject of this investigation.

3.3 Utilities: The Government will allow use of electrical outlets required by the contractor to operate technical equipment.

3.4 Equipment (Not Applicable)

3.5 Materials (Not Applicable)

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: (Not Applicable)

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The Contractor shall provide services for field assessment, repair, and conservation of historic burial and monument stones.

5.1.1 Field Assessment:

Examination of 16 monuments and markers to identify past and ongoing surficial degradation of materials, and inappropriate repairs.

Subsurface examination must be minimally invasive and leave little to no visible evidence.

Identification of critical damage, inappropriate repairs, and ongoing points of damage to historic design and inscriptions, and structural stability.

Identification of appropriate mortars for use in repointing.

5.1.2 Conservation and Repair:

Repair, re-dressing, re-carving of features/components, and cleaning of stones.

Dowelling or reattachment of loose or detached components.

Repointing of mortar joints using appropriate mortar composition, original joint profile, and width.

Report of conservation treatments used.

5.1.3 Field Records:

The Contractor shall maintain an accurate and precise record of the monument/headstone, gate pier examined, identification of status or damage, and treatments applied (cleaning, repairs, redressing, carving, doweling, mortar type used, repointing).

The Contractor’s on-site coordinator shall compile records that summarize the daily work activities complete with personnel, hours worked, work performed, problems encountered, resolution of problems, and anticipated requirements, at a minimum.

INVESTIGATION DERIVED WASTES

All field work wastes or staging and materials will be removed from Government property at the end of each shift and disposed of off-site.

SITE RESTORATION

All work sites shall be left in a clean and safe condition at the end of each shift. Soil, debris, or other waste generated by the work shall be removed from the walkways and ramps by sweeping and washing with fresh water.

After completion of the work, tools, appliances, surplus materials, temporary drainage, rubbish, and debris incidental to work shall be removed and disposed of by the Contractor. Site clean-up shall be to the requirements and to the satisfaction of the USACE QAR. Utilities, structures, pavement, fences, or any other pre-existing item that is damaged due to the Contractor’s negligence will be repaired or replaced prior to completion of this contract.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) U.S. ARMY CORPS OF ENGINEERS (USACE)

6.1. The Secretary of the Interior’s Standards for the Treatment of Historic Properties, U.S. Department of the Interior.

6.2 UFGS 04 01.0091 Restoration and Cleaning of Masonry in Historic Buildings

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

PART 8

CONTRACT MANPOWER REPORTING CLAUSE

Contract Manpower Reporting Clause

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS #1.

The contractor shall perform conditions assessment of 16 cemetery monuments, gate, and burial markers, probing the substrate if necessary to discern unseen structural concern or failure.

Identification of surface conditions, old or failing repairs that require treatment, and necessary replication of missing features.

Methods may include minimally invasive technologies; subsurface probes not to exceed 3mm; locations of probe sites shall be recorded and tabulated in the report.

Monuments and markers to be addressed shall be pre-identified by the customer.

No more than one customer complaint.

Review of report by

TCX

program manager.

PRS #2.

Laboratory testing to identify the components and component ratios of mortar on the gates and monuments for repairs.

Up to five laboratory tests taken on representative areas of the gate piers and monuments.

No more than one customer complaint.

Verification of tests and test locations in summary report.

PRS #3.

Repair, repointing, cleaning, and conservation of monuments, gates, and burial markers. Repair shall include re-plication of missing stone features or components.

Adherence to USACE UFGS 04 01 00.91 Restoration and Cleaning of Masonry in Historic Buildings. Stone carving and replication shall be accomplished by an accredited stone mason with 10 years’ experience in sandstone, limestone, marble, and granite stone dressing involving significant (National Register listed) structures and buildings.

No more than one customer complaint.

Verification of work performed in summary report.

PRS #4.

Summary report of field investigation and results of conservation efforts.

Reporting format to include findings -identification of markers examined, description and photographs of repair and conservation methods used on each monument, with recommendations for the future cyclical maintenance/cleaning of stones.

No more than one customer complaint.

Review of summary report by

TCX

program manager.

QUALITY ASSURANCE SURVEILLANCE PLAN

Cemetery Evaluation, Conservation, and Repair of Monuments and Burial Markers for Fort Douglas Post Cemetery, Utah for

88th Regional Support Command 1 November 2016

1.0 Overview

Fort Douglas Post Cemetery (FDPC) was established in 1862 as the burial place for U.S. service men, women, and their families. The site includes a stone entrance gate and monuments, as well as burial markers representing the Civil War, Spanish American War, WWI, WWII, the Korean Conflict, and the Vietnam Conflicts, as well as 21 German Prisoners of War from WWI and 20 German, 12 Italian, and 1 Japanese Prisoner of War from WWII. Many of the monuments and markers - either marble, limestone, or sandstone – have experienced deterioration, erosion, and displacement due to weathering and ground movement. In addition, many stones are cracked or spalled, or have lost features, and require conservation and repair.

The cemetery is an important contributing resource of the Fort Douglas National Historic Landmark and National Register Historic Districts. Under Section 110 of the National Historic Preservation Act (NHPA) Fort Douglas is obligated to perform repair and conservation work according to the Secretary of the Interior’s Standards for the Rehabilitation of Historic Buildings and Structures. This QASP addresses a task that will help the Fort Douglas meet its Section 110 obligations for the NHL.

To accomplish this work, the 88th Regional Support Command (88th) has requested the services of the U.S.

Army Corps of Engineers, Seattle District, Technical Center of Expertise for the Preservation of Historic Structures and Buildings (TCX). The TCX will contract the evaluation and forensic investigation, conservation, and repair to a historic preservation consultant.

The Technical Center of Expertise for the Preservation of Historic Structures and Buildings (TCX) serves as the Corps’ technical lead in matters relating to the treatment and management of the historic built environment, and provides technical guidance to managers and personnel with oversight of historic buildings and structures. In order to ensure the 88th is fully in compliance with the NHPA, the TCX has developed a PWS to engage expertise in historic masonry conservation to evaluate, conserve, and repair 16 cemetery monuments and burial markers. The end deliverables will be a report of findings of field investigation and description of repair and conservation methods applied to these monuments and markers.

This performance-based Quality Assurance Surveillance Plan (QASP) sets forth the procedures and guidance the Contracting Officer’s Representative (COR) will use in evaluating the technical performance of the Contractor in accordance with the terms and conditions of the performance work statement (PWS). The QASP objective is to define Government procedures to be used to verify that appropriate performance and quality assurance methods are used in the management of this performance-based contract. The purpose of the QASP is to assure that performance of specific activities and completion of milestones are accomplished in accordance with all requirements set forth in the Statement of Work (PWS).

This QASP describes the mechanism for documenting noteworthy accomplishments or discrepancies for work performed by the Contractor. Information generated from Government’s surveillance activities will directly feed into the evaluation of performance discussions with the Contractor. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents and Government receives the quality of services called for in the contract. The QASP details how and when Government will monitor, evaluate, and document Contractor performance on the PWS. The QASP is intended to accomplish the following:

Define the role and responsibilities of participating Government representatives.

Define the key milestones/deliverables that will be assessed.

Define performance standards for key milestones/deliverables.

Describe the surveillance methodology that will be employed by Government in assessing the

Contractor’s performance.

Describe the surveillance documentation process and provide copies of the form that Government will use in evaluating the Contractor’s performance.

Outline corrective action procedures.

2.0 Roles and Responsibilities

The USACE Contracting Officer (KO) has overall responsibility for overseeing the Contractor’s performance.

The KO is responsible for monitoring of the Contractor’s performance in the areas of contract compliance, and contract administration; reviewing the COR’s assessment of the Contractor’s performance; and resolving all differences between the COR’s assessment and the Contractor’s assessment of performance. It is the KO that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The KO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

The Quality Assurance Representative (QAR) is officially responsible for technical administration of the project and assures proper Government surveillance of the Contractor’s performance. The QAR is the key primary party responsible for monitoring, assessing, recording, and reporting on the technical performance of the Contractor as indicated in the performance schedule.

It is not the responsibility of QAR to perform quality control for the Contractor or to execute work that the Contractor was contracted to perform. The QAR will coordinate all Government comments on written deliverables, and the QAR will evaluate and rate the Contractor at the end of the contract. The QAR will work with the Contractor to identify and correct any deficiencies prior to those deficiencies adversely affecting the work. USACE, through the QAR with any necessary technical representative, will also perform quality assurance review of the Contractor’s methodology during any field investigations. It is the responsibility of USACE to ensure that the Contractor receives Government comments on all deliverables within the allotted time on each of the submittals.

QA Team Members:

Government Contracting Officer (KO) Scott Britt, (206/764-3517, e-mail scott.w.britt@usace.army.mil).

Quality Assurance Representative (COR) Lauren L. McCroskey, 206/764-3538, e-mail lauren.l.mccroskey@usace.army.mil).

3.0 Pricing Schedule

The following are required tasks and deliverables. All work must comply with The Secretary of the Interior’s Standards for the Treatment of Historic Properties, U.S. Department of the Interior, and UFGS 04 01.0091 Restoration and Cleaning of Masonry in Historic Buildings:

1) Field Assessment – On-site evaluation of 16 burial markers and monuments to determine existing conditions, level of deterioration or damage, and to identify needed repairs or conservation actions.

2) Conservation and Repair:

- Surface cleaning of staining or extensive biological growth

- Reattachment of weak or failing components via doweling or consolidation

- Re-carving/redressing of missing or severely damaged features or components

- Removal of failed or historically inappropriate mortar joints; repointing with appropriate mortar composition, color, texture, joint profile

3) Field Records – Identification and documentation of treatment performed on burial markers or monument, to include digital photographs and close in views of work performed. May be submitted as a spreadsheet or tabulation.

4.0. Performance Standards for Key Milestones/Deliverables

The Contractor’s performance will be evaluated by assessing the key milestones/deliverables described in the statement of work according to two standards: quality and timeliness. For each of the performance standards, USACE will assign one of two ratings of the Contractor’s performance: acceptable, or unacceptable (as shown in Table 1). Further detail on each of these standards is outlined in Tables 2-5.

Table 1. Performance Standards, All Tasks

Performance Standard Acceptable Performance Unacceptable Performance

Quality Contractor meets or exceeds the requirements in the PWS for the milestone/deliverable.

Contractor does not meet the requirements in the PWS for the milestone/ deliverable.

Timeliness Contractor provides milestone/deliverable according to or ahead of the schedule outlined in the

PWS.

Contractor provides milestone/deliverable behind the schedule outlined in the PWS.

If a milestone/deliverable is rated as being of unacceptable quality at the time that the PWS deadline for the milestone/deliverable expires, the milestone/deliverable will automatically receive an unacceptable rating for timeliness. At no point will a milestone/deliverable receive an acceptable rating for timeliness if it is rated as being of unacceptable quality. If timeliness is unacceptable it may be changed to acceptable if due date is renegotiated and met according to the PWS. If quality is unacceptable it may be changed to acceptable when it is determined by USACE to meet the standards in the PWS. Overall acceptable performance on a milestone/deliverable requires ratings of acceptable for both the quality and timeliness standards.

Table 2. Performance Expectations for Monitoring (refer to PWS Paragraph 3 and 6)

Performance Objectives Performance Standard Monitoring Method

Milestone 1: Annual Review of Performance and Funding Requirements

-50% completion of all objectives.

-100% completion of objectives.

Discussion between QAR and Contractor;

reports to QAR by Points of Contact (see PWS Paragraph 4).

Milestone 2: Submit deliverables on schedule

100% submittal by due dates; or Renegotiate delivery with KO Receipt of deliverables by the due date

Milestone 3: Complete All Services

Submit all deliverables send final invoice with release-of-claims by schedule date.

QAR receipt of materials and required documentation by the due date; normally this will be at the end of the final option year.

5.0 Surveillance Methodology

The surveillance methods listed below will be used in the administration of this QASP.

100% Inspection: At the completion of all key milestones and deliverables, performance will be evaluated by inspecting 100% of all milestones and deliverables (e.g., document review). The Government will document performance for each completed milestone/deliverable prior to payment, as described in Section 6.0.

Periodic Progress Inspection: At the Government’s discretion, periodic teleconferences and/or site visits may be conducted to evaluate progress toward key milestones and deliverables. The KO or COR may call a teleconference if he/she believes that deficiencies exist that must be addressed prior to milestone/deliverable completion. The KO or COR will assure that any such request does not create a claim by the Contractor. While corrective action or re-performance will be required if necessary, the Contractor will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the milestone/deliverable is deemed acceptable.

6.0 Surveillance Documentation

Government expects Contractor to perform at the acceptable level. The QAR will use a performance evaluation form to record evaluation of the Contractor’s performance for each milestone and deliverable in accordance with the methodology described in the PWS and QASP. The QAR will provide the performance evaluation for the Government's contract record. The QAR must substantiate, through narratives in the form, all unacceptable ratings and file the report in the Government's contract record.