W912DW-16-Q-0056.pdf

(1) Action Code. P

(2) Date. 29 July

(3) Year. 2016

(4) Contracting Office Zip Code. 98134

(5) Classification Code. S

(6) Contracting Office Address. Contracting Division, Bldg 1202, 4735 East Marginal Way South, Seattle, WA 98134

(7) Subject. Janitorial Services

(8) Proposed Solicitation Number. W912DW-16-Q-0056

(9) Closing Response Date. 16 Aug 2016

(10) Contact Point or Contracting Officer. Monique Paano 206-764-6084 email:

Monique.a.paano@usace.army.mil

(11) Contract Award: TBD

(12) Contract Award Dollar Amount. TBD

(13) Contract Line Item Number(s). see attached schedule

(14) Contract Award Date. TBD

(15) Contractor. TBD

(16) Description. Provide non-personal janitorial services at the Armed Forces Recruiting Office, Missoula, MT

(17) Place of Contract Performance. 2700 Paxson Place, Suite 1, Missoula, MT

(18) Set-aside Status. Total Small Business Set-aside

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is W912DW-16-Q-0056. The solicitation is issued as a Request for

Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2005-89, effective 14 July 2016.

(iv) This requirement is 100% Small Business Set-aside and the associated NAICS code is

561720; the small business size standard is $18M.

(v) A list of contract line item number(s) and items, quantities and units of measure, (including options) is provided below.

CLIN Item Qty U/M

0001 Base Year: Janitorial Services 1 JB

0002 Base Year: Contract Manpower Reporting 2 HR

1001 Opt Yr 1: Janitorial Services 1 JB

1002 Opt Yr 1: Contract Manpower Reporting 2 HR

2001 Opt Yr 2: Janitorial Services 1 JB

2002 Opt Yr 2: Contract Manpower Reporting 2 HR

3001 Opt Yr 3: Janitorial Services 1 JB

3002 Opt Yr 3: Contract Manpower Reporting 2 HR

4001 Opt Yr 4: Janitorial Services 1 JB

4002 Opt Yr 4: Contract Manpower Reporting 2 HR Detailed specifications/requirements are provided within the CLIN schedule and PWS.

(vi) Award shall be made to the responsive and responsible offer determined to be the Best Valued proposal and is inclusive of Base Year plus all options in accordance with FAR provision 52.217-5.

(vii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision.

(viii) The provision at 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

(ix) Quoters shall include a completed copy of the provision at 52.212-3 Alt 1, Offeror Representations and Certifications -- Commercial Items, with their offer.

(x) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xi) The clause at 52.212-5 (Dev), Contract Terms and Conditions Required To Implement

Statutes Or Executive Orders -- Commercial Items, applies to this acquisition

(xii) W912DW-16-Q-0056 contains no additional contract requirement(s) or terms and conditions

(such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

(xiii) Defense Priorities and Allocations System (DPAS) and assigned ratings do not apply to this acquisition.

(xiv) Quotes are due on Tuesday, August 16, 2016 by 12:00 PM Pacific Time. Mailed quotes shall be accepted before closing at U.S. Army Corps of Engineers, Seattle District, PO Box 3755, Seattle, WA 98124. Physical street address is U.S. Army Corps of Engineers, Seattle District, 4735 E Marginal Way S, Bldg 1202, Seattle, WA 98134. All emailed quotes shall contain the RFQ No. W912DW-16-Q- 0056 in the subject line and emailed to the following email address: Monique.a.paano@usace.army.mil.

(xv) Monique Paano is the individual to contact for information regarding this solicitation. Phone number 206-764-6084.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base Year Janitorial Services Missoula

Provide non-personal janitorial services at the Armed Forces Recruiting Office, Missoula, MT in accordance with the attached Performance Work Statement.

Address: 2700 Paxson Place, Suite 1, Missoula, MT

3,500 square feet

Monthly Rate $ ______________ x 12 months = $ ________________

FOB: Destination

PURCHASE REQUEST NUMBER: W68MD961260821

FFP

NET AMT

0002 1 Hours Base Year Contract Manpower Reporting

Contract Manpower Reporting: Report, via XML, information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts, as described in section 5.5 of the Performance Work Statement. The Unit Identification Code (UIC) to be used for reporting this Contract/Order is W912DW. As negotiated with the Contractor, the one-time set up of XML schema in accordance with information and instructions at the CMR site, http://www.ecmra.mil/, or not to exceed 20 hours; no direct charge for recurring annual reporting.

2 hours x Rate: $_________ = $ ___________

FOB: Destination

1001 1 Job OPTION OY1 Janitorial Services Missoula

Provide non-personal janitorial services at the Armed Forces Recruiting Office, Missoula, MT in accordance with the attached Performance Work Statement.

Address: 2700 Paxson Place, Suite 1, Missoula, MT

3,500 square feet

Monthly Rate $ ______________ x 12 months = $ ________________

1002 1 Hours OPTION OY1 Contract Manpower Reporting

Contract Manpower Reporting: Report, via XML, information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts, as described in section 5.5 of the Performance Work Statement. The Unit Identification Code (UIC) to be used for reporting this Contract/Order is W912DW. As negotiated with the Contractor, the one-time set up of XML schema in accordance with information and instructions at the CMR site, http://www.ecmra.mil/, or not to exceed 20 hours; no direct charge for recurring annual reporting.

2 hours x Rate: $_________ = $ ___________

2001 1 Job OPTION OY2 Janitorial Services Missoula

Provide non-personal janitorial services at the Armed Forces Recruiting Office, Missoula, MT in accordance with the attached Performance Work Statement.

Address: 2700 Paxson Place, Suite 1, Missoula, MT

3,500 square feet

Monthly Rate $ ______________ x 12 months = $ ________________

2002 1 Hours OPTION OY2 Contract Manpower Reporting

Contract Manpower Reporting: Report, via XML, information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts, as described in section 5.5 of the Performance Work Statement. The Unit Identification Code (UIC) to be used for reporting this Contract/Order is W912DW. As negotiated with the Contractor, the one-time set up of XML schema in accordance with information and instructions at the CMR site, http://www.ecmra.mil/, or not to exceed 20 hours; no direct charge for recurring annual reporting.

2 hours x Rate: $_________ = $ ___________

3001 1 Job OPTION OY3 Janitorial Services Missoula

Provide non-personal janitorial services at the Armed Forces Recruiting Office, Missoula, MT in accordance with the attached Performance Work Statement.

Address: 2700 Paxson Place, Suite 1, Missoula, MT

3,500 square feet

Monthly Rate $ ______________ x 12 months = $ ________________

3002 1 Hours OPTION OY3 Contract Manpower Reporting

Contract Manpower Reporting: Report, via XML, information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts, as described in section 5.5 of the Performance Work Statement. The Unit Identification Code (UIC) to be used for reporting this Contract/Order is W912DW. As negotiated with the Contractor, the one-time set up of XML schema in accordance with information and instructions at the CMR site, http://www.ecmra.mil/, or not to exceed 20 hours; no direct charge for recurring annual reporting.

2 hours x Rate: $_________ = $ ___________

4001 1 Job OPTION OY4 Janitorial Services Missoula

Provide non-personal janitorial services at the Armed Forces Recruiting Office, Missoula, MT in accordance with the attached Performance Work Statement.

Address: 2700 Paxson Place, Suite 1, Missoula, MT

3,500 square feet

Monthly Rate $ ______________ x 12 months = $ ________________

4002 1 Hours OPTION OY4 Contract Manpower Reporting

Contract Manpower Reporting: Report, via XML, information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts, as described in section 5.5 of the Performance Work Statement. The Unit Identification Code (UIC) to be used for reporting this Contract/Order is W912DW. As negotiated with the Contractor, the one-time set up of XML schema in accordance with information and instructions at the CMR site, http://www.ecmra.mil/, or not to exceed 20 hours; no direct charge for recurring annual reporting.

2 hours x Rate: $_________ = $ ___________

Instructions to Quoters

1. REPRESENTATIONS AND CERTIFICATIONS CONTAINED HEREIN MUST BE

COMPLETED BY QUOTERS AND RETURNED WITH QUOTES:

IF YOUR REPRESENTATIONS AND CERTIFICATIONS ARE REGISTERED IN THE

“SYSTEM FOR AWARD MANAGEMENT” (SAM) CHECK HERE . IF NOT,

YOU CAN REGISTER ONLINE AT www.sam.gov

2. Marking of Quote Envelopes:

Envelopes shall be plainly marked as follows:

Quote for: Janitorial Services, Armed Forces Recruiting Office, Missoula, Montana

Request for Quote No.: W912DW-16-Q-0056

Closing Date and Time: 16 August 2016, 12:00 P.M. Pacific Time

AMENDMENTS NUMBERED________HAVE BEEN RECEIVED

3. Faxed quotes will NOT be accepted. Email quotes shall be accepted before closing at e-mail address monique.a.paano@usace.army.mil. For questions call 206-764-6084. Mailed quotes shall be accepted before closing at US Army Corps of Engineers, Seattle District, PO Box 3755 Seattle, WA. 98124-3755.

Please note commercial carriers will not deliver to PO Boxes. If using a commercial carrier, send proposals to: Monique Paano, Contract Specialist, U.S. Army Corps of Engineers, Seattle District, CECT-NWS-P, 4735 East Marginal Way S., Bldg #1202.

4. The contractor receiving an award is required to be registered in the SAM (System for Awards

Management)

5. PROSPECTIVE CONTRACTORS: Contractors are required to be registered in the System for Awards

Management (SAM) for awards resulting from solicitations.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment.

Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation.

LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE A QUOTE INELIGIBLE

FOR AWARD.

The web site may be accessed at www.sam.gov

6. Award shall be made to the responsive and responsible offer determined to be the Best Valued proposal and is inclusive of Base Year plus all options in accordance with FAR provision 52.217-5.

7. Required Submittals:

a) Instruction Page (2 pages)

Paragraph 1 – Indicate if you are registered in ORCA (Online Representations and Certifications.

Paragraph 2 – Must acknowledge any/all amendments to the solicitation.

Paragraph 8 – Must fill in all company information requested

b) Fill in all pricing information.

c) FAR Provision 52.212-3 Alt I OFFEROR REPRESENTATIONS AND CERTIFICATIONS

(JUN 2008)

d) Technical submission in accordance with FAR provision 52.212-2 Evaluation – Commercial Items. (Includes Relevant Past Performance information – Past Performance Questionnaires are located at the end of this section)

All of these must be filled in and returned in order to be eligible for evaluation.

DO NOT return the rest of the solicitation form.

8. The contractor is required to provide the following information with your quote:

Federal Taxpayer’s ID Number:

DUNS Number:

Cage Code Number This requires registration in SAM, web site for registration is www.sam.gov Remit to Address:

Company Name:

Address:

City/State/Zip:

Phone & Fax Numbers:

Point of Contact:

E-Mail Address:

All quoted items must meet the requirements of the Request for Quote (RFQ) including specifications stated in all attachments.

Multiple quotes are not accepted for this RFQ. If multiple quotes are received only one quote (as determined by the Contracting Officer) will be evaluated by the Government. The quote shall be determined acceptable based on the date and time received via fax, email or physical delivery.

The contractor should list any special features or warranty information applicable to the quoted product(s).

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

PERFORMANCE WORK STATEMENT (PWS)

For Janitorial Services at Government Facilities

1. GENERAL: This is a non-personal services contract to provide Janitorial Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services in a manner that will maintain a clean, neat and professional appearance as defined in this performance work statement (PWS), except for those items specified in Section 3 as Government-furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: It is the Army Corps of Engineers responsibility to lease and maintain offices and other government facilities within our district boundaries. As part of lease maintenance, janitorial is required so offices and other government facilities always look professional for public visitation.

Name of Office Location Square Footage Armed Services

Recruiting Center 2700 Paxson Place, Suite 1

Missoula, MT

3,500 sf

1.3. Objectives:

1.3.1. All janitorial services are performed in a manner that will maintain a clean, neat and professional appearance as defined in this performance work statement (PWS).

1.3.2. The janitorial services shall maintain the facilities in a manner that maximizes facility use by staff during normal duty hours.

1.3.3. Allow the Government to perform its duty to provide a safe work environment to its personnel, which includes their safety, well-being, health, and welfare.

1.4. Scope: Janitorial service applies to all designated spaces including, but not limited to, halls, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas and storage areas. The Contractor shall provide janitorial services to include, but not be limited to, floor cleaning, toilet room cleaning, light fixture cleaning, wall cleaning, glass cleaning, venetian blind cleaning, and removing trash from containers. In addition, duties include sweeping/vacuuming/mopping/spray buffing floors and dusting mats. Contractor shall replenish janitorial supplies as needed.

1.5. Period of Performance: The period of performance shall be for one (1) base year contract with four 4 option years. See Bid schedule for period of performance.

1.6. General Information:

1.6.1. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2. Recognized Holidays: Janitorial Services are not required during the following holidays if the facility is not open.

New Year’s Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Third Thursday in November Christmas Day 25 December

1.6.3. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 – 1200, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. Later times may be permitted for carpet cleaning. In those cases, and only upon notification by the Contracting Officer/ Government Representative, where work needs to be performed after regular working hours (i.e. professional carpet cleaning to allow minimal foot traffic and drying times), the Contractor shall be responsible to provide an adequate staff to assure fully adequate and timely completion of these services . The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4. Place of Performance: The work to be performed under this contract will be performed at 1706 West Main Street, Suite 105, Battleground, WA.

1.6.5. Type of Contract: The government will award a Firm-Fixed Price Contract.

1.6.6. Security Requirements: Contractor personnel performing work under this contract must have a background security investigation and an identification card.

1.6.6.1. Local Background Checks- Most, if not all Police agencies can provide an individual a document, commonly called a “Letter of Good Conduct,” that indicates whether they have a criminal record in a particular jurisdiction. An individual could go to the Police department in the town/county where they reside and simply request the document.

1.6.6.2. Other Background Checks- There is any number of private companies that conduct pre-employment criminal background checks for employers. This type of check requires the full name of the applicant and address. In some locations a signed release is also required from the applicant.

1.6.6.3. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel shall wear badges at all times.

1.6.6.4. The Contractor will be required to provide identification cards to their employees who will provide services to the government facilities. These identification cards should include as a minimum, the name of the company, a clear legible employee photograph at least 1 by 1 ¼ inches, the employees typed name, signature, date of birth, eye color, sex, height, weight and the typed name and signature, date and phone number of the company representative issuing the card. The identification card should be made tamper proof by laminating it in plastic. The employee will maintain the card on their person and present it to the Government officials when requested.

1.6.6.5. Also many counties and states through their Department of Motor Vehicles office offer to issue permanent I.D.s for identification in addition to issuing driver’s licenses. These photo type I.D.s are tamper resistant and are available for nominal fees.

Sample:

Photo

Company Name:___________________ Employee Name:___________________ DOB: Signature:

HT WT SEX Eye Clr

Issued By:___________________________ Date:_____________ Telephone:_________________Signature:______________

1.6.6.6. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6.7. Key Control: No office keys will be issued to Contractor.

1.6.6.8. AT Level I Training : All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the QAR or to the contracting officer, if a QAR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.

1.6.6.9. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes

1.6.6.10. iWATCH and/or CorpsWatch Training: The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the QAR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the QAR NLT 5 calendar days after contract award.

1.6.6.11. OPSEC Training: All new contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training.

1.6.6.12. Pre‐screen candidates using E‐Verify Program: The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the QAR no later than 3 business days after the initial contract award.

1.6.7. Special Qualifications. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employee, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her employees’ fault or negligence.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5 within seven (7) days of contract award. The contracting officer, Quality Assurance Representative (QAR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9. Quality Assurance Representative (QAR): The (QAR) will be identified by separate letter.

The QAR monitors all technical aspects of the contract and assists in contract administration The QAR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the QAR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the QAR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The QAR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Key Personnel: The personnel specified below are considered to be essential to the work being performed under this contract.

1.6.10.1. Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. . The contract manager shall maintain an adequate workforce to complete work in accordance with the time and quality standards contained here under.

1.6.10.2. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to ensure material, labor, supplies and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

Verbal scheduling and reports on the status of service call shall be provided when requested by the Contracting Officer /Government Representative.

1.6.10.3. Work Schedule. The Contractor's initial work schedule shall indicate the hours of the day that three times weekly services and two times weekly will be performed and the day of the week that weekly or less frequent services will be performed. The schedule shall list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. When scheduled services performed twice weekly or less frequently falls on a holiday, the next scheduled cleaning dates shall be specified. The initial work schedule shall be submitted to the Contracting Officer /Government Representative on site for approval within 7 business days after award. Once approved, all work shall be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work. Changes to the work schedule shall be submitted for the Contracting Officer's / Government or Government Representative on site, approval at least three working days prior to performance. In preparing the work schedule, the Contractor shall comply with all general requirements.

1.6.10.4. Interference with government business. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

1.6.10.5. Notification of Non-Accessibility. In the event the contractor is unable access the building to perform janitorial services, the contractor shall submit the Non- Accessibility Form (Technical Exhibit 3). The form provides the date, site address, time, and incident description to provide steps taken to gain building access. The form MUST be submitted to the Contracting Officer within 24 hours via email.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CLEAN “Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris and other residue.

2.1.2. CONTRACTOR A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3.1. QUALITY ASSURANCE REPRESENTATIVE (QAR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. DISINFECT. Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent

2.1.7. FACILITY. An establishment, structure, military recruiting office, government facility, or assembly of units of equipment designated for a specific function.

2.1.8. FREQUENCY OF SERVICE. An establishment, structure, military recruiting office, government facility, or assembly of units of equipment designated for a specific function.

2.1.8.1. ANNNUAL (A). An establishment, structure, military recruiting office, government facility, or assembly of units of equipment designated for a specific function.

2.1.8.2. SEMI-ANNUAL (SA). Services performed twice during each 12-month period of the contract, specifically during the months of March and September.

2.1.8.3. QUARTERLY (Q). Services performed 4 times during each 12-month period of the contract, specifically during the months of March, June, September and December.

2.1.8.4. MONTHLY (M). Services performed 12 times during each 12-month period of the contract, specifically during the last week of the month.

2.1.8.5. THREE TIMES A WEEK (3W). Services performed 3 times a week, specifically the days of Monday, Wednesday and Friday.

2.1.8.6. TWO TIMES A WEEK (2W). Services performed 2 times a week, specifically the days of Tuesday and Thursday.

2.1.9. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.11. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12. QUALITY ASSURANCE EVALUATOR (QAE). The Government employee designated to evaluate the quality of services produced.

2.1.13. QUALITY ASSURANCE REPRESENTATIVE (QAR). The QAR is a Government employee designated to assure quality performance in accordance with the Quality Assurance Surveillance Plan (QUASP). The QAR has no authority to change the terms and conditions of the contract.

2.1.14. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. REGULAR WORKING HOURS FOR CLEANING. The Government's regular (normal) working hours for cleaning are from 0800 hrs to 1200 hrs Monday through Friday, except (a) Federal Holidays and (b) other days specifically designated by the Contracting Officer. Later times may be permitted for carpet cleaning. No office keys will be issued to Contractor.

2.1.17. RELAMPING. A procedure by which the Contractor periodically inspects each designated space included in this contract in order to systematically replace burned out and/or blinking fluorescent tubes and incandescent bulbs, ballasts or starters as may be required for proper operation of lights and exit signs.

2.1.18. SPACE. A space is an area to receive janitorial services, which may or may not be considered a room by common definition. Examples of spaces are definable sections of halls, restrooms, work areas, common areas, test room areas, storage areas, lobbies, offices, and entranceways.

2.1.19. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.20. WASTE COTAINERS. Waste containers are defined as trash receptacles, wastebaskets, trashcans, wastepaper baskets, ashtrays, or any container holding trash, paper or refuse of any type.

2.1.21. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.22. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

A Annual ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer M Monthly OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement Q Quarterly QA Quality Assurance QAP Quality Assurance Program QAR Quality Assurance Representative QASP Quality Assurance Surveillance Plan QCP Quality Control Program SA Semi-Annual TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Government Services: No Government Services will be provided.

3.2 Government Furnished Facilities: The Government will not provide office space and operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

3.3 Utilities: The Government will furnish the following utility services if applicable, at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam heat, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer or Government Representative on site. The Contractor shall provide and maintain, at his/her expense, the necessary service lines/ extension cords from existing Government outlets to the site of work. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will not provide tools or equipment to the Contractor. The Contractor shall furnish all tools and equipment required for the performance of this contract.

3.5 Materials: The Government will not provide any materials.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. All materials will be provided by the Contractor.

4.3. Equipment. All equipment shall be of commercial quality and shall be in operable condition and meet local requirements. This equipment must operate on the existing electrical current available in Government buildings. It shall be the responsibility of the contractor to prevent the operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of the circuits available in Government buildings.

4.4. Wet Floor Caution Signs. The contractor shall display caution signs when cleaning floors in an area in which people other than contracting personnel are or will be present until the floors are dry.

5. SPECIFIC TASKS

5.1. General Area Cleaning. The specific tasks in paragraph 5.1 are considered “general cleaning” and are performed three (3) times per week for the duration of the contract. The contractor shall provide services for:

5.1.1. Floors. All floors, including floor mats, accessible to floor machines shall receive floor maintenance. After receiving floor maintenance, the entire floor shall have a uniform coating of nonskid floor finish, have a uniform, glossy appearance, and be free of scuff marks, heel marks, and other stains and discoloration. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, corners, wall abutments, baseboards and areas behind radiators and pipes etc. The techniques used depend upon the materials, equipment, and personnel used to do the job. The contractor needs to apply the appropriate technique only to the portion of the floor needing work to bring the entire floor up to the standard. The contractor shall keep all floor areas, carpeting and rugs, free of all visible dirt, litter, dust, spots, and soil. All tears, burns, and raveling shall be brought to the attention of the Government.

5.1.2. Trash. All receptacles shall be emptied of trash, cleaned as needed, returned to their original location, and rubbish removed from the premises. Boxes, cans, paper placed near a trash receptacle and marked “TRASH” shall be removed.