A.07.24_-_W912DW-16-Q-0056-0001.pdf

W68MD961260821

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

W912DW-16-Q-0056, amendment 0001 Janitorial Services, Armed Forces Recruiting Office, Missoula, MT

The purpose of this amendment is to answ er questionsfrom offerors, change the Hours of Operation in para 1.6.3 of the PWS, and to correct the place of performance listed in para 1.6.4 of the PWS.

See Continuation page for additional information.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DW-16-Q-0056

X 9B. DATED (SEE ITEM 11)

29-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Aug-2016

CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CECT-NWS

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

W912DW 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DW-16-Q-0056

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

CONTINUATION PAGE

This solicitation is amended to answer questions from offerors, change the Hours of Operation in para

1.6.3 of the PWS, and to correct the place of performance listed in para 1.6.4 of the PWS.

Closing date and time remain unchanged at 16 August 2016 by 12:00 PM Pacific Time.

Questions and Answers:

Q: Please confirm that the contract is responsible for providing restocking supplies such as toilet paper, paper towels, light bulbs, etc.

A: Yes

Q: If yes, are there specific brands, content (% recycled), or other specifications that must be met in purchases?

A: Must comply with FAR 52.208-9, Contractor Use of Mandatory Sources of Supply or Services.

Q: Does this facility have a receptacle for light bulb disposal, or is the contractor responsible for disposal of bulbs that may contain mercury (hazard waste disposal)?

A: No. Contractor is responsible for providing and disposing of bulbs offsite.

Q: Please confirm that all cleaning services, with a few exceptions, must be performed between the hours of 8 a.m. and 12 noon only.

A: PWS will be amended to show earliest/latest start/finish times between 9 a.m. to 3 p.m.

Q: Please provide an estimate of what % is tile and what % is carpet.

A: All buildouts are the same, with office areas carpeted and restrooms tiled. Storage areas are not cleaned, and furniture exists. Estimate at 80-20% carpet to tile ratio for each location.

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT (PWS)

For Janitorial Services at Government Facilities

1. GENERAL: This is a non-personal services contract to provide Janitorial Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services in a manner that will maintain a clean, neat and professional appearance as defined in this performance work statement (PWS), except for those items specified in Section 3 as Government-furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: It is the Army Corps of Engineers responsibility to lease and maintain offices and other government facilities within our district boundaries. As part of lease maintenance, janitorial is required so offices and other government facilities always look professional for public visitation.

Name of Office Location Square Footage Armed Services

Recruiting Center 2700 Paxson Place, Suite 1

Missoula, MT

3,500 sf

1.3. Objectives:

1.3.1. All janitorial services are performed in a manner that will maintain a clean, neat and professional appearance as defined in this performance work statement (PWS).

1.3.2. The janitorial services shall maintain the facilities in a manner that maximizes facility use by staff during normal duty hours.

1.3.3. Allow the Government to perform its duty to provide a safe work environment to its personnel, which includes their safety, well-being, health, and welfare.

1.4. Scope: Janitorial service applies to all designated spaces including, but not limited to, halls, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas and storage areas. The Contractor shall provide janitorial services to include, but not be limited to, floor cleaning, toilet room cleaning, light fixture cleaning, wall cleaning, glass cleaning, venetian blind cleaning, and removing trash from containers. In addition, duties include sweeping/vacuuming/mopping/spray buffing floors and dusting mats. Contractor shall replenish janitorial supplies as needed.

1.5. Period of Performance: The period of performance shall be for one (1) base year contract with four 4 option years. See Bid schedule for period of performance.

1.6. General Information:

1.6.1. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2. Recognized Holidays: Janitorial Services are not required during the following holidays if the facility is not open.

New Year’s Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Third Thursday in November Christmas Day 25 December

1.6.3. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0900 – 1500, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. Later times may be permitted for carpet cleaning. In those cases, and only upon notification by the Contracting Officer/ Government Representative, where work needs to be performed after regular working hours (i.e. professional carpet cleaning to allow minimal foot traffic and drying times), the Contractor shall be responsible to provide an adequate staff to assure fully adequate and timely completion of these services . The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4. Place of Performance: The work to be performed under this contract will be performed at 2700 Paxson Place, Suite 1, Missoula, MT.

1.6.5. Type of Contract: The government will award a Firm-Fixed Price Contract.

1.6.6. Security Requirements: Contractor personnel performing work under this contract must have a background security investigation and an identification card.

1.6.6.1. Local Background Checks- Most, if not all Police agencies can provide an individual a document, commonly called a “Letter of Good Conduct,” that indicates whether they have a criminal record in a particular jurisdiction. An individual could go to the Police department in the town/county where they reside and simply request the document.

1.6.6.2. Other Background Checks- There is any number of private companies that conduct pre-employment criminal background checks for employers. This type of check requires the full name of the applicant and address. In some locations a signed release is also required from the applicant.

1.6.6.3. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel shall wear badges at all times.

1.6.6.4. The Contractor will be required to provide identification cards to their employees who will provide services to the government facilities. These identification cards should include as a minimum, the name of the company, a clear legible employee photograph at least 1 by 1 ¼ inches, the employees typed name, signature, date of birth, eye color, sex, height, weight and the typed name and signature, date and phone number of the company representative issuing the card. The identification card should be made tamper proof by laminating it in plastic. The employee will maintain the card on their person and present it to the Government officials when requested.

1.6.6.5. Also many counties and states through their Department of Motor Vehicles office offer to issue permanent I.D.s for identification in addition to issuing driver’s licenses. These photo type I.D.s are tamper resistant and are available for nominal fees.

Sample:

Photo

Company Name:___________________ Employee Name:___________________ DOB: Signature:

HT WT SEX Eye Clr

Issued By:___________________________ Date:_____________ Telephone:_________________Signature:______________

1.6.6.6. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6.7. Key Control: No office keys will be issued to Contractor.

1.6.6.8. AT Level I Training : All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the QAR or to the contracting officer, if a QAR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.

1.6.6.9. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes

1.6.6.10. iWATCH and/or CorpsWatch Training: The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the QAR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the QAR NLT 5 calendar days after contract award.

1.6.6.11. OPSEC Training: All new contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training.

1.6.6.12. Pre‐screen candidates using E‐Verify Program: The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the QAR no later than 3 business days after the initial contract award.

1.6.7. Special Qualifications. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employee, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her employees’ fault or negligence.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5 within seven (7) days of contract award. The contracting officer, Quality Assurance Representative (QAR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9. Quality Assurance Representative (QAR): The (QAR) will be identified by separate letter.

The QAR monitors all technical aspects of the contract and assists in contract administration The QAR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the QAR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the QAR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The QAR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Key Personnel: The personnel specified below are considered to be essential to the work being performed under this contract.

1.6.10.1. Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. . The contract manager shall maintain an adequate workforce to complete work in accordance with the time and quality standards contained here under.

1.6.10.2. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to ensure material, labor, supplies and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

Verbal scheduling and reports on the status of service call shall be provided when requested by the Contracting Officer /Government Representative.

1.6.10.3. Work Schedule. The Contractor's initial work schedule shall indicate the hours of the day that three times weekly services and two times weekly will be performed and the day of the week that weekly or less frequent services will be performed. The schedule shall list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. When scheduled services performed twice weekly or less frequently falls on a holiday, the next scheduled cleaning dates shall be specified. The initial work schedule shall be submitted to the Contracting Officer /Government Representative on site for approval within 7 business days after award. Once approved, all work shall be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work. Changes to the work schedule shall be submitted for the Contracting Officer's / Government or Government Representative on site, approval at least three working days prior to performance. In preparing the work schedule, the Contractor shall comply with all general requirements.

1.6.10.4. Interference with government business. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

1.6.10.5. Notification of Non-Accessibility. In the event the contractor is unable access the building to perform janitorial services, the contractor shall submit the Non- Accessibility Form (Technical Exhibit 3). The form provides the date, site address, time, and incident description to provide steps taken to gain building access. The form MUST be submitted to the Contracting Officer within 24 hours via email.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CLEAN “Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris and other residue.

2.1.2. CONTRACTOR A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3.1. QUALITY ASSURANCE REPRESENTATIVE (QAR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. DISINFECT. Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent

2.1.7. FACILITY. An establishment, structure, military recruiting office, government facility, or assembly of units of equipment designated for a specific function.

2.1.8. FREQUENCY OF SERVICE. An establishment, structure, military recruiting office, government facility, or assembly of units of equipment designated for a specific function.

2.1.8.1. ANNNUAL (A). An establishment, structure, military recruiting office, government facility, or assembly of units of equipment designated for a specific function.

2.1.8.2. SEMI-ANNUAL (SA). Services performed twice during each 12-month period of the contract, specifically during the months of March and September.

2.1.8.3. QUARTERLY (Q). Services performed 4 times during each 12-month period of the contract, specifically during the months of March, June, September and December.

2.1.8.4. MONTHLY (M). Services performed 12 times during each 12-month period of the contract, specifically during the last week of the month.

2.1.8.5. THREE TIMES A WEEK (3W). Services performed 3 times a week, specifically the days of Monday, Wednesday and Friday.

2.1.8.6. TWO TIMES A WEEK (2W). Services performed 2 times a week, specifically the days of Tuesday and Thursday.

2.1.9. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.11. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12. QUALITY ASSURANCE EVALUATOR (QAE). The Government employee designated to evaluate the quality of services produced.

2.1.13. QUALITY ASSURANCE REPRESENTATIVE (QAR). The QAR is a Government employee designated to assure quality performance in accordance with the Quality Assurance Surveillance Plan (QUASP). The QAR has no authority to change the terms and conditions of the contract.

2.1.14. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. REGULAR WORKING HOURS FOR CLEANING. The Government's regular (normal) working hours for cleaning are from 0800 hrs to 1200 hrs Monday through Friday, except (a) Federal Holidays and (b) other days specifically designated by the Contracting Officer. Later times may be permitted for carpet cleaning. No office keys will be issued to Contractor.

2.1.17. RELAMPING. A procedure by which the Contractor periodically inspects each designated space included in this contract in order to systematically replace burned out and/or blinking fluorescent tubes and incandescent bulbs, ballasts or starters as may be required for proper operation of lights and exit signs.

2.1.18. SPACE. A space is an area to receive janitorial services, which may or may not be considered a room by common definition. Examples of spaces are definable sections of halls, restrooms, work areas, common areas, test room areas, storage areas, lobbies, offices, and entranceways.

2.1.19. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.20. WASTE COTAINERS. Waste containers are defined as trash receptacles, wastebaskets, trashcans, wastepaper baskets, ashtrays, or any container holding trash, paper or refuse of any type.

2.1.21. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.22. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

A Annual ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer M Monthly OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement Q Quarterly QA Quality Assurance QAP Quality Assurance Program QAR Quality Assurance Representative QASP Quality Assurance Surveillance Plan QCP Quality Control Program SA Semi-Annual TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Government Services: No Government Services will be provided.

3.2 Government Furnished Facilities: The Government will not provide office space and operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

3.3 Utilities: The Government will furnish the following utility services if applicable, at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam heat, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer or Government Representative on site. The Contractor shall provide and maintain, at his/her expense, the necessary service lines/ extension cords from existing Government outlets to the site of work. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will not provide tools or equipment to the Contractor. The Contractor shall furnish all tools and equipment required for the performance of this contract.

3.5 Materials: The Government will not provide any materials.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. All materials will be provided by the Contractor.

4.3. Equipment. All equipment shall be of commercial quality and shall be in operable condition and meet local requirements. This equipment must operate on the existing electrical current available in Government buildings. It shall be the responsibility of the contractor to prevent the operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of the circuits available in Government buildings.

4.4. Wet Floor Caution Signs. The contractor shall display caution signs when cleaning floors in an area in which people other than contracting personnel are or will be present until the floors are dry.

5. SPECIFIC TASKS

5.1. General Area Cleaning. The specific tasks in paragraph 5.1 are considered “general cleaning” and are performed three (3) times per week for the duration of the contract. The contractor shall provide services for:

5.1.1. Floors. All floors, including floor mats, accessible to floor machines shall receive floor maintenance. After receiving floor maintenance, the entire floor shall have a uniform coating of nonskid floor finish, have a uniform, glossy appearance, and be free of scuff marks, heel marks, and other stains and discoloration. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, corners, wall abutments, baseboards and areas behind radiators and pipes etc. The techniques used depend upon the materials, equipment, and personnel used to do the job. The contractor needs to apply the appropriate technique only to the portion of the floor needing work to bring the entire floor up to the standard. The contractor shall keep all floor areas, carpeting and rugs, free of all visible dirt, litter, dust, spots, and soil. All tears, burns, and raveling shall be brought to the attention of the Government.

5.1.2. Trash. All receptacles shall be emptied of trash, cleaned as needed, returned to their original location, and rubbish removed from the premises. Boxes, cans, paper placed near a trash receptacle and marked “TRASH” shall be removed. Items within recycling receptacles shall be disposed of in the appropriate recycling receptacle.

5.1.3. Furniture and surfaces. All surfaces, such as window sills, window blinds, hand rails, wood strips, door frames, exposed piping, light fixtures, furniture, covers and diffusers, ceiling and walls within six (6) feet from the finished floor shall be free of lint, dust, dirt, cobwebs, marks, finger prints, smudges, and other accumulated soils/ residues. Desktop items, such as papers, are not to be disturbed. Anything moved while performing basic services shall be returned to its original position.

5.1.4. Drinking fountains. Clean and disinfect all porcelain and polished metal surfaces, including the cabinet, percolator orifices, and drains. After cleaning, the entire drinking fountain shall be free from streaks, stains, spots, smudges, scale and other obvious soil.

5.1.5. Restrooms. Restrooms shall be cleaned, sanitized, and all finishes are clean, streak, and smudge free. De-scaling shall be performed as required, but at least monthly. After de-scaling, the entire surface shall be free from streaks, stains, scale, scum, urine deposits, mineral deposits, and rust stains.

5.1.6. Restroom Supplies. Bathrooms shall be stocked for a week’s use with all supplies including toilet paper, paper towels, soap, and other items Factory rejected paper products shall not be used. Contractor shall ensure restrooms are stocked so that supplies (paper towels, toilet paper, and soap) do not run out and that dispensers are in working order. If supplies run out prior to the next service date, the contractor shall refill within one day of notification or next scheduled cleaning appointment, whichever is sooner, at no additional cost to the government.

5.2. Quarterly tasks. In addition to routine cleaning, periodic tasks shall be performed quarterly (once every three months). Schedules shall be coordinated with Government. The exact date the task is to be started and completed must be specified. The Contracting Officer must approve any changes to the contractor’s schedule in advance.

5.2.1. Light fixtures, fans, vents, molding, and blinds. Light fixtures, fans vents, molding, and blinds are free from visible dust, streaks, cobwebs, smudges, spots, and other obvious soil. High cleaning shall be performed quarterly and includes cleaning all surfaces above six (6) feet from the finished floor including all exposed overhead piping and ceiling areas.

5.2.2. Window Cleaning: Windows shall be cleaned per manufacturer specifications, streak free, and free from obvious soil. Includes all exterior glass surfaces, window frames, sills and sashes. Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc. Special care instructions for any “fragment retention film” are as follows: the interior surfaces of exterior windows are laminated with a protective fragment retention film.

5.3. Semi-annual Tasks. The following periodic task cleaning shall be performed semiannually (every six months). Schedules shall be coordinated with government. The exact date the task is to be started and completed must be specified. The contracting officer must approve any changes to the contractor’s schedule in advance.

5.3.1. Stripping and Waxing. All hard-surfaced floors will be stripped, scrubbed, coated, and sealed to a uniform glossy appearance. A non-skid wax is required.

5.3.2. Carpets. All carpets and rugs shall be shampooed to a uniform appearance and free from stains or discoloration. A professional carpet cleaning system should be utilized for semi-annual tasks. Chairs, trash receptacles, and easily movable items shall be moved to clean carpets underneath, and returned to their original location. No heavy desks, file cabinets or other large furniture will be moved for carpet cleaning.

5.4. Services as needed. The following cleaning tasks shall be performed as needed or required by the government. Schedules shall be coordinated with government. The exact date the task is to be started and completed must be specified. The contracting officer must approve any changes to the contractor’s schedule in advance.

5.4.1. Re-lamping of Light Fixtures. Re-lamping services shall be provided for all interior lights in designated spaces, including emergency and interior exit lights. The work shall include monitoring each designated space included in this contract as services are performed and replacing all burned out and blinking fluorescent tubes and incandescent bulbs. The fluorescent tubes and incandescent light bulbs replaced shall be of the same type, wattage, and voltage as those removed.

5.4.2. Emergency Cleaning. Emergency cleaning shall be done as needed by the client and in conformance with the related PRSs listed below. Upon notification, the contractor shall perform emergency cleaning in any building, area, or room covered under this contract. Contractor shall begin emergency work, as determined by the contracting officer, within one hour of notification, which may be verbal and regardless of time of day or day of week. Completion schedule shall be determined for each emergency cleaning service performed. Emergency cleaning will be 100% inspected at the time of service.

5.4.3. Special Event Cleaning. Special events may require an extra effort on the part of the contractor. These events include VIP visits, Inspector General Team visits, and other events determined by the Contracting Officer / Government Representative on site. Cleaning services include any work identified below in paragraph 7. The Contracting Officer / Government Representative will notify the contractor during normal business hours, as soon as the requirement is known, but no less than 24 hours prior to the event. If notice is given less than 24 hours the cleaning will fall under emergency cleaning above. Notification may be verbal, followed by a delivery order. If the notification is written, the contractor shall date and initial the notification upon receipt, and if required, provide the Government a plan for completion of the special event cleaning within 1 workday. Special event cleaning will be 100% inspected at the time of service.

5.5. CONTRACTOR MANPOWER REPORTING (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, Contracting Officer and Quality Assurance Representative (QAR);

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-Contractors);

(7) Total payments (including sub-Contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and;

(13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

4 Attachment/Technical Exhibit List:

4.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

4.2 Attachment 2/Technical Exhibit 2 – Quality Assurance Surveillance Plan

4.3 Attachment 3/ Technical Exhibit 3 – Janitorial Checklist

4.4 Attachment 4/Technical Exhibit 4 – Statement of Non-accessibility

(End of Summary of Changes)