Appendix_T_-_Fuel_Pricing_and_DLA_info.pdf

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Operations

September 21, 2015

GC Managers, Superintendents, Supervisors, Site Management Support, Gunhild Andreasen, Michael Boe Nielsen, Poul Jensen, Karen Thorp, Sylva Marie Berthelsen.

Subject: FY-2016 DLA Energy standard price change for aviation and ground fuel products.

1. The following standard prices are published in accordance with Defense Logistics Agency Energy (DLA Energy) and effective as of October 01, 2015. These fuel prices supersede all other prices posted by DLA Energy or other agencies.

2. Please note prices are released with two (2) digits.

NSN Nomenclature Product code UI Unit Price

9130-01-031-5816 Turbine Fuel Aviation JP8 GL $2.95 Kerosene, MIL-DTL-T-83133F

9130-01-031-5816 Turbine Fuel Ground JP8 GL $2.95 Kerosene, MIL-DTL-T-83133F

Best Regards, Jan Iversen Supervisor Utilities Facilities UFM

DEFENSE LOGISTICS AGENCY

ENERGY

8725 JOHN J. KINGMAN ROAD, SUITE 4950

FORT BELVOIR, VIRGINIA 22060-6222

DLA Energy P-6 August 1, 2011

AUTHORIZED CUSTOMERS AND CASH SALES

1.0. General

1.1. The Defense Logistics Agency Energy is the DoD Integrated Material Manager (IMM) and DoD Executive Agent (EA) for Defense Working Capital Fund (DWCF) owned Class III Bulk Petroleum products. This interim policy is applicable to all Defense Logistics Agency Energy activities, Defense Fuel Support Points (DFSP), and governs authorized sales of Defense Working Capital Fund (DWCF) energy products. The Defense Logistics Agency Energy Commander solely approves sales of all DLA Energy managed energy products. Organizations that do not satisfy customer criteria prescribed by this policy shall obtain specific authorization from the Defense Logistics Agency Energy Commander through DLA Energy-RR, Retail Management, prior to any DWCF energy product purchase or sale. Sales of DWCF energy products shall be recorded and processed in accordance with guidance provided in DoD 4140.25- M, DLA Energy Supply Chain Interim Policy Implementation and Procedural Guidance, and BSM-E application guidance. The military services handle service-owned energy products in accordance with respective Military Service directives.

1.1.1. Supersession: This administrative update supersedes DLA Energy P-6 dated April 6, 2011. Changed is the e-mail address used by Non-DoD Organizations to initiate requests for support by e-mail. The hyperlink to the DLA Energy webpage on the Defense Knowledge Online (DKO) website is also updated. The Supply Chain Management Resources tab provides Non-DoD Fuel Customer Information and procedures for organizations to obtain a “T” DODAAC. A bold line in the right hand margin indicates revised information.

1.2. This interim policy supersedes DoD 4140.25M, Part 2, Chapter 10, Section F. This policy was coordinated with the Military Service Control Points (SCP) and is issued pending inclusion in DoD 4140.25-M. The Responsible Officers (RO) and Terminal Managers (TM) at contracted DFSPs and commercial tender operations are responsible to implement and enforce full compliance with this policy. Additionally, the Property Administrator (PA) and appropriate DLA Energy Regions for Government Owned/Contractor Operated (GOCO), Contract Owned/Contract Operated (COCO) and a Foreign Government Operated DFSP shall include policy compliance into scheduled surveillance visits/inspections.

2.0. Reimbursable Sales. A reimbursable sale is a DWCF energy product transaction or movement to an authorized end-use customer and billed to the customer for financial payment to

DLA Energy P-6 August 1, 2011 the DWCF. DoD and certain non-DoD personnel that present an approved and active/unexpired purchase device as described in DESC-I-21, Sales and Credits of Defense Working Capital Fund (DWCF) Fuel, may purchase DWCF energy products on behalf of their respective organization.

DLA Energy provides a FES Pop-Up notification to DFSPs when purchase authority to a previously authorized customer is revoked or suspended.

2.1. DoD and Non-DoD Federal Agencies including Nonappropriated Fund Instrumentalities (NAFI) (Morale, Welfare, and Recreation) shall have a valid Department of Defense Activity Address Code (DODAAC) assigned for DoD organizations or a Federal Activity Address Code (FEDAAC) assigned for Federal Agencies by the Defense Automatic Addressing System Center (DAASC). Points of contact at https://www.daas.dla.mil/daashome/ can assist agencies to obtain a valid DODAAC/FEDAAC. Appendix 1 provides additional DAASC contact information.

2.2 Non-DoD Organizations (excluding Federal Agencies) including contractors, humanitarian organizations, foreign governments, international organizations (pursuant to international agreement), civilian emergency, medical, law enforcement agencies and so forth are assigned "T" DODAACs by DLA Energy. Non-DOD Organizations may initiate requests by email to DLAENERGYFPA@dla.mil . Non-DoD Fuel Customer Information for authorized customers and procedures for organizations to obtain a "T" DODAAC can be found at Defense Knowledge Online https://www.us.army.mil/suite/page/648933 on the DLA Energy page under the Supply Chain Management Resources tab.

3.0. Authorized Reimbursable Customers. The following organization categories authorized for reimbursable DWCF energy sales shall have approved DLA Energy purchase devices and an assigned DODAAC, FEDAAC or "T" DODAAC:

3.1. U.S. military units including National Guard, Reserve components, and other U. S.

Government agencies.

3.2. Foreign governments authorized by international agreement including, but not limited to, Replacement-in-Kind (RIK) and Fuel Exchange Agreement (FEA), Foreign Military Sales (FMS) credit agreement, Letter of Offer and Acceptance, government-to-government agreement, cross-servicing agreement, mutual defense pact and so forth. The DFSP sells DWCF energy products as a cash sale when an agreement does not authorize a credit or reimbursable sale.

Procedures in DESC-I-7, Cash Sales Procedures for Defense Working Capital Fund (DWCF) Owned Fuel.

3.3. Commercial foreign vessels and aircraft: Energy products may be sold to commercial foreign vessels or aircraft when no other energy supply source is available nor provisioned for by an international agreement including RIK and FEA, FMS credit agreement, Letter of Offer and Acceptance, government-to-government agreement, cross-servicing agreement, or mutual defense pact.

3.4. Government contractors that perform contract or charter services for the U. S. Government.

https://www.us.army.mil/suite/page/646830 https://www.daas.dla.mil/daashome/ mailto:DLAENERGYFPA@dla.mil https://www.us.army.mil/suite/page/648933

3.4.1. Whenever a contractor representative requests a sale without an approved/valid purchase device or an assigned "T" DODAAC, the representative shall present positive identification and credentials established by the department or agency that administers the contract or charter agreement.

3.4.2. Credentials may include a department or agency sponsorship letter or copy of the signed contract or agreement that authorizes sale of DWCF energy products to the contractor.

3.5. Private organizations chartered by United States Congress such as the Smithsonian Institution, United Service Organizations (USO), American Red Cross, and so forth.

3.6. International organizations authorized pursuant to an international agreement.

3.7. Civil Air Patrol (CAP) aircraft that perform official CAP missions.

3.8. State and local government aircraft/equipment when authorized by interagency agreement/arrangement, FAR Contract or that participate in the counter-drug 1122 Program of the National Defense Authorization Act. A Fuel Purchase Agreement (FPA) between the DLA Energy and the state or local government activity shall formally approve DWCF energy product sales.

3.9. Educational Institutions funded by grant to perform research, development, testing, and evaluation that benefits the U.S. Government. A Fuel Purchase Agreement (FPA) between the Defense Logistics Agency Energy and the educational institution shall formally approve DWCF energy product sales.

3.10. Non-appropriated Fund Instrumentalities (NAFIs) organizations such as aero clubs, bowling alleys, military exchange programs and Morale, Welfare, and Recreation activities, and so forth.

3.10.1. NAFIs may purchase DWCF energy products only when the energy product is available for DoD mission support, a host-nation agreement permits the purchase, and the sale does not interfere with DoD mission support.

3.10.2. The payment office for DWCF sales shall be the NAFI organization and shall have a valid Service DODAAC or "T" DODAAC. Refer to Appendix 1 for assistance points of contact to obtain a "T" DODAAC.

4.0. Other Authorized Reimbursable Customers. The following provides authorization criteria used to determine valid need customers that may purchase reimbursable DWCF energy products:

4.1. Domestic and foreign aircraft under emergency conditions engaged in humanitarian assistance and/or rescue operations.

4.2. Humanitarian organizations vehicles used in emergencies abroad shall have prior Defense Logistics Agency Energy Commander approval.

4.3. The Defense Logistics Agency Energy Commander may authorize sale of DWCF energy products for State and local civil agencies during civil and national security emergencies or attack pursuant to guidance in DoD Directive 3025.1-M, Manual for Civil Emergencies.

4.4. Other organizations as approved by the Defense Logistics Agency Energy Commander.

Submit approval requests for other organizations/agencies to the Defense Logistics Agency Energy-RR. Appendix 1 provides specific contact information.

4.5. The RO/TM shall notify the BSM-E Help Desk when review of the customer validation listing cannot verify/confirm an organization as a valid and authorized customer. Commercial tender operations at a COCO DFSP shall contact the appropriate DLA Energy Region for required assistance. The RO/TM shall contact the DLA Energy Operations Center if the BSM-E Help Desk is unavailable to provide urgent customer validation assistance. In the event the RO/TM is unable to contact either office, the RO/TM shall honor the organization purchase request and document the sale in compliance with DESC-I-21 on a DD Form 1898-D, Alternate DoD or Federal Civil Fuel Customer Billing Information or DD Form 1898-F, Alternate Foreign Government and Commercial Fuel Customer Billing Information. DD Form 1898-D and DD Form 1898-F are available at the DoD Forms Management Program web page:

http://www.dtic.mil/whs/directives/infomgt/forms/dd/ddforms1500-1999.htm .

4.6. In certain circumstances, non-reimbursed sales of DWCF energy products may occur when specially authorized by the DoD, DLA, and DLA Energy Comptrollers.

5.0. Cash Sales Authorizations: Complete all cash sales in compliance with procedures contained in DESC-I-7, Cash Sales Procedures for Defense Working Capital Fund (DWCF) Owned Fuel. A DFSP may offer DWCF cash fuel sales to the following agencies, personnel, and customers when reimbursable credits or sales are either prohibited or unauthorized. Cash sales drawn from Peacetime Operating Stocks (POS) shall not deplete energy reserves to the point that War Reserve Material (WRM) levels are penetrated. The following provides authorization criteria used to determine special needs customers that may purchase DWCF energy products as a cash sale transaction:

5.1. Foreign governments when an international agreement, Replacement in Kind (RIK), Fuel Exchange Agreement (FEA), Foreign Military Sales (FMS), credit agreement, Letter of Offer and Acceptance, government-to-government agreement, cross-servicing agreement, or mutual defense pact does not permit a credit sale.

5.2. Armed Forces active duty military personnel and family members as well as U.S.

Government employees and dependents who are U.S. citizens and are assigned to isolated or remote installations, except those who live in or commute through areas with commercial fuel availability. Where commercial fuel is not available, personnel may purchase DWCF fuel from the DFSP with cash. Cash sales for recreational vehicles such as boats or mobile campers are http://www.dtic.mil/whs/directives/corres/pdf/302501m.pdf https://www.us.army.mil/suite/page/646830 http://www.dtic.mil/whs/directives/infomgt/forms/dd/ddforms1500-1999.htm limited to 25 gallons. Cash sales for portable fuel containers such as lawn mowers or other grounds maintenance equipment are also restricted to authorized personnel living at the remote location and are limited to 5 gallons. Cash sales for portable fuel containers with greater than 5-gallon capacity are prohibited.

5.3. U.S. civilian government employees assigned to and required to reside on a military installation within the United States by specific DLA Energy authorization and installation/base commander approval. Exceptions and restrictions stated in paragraph 5.2 also apply.

5.4. Non-Federal civilian employees to include Non-Appropriated Fund Instrumentality (NAFI) employees, Department of Defense Education Activity (DODEA) teachers, and so forth at an installation by specific Defense Logistics Agency Energy authorization and installation/base commander approval. Exceptions and restrictions stated in paragraph 5.2 also apply.

5.5. U.S. civilian government employees assigned to and required to reside on a military installation outside the United States by specific DLA Energy authorization and respective Military Service approval. Exceptions and restrictions stated in paragraph 5.2 also apply.

5.6. A DFSP may provide authorized cash sales described in paragraphs 5.1 through 5.5 when:

5.6.1. The Government incurs no additional or extended costs for normally stocked energy products.

5.6.2. Cash sales support to equipment and/or personnel do not interfere with military operations and adequate dispensing facilities exist.

5.6.3. Military Exchange facilities are unavailable on or near the installation and adequate commercial facilities within reasonable distance are also unavailable or petroleum purchases from commercial sources interfere with efficient military installation operation.

5.7. Personnel in Temporary Duty (TDY/TAD) status may use rental vehicles to fulfill official Government business. Authorize DWCF cash sales only during scarce supply situations when commercial fuel non-availability jeopardizes successful temporary duty achievement.

5.8. A DFSP may authorize DWCF cash fuel sales for aircraft, vehicles, and equipment donated or loaned to a Military Service or DoD museum or that are on display and/or perform at federally or installation sponsored events such as an open house or air shows. Vehicles and equipment other than those actually on display or directly involved in the air show performance may not purchase DWCF fuel by cash sale.

5.9. A DFSP may authorize cash sale of DWCF energy products during commercial fuel shortages under the following circumstances:

5.9.1 A private citizen or company not affiliated with the DoD is located on or near a military installation or activity.

5.9.2. Exploration of commercial fuel sources reveals that fuel is unavailable regardless of cost.

5.9.3. Local, State and Federal energy allocation authorities are unable to provide fuel to the public.

5.9.4. Denial of fuel assistance to private citizens or commercial companies will disrupt military readiness or endanger life and/or property due to delayed fuel re-supply.

5.9.4.1. Private citizens or commercial companies that require DWCF fuel shall provide written request and justification to the DFSP RO, PA, or TM for cash sale authorization. The RO, PA, or TM shall forward the request to the DLA Energy-RR for accelerated review of merit. Refer to Appendix 1 for DLA Energy-RR Point-of Contact information.

5.9.4.2. Limit cash fuel sales authorized under this provision to the minimum purchases necessary to preserve military readiness or to protect life and property while sustaining operations.

5.9.5. The DFSP shall execute all DWCF cash fuel sales at the prevailing local purchase noncontract fuel standard price plus Federal Excise Tax (FET) where applicable.

5.10. The DFSP may authorize DWCF cash fuel sales for aircraft in emergency conditions such as forced landing, adverse weather, mechanical breakdown, and so forth. The DFSP shall contact the responsible airfield operations manager to determine cash fuel sale quantity necessary to enable aircraft safe transport to the nearest public or commercial airport for full fuel service.

5.11. The DFSP may authorize DWCF cash fuel sales for aircraft and vehicles owned by humanitarian organizations engaged in emergency humanitarian assistance and/or rescue operations.

5.12. All other organizations that require recurring DWCF fuel support shall provide written request and justification to DLA Energy-RR for merit review and approval/disapproval by the Defense Logistics Agency Energy Commander.

//Signed copy on file//

CHARLES RACE

CAPT, SC, USN

Chief of Staff

DLA Energy OPR: DLA Energy-N DLA Energy OCRs: DLA Energy-G, R

AP1. APPENDIX 1 POINTS OF CONTACT

AP1.1. Forward customer approval assistance requests to the following address:

Defense Logistics Agency Energy Retail Management Division (DESC-RR) 2261 Hughes Avenue, Suite 128 Lackland AFB, TX 78236-9828

Commercial Telephone Number: (210) 925-4887, DSN: 945-4887 Commercial FAX: (210) 925-9520, DSN: 945-9520

Hours of Operation: 0800 – 1700 CST Monday through Friday

AP1.2. Contact DLA Energy-NI, DFSP Management, Inventory Accountability or DLA Energy-RR to obtain a "T" DODAAC. Click on the Supply Chain Management tab at the Defense Logistics Agency Energy webpage on the Defense Knowledge Online (DKO) website for the most recent list of authorized customers.

Defense Logistics Agency Energy Inventory Accounting Division (DESC-N) 8725 John J. Kingman Road, Suite 4950 Fort Belvoir, Virginia 22060-6222

Commercial Telephone Number: (703) 767-9360

DSN: 427-9360

Commercial FAX: (703) 767-9380

DSN: 427-9380

Hours of Operation: 07:00 through 16:30 EST Monday through Friday

Defense Logistics Agency Energy Retail Management Division (DESC-RR) 2261 Hughes Avenue, Suite 128 Lackland AFB, TX 78236-9828

Commercial Telephone Number: (210) 925-4887, DSN: 945-4887 Commercial FAX: (210) 925-9520, DSN: 945-9520

Hours of Operation: 0800 – 1700 CST Monday through Friday

AP1. POINTS OF CONTACT (Cont.)

AP1.3. Contact POCs listed in AP1.2 during normal duty hours for assistance with authorized customer validation. The following offices will provide after hours support as required:

Defense Logistics Agency Energy BSM-E Help Desk (J-62) 8725 John J. Kingman Road, Suite 4950 Ft. Belvoir, Virginia 22060-6222

Commercial Telephone Number: 1-800-446-4950

DSN: 697-6733/34/35/36/37/38

Defense Logistics Agency Energy Operations Center (DESC-DL) 8725 John J. Kingman Road, Suite 4950 Ft. Belvoir, Virginia 22060-6222

Commercial Telephone Number: (703) 767-8420 or 1-800-2-TOPOFF

DSN: 427-8420

AP1.4. The Defense Automatic Addressing System Center provides assistance to obtain or verify a customer DODAAC or FEDAAC:

Defense Automatic Addressing System Center (DAASC/DSDC-S) Area C, Building 207 5250 Pearson Road Wright Patterson, OH 45433-5328

Commercial Telephone Number: (937) 656-3227

DSN: 986-3227

Commercial FAX: (937) 656-3900

DSN FAX: 986-3900

On-Line Search: https://www.daas.dla.mil/daasinq

Information Help Desk:

Commercial Telephone Number: (937) 656-3247

DSN: 986-3247

Commercial FAX: (937) 656-3901

DSN FAX 986-3901

https://www.daas.dla.mil/daasinq

DEFENSE ENERGY SUPPORT CENTER

8725 JOHN J. KINGMAN RD. SUITE 4950

Instruction Number: DESC-I-3 February 17, 2010

DEFENSE ENERGY SUPPORT CENTER FUEL PURCHASE AGREEMENT PROGRAM

References: (a) DoD Manual 4140.25, DoD Management of Bulk Petroleum, Natural Gas, and Coal

(b) DESC-P-6, Authorized Customers and Cash Sales

(c) DESC-I-26, Ordering Forms and Equipment and Embossing of Forms Used for Documentation of Fuel Sale and Credit Transactions

(d) DESC-P-5, Vehicle Identification Link (VIL) Key Encoding, Accountability, and Control

(e) Federal Acquisition Regulations Part 51, Use of Government Sources by

Contractors

(f) Federal Acquisition Regulations Part 52.251-1, Government Supply Sources

1. GENERAL. This instruction was coordinated with Military Service Control Points (SCP) and approved by DESC as interim guidance pending inclusion in DoD Manual 4140.25-M (Reference (a)).

a. Applicability. This interim instruction is applicable to the Defense Fuel Support Points (DFSPs) that manage Defense Working Capital Fund (DWCF) petroleum products including Government-Owned Government-Operated (GOGO), Government-Owned Contractor-Operated (GOCO), and Contractor-Owned Contractor-Operated (COCO) DFSPs managed or contracted by DESC and the Military Services.

b. Supersession. This revision supersedes DESC-I-3, Defense Energy Support Center Fuel Purchase Agreement Program, dated August 11, 2008.

c. Content Review. The Supply Chain Policy and Procedures Branch (DESC-OSP) reviewed this instruction in accordance with DESC-S-D-10-07, Supply Chain Management Publication Development. All changes were coordinated with the Office of Primary Responsibility (OPR).

2. PURPOSE. This document contains instructions for non-DoD agencies to establish a Fuel Purchase Agreement (FPA) with the DESC to purchase DWCF petroleum products.

http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=699 http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=699 http://www.desc.dla.mil/DCM/Files/DESC-P-6.pdf http://www.desc.dla.mil/DCM/Files/DESC-I-26.pdf http://www.desc.dla.mil/DCM/Files/DESC-I-26.pdf http://www.desc.dla.mil/DCM/Files/DESC-P-5.pdf http://www.desc.dla.mil/DCM/Files/DESC-P-5.pdf http://www.acquisition.gov/far/current/html/FARTOCP51.html http://www.acquisition.gov/far/current/html/FARTOCP51.html http://acquisition.gov/far/current/html/52_248_253.html

DESC-I-3

February 17, 2010

3. ELIGIBLE NON-DOD ORGANIZATIONS

a. DESC P-6, (Reference (b)) provides guidance on non-DoD customers that are eligible to receive an authorized fuel purchase device from DESC to obtain DWCF owned fuel.

b. U.S. Government contractors, charters, and subcontractors.

c. Foreign commercial entities under limited circumstances.

d. State and local governments.

e. Civil Air Patrol (CAP).

f. Aircraft museums.

g. Educational institutions.

h. Organizations chartered/established by Congress such as the Red Cross, United Service Organizations (USO), and the Smithsonian Institution.

i. Humanitarian Organizations.

j. Other Non-DoD Agencies and customers approved by the DESC Director.

4. FPA APPLICATION

a. U.S. Government contractors/charters and subcontractors:

(1) U.S. Government contractors/charters and subcontractors shall complete and submit the FPA application at Appendix 1.

(2) Contracting Officers, Administrative Contracting Officers, and Defense Corporate Executives, all referred to as the CO throughout this document, shall complete a CO letter to be included in the FPA package submitted to the DESC Retail Management Division (DESC-RR.)

Additionally, the CO will certify the contractor’s list of aircraft supporting the contract that require a DD Form 1896, DOD Fuel Identaplate. See Appendix 2 for the CO letter format and signature element. The CO letter shall include the following information:

(a) An initial issue request or renewal for a DoD Activity Address Code (DoDAAC) account.

(b) The complete contractor operational and billing addresses.

(c) The prime contract number(s).

http://www.desc.dla.mil/DCM/Files/DESC-P-6.pdf

(d) The start and end date of contract under which the government contractor may receive Government furnished supplies.

(e) A list of aircraft tail numbers supporting the contract that requires a DD Form 1896.

(f) Request for additional identaplates by government contractor should be coordinated through the CO. The CO will also notify DESC-RR of any additions or deletions from the original approved aircraft list.

(g) Replacement identaplates may be ordered directly from DESC-RR by e-mail to fpa@dla.mil.

b. Foreign commercial companies shall forward a justification letter describing the need to purchase DWCF owned fuel to DESC-RR along with the FPA application at Appendix 1.

c. Display aircraft and vehicles. Military, DoD museums, and DoD sponsored organizations that provide static, aerial, vintage, military, civilian aircraft, or vehicle displays on a military installation shall provide on letterhead, justification describing their mission along with a completed FPA application at Appendix 1 to DESC-RR.

d. Weather Alternate Applicants shall provide on letterhead, justification describing their mission along with a completed FPA application at Appendix 1, and supporting DD Form 2401, Civil Aircraft Landing Permit.

e. State and local governments, CAP units, humanitarian organizations, educational institutions, and congressionally chartered organizations shall forward a letter justifying the need to purchase DWCF owned fuel to DESC-RR along with the FPA application at Appendix 1.

They must also include copies of applicable agreements or arrangements with the FPA application.

f. 1122 Program, Emergency or 1st Responders, and Homeland Security, and U.S. Government AIR Card® Program participants:

(1) All 1122 Program participants shall complete the FPA package at Appendix 3.

(2) U.S. Government AIR Card® Program applicants shall complete the FPA and the U.S. Government AIR Card® Accountable Official Nomination Form at appendix 3 Attachment 2. The State Point of Contact (SPOC) shall complete the Agency Certification to use the U.S. Government AIR Card® Program form at appendix 3Attachment 1.

(3) Applicants requesting a DD Form 1896 shall submit the completed FPA and appendix 3 Attachment 1.

file://bel2sc-fd05-v3/desc-s/DESC-T/DESC-TK/DESC-OSP%20021009/Supplemental%20Interim%20Guidance/In%20Coordination/Interim%20Instructions/DESC-I-3/fpa@dla.mil http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_OVERVIEW&contentId=8058

5. APPROVAL PROCESS

a. FPA requests are subject to the following checks prior to the FPA approval.

(1) Background Check. DESC-RR shall check the General Services Administration (GSA) Excluded Parties Listing System (EPLS) http://www.epls.gov/ and the U.S. Department of Commerce, Bureau of Industry and Security (BIS) http://www.bis.doc.gov/ websites to ensure the requesting contractor or subcontractor is not barred from doing business with the U.S.

Government.

(2) Credit History Check. DESC-RR shall review the customer payment and credit history prior to renewing the FPA to ensure there are no unpaid invoices or administration and interest charges. Unpaid invoices are justification for non-renewal of a customer account.

b. Upon FPA approval, newly authorized customers are assigned a T-DoDAAC account.

DESC-RR shall coordinate with the DFSP Management office, (DESC-N) to create the new customer account and shall provide all pertinent information for DESC-N to load into the Business Systems Modernization- Energy (BSM-E) Fuels Enterprise Server (FES). Minimum required information includes the company/organization name, billing and operational addresses.

c. DESC-N shall load the information into the FES to enable military installations to process sale and credit transactions and shall advise DESC-RR the assigned T-DoDAAC account for the new customer.

d. DESC-RR shall prepare a fuel identaplate for each aviation fuel customer in accordance with DESC-I-26, (Reference (c)), paragraph 5.4. New customers that require ground fuel products shall request Vehicle Identification Link (VIL) key(s) in accordance with DESC-P-5 (Reference (d)).

e. The DESC approval or rejection decision is solely the right of DESC.

6. FPA RENEWALS

a. The primary purpose for FPA renewal is to validate account data currency and confirm that purchase authorization still exists.

b. The FPA is normally reviewed and renewed annually. But an FPA may be approved for longer periods at the discretion of DESC-RR. Customers that present an expired DD Form 1896, or VIL key are authorized to purchase DWCF petroleum products with prior approval from DESC-RR by an FPA Extension letter or renewed FPA.

c. DESC-RR shall send an electronic FPA renewal notification letter to the CO or renewal point of contact (POC) listed on the FPA 60 days prior to the FPA expiration date.

d. DESC-RR shall forward a second and Final Notice notification letter within 30 days of http://www.epls.gov/ http://www.bis.doc.gov/ http://www.desc.dla.mil/DCM/Files/DESC-I-26.pdf http://www.desc.dla.mil/DCM/Files/DESC-P-5.pdf the FPA expiration date when the renewal POC does not respond to the first FPA renewal notification request letter.

f. When the renewal POC does not respond to the second and Final Notice request, DESC- RR shall take actions to deactivate the T-DoDAAC on the FPA expiration date.

g. DESC-RR shall prepare and forward the new DD Form 1896 from the approved CO list to the aviation fuel customer. Customers that require ground fuel products shall present copy of the renewed FPA provided by the CO to the supporting DFSP for extension of VIL Key expiration dates.

h. An FPA is non-transferable. If at any time during the approved period of an FPA, a company is sold, the CO shall notify DESC-RR on letter head of the effective sale date.

DESC-RR shall issue a revised expiration date for the FPA of the company being sold. The new incoming company is required to submit an FPA through their respective CO if they wish to purchase fuel from DESC.

7. REASONS FOR FPA SUSPENSION OR TERMINATION

a. A customer becomes delinquent for failure to comply with any of the FPA payment terms.

T-DODAAC account customers receive monthly invoices with full payment due to DESC within 30 days of the billing date. Accounts may be suspended when payment delinquencies exceed 60 days and results in account reinstatement denial until DESC receives satisfactory payment.

DESC reserves the right to deny FPA account reinstatement after receipt of payment.

b. In consultation with DESC Office of Counsel (DESC-G), DESC-RR shall notify the CO and the customer that purchase authority is suspended and shall advise DFSPs of any account suspension. Notification to parties is normally accomplished via e-mail. Accordingly, DFSP personnel shall lock out all VIL Keys associated with the revoked or suspended T-DODAAC.

c. U.S. Government Contractors, Subcontractors, and Charters. Pursuant to FAR Part 51, (Reference (e)), the contracting agency is responsible for any indebtedness for supply purchases incurred, but not paid by the contractor.

(1) DESC-RR shall contact the CO on a delinquent customer account and caution that immediate payment to DESC is necessary and that untimely or late invoice payment shall result in purchase authority suspension.

(2) DESC-RR shall request CO assistance to obtain timely full payment when a customer remains delinquent.

(3) DESC-RR shall consult with DESC-G to shall obtain debt payment through the contracting agency by whatever means feasible, including the offset of contract payment to the contractor, direct contracting agency payment, or both.

d. Civil authorities, State and local governments, CAP, aircraft museum, educational http://www.acquisition.gov/far/current/html/FARTOCP51.html institutions, congressionally established or chartered organizations, humanitarian organizations, weather alternates, and other non-DoD agencies and customers approved by the DESC Director.

(1) DESC-RR shall contact a delinquent customer to caution that immediate payment to DESC is necessary and that untimely invoice payment shall result in purchase authority suspension.

(2) For 1122 Program participants, DESC-RR shall contact the delinquent customer and the applicable SPOC to caution that immediate payment to DESC is necessary and that untimely invoice payment shall result in purchase authority suspension.

e. DESC-RR will immediately remove customers from the authorized T-DoDAAC account customer listing upon T-DoDAAC suspension, revocation, or when no longer required.

//Signed copy on file//

MICHAEL D. BRODERICK

Director, Business Process Support Defense Energy Support Center

DESC OPR: DESC-R

DESC OCR: DESC-G, K, N, PH, RB, RP, RR

Appendixes:

AP1 Appendix 1: Fuel Purchase Agreement AP2 Appendix 2: Sample Contracting Officer FPA Request Letter AP3 Appendix 3: Fuel Purchase Agreement (FPA) For 1122 Program, 1st Responders

(Emergency), and Homeland Security (Anti-Terrorism) Program Participants

Attachment 1: Agency Certification to use the AIR Card® Program

Attachment 2: AIR Card® Accountable Official Nomination Form (1122 Program, 1ST

Responders (Emergency), and Homeland Security (Anti-Terrorism) Participants

AP4 Appendix 4: Points of Contact Listing https://www.desc.dla.mil/DCM/Restricted/DCMRestrictedPage.asp?ReDirect=NO&PageID=855 https://www.desc.dla.mil/DCM/Restricted/DCMRestrictedPage.asp?ReDirect=NO&PageID=855

AP1. APPENDIX 1

Fuel Purchase Agreement (FPA) Application

See next page

DEFENSE LOGISTICS AGENCY

DEFENSE ENERGY SUPPORT CENTER

8725 John J. Kingman Rd., Suite 4950

Fort Belvoir, Virginia 22060-6222

FUEL PURCHASE AGREEMENT (FPA)

This Agreement is dated ______________, 20___, by and between the Defense Energy Support Center (DESC), Resources Management Directorate, Retail Management Division (DESC-RR), Building 1621, 1014 Billy Mitchell Blvd, San Antonio, TX 78226 (“Seller” or “Government”) and ______________________, its successors and assigns (“Purchaser”).

This Fuel Purchase Agreement is an (a):

The Purchaser desires to purchase Defense Working Capital Fund fuel:

At Department of Defense location(s): (attach list if necessary)

Purchaser is a:

(Check all that apply)

Other Specify: ___________________________________________

Humanitarian

Educational institution

Aircraft museum

Civil Air Patrol

State or local Government

Foreign Government Contractor/Charter

Airline/Aircraft Operator

U.S. Government Contractor/Charter

Diesel

Gasoline

Aviation Fuel (JP8, JP5, Jet A1, etc.)

Renewal (Please enter assigned T-DoDAAC)

Initial Requirement

Modification Center

AP1. APPENDIX 1 (CONTINUED)

And will use the fuel in support of: (Check all that apply)

Department/Agency: _______________________________________

Contract Number(s): _______________________________________ (Attach list if necessary)

Contract type(s) (e.g., contracted fueling services, transient aircraft parking services, grounds maintenance, space launch operations, charter aircraft, etc.)

Department/Agency Point of Contact Name and Phone Number:

Department/Agency: ________________________________________

Contract Number: __________________________________________

Contract type (e.g., contracted fueling services, charter aircraft, etc.)

Department/Agency Point of Contact Name and Phone Number:

Specify: _________________________________________________

Purchaser:

Other Specify: _______________________________________________________

Exclusively by a nonprofit educational institution

Helicopter or fixed-wing aircraft providing air transportation for acute care emergency medical services (Air ambulance)

Military/DoD museums and organizations engaged by the DoD to provide static or aerial vintage, military or civilian aircraft or vehicle displays on a military installation.

Official Civil Air Patrol missions

Weather Alternate, Emergency Landing, etc.

Emergency, such as, firefighting, air evacuation and rescue (State and local Governments only)

Interagency agreement or arrangement (State and local Governments only)

Foreign Government Contract/Charter

U.S. Government Contract/Charter

Does not require DD Form 1896, DOD Fuel Identaplates Requires

Purchaser billing address is:

Purchaser financial point of contact, name and Telephone phone number and E-mail Address:

Purchaser operational address is:

Purchaser POC for annual renewal of this FPA, name, phone number and e-mail address:

Types of aircraft and tail numbers are:

Purpose: This Agreement does not obligate the Government or otherwise guarantee the Purchaser right to land at or enter any particular Department of Defense (DoD) location, even if identified above. The right to land at or enter a DoD installation is within the control and authority of the individual installation commander, not DESC. This Agreement merely establishes that Purchaser has permission to purchase DWCF fuel at DoD locations where the DoD installation commander approves entry on the installation.

Authority: Purchaser represents that it has the full authority to enter into this agreement and to consummate the transactions intended by this agreement, and no other consent to do so is required.

Fuel Use: Purchaser warrants that use of fuel purchased from Seller is to support only the performance of a U.S.

Government contract, charter or other approved use. Failure to abide by this requirement may result in cancellation of this Agreement, as well as other civil, administrative, or criminal penalties. Purchaser shall not resell fuel purchased under this Agreement without written authorization from Seller.

Cost Reimbursement: Purchaser warrants that billing of fuel purchased from Seller to the U.S. Government contracting or sponsoring agency shall not exceed the purchase price paid under this Agreement (see below), with exception of overhead or other similar charges approved and authorized by the U.S. Government contracting or sponsoring agency. Failure to abide by this term may subject the Purchaser to civil, administrative, or criminal penalties.

Purchase Price: The purchase price shall be Cost plus the DESC surcharge or DoD standard price, as appropriate.

Prices may also vary by type of fuel purchased. Product sales are in United States Gallons (USG).

Payment Terms: Purchaser shall remit payment within 30 days from the date of invoice issue (“invoice date”) by the Defense Finance and Accounting Service Columbus, Ohio (DFAS-CO). Prices generally include Federal taxes and fees that Purchaser is required to pay with respect to the purchase of fuel covered by this Agreement, unless

Purchaser provides appropriate tax exemption documentation. Prices shall not include any state/local taxes or fees and Purchaser is solely responsible for remitting such taxes/fees directly to the appropriate authority.

If Purchaser does not remit payment to Seller within 30 days from the invoice date, the account becomes delinquent and Seller may revoke Purchaser credit and/or fuel purchase privileges at U.S. Military facilities immediately and without prior notice to Purchaser. In the event of credit revocation, payment for aviation fuel purchases at a U.S.

Military Facility is restricted to cash, company check or wired payment prior to arrival at the facility. Upon revocation of fuel purchase privileges, Purchaser shall not purchase DWCF fuel at any U.S. Military or Contracted Facility.

Purchaser understands that Seller shall take all available measures to obtain fuel purchase payment in the event Purchaser account becomes delinquent. This includes, but is not limited to, offsetting or recouping delinquent payments against payments due to Purchaser from any U.S. Government entity.

Taxes: To qualify for tax exemption, Purchaser shall provide applicable tax exemption certificates in advance of the fuel purchase. Purchaser may use the tax exemption templates developed by Seller to ensure timely posting of Purchaser tax entitlement. Templates are located on the Seller home page:

http://www.desc.dla.mil/DCM/DCMPage.asp?pageid=644.

If Purchaser fails to provide tax exemption certificates in advance of the purchase, DESC shall include Federal taxes in the price. Purchaser is solely responsible for payment of any state/local taxes/fees and any Federal taxes/fees not included in the price.

Interest: Any delinquent Purchaser account shall bear interest on the delinquent amount from the date payment is due until the delinquent amount is paid, offset, recouped or otherwise collected at a rate determined by the U.S.

Department of Treasury. Purchaser is also responsible to pay any administrative fees incurred because of the delinquency. The DFAS-CO applies any Purchaser payments received first to interest and administrative fees, then to principle amounts owed.

Assignment: Without prior written consent of Seller, Purchaser may not assign all or any part of its duties, rights or obligations under this Agreement, whether by transfer, merger, operation of law or otherwise. For purposes of bankruptcy involving Purchaser, this Agreement is part of a Government contract authorizing the purchase of DWCF fuel and assumption or rejection of one is assumption or rejection of the other.

No Warranties: Notwithstanding anything to the contrary in this Agreement or representations made at the time of purchase, fuel sales are “AS IS.” "AS-IS" means the Government makes no warranty, express or implied, as to quantity, kind, character, quality, weight, size, or description of any product sold under this Agreement, or its fitness for any use or purpose. In no event shall Seller be liable (a) in warranty, negligence or strict liability regarding any defects, failures or malfunctions in performance, design, manufacture or otherwise, or (b) for any damages (whether direct, consequential, incidental, punitive, indirect, special or otherwise) arising from the sale, use or operation of the fuel, regardless of legal theory or negligence. Further, purchaser hereby releases Seller from all liability, claims (including legal or litigation related expenses), or causes of action arising from this Agreement or the activities contemplated herein.

Modification: Except those portions reserved for Seller to fill in and changes made by Seller to comply with any existing or after-imposed U.S. law, this Agreement shall not be amended, supplemented, or modified in any way unless such amendment, supplement, or modification is made in writing and signed by all parties to the original Agreement.

Governing Law: This Agreement shall be governed by and construed in accordance with United States Federal law.

Term: The term of this Agreement shall commence on_________ and shall continue until ___________ subject to any earlier termination as provided herein, or in the case of a Purchaser under United States Government or Foreign http://www.desc.dla.mil/DCM/DCMPage.asp?pageid=644

Government contract or charter, when the contract or charter expires, whichever is earlier. Notwithstanding the foregoing, the Seller may extend the term of this agreement for additional periods of one year by giving Purchaser written notice no less than thirty (30) days prior to the expiration of the term of the Agreement as originally established or extended.

Termination: Notwithstanding anything to the contrary in this Agreement, Seller may terminate this Agreement at any time, with or without cause, by providing the Purchaser no less than fifteen (15) days prior written notice of termination. Further, in the event that the Purchaser fails to pay all or any portion of any invoice within thirty (30) days from the invoice date, Seller may terminate this Agreement at any time without prior notification to the Purchaser.

Either party may terminate this Agreement by written notice to the other party if the other party breaches any obligations hereunder and fails to remedy the breach within fifteen (15) days after receiving written notice of such from the non-breaching party. Termination by the purchaser does not relieve the purchaser of any liability incurred prior to termination.

Severability: If any provision of this Agreement is declared invalid or unenforceable, by judicial determination or otherwise, such provision shall not invalidate or render unenforceable the entire Agreement, but rather the entire Agreement shall be construed as if not containing the particular invalid or unenforceable provision or provisions and the rights and obligations of the parties shall be construed and enforced accordingly.

Miscellaneous: (a) Purchaser agrees that any ambiguity, contradiction or inconsistency will not be construed against Seller due to the fact that Seller drafted this Agreement.

(b) Caption headings are for convenience of reference only and will not affect the interpretation of this Agreement.

Signed and Agreed:

SELLER (DESC) PURCHASER: __________________________

By: _________________________________ By:____________________________

DAVID A. LAWSON

Chief, Retail Management Division Defense Energy Support Center

(Printed Name & Title)

E-mail Address:

Telephone Number:

Date: ___________________ Date: ___________________

AP2. APPENDIX 2

Sample Contracting Officer FPA Request Letter

Letterhead

From: Contracting Officer Name and Address

To: Defense Logistics Agency

Building 1621 1014 Billy Mitchell Blvd San Antonio, TX 78226

Subject: Request to Use Government Supply Source, Purchasing Defense Working Capital Fund (DWCF) Fuel

The purpose of this letter is to inform that (Company Name and Address) is under contract to perform (function) at (supported Government Agency). Performance of these services is under Contract Number (contract number).

The contract term under which the Government contractor may receive Government furnished supplies (start and end date of contract and current delivery/performance period of contract ).

(Company Name) provides all personnel, equipment, tools, materials, parts, supplies, supervision, and other services as necessary to perform (describe services to be performed) as defined in the Statement of Work (SOW) under contract (contract number).

Supplies from the Defense Energy Support Center (DESC) are required in the performance of this contract. The contract includes the Government Supply Sources clause (FAR 52.251-1) and is of contract type described in FAR 51.101(a). The contract file supporting issuance of this authorization contains the written finding required by FAR 51.102.

Therefore, pursuant to FAR Subpart 51.1, (Company Name) is authorized to purchase direct materials, equipment, supplies, and other services from Government sources under contract (contract number) on behalf of (Government

Agency that is supported).

Include a statement that the list of aircraft tail numbers has been reviewed and are in support of the contract.

For renewals include any information that may have change from the last submission of the contractor; i.e. telephone number, operational and/or billing addresses, renewal and financial POCs.

DESC must have all current information for renewing current accounts with the Contracting Officers letter.

Direct any questions or request additional information to (point of contact, telephone number, e-mail, or fax number).

Contracting Officer http://www.acquisition.gov/far/current/html/52_248_253.html#wp1120030 http://www.acquisition.gov/far/current/html/Subpart%2051_1.html#wp1082594 http://www.acquisition.gov/far/current/html/Subpart%2051_1.html#wp1082594 http://www.acquisition.gov/far/current/html/Subpart%2051_1.html#wp1082594

AP3. APPENDIX 3

Fuel Purchase Agreement (FPA) For 1122 Program, 1st Responders (Emergency), and Homeland Security (Anti-Terrorism) Program Participants

See next page

DEFENSE ENERGY SUPPORT CENTER

8725 John J. Kingman Rd. Suite 4950

Fort Belvoir, Virginia 22060-6222

Fuels Purchase Agreement (FPA) For 1122 Program, 1st Responders Emergency), and Homeland Security (Anti-

Terrorism) Program Participants

This Agreement is dated ______________, 20___, by and between the Defense Energy Support Center (DESC), Resources Management Directorate, Retail Management Division (DESC-RR), Building 1621, 1014 Billy Mitchell Blvd, San Antonio, TX 78226 (“Seller” or “Government”) and ______________________, its successors and assigns (“Purchaser”).

This Fuel Purchase Agreement is an (a):

The Purchaser desires to purchase Defense Working Capital Fund fuel:

___ At Commercial Airport / Intoplane Refueling Locations

___ At Department of Defense location(s): (attach list if necessary)

Purchaser is a 10U.S.C. § 381:

Customer Information:

Billing address is: ________________________________________________________________

Operational address is: ____________________________________________________________

Financial point of contact, name and phone number and e-mail address is:

Homeland Security (anti-terrorism)

1st Responders (Emergency)

1122 Program

Aviation and / or Ground Fuel

Aviation Fuel

Renewal (Please enter assigned T-DoDAAC)

Initial Requirement

AP3. APPENDIX 3 (CONTINUED)

POC for annual renewal of this FPA, name, phone number and e-mail address

Customer is requesting:

(Additional Documentation Required to be Submitted; see attachments 1 and 2 ) Further guidance on the Air Card® program can be found at http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=614

Types of aircraft and tail numbers are:

Purpose: This Agreement does not obligate the Government or otherwise guarantee the Purchaser to land at or enter any particular Department of Defense (DoD) location, even if identified above. The right to land at or enter a DoD installation is within the control and authority of the individual installation commander, not DESC. This Agreement merely establishes that Purchaser has permission to purchase DWCF fuel at DoD locations where the DoD installation commander approves entry on the installation.

Authority: Purchaser represents that it has the full authority to enter into this agreement and to consummate the transactions intended by this agreement, and no other consent to do so is required. As set forth below, the cognizant legal office representing the state, county, city or other governmental entity applying to purchase fuel from DESC is required to confirm the authority of the purchaser and verify that funds are allocated to pay for the purchased fuel.

Fuel Use: Purchaser warrants that use of fuel purchased from Seller is to support only the performance of an approved use in accordance with the Purchaser’s representations above. Failure to abide by this requirement may result in cancellation of this Agreement, as well as other civil, administrative, or criminal penalties. Purchaser shall not resell fuel purchased under this Agreement without written authorization from Seller.

Cost Reimbursement: Purchaser warrants that any…