A.03 HURREVAC O and M FY25 Sources Sought Final 21 Feb 25.pdf

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR

PROPOSAL. THERE WILL NOT BE A SOLICITATION, SPECIFICATIONS, OR

DRAWINGS AVAILABLE AT THIS TIME.

The U.S. Army Corps of Engineers (USACE), Baltimore District (NAB) seeks to determine the interest, availability, and capability of potential sources to satisfy an upcoming requirement. The requirement is for the operation and maintenance (O&M) of HURREVAC managed by the FEMA/USACE National Hurricane Program. HURREVAC stands for Hurricane Evacuation and is a restricted-use computer program funded by FEMA and USACE for use by government emergency managers to track hurricanes, support evacuation decision making, and provide data and information to support hurricane emergency management planning and operations. In addition, the Real Time Evacuation Planning Model (RtePM) is hosted on the same cloud server used to host HURREVAC. RtePM is a restricted-use, web-based transportation model designed to capture the impacts of traffic flow along a regional roadway network and calculate hurricane evacuation clearance time.

By way of this Market Survey/Sources Sought Notice, the USACE Baltimore District intends to determine the extent of capable firms that are engaged in providing the services described hereunder. Responses to this Sources Sought announcement will be used by the Government to make appropriate acquisition decisions. Therefore, the type of set-aside or acquisition decision to be issued will depend upon the capabilities of the responses to this notice.

Responses to this Notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. It is the responsibility of the interested vendors to monitor this site for additional information pertaining to this notice and any subsequent amendments. All submissions become government property and will not be returned. Any solicitation issued as a result of this notice will be in a separate announcement.

PROJECT DESCRIPTION

USACE-NAB has been tasked to solicit for and award the operation and maintenance of HURREVAC from date of award to 12 months from date of award. HURREVAC stands for Hurricane Evacuation and is a restricted-use computer program funded by FEMA and USACE for use by government emergency managers to track hurricanes, support evacuation decision making, and provide data and information to support hurricane emergency management planning and operations. This real-time data analysis tool allows state and local emergency management officials to make prudent and informed decisions based on information developed during the FEMA Hurricane Evacuation Studies process and real-time forecast data distributed by the National Weather Service (NWS) and the Tropical Prediction Center/National Hurricane Center (NHC). HURREVAC has over 35,000 registered users at all levels of government and serves as the primary evacuation decision assistance tool for emergency managers threatened by tropical systems.

The proposed project will be a competitive, firm-fixed-price services contract procured in accordance with FAR 13 utilizing Simplified Acquisition Procedures.

This primary purpose of this project consists of the following:

• Maintain continual verification and monitoring of data sources and feeds. The nature of real-time data and the often rapidly changing dissemination techniques, formats and accessibility are such that the sources of specific data may need to be modified over time. Examples include, and are not limited to, real-time hurricane advisory files from the National Hurricane Center, the Central Pacific Hurricane Center, the Joint Typhoon Warning Center, Wind and Storm Surge Probability and Hindcast data from the National Hurricane Center, and rainfall/river flood data from the National Weather Service. Other pertinent and relevant publicly available data sources may be identified for future inclusion as they come available.

• Monitor system performance through the contractor-built monitoring system. The system goal for uptime during hurricane season is 99% with a recovery buffer of five

(5) minutes. When downtime occurs, the requirement is to document the issues, resolutions, and recovery buffer times and submit to USACE and FEMA.

• Update database files, including hurricane tracking error values, hurricane evacuation study data, evacuation zones and clearance time data, forecast and storm surge products, and other National Hurricane Program products.

• Operate and maintain user base and authentication and provide user technical support.

This includes the following requirements:

o Adding new user system access to HURREVAC and/or RtePM at specified authorization levels based on USACE and FEMA approval and guidance.

o During active tropical systems that are a threat to the United States and its Territories (within 120 hours of a potential impact), staff a 24-hour technical support system that will respond to technical assistance requests submitted by users via email, phone, or through the system itself within one hour.

• Maintain primary and secondary backup personnel during the contract period that have full working knowledge of the program coding, data feed coding, and overall system support and maintenance. The intent of this work item is to provide redundancy to ensure the program is always available and working correctly for users.

• Maintain database hosting capabilities for the transportation model, RtePM, which is a tool that may be used in hurricane evacuation studies to determine evacuation clearance times.

• Coordinate with USACE and FEMA to resolve all major problems, issues, concerns, or modifications and/or improvements, and document actions taken.

The purpose of this notice is to gain knowledge of interest, capabilities, and qualifications of various members of industry, to include the Small Business Community: Small Business (SB), Section 8(a), Historically Underutilized Business Zones (HUBZone), Service-Disabled Veteran- Owned Small Business (SDVOSB), and Women-Owned Small Business (WOSB). The Government must ensure there is adequate competition within any given socioeconomic category of responsible contractors. Large businesses are not prohibited from submitting a response to this notice; however, SB, Section 8(a), HUBZone, SDVOSB, and WOSB businesses are highly encouraged to participate.

Classification System code for this procurement is 541519 Other Computer Related Services which has a small business size standard of $27,500,000.00.

Vendors should address ALL of the following information in their submittal:

1. Company name, address, point of contact, phone number, e-mail address, CAGE code, and UEI number. Indicate if your company is currently registered with the Systems for Award Management (SAM) database. If not, indicate if it has been registered in the past or intends to register.

2. In consideration of NAICS code 541519, interested qualified Large Businesses (LB), Small Business (SB), Small Disadvantaged Business (SDB), Service-Disabled Veteran Owned SB (SDVOSB), Veteran-Owned Small Business (VOSB), Historically Underutilized Business Zones (HUBZones), or Qualified Section 8(a) certified firms.

3. Indicate if your company is currently prohibited from doing business with the Federal Government. Yes/No. (If yes, explain).

4. Indicate the primary nature of your business. Narratives shall be no longer than three (3) pages demonstrating experience in the type of work required.

5. Provide a concise narrative with at least two (2) but no more than three (3) relevant projects with similar requirements described above within the past ten (10) years. The capabilities statement shall include the following:

a. A brief description of the project

b. Customer name

c. Timeliness of performance

d. Customer satisfaction

e. Dollar value of the project

Narratives shall be no longer than ten (10) pages in one .pdf file. Double sided pages will count as two (2) separate pages. Comments will be shared with the Government, but otherwise will be held in strict confidence.

SUBMISSION INSTRUCTIONS:

THIS NOTICE IS NOT A REQUEST FOR PROPOSAL, QUOTE OR BID. It is a market research tool being utilized to determine the availability of potential qualified contractors before determining the method of acquisition. In addition, this source sought is not to be considered as a commitment by the Government, nor will the Government pay for any information solicited or delivered.

Interested parties who consider themselves qualified to perform the above-listed requirement are invited to submit a response to this Sources Sought Notice no later than (NLT) Monday, 10 March 2025 at 11:00 A.M. Eastern Standard Time (EST). All responses under this Sources Sought Notice must be emailed to referencing the sources sought notice number.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. If you have any questions concerning this opportunity please contact, Sharon.Alexander@usace.army.mil or Frances Bui, email:

Frances.A.Bui@usace.army.mil

** Please note vendors not registered in the System for Award Management (SAM) database prior to award of contracts will not be eligible for award. Vendors must all be registered in SAM under the applicable NAICS code (541519) as indicated in the advertised RFP to be considered for award. Vendors may register for SAM online at www.sam.gov or by calling 1.866.606.8220.

Please reference number W912DR25X14T2 for this Sources Sought.

mailto:Sharon.Alexander@usace.army.mil