Statement Of Work - SOW SNY mowing fy2022.pdf

Mowing and Trimming Services at Southern New York Local Flood Protection Projects

BROOME AND STEUBEN COUNTIES, NEW YORK

STATEMENT OF WORK

1. Objectives: The Contractor shall furnish all labor, equipment, materials, administrative work, and supplies necessary to perform grass mowing and trimming services at Southern NY Local Flood Protection Projects in

Broome County and Steuben County, NY. Maps depicting project areas where mowing is required are attached.

Mowing shall be in accordance with these specifications and in coordination with the Technical Point of Contact

(TPOC) Mr. Brian Luprek. Services include mowing of levees, berms (flats), drainage ditches, and adjacent areas.

Hand trimming around concrete, metal, and wood structures to include floodwalls, headwalls, fences, railings, and any areas not accessible to equipment.

NOTE: Special attention will be required near stream banks to prevent the establishment of woody growth. If it can be reached by hand, it is part of the mowing cycle.

2. Project locations and acreage:

Broome County:

Binghamtom LFPP 3.44 Acres – Flat / 2.19 Acres – Levee

Lisle LFPP 10.1 Acres – Flat / 0.0 Acres - Levee

Whitney Point LFPP 7.3 Acres – Flat / 0.0 Acres – Levee

Total acreage for per cycle is 23.03, 4 cycles per year.

Oxford LFPP 0.75 Acres – River Bank

Total acreage per cycle is 0.75, 2 cycles per year.

Steuben County:

Canisteo LFPP 5.1 Acres – Flat / 0.9 Acres – Levee

Corning LFPP 11.9 Acres – Flat / 9.1 Acres - Levee

Hornell LFPP 29.2 Acres – Flat / 63.3 Acres – Levee

Total acreage for per cycle is 119.50, 4 cycles per year.

Almond Lake 9.0 Acres – Levee

Total acreage per cycle is 9.0, 2 cycles per year.

SPECIFICATIONS

1. Mowing area boundaries: In general, mowing operations at the Local Flood Protection Projects shall extend from the edge of the waterway, or top of stream bank (whichever is relevant), to a distance of approximately fifteen feet out from the landside toe of the levee. Specific boundary lines at all projects will be shown at the pre-work meeting.

2. Cutting Height: Areas shall be cut to a height of four inches.

3. Trimming: Trimming around structures and areas not accessible with equipment is required. The areas to be trimmed are defined as all areas from river bank edge to fifteen feet from land side of levee not accessible by equipment.

4. Debris: Care shall be taken not to damage the sod. All debris, trash, limbs, etc. small enough for one person to move or pickup that would impede mowing shall be removed and properly disposed.

5. Equipment requirements: With the exception of the hand trim work and the specified hillside mower, all cutting shall be performed with flail type mowers. Tractors shall be 4-wheel drive equipped. Tractors shall have sufficient horsepower to operate a flail type mower of at least seven feet wide. Simultaneous utilization of a minimum of two machines during each cycle is required. Gang flail-type mowers are permitted on flats, however, they must not be utilized on levees without prior approval from the TPOC. Mowing equipment, flail or rotary type, specifically designed to operate on steep slopes, must be utilized on the levees in conjunction with at least one other approved machine. Unless approved otherwise by the TPOC, rotary type mowers shall have mulching blades installed during operation.

6. Damage to levee: Any damage to levee or topsoil within fifteen feet of the levee toe (rutting, scalping, etc.) will be the responsibility of the contractor. Topsoil and seed mixture for repairs must be approved by the TPOC. Areas to be repaired will be addressed by the TPOC and the contract will not be considered complete until repairs have been approved.

7. Mowing Cycle: Performance of four mowing cycles at Binghamton, Lisle, Whitney Point, Canisteo, Corning, and

Hornell LFPPs and two mowing cycles at Oxford LFPP and Almond Lake per calendar year mowing season. A mowing cycle is defined as a complete mowing and hand trimming of areas as directed by the TPOC. Cycle pattern and start date shall be at the direction of the TPOC pending weather conditions. Excepting TPOC approved contingencies, each cycle shall be completed within the timeframe established as follows:

Project Days

Binghamton 2

Lisle 3

Whitney Point 2

Oxford 1

Canisteo 1

Corning 2

Hornell 9

Almond 1

These are the maximum days required to do a project cycle in its entirety.

8. Mowing Season: For the purposes of this contract the mowing season is considered to be between 01 March and

30 September of each year. All cycles will be performed within the mowing season at the direction of the TPOC based on current year conditions.

SPECIAL CONDITIONS

1. Period of Performance: Each mowing cycle shall be performed within the previously prescribed number of days at each location. Work must be completed on successive work days until the entire cycle is complete. Each cycle will be initiated by the TPOC with the first cycle being performed within 10 days of award. All cycles must be completed by 30 Sep.

2. Performance of Work: The Contractor shall perform work only during normal Corps of Engineers duty hours

(7:00 a.m. to 3:30 p.m., Monday through Friday, excluding federal holidays). Exceptions to this condition must be coordinated with and approved in advance by the Operations Manager, Susquehanna River Project.

3. Accident Prevention: In performing this contract the Contractor shall comply with all current Federal, State, and

Local safety regulations, including Corps of Engineers Safety and Health Requirement Manual EM 385-1-1 and shall comply with any subsequent changes. Information regarding acquiring the Corps of Engineers Safety and

Health Requirement Manual EM 385-1-1 may be found on the USACE Headquarters website at http://www.usace.army.mil/SafetyandOccupationalHealth/EM38511,2008BeingRevised.aspx Prior to commencement of work under this contract the Contractor shall furnish to the Government an Accident

Prevention Plan in accordance with Section I, Article 01.A.12 of the EM 385-1-1.

4. Accident Reporting: In the event of an accident or injury involving Contractor personnel or equipment in performance of work the Contractor shall immediately notify the TPOC/COR and Contracting Officer by the most expedient means feasible. The Contractor shall complete forms furnished and/or provide a written http://www.usace.army.mil/SafetyandOccupationalHealth/EM38511,2008BeingRevised.aspx description of the incident within 24 hours of notification to do so. The Contractor shall be liable for any and all injuries to Company Employees, government Employees or the public as a result of his/her actions.

5. Operations and Storage Areas: The Contractor shall confine all operations to areas authorized or approved by the

TPOC. Materials may only be stored on site in the Contractor’s vehicles or equipment. The Contractor is prohibited from using Government property to clean his equipment or to dispose of any waste.

6. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7. Housekeeping: The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work site and premises, any rubbish, tools, equipment, and materials that are not property of the Government. Upon completing the work the

Contractor shall restore the work area to the original condition, to be approved by the TPOC.

8. Environmental Protection: The Contractor is required to comply with all Federal, State, and Local environmental regulations. The Contractor shall exercise care and safety in the performance of the contract and shall take necessary precautions to avoid contamination of the water, damage to private property and injury to employees and the public. The Contractor shall be liable for any and all damage to the Environment and/or public or private property, caused by equipment or chemicals. No separate payment will be made for environmental protection measures. All environmental protection matters shall be coordinated with the TPOC.

9. Permits and Licenses: The Contractor shall, at his/her own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current Federal, State and Local laws and regulations and shall comply with any subsequent changes.

10. Records and Reports: In addition to the administrative requirements dictated elsewhere, the Contractor shall complete a Daily Quality Control Report form to maintain record of contract performance, accident/injury incidence, and observance of project deficiencies. Forms will be distributed at pre-work conference. This form shall be completed and furnished to the TPOC upon completion of each site or day.

11. Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify

Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible

Candidates must be provided to the COR no later than 3 business days after the initial contract award.

12. Minimum Man-power Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein. A minimum of 2 operators must be used for the performance of each mowing cycle.

13. Superintendant: The Contractor shall act as or provide a superintendant who acts as a quality control manager whenever the work specified herein is being performed. The superintendant shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under this contract. The superintendant and any individual designated to act for him/her shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to the administration of the entire project. Such authorization shall be submitted in writing to the COR and contracting officer. The superintendant shall deal directly with the TPOC for normal day-to-day administration of the contract provisions. The superintendant shall attend pre-work conference(s) prior to commencing work.

14. Project Operation: The locations of work are flood control projects and the Contractor’s access to the work areas and the execution of the requirements specified herein shall not interfere with the daily operations of the government operations. The sites of work are subject to periodic flooding. The Contractor shall consider the potential for high water levels in the scheduling of work. A specific program shall be established by the

Contractor to evacuate personnel, equipment, and materials as necessary in the event of high water. It is the responsibility of the Contractor to coordinate all work with the TPOC.

DELIVERABLES

1. Submittals Required with Quote- A paper or digital copy of the following shall be submitted with the

Contractor’s quote:

A. Proposed equipment information.

2. Pre-Work Submittals - A paper or digital copy of the following shall be submitted within 14 days of award to the COR:

A. Accident Prevention Plan

3. Post-Work Submittals: A paper or digital copy of the following shall be submitted within 15 days of work completion to the COR:

A. Daily Quality Control Reports

INVOICES AND PAYMENT

1. Invoices: The Contractor shall submit itemized invoices no later than 15 days from the completion of the work.

The invoice shall accurately reflect work completed. Each invoice at a minimum shall contain the following information:

• Contractor name and address, exactly as it appears on the contract

• Contract number

• Date of invoice submission

• Invoice or Call Order number

• Invoice total

2. Corrections: Incorrect invoices will be returned to the Contractor for correction before processing payment.

Corrected invoices shall be re-dated to reflect the new submission date.

3. Remittance: Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified of the correct recipient.

VIA Post Mail: U.S. Army Corps of Engineers

Susquehanna River Project

ATTN: Brian K. Luprek

5960 Susquehanna Trail, Suite 1

Turbotville, PA 17772

VIA Email: Brian.K.Luprek@USACE.Army.mil mailto:Brian.K.Luprek@USACE.Army.mil