Solicitation Amendment W912DR21Q0010-0001.pdf

W912DR21Q0010

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise Statement of Work and QASP (changes in red text), and provide responses to vendors' request for information. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-May-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912DR21Q0010

X 9B. DATED (SEE ITEM 11)

21-Apr-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-May-2021

CODE

USACE, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 10 00 - SOLICITATION

The following have been added by full text:

REV. QASP

Quality Assurance Surveillance Plan (QASP) For

Susquehanna River Projects – East Automatic Gates

1. INTRODUCTION:

1.1. Purpose: The role of the government in quality assurance is to ensure contract standards are achieved. The purpose of the QASP is to identify the methods and procedures the government will use to evaluate contractor actions while performing the requirements in the contract specifications. It is designed to provide an effective surveillance method by monitoring contractor performance for each service listed in the contract specifications for the subject contract.

1.2. The QASP provides a systematic method to evaluate the services the contractor is required to provide. The QASP is based on the premise that the government desires to maintain a high quality standard for services for which it has contracted.

1.3. This QASP has been developed by the requiring activity, Susquehanna River Project. It is designed to provide direction to personnel performing “on the ground” contract administration and quality assurance. Personnel monitoring the contract terms, conditions, and specifications will periodically review the QASP throughout the life of the contract.

2. ROLES AND RESPONSIBILITIES:

2.1. Contracting Officer Representative (COR). The COR is responsible for quality assurance guidance and to ensure that contract quality requirements, specifications, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

2.2. The COR evaluates and documents contractor performance in accordance with the QASP and contract specifications. The COR will utilize Quality Assurance Evaluators (QAE) to perform the hands on day to day quality surveillance of the contractor. QAE’s are nominated by the COR, subject to Contracting Officer approval and designation. COR’s may utilize other surveillance support personnel as authorized in AR 70-13.

2.3. The COR informs the contractor of the names, duties, and limitations of authority for all quality assurance personnel assigned to the contract.

2.4. The COR notifies the Contracting Officer of any significant performance deficiencies.

2.5. The COR maintains surveillance documentation and recommends improvements to the QASP throughout the life of the contract.

2.6. Contracting Officer (KO). The Contracting Officer is responsible to safeguard the interests of the United States in contractual relationships. Only the contracting officer is authorized to bind the government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

2.7. The KO delegates authority for inspection and/or acceptance in accordance with terms of the contract.

3. DESCRIPTION OF SERVICES:

3.1. Scope of Work.

The Contractor shall provide labor, supervision, materials, equipment and supplies to install three

(3) automatic access gates. All gates shall be electrically powered, chain driven, and of a slide-type design. The gates shall be capable of being opened by a remote, being opened by a mounted keypad from the outside, and being opened via automatic detection of a vehicle from the inside of the gate. The contractor shall supply each project site with five (5) remote control devices. All aspects of construction shall conform with all applicable codes, regulations, and standards. The contractor shall validate all existing site conditions prior to ordering any materials or supplies.

4. QUALITY REQUIREMENTS:

4.1. Quality Control Program. The contractor, not the government, is responsible for management and quality control actions to meet the terms of the contract.

4.2. The quality control program is the driver for quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program, discussed and agreed to at the beginning of the contract, provides the measures needed to lead the contractor to success.

4.3. Once the quality control program is accepted, careful application of the process and standards presented in the remainder of this document will ensure a consistent quality assurance program.

5. SURVEILLANCE:

5.1. Surveillance Schedule. The Contracting Officer Representative (COR) will work with assigned quality assurance evaluators to develop a surveillance schedule. Changes to the surveillance schedule will be discussed in advance with COR. Surveillance documentation will be kept in the official electronic contract file and/or the official hardcopy contract file.

a) Surveillance Methods. This QASP will incorporate 100% inspections as the approach to ensure the contractor complies with the contract requirements. Re-performance is the preferred method of correcting any unacceptable performance.

b) Validated Customer Complaint. This contract will be inspected for quality assurance using the validated customer complaint surveillance method. Anyone who observes unacceptable services, either incomplete or not performed, should immediately contact the COR. The COR will conduct an investigation to determine the validity of the complaint. If the COR determines the complaint to be valid, the COR will document the findings and notify the customer and the contractor. The COR will retain a copy of the written complaint for the government’s files. If the complaint is valid, the contractor will be given the opportunity to correct the defect.

c) 100% Inspection: 100% inspection will be utilized for this contract and will be noted as follows:

100% inspections will be utilized for all projects. This type of surveillance overrides periodic surveillance. However, validated customer complaints are still utilized. Under the 100% surveillance method all contract performance requirements are inspected for quality assurance at every occurrence within the contract schedule.

d) Surveillance Team. The surveillance team consists of the following key players:

Contracting Officer Representative, Contracting Officer, Contract Administrator, and Quality Assurance Evaluators.

e) Unacceptable Performance. If the number of complaints/defects exceeds the performance threshold for any requirement, the COR will determine the possible cause of this unacceptable performance. Government-caused complaints/defects shall not be counted against the contractor.

The same applies to any other requirement of the contract when Government-caused complaints/defects are the cause of unacceptable contractor performance. If the contractor’s performance is judged unacceptable by the COR for any requirement, the COR will inform the contractor’s on-site representative, and request acknowledgement of the unacceptable performance. Unacceptable performance will normally result in the contractor being required to re-perform the unacceptable work. If the work is not able to be re-performed according to specification, the COR will consult with the Contracting Officer to determine the appropriate resolution. If the contractor disputes the results of surveillance, the COR must refer the contractor to the contracting officer for resolution.

f) Revisions. Revisions to this QASP are the responsibility of the requiring activity. However as a result of partnering with the contractor, surveillance checklists may be revised jointly by COR personnel and contractor personnel. The Contracting Officer must approve any revisions that are significant enough in nature to impact the quality expectations of the contractor.

6. DOCUMENTATION REQUIREMENTS:

6.1 The COR is responsible for maintaining a Surveillance Folder at a designated location either hardcopy or electronic, which may also be a part of the COR’s official contract file. The following information should be contained in the Surveillance Folder:

a. QASP

b. Contractor’s Quality Control Plan, if required.

c. Contract Documents, to include the contract, specifications, modifications, and delivery orders.

d. Appointment Letters and Training Certificates of the COR and other Surveillance

Personnel if applicable.

e. Surveillance Checklists/Inspection Forms.

f. Quality Assurance Surveillance Schedules, if applicable.

g. Corrective Action Notes/Log

h. Invoice and payment documents

i. Meeting Minutes/Memo’s/Miscellaneous Correspondence

7. PERFORMANCE REQUIREMENTS SUMMARY: This summary identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to inspect all services called for in the contract to determine whether or not the performance objectives and goals were met. The Performance Requirements Summary is an integral part of the QASP.

Performance Objective

Performance Standard

Performance Threshold

Disincentive

Incentive

Demolish Bridge Demolish existing bridge IAW the specifications.

Bridge deck, rails, and beams required to be 100 % removed.

20% of invoice deduction or re-performance for failing to meet the performance threshold

Full payment of invoice

Maintain access to the Dam Operators Building

Prevent restricting access to the Dam Operator Office Building and garages

Provide continuous access to the Dam Operator Office Building.

20% of invoice deduction or re-performance for failing to meet the performance threshold

Full payment of invoice

Report Submittals Required reports/invoices are submitted within designated timeframe

Required reports/invoices are submitted within designated time frame 95% of the time

5% deduction from invoice for failure to meet the performance threshold

Full payment of invoice

Safety Maintained during operations

No accidents or incidents due to contractor’s failure to take safety precautions

No accidents or incidents due to contractor’s failure to take safety precautions

5% deduction from invoice for safety violation.

Full payment of invoice

Environmental Protection

Comply with requirements for erosion and sediment controls

Comply with regulations for erosion and sediment controls

5% deduction from invoice for violation.

Full payment of invoice

*The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract including the clauses entitled “Inspection of Services” and “Default”.*

7.1 Performance Evaluation and Re-Performance. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The contractor shall provide the Government written or verbal response why the performance threshold was not met, how performance will be returned.

REV. SCOPE OF WORK

I. SCOPE OF WORK

Automatic Access Gates Contract, Susquehanna River Projects Office – East Section, New York, Baltimore District, U.S. Army Corps of Engineers.

C.1 General: The Contractor shall provide labor, supervision, plant, materials, equipment and supplies for the supply and installation of three (3) automatic access gates. All gates shall be electrically powered, chain driven, and of a slide-type design. The gates shall be capable of being opened by a remote garage-door style device that can be kept in a vehicle, being opened by a mounted keypad from the outside (to be supplied by the contractor), and being opened via automatic detection of a vehicle from the inside of the gate. The Almond Lake gate shall be equipped with a timer to allow scheduled opening and closing times to correspond with operating hours. The contractor shall supply each project site with five (5) remote control devices for a total of fifteen (15) remotes. All aspects of construction shall conform with all applicable codes, regulations, and standards. The contractor shall validate all existing site conditions prior to ordering any materials or supplies.

C.1.1 Almond Lake: Almond Lake is in Steuben County, New York on Canacadea Creek, and is approximately two miles west from the city of Hornell, New York (Figure 1).

C.1.2 East Sidney Lake: East Sidney Lake is in Delaware County, New York on Ouleout Creek, and is approximately four miles west of the town of Franklin, New York (Figure 2).

C.1.3 Whitney Point Lake: Whitney Point Lake is in Broome County, New York on the Ostelic River, and is approximately one mile north of the town of Whitney Point, New York (Figure 3).

C.1.4 Bid-Package Submittals: The following submittals are required along with other documentation specified throughout the solicitation package:

1. Manufacturer’s Catalog Cut Sheets (or equivalent)– submit data describing and depicting the gates and other materials in enough detail to demonstrate specification compliance for approval.

2. Estimated timeline of project completion.

Failure to submit any or all the above documents may result in an “unacceptable” rating during the technical evaluation of the bid submittals, causing the bid package to be rejected.

II. SPECIAL CONDITIONS

C.2 Site Inspections: For the benefit of prospective bidders, a site inspection is recommended. To arrange for an inspection on site prior to bidding, contact the Section Chief, at (570) 412-3263.

C.2.1 Commencement of Work: All work will commence within 30 calendar days after notification of award of bid and be completed within 180 calendar days of the notice to proceed. The start date will be coordinated with the Section Chief or Head Dam Operator.

C.2.2 Performance of Work: The Contractor shall perform work only during normal Corps of Engineers duty hours (7:30 a.m. to 4:00 p.m., Monday through Friday, excluding national holidays). Exceptions to this condition must be coordinated with and approved in advance by the Section Chief, Susquehanna River Projects - East.

C.2.3 Operations and Storage Areas: The Contractor shall confine all operations (including storage of materials) to areas authorized or approved by Section Chief or the Head Dam Operator. The Contractor shall hold and save the Government, its officers and agents free and harmless from liability of any nature occasioned by the Contractor’s performance.

C.2.4 Housekeeping: The Contractor shall keep the work area, including storage areas, free from accumulation of waste materials. Before completing the work, the Contractor shall remove from the work site and premises, any rubbish, tools, equipment, and materials that are not property of the Government.

C.2.5 Environmental Protection: The Contractor is required to comply with all Federal, State, and Local environmental regulations.

C.2.6 Permits and Licenses: The Contractor shall, at his/her own expense, obtain any license or permits required to perform the contract. The Contractor shall comply with all Federal, State, and Local laws and regulations and shall comply with any subsequent changes.

C.2.7 Superintendent: The Contractor shall act as or provide a Superintendent who is responsible for quality control whenever the work specified herein is being performed. The Superintendent shall conduct overall management coordination and is the central point of contact with the Government for performance of all work under this contract. The Superintendent and any individual designated to act for him/her shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to the administration of the entire contract.

Such authorization shall be submitted in writing to the Government representative. The Superintendent shall deal directly with the designated, for the normal day to day administration of the contract provisions. Superintendent will be required to attend pre-work conference prior to commencing work under this contract.

C.2.8 Project Operation: The Susquehanna River Projects are flood control projects and the Contractor’s access to the work area and the execution of the requirements specified herein shall not interfere with the daily operations of the dam or employees. It is the responsibility of the Contractor to coordinate all work with the Section Chief or the Head Dam Operator.

III. SPECIFICATIONS

C.3 General: The Contractor shall provide labor, supervision, plant, materials, equipment and supplies to install one (1) automatic access gate across existing roadways at the three (3) project locations known as the “Almond Lake Gate”, the “East Sidney Lake Gate”, and the “Whitney Point Lake Gate”. All locations depicted are approximate. The contractor shall verify the final location of each gate with the respective Head Dam Operator or the Section Chief prior to initiating construction.

C.3.1 Almond Lake Gate: Almond Lake requires the installation of a 20 or 25-foot automatic sliding gate (Figure 4). Power will be run approximately 15 1,400 feet from an new meter being installed by utility company near the gate location existing drop near the gatehouse with conduit that shall be mounted to the existing triple-cable guardrail that runs across the dam (Figure 5). The contractor shall also install an intercom system capable of communicating with visitors at the gate from the dam operator office. The contractor shall also install a remote operating device capable of operating the gate from the dam operator office. The Almond Lake gate shall be equipped with a timer to allow scheduled opening and closing times to correspond with project operating hours.

C.3.2 East Sidney Lake Gate: East Sidney Lake requires the installation of a 25 or 30-foot automatic sliding gate and removal of an existing metal double-swing gate (Figure 6). Power will be run through the concrete wall of the gate house 600 feet Project staff will run power from the gate house to the site of the access gate (Figure 7).

C.3.3 Whitney Point Lake Gate: Whitney Point Lake requires the installation of a 20 or 25-foot automatic sliding gate and removal of an existing metal double-swing gate (Figure 8). Power will be run approximately 125 feet from an existing drop, under 35 feet existing paved driveway, then buried for approximately 60 feet, then mounted under an existing 30 foot access bridge Project staff will run power and conduit for communication cabling to the site of the automatic gate (Figure 9). The contractor shall also install an intercom system capable of communicating with visitors at the gate from the dam operator office. The contractor shall also install a remote operating device capable of operating the gate from the dam operator office.

C.3.4 The contractor shall not be responsible for installing electrical service to the access gates but shall be responsible for supplying any kits, wire harnesses, etc. to facilitate the hookup of the gate motor to electric service.

C.3.5 The contractor will be responsible for coordinating the work schedule with the Operations Project Manager or his representative and be required to maintain access to all areas for public and government use.

C.3.6 The contractor shall be responsible for all demobilization to include removal of equipment, trash, and debris related to project construction.

SECTION D

I. SECURITY

Access and General Protection/Security Policy and Procedures.

D.1 All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

D.2 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Pre-screen candidates using E-Verify Program.

D.3 The Contractor must pre-screen Candidates using the E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E- Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

SECTION E

I. SAFETY

E.1 Accident Prevention Plan. The Contractor shall develop and submit a written detailed Accident Prevention plan. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year will accompany the plan. The plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in EM 385-1-1, Appendix A. This plan will be submitted no less than fourteen (14) days prior to the beginning of the Contractor’s first spray treatment. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year of applications. All plans, or subsequent revisions, must be acceptable to government before the work commences.

E.2 Safety Officer. The Contractor shall designate a Contract Employee to be responsible for overall supervision of accident prevention activities. Such duties shall include assuring applicable safety requirements are incorporated in work methods and inspecting the work to ensure that safety measures are in action.

E.3 Accident Prevention: In performing this contract, the Contractor shall comply with all current Federal, State, and Local safety regulations, including Corps of Engineers Safety and Health Requirement Manual EM 385-1-1, and shall comply with any subsequent changes. The Corps of Engineers Safety and Health Requirement Manual 385-1-1 may be found on the World Wide Web http://www.hq.usace. army.mil/ceso/cesopub.htm.

E.4 Accident Reporting: In the event of an accident or injury involving contractor personnel or equipment in performance of work, the Contractor shall immediately notify the Government representative by the most expedient means feasible. If so instructed, the Contractor shall complete forms furnished, and/or provide a written description of the incident within 24 hours of notification to do so.

SECTION F

I. MEASUREMENT AND PAYMENT

F.1 General: Measurement and payment shall be made on a lump-sum basis upon the satisfactory completion of work. Payment shall constitute full compensation for providing all labor, equipment, materials, supplies, tools, and incidentals required to fulfill all the requirements of this contract.

F.2 Upon satisfaction of the contract, the Contractor shall submit and Invoice(s) for payment to:

Original Invoice Forwarded to:

U.S. Army Corps of Engineers Susquehanna River Projects Office 5960 Susquehanna Trail Turbotville, PA 17772

Payment will be made by:

USACE Finance Center ATTN; EFT/Disbursing 5720 Millington, TN 38054-5005

F.2.1 The Invoice should be submitted within five calendar days after notification of acceptance of work. Invoice must provide:

(a) Contractor’s name and mailing address

(b) Contract/Purchase Order Number

(c) Date prepared

(d) Itemized costing where applicable

F.2.2 Questions regarding preparation and forwarding of invoice maybe directed to the East Section Chief, Susquehanna River Projects Office.

RFI RESPONSES

(RFI) Request for Information SRP East Gates Construction

Q1) Concerning the access gates, do you have a preferred material? Chainlink, steel, etc?

A1) Either material (Chain-link or steel) is fine for the fence since the main purpose is to keep vehicles out of the area.

Q2) C.3.4 indicates you have an electrician running electrical conduit and wire to the operators, could you confirm all we need to do is the termination connection to the operators?

A2) Yes that is correct.

Q3) Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number W912DR21Q0010 will be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement?

A3) New requirement.

(End of Summary of Changes)