Solicitation W912DR21Q0010.pdf

The Contractor shall provide all labor, supervision, materials, equipment and supplies to complete construction of automatic gates required in accordance w ith the statement of w ork.

Magnitude of Construction: Betw een $100,000 and $250,000.

This procurement w ill result in a f irm-fixed-price construction purchase order.

This solicitation is 100% Small Business Set Aside. NAICS: 238290. Size Standard: $16.5M.

RYAN DALE R FERNANDEZ 410-962-9430

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

21-Apr-2021

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______30 calendar days and complete it w ithin ________180 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________Section 00 10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

YES X NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________07 May 2021 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USACE, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

W912DR

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: 410-962-0175 TEL: FAX:

W912DR21Q0010 92

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912DR21Q0010

Section 00 10 00 - Solicitation

SCOPE OF WORK

I. SCOPE OF WORK

Automatic Access Gates Contract, Susquehanna River Projects Office – East Section, New York, Baltimore District, U.S. Army Corps of Engineers.

C.1 General: The Contractor shall provide labor, supervision, plant, materials, equipment and supplies for the supply and installation of three (3) automatic access gates. All gates shall be electrically powered, chain driven, and of a slide-type design. The gates shall be capable of being opened by a remote garage-door style device that can be kept in a vehicle, being opened by a mounted keypad from the outside (to be supplied by the contractor), and being opened via automatic detection of a vehicle from the inside of the gate. The contractor shall supply each project site with five (5) remote control devices for a total of fifteen (15) remotes. All aspects of construction shall conform with all applicable codes, regulations, and standards. The contractor shall validate all existing site conditions prior to ordering any materials or supplies.

C.1.1 Almond Lake: Almond Lake is in Steuben County, New York on Canacadea Creek, and is approximately two miles west from the city of Hornell, New York (Figure 1).

C.1.2 East Sidney Lake: East Sidney Lake is in Delaware County, New York on Ouleout Creek, and is approximately four miles west of the town of Franklin, New York (Figure 2).

C.1.3 Whitney Point Lake: Whitney Point Lake is in Broome County, New York on the Ostelic River, and is approximately one mile north of the town of Whitney Point, New York(Figure 3).

C.1.4 Bid-Package Submittals: The following submittals are required along with other documentation specified throughout the solicitation package:

1. Manufacturer’s Catalog Cut Sheets (or equivalent)– submit data describing and depicting the gates and other materials in enough detail to demonstrate specification compliance for approval.

2. Estimated timeline of project completion.

Failure to submit any or all the above documents may result in an “unacceptable” rating during the technical evaluation of the bid submittals, causing the bid package to be rejected.

II. SPECIAL CONDITIONS

C.2 Site Inspections: For the benefit of prospective bidders, a site inspection is recommended. To arrange for an inspection on site prior to bidding, contact the Section Chief, at (570) 649-6855.

C.2.1 Commencement of Work: All work will commence within 30 calendar days after notification of award of bid and be completed within 180 calendar days of the notice to proceed. The start date will be coordinated with the Section Chief or Head Dam Operator.

C.2.2 Performance of Work: The Contractor shall perform work only during normal Corps of Engineers duty hours (7:30 a.m. to 4:00 p.m., Monday through Friday, excluding national holidays). Exceptions to this condition must be coordinated with and approved in advance by the Section Chief, Susquehanna River Projects - East.

C.2.3 Operations and Storage Areas: The Contractor shall confine all operations (including storage of materials) to areas authorized or approved by Section Chief or the Head Dam Operator. The Contractor shall hold and save the Government, its officers and agents free and harmless from liability of any nature occasioned by the Contractor’s performance.

C.2.4 Housekeeping: The Contractor shall keep the work area, including storage areas, free from accumulation of waste materials. Before completing the work, the Contractor shall remove from the work site and premises, any rubbish, tools, equipment, and materials that are not property of the Government.

C.2.5 Environmental Protection: The Contractor is required to comply with all Federal, State, and Local environmental regulations.

C.2.6 Permits and Licenses: The Contractor shall, at his/her own expense, obtain any license or permits required to perform the contract. The Contractor shall comply with all Federal, State, and Local laws and regulations and shall comply with any subsequent changes.

C.2.7 Superintendent: The Contractor shall act as or provide a Superintendent who is responsible for quality control whenever the work specified herein is being performed. The Superintendent shall conduct overall management coordination and is the central point of contact with the Government for performance of all work under this contract.

The Superintendent and any individual designated to act for him/her shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to the administration of the entire contract. Such authorization shall be submitted in writing to the Government representative. The Superintendent shall deal directly with the designated, for the normal day to day administration of the contract provisions. Superintendent will be required to attend pre-work conference prior to commencing work under this contract.

C.2.8 Project Operation: The Susquehanna River Projects are flood control projects and the Contractor’s access to the work area and the execution of the requirements specified herein shall not interfere with the daily operations of the dam or employees. It is the responsibility of the Contractor to coordinate all work with the Section Chief or the Head Dam Operator.

III. SPECIFICATIONS

C.3 General: The Contractor shall provide labor, supervision, plant, materials, equipment and supplies to install one

(1) automatic access gate across existing roadways at the three (3) project locations known as the “Almond Lake Gate”, the “East Sidney Lake Gate”, and the “Whitney Point Lake Gate”. All locations depicted are approximate.

The contractor shall verify the final location of each gate with the respective Head Dam Operator or the Section Chief prior to initiating construction.

C.3.1 Almond Lake Gate: Almond Lake requires the installation of a 20 or 25-foot automatic sliding gate (Figure 4).

Power will be run approximately 1,400 feet from an existing drop near the gatehouse with conduit that shall be mounted to the existing triple-cable guardrail that runs across the dam (Figure 5). The contractor shall also install an intercom system capable of communicating with visitors at the gate from the dam operator office. The contractor shall also install a remote operating device capable of operating the gate from the dam operator office.

C.3.2 East Sidney Lake Gate: East Sidney Lake requires the installation of a 25 or 30-foot automatic sliding gate and removal of an existing metal double-swing gate (Figure 6). Power will be run through the concrete wall of the gate house 600 feet to the site of the access gate (Figure 7).

C.3.3 Whitney Point Lake Gate: Whitney Point Lake requires the installation of a 20 or 25-foot automatic sliding gate and removal of an existing metal double-swing gate (Figure 8). Power will be run approximately 125 feet from an existing drop, under 35 feet existing paved driveway, then buried for approximately 60 feet, then mounted under an existing 30 foot access bridge (Figure 9). The contractor shall also install an intercom system capable of communicating with visitors at the gate from the dam operator office. The contractor shall also install a remote operating device capable of operating the gate from the dam operator office.

C.3.4 The contractor shall not be responsible for installing electrical service to the access gates but shall be responsible for supplying any kits, wire harnesses, etc. to facilitate the hookup of the gate motor to electric service.

C.3.5 The contractor will be responsible for coordinating the work schedule with the Operations Project Manager or his representative and be required to maintain access to all areas for public and government use.

C.3.6 The contractor shall be responsible for all demobilization to include removal of equipment, trash, and debris related to project construction.

SECTION D

I. SECURITY

Access and General Protection/Security Policy and Procedures.

D.1 All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

D.2 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Pre-screen candidates using E-Verify Program.

D.3 The Contractor must pre-screen Candidates using the E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

SECTION E

I. SAFETY

E.1 Accident Prevention Plan. The Contractor shall develop and submit a written detailed Accident Prevention plan.

This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year will accompany the plan. The plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in EM 385-1-1, Appendix A. This plan will be submitted no less than fourteen (14) days prior to the beginning of the Contractor’s first spray treatment. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year of applications. All plans, or subsequent revisions, must be acceptable to government before the work commences.

E.2 Safety Officer. The Contractor shall designate a Contract Employee to be responsible for overall supervision of accident prevention activities. Such duties shall include assuring applicable safety requirements are incorporated in work methods and inspecting the work to ensure that safety measures are in action.

E.3 Accident Prevention: In performing this contract, the Contractor shall comply with all current Federal, State, and Local safety regulations, including Corps of Engineers Safety and Health Requirement Manual EM 385-1-1, and shall comply with any subsequent changes. The Corps of Engineers Safety and Health Requirement Manual 385-1-1 may be found on the World Wide Web http://www.hq.usace. army.mil/ceso/cesopub.htm.

E.4 Accident Reporting: In the event of an accident or injury involving contractor personnel or equipment in performance of work, the Contractor shall immediately notify the Government representative by the most expedient means feasible. If so instructed, the Contractor shall complete forms furnished, and/or provide a written description of the incident within 24 hours of notification to do so.

SECTION F

I. MEASUREMENT AND PAYMENT

F.1 General: Measurement and payment shall be made on a lump-sum basis upon the satisfactory completion of work. Payment shall constitute full compensation for providing all labor, equipment, materials, supplies, tools, and incidentals required to fulfill all the requirements of this contract.

F.2 Upon satisfaction of the contract, the Contractor shall submit and Invoice(s) for payment to:

Original Invoice Forwarded to:

U.S. Army Corps of Engineers Susquehanna River Projects Office 5960 Susquehanna Trail Turbotville, PA 17772

Payment will be made by:

USACE Finance Center ATTN; EFT/Disbursing 5720 Millington, TN 38054-5005

F.2.1 The Invoice should be submitted within five calendar days after notification of acceptance of work. Invoice must provide:

(a) Contractor’s name and mailing address

(b) Contract/Purchase Order Number

(c) Date prepared

(d) Itemized costing where applicable

F.2.2 Questions regarding preparation and forwarding of invoice maybe directed to the East Section Chief, Susquehanna River Projects Office.

Figure 1 Almond Lake Site Map

Figure 2 East Sidney Lake Site Map

Figure 3 Whitney Point Lake Site Map

Figure 4 Almond Lake Gate Location

Figure 5 Almond Lake Gate Project Map

Figure 2 East Sidney Lake Gate Location

Figure 3 East Sidney Lake Gate Project Map

Figure 4 Whitney Point Lake Gate Location

Figure 5 Whitney Point Lake Gate Project Map

QASP

Quality Assurance Surveillance Plan (QASP) For

Susquehanna River Projects – East Automatic Gates

1. INTRODUCTION:

1.1. Purpose: The role of the government in quality assurance is to ensure contract standards are achieved. The purpose of the QASP is to identify the methods and procedures the government will use to evaluate contractor actions while performing the requirements in the contract specifications.

It is designed to provide an effective surveillance method by monitoring contractor performance for each service listed in the contract specifications for the subject contract.

1.2. The QASP provides a systematic method to evaluate the services the contractor is required to provide. The QASP is based on the premise that the government desires to maintain a high quality standard for services for which it has contracted.

1.3. This QASP has been developed by the requiring activity, Susquehanna River Project. It is designed to provide direction to personnel performing “on the ground” contract administration and quality assurance. Personnel monitoring the contract terms, conditions, and specifications will periodically review the QASP throughout the life of the contract.

2. ROLES AND RESPONSIBILITIES:

2.1. Contracting Officer Representative (COR). The COR is responsible for quality assurance guidance and to ensure that contract quality requirements, specifications, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

2.2. The COR evaluates and documents contractor performance in accordance with the QASP and contract specifications. The COR will utilize Quality Assurance Evaluators (QAE) to perform the hands on day to day quality surveillance of the contractor. QAE’s are nominated by the COR, subject to Contracting Officer approval and designation. COR’s may utilize other surveillance support personnel as authorized in AR 70-13.

2.3. The COR informs the contractor of the names, duties, and limitations of authority for all quality assurance personnel assigned to the contract.

2.4. The COR notifies the Contracting Officer of any significant performance deficiencies.

2.5. The COR maintains surveillance documentation and recommends improvements to the QASP throughout the life of the contract.

2.6. Contracting Officer (KO). The Contracting Officer is responsible to safeguard the interests of the

United States in contractual relationships. Only the contracting officer is authorized to bind the government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

2.7. The KO delegates authority for inspection and/or acceptance in accordance with terms of the contract.

3. DESCRIPTION OF SERVICES:

3.1. Scope of Work. The Contractor shall provide all labor, supervision, materials, equipment and supplies required to replace existing electrical service conduit and lines from the utility pole to the intake tower.

4. QUALITY REQUIREMENTS:

4.1. Quality Control Program. The contractor, not the government, is responsible for management and quality control actions to meet the terms of the contract.

4.2. The quality control program is the driver for quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program, discussed and agreed to at the beginning of the contract, provides the measures needed to lead the contractor to success.

4.3. Once the quality control program is accepted, careful application of the process and standards presented in the remainder of this document will ensure a consistent quality assurance program.

5. SURVEILLANCE:

5.1. Surveillance Schedule. The Contracting Officer Representative (COR) will work with assigned quality assurance evaluators to develop a surveillance schedule. Changes to the surveillance schedule will be discussed in advance with COR. Surveillance documentation will be kept in the official electronic contract file and/or the official hardcopy contract file.

a) Surveillance Methods. This QASP will incorporate 100% inspections as the approach to ensure the contractor complies with the contract requirements. Re-performance is the preferred method of correcting any unacceptable performance.

b) Validated Customer Complaint. This contract will be inspected for quality assurance using the validated customer complaint surveillance method. Anyone who observes unacceptable services, either incomplete or not performed, should immediately contact the COR. The COR will conduct an investigation to determine the validity of the complaint. If the COR determines the complaint to be valid, the COR will document the findings and notify the customer and the contractor. The COR will retain a copy of the written complaint for the government’s files. If the complaint is valid, the contractor will be given the opportunity to correct the defect.

c) 100% Inspection: 100% inspection will be utilized for this contract and will be noted as follows:

100% inspections will be utilized for all projects. This type of surveillance overrides periodic surveillance. However, validated customer complaints are still utilized. Under the 100% surveillance method all contract performance requirements are inspected for quality assurance at every occurrence within the contract schedule.

d) Surveillance Team. The surveillance team consists of the following key players: Contracting Officer Representative, Contracting Officer, Contract Administrator, and Quality Assurance Evaluators.

e) Unacceptable Performance. If the number of complaints/defects exceeds the performance threshold for any requirement, the COR will determine the possible cause of this unacceptable performance. Government-caused complaints/defects shall not be counted against the contractor.

The same applies to any other requirement of the contract when Government-caused complaints/defects are the cause of unacceptable contractor performance. If the contractor’s performance is judged unacceptable by the COR for any requirement, the COR will inform the contractor’s on-site representative, and request acknowledgement of the unacceptable performance. Unacceptable performance will normally result in the contractor being required to re-perform the unacceptable work. If the work is not able to be re-performed according to specification, the COR will consult with the Contracting Officer to determine the appropriate resolution. If the contractor disputes the results of surveillance, the COR must refer the contractor to the contracting officer for resolution.

f) Revisions. Revisions to this QASP are the responsibility of the requiring activity. However as a result of partnering with the contractor, surveillance checklists may be revised jointly by COR personnel and contractor personnel. The Contracting Officer must approve any revisions that are significant enough in nature to impact the quality expectations of the contractor.

6. DOCUMENTATION REQUIREMENTS:

6.1 The COR is responsible for maintaining a Surveillance Folder at a designated location either hardcopy or electronic, which may also be a part of the COR’s official contract file. The following information should be contained in the Surveillance Folder:

a. QASP

b. Contractor’s Quality Control Plan, if required.

c. Contract Documents, to include the contract, specifications, modifications, and delivery orders.

d. Appointment Letters and Training Certificates of the COR and other Surveillance Personnel if applicable.

e. Surveillance Checklists/Inspection Forms.

f. Quality Assurance Surveillance Schedules, if applicable.

g. Corrective Action Notes/Log

h. Invoice and payment documents

i. Meeting Minutes/Memo’s/Miscellaneous Correspondence

7. PERFORMANCE REQUIREMENTS SUMMARY: This summary identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to inspect all services called for in the contract to determine whether or not the performance objectives and goals were met. The Performance Requirements Summary is an integral part of the QASP.

Performance Objective

Performance Standard Performance Threshold Disincentive Incentive

Demolish Bridge Demolish existing bridge IAW the specifications.

Bridge deck, rails, and beams required to be 100 % removed.

20% of invoice deduction or re-performance for failing to meet the performance threshold

Full payment of invoice

Maintain access to the Dam Operators Building

Prevent restricting access to the Dam Operator Office Building and garages

Provide continuous access to the Dam Operator Office Building.

20% of invoice deduction or re-performance for failing to meet the performance threshold

Full payment of invoice

Report Submittals Required reports/invoices are submitted within designated timeframe

Required reports/invoices are submitted within designated time frame 95% of the time

5% deduction from invoice for failure to meet the performance threshold

Full payment of invoice

Safety Maintained during operations

No accidents or incidents due to contractor’s failure to take safety precautions

No accidents or incidents due to contractor’s failure to take safety precautions

5% deduction from invoice for safety violation.

Full payment of invoice

Environmental Protection

Comply with requirements for erosion and sediment controls

Comply with regulations for erosion and sediment controls

5% deduction from invoice for violation.

Full payment of invoice

*The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract including the clauses entitled “Inspection of Services” and “Default”.*

7.1 Performance Evaluation and Re-Performance. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The contractor shall provide the Government written or verbal response why the performance threshold was not met, how performance will be returned.

CONTRACTING OFFICERS STATEMENT

The primary Contracting Officer for this action is Colette B. Day. However, any Contracting Officer holding the appropriate warrant authority in the Baltimore District can serve as the Contracting Officer for this contract.

Also, please note that any time the primary Contracting Officer changes, it will be incorporated into the contract via unilateral modification to the contract.

Section 00 21 13 - Instructions to Bidders

INSTRUCTIONS TO OFFERORS

Quotes shall be submitted via e-mail only to ryandale.r.fernandez@usace.army.mil.

Requests for information (RFI) concerning this solicitation shall be submitted by email no later than 30 April 2021 at 12:00 PM EST. This will allow responses to be posted on https://beta.sam.gov prior to solicitation closing. Email:

ryandale.r.fernandez@usace.army.mil.

Site Visit - Quoters are urged and expected to inspect the site where construction is to be performed and to satisfy themselves regarding all general and local conditions that may affect the price or contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please bring valid photo identification and a copy of a solicitation for verification purposes to the site visit. Attendees shall wear masks during the site visit. The site visit schedule is TBD and must be coordinated and confirmed by contacting Brian Luprek by email at brian.k.luprek@usace.army.mil.

SUBMISSION REQUIREMENTS

The Government will award a firm-fixed-price (FFP) contract to the responsible quoter whose quote conforms to the requirements as stated in this request for quotation (RFQ). The award will be made based on the following three evaluation factors: Technical, Past Performance, and Price.

The Government intends to evaluate quotes and make award without questions to quoters. Therefore, the quoter's initial quote should contain the quoter’s best terms from a technical and price standpoint. Unclear quotes may not result in questions for clarifications. Quoter with an omission or unclear quote may be judged to mean the contractor does not fully understand the requirements or understand what it takes to meet the requirements, regardless of the proposed price, and will be rated Unacceptable. In that case, the quoter may be found unacceptable and ineligible for award. The Government reserves the right to ask questions of quoter if the Contracting Officer determines them to be necessary. In order to be considered for this award, all items labeled “MUST” are required. Include a cover letter on quoter’s letterhead, and information such as Cage Code, Tax ID#, and DUNS #. The letter shall be signed by the representative managing the account.

Evaluation Criteria Factors/Ratings:

Factor I Technical –

The quote will be evaluated and MUST ensure all the items below are provided. This information consists of the quoter’s intended approach to executing the contract.

Project Plan. The proposed project plan shall describe how the work will be completed. This plan shall include: (1) Manufacturer’s Catalog Cut Sheets (or equivalent) – submit data describing and depicting the gates and other materials in enough detail to demonstrate specification compliance for approval; and (2) Estimated timeline of project completion.

Capabilities Plan. The proposed capabilities plan shall include: (1) Adequate documentation illustrating the Quoter’s capabilities to successfully complete the work identified within the solicitation; and (2) Copies of insurance documents, or document the ability to obtain insurance to include a detailed timeline.

The Government will evaluate the quoter’s project and capabilities plans for completeness and reasonableness. A complete and reasonable plans will receive an Acceptable rating. Incomplete or unreasonable plans will receive a rating of Unacceptable. The Government will evaluate the clarity and strength of the overall organization and how well it is organized and structured to execute the entire scope of work. The Government will evaluate the capability of the firm to execute the project. The Government will evaluate the quoter’s resources to determine if it has the capability to self-perform the required amount of the project, in accordance with public policy to assure adequate interest in and supervision of all work.

RATING DESCRIPTION

Acceptable Quote clearly meets the minimum requirements of the solicitation by submitting a Project Plan and Capabilities Plan.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation by not submitting a Project Plan and Capabilities Plan.

Factor II Past Performance –

The quote will be evaluated and MUST demonstrate recent, relevant experience on similar projects. If the quoter is a joint venture, each firm shall demonstrate experience. Submit at least three detailed examples of relevant work that are currently well underway or performed within the past ten years. Work experience shall be demonstrated for at least five years.

The Government will evaluate how well the quoter demonstrated their recent, relevant experience with similar projects. Similar projects are projects that involved the installation of automatic gate systems. If the quoter is a joint venture, each entity must demonstrate qualifying experience comparable to its role on the project. The Government reserves the right to verify the experience record of cited projects or other recent projects or to interview owners or references. The Government reserves the right to check any or all cited references to verify supplied information. A rating of Unacceptable will be given to a quoter who cannot demonstrate a history of recent, relevant experience. The Government will consider the extent of recent experience, degree of relevance of such experience to this project, demonstrated familiarity with similar sites and local conditions. Some examples of relevancy to this project may include, but not be limited to: (1) Number, size, type work, location; (2) Dates (completion within last 10 years); and (3) Firm's role and extent of work self-performed (subcontracting out all work is an examples of less relevant experience).

The past performance questionnaire (form PPQ-0) contained herein must be provided to two references.

The references need to complete and submit the questionnaire directly to Ryan Fernandez by email at ryandale.r.fernandez@usace.army.mil.

RATING DESCRIPTION

Acceptable Past performance references and /or PPQ has satisfactory ratings, and meets the minimum requirements of the solicitation with three examples of relevant projects submitted.

Unacceptable Past performance references and/ or PPQ has unsatisfactory ratings, or does not meet the minimum requirements of the solicitation with three examples of relevant projects not submitted.

Neutral No past performance submitted.

Factor III Price -

Price- Price will be evaluated in accordance with FAR 13.106-2. The government may require additional pricing information to assist in determining the extent to which the price is fair, and reasonableness and the pricing information shall be provide if requested.

All line items must be priced. Quotes providing partial pricing may be considered non-responsive.

⦁ Bid Schedule – Government template MUST be provided.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective. The quoter shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Ryan Fernandez, Contract Specialist, email at ryandale.r.fernandez@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the quoter at any time, in order for the Government to solicit candid, unbiased responses and comments.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance

E VG S M U N

with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary).

BID/PRICE SCHEDULE

Total _____________

SUSQUEHANNA RIVER PROJECTS OFFICE - EAST

AUTOMATIC ACCESS GATES

ALMOND LAKE, EAST SIDNEY LAKE, AND WHITNEY POINT LAKE

NEW YORK

BID SCHEDULE

The Contractor, as an independent Contractor and not as an agent of the Government, shall furnish all labor, supervision, materials, equipment and supplies to perform work in accordance with the specifications of the Scope of Work.

CLIN DESCRIPTION UNIT AMOUNT

Installation of Automatic Access Gate – Almond Lake Each

Installation of Automatic Access Gate – East Sidney Lake Each

Installation of Automatic Access Gate – Whitney Point Lake Each

OPSEC LANGUAGE

OPSEC

Access and General Protection/Security Policy and Procedures.

"All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

For contractors who do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

"The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."

Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

"All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

Pre-screen candidates using E-Verify Program.

"The Contractor must pre-screen Candidates using the E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative.