W912DR19Q0090_Solicitation_for_Document_Shredding_Services_.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR19Q0090 07-Aug-2019

b. TELEPHONE NUMBER

410-962-3802

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 22 Aug 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LEONNA S WILLIAMS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$11,000,000

NAICS:

561990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DR19Q0090

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

Quotes shall be submitted via e-mail to leonna.s.williams@usace.army.mil.

Offers shall be prepared in accordance with these instructions, providing all required information in the specified format. Official submission will be documented in accordance with the date and time stamp of the email submission.

1. Questions concerning this solicitation must be submitted in writing by email to leonna.s.williams@usace.army.mil no later than Thursday, 15 AUG 2019 at 12:00 PM EST. This will allow responses to be posted on FBO prior to solicitation closing.

2. Site Visit: To schedule a site visit, prospective bidders are advised to contact Delroy Miller at (410)-960-2022 or by email at Delroy.e.miller@usace.army.mil to register for one.

The offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work and the general and local conditions that can affect the work or the cost thereof. Failure to do so will not relieve offeror from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the Request for Quotation, the specifications or related documents. See FAR 52.236-3, entitled “Site Investigation and Conditions Affecting the Work.” In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please bring valid photo identification and a copy of the solicitation for verification purposes.

Location:

2 Hopkins Plaza, Baltimore, MD 21201

3. Required System for Award Management Registration.

By submission of a quote, the Offeror acknowledges the requirement that prospective awardee must be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract resulting from this proposal. Lack of registration in the SAM database will make an Offeror ineligible for award. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227- 2423, or at: http://www.sam.gov.

4. Submission Requirements.

a. Cover Letter on Offeror’s letterhead. Letter shall summarize the pricing total and include Offeror specific details such as CAGE Code, Tax ID#, and DUNS #. Letter shall be signed by the representative managing the account.

b. Capability Statement. The proposed capabilities should include adequate documentation to illustrate the Offeror’s capabilities to successfully complete the work identified within the solicitation.

c. Two (2) Past Performance references for similar projects. Projects must have been completed within the previous five (5) years, and/or

d. Two (2) Past Performance Questionnaires below or references.

e. Bid Schedule – Government template provided.

5. Evaluation Criteria Rating.

The Government will award a firm-fixed-price (FFP) contract to the responsible offeror whose offer conforms to the requirements as stated in this request for quotation (RFQ). The award will be made using the Lowest Price mailto:leonna.s.williams@usace.army.mil mailto:leonna.s.williams@usace.army.mil mailto:Delroy.e.miller@usace.army.mil http://www.sam.gov/

Technically Acceptable (LPTA) method based on the following three (3) evaluation factors: Technical, Past Performance, and Price. The Government intends to evaluate quotes and make award without questions to Offerors.

Therefore, the Offeror's initial quote should contain the Offeror's best terms from a technical and cost standpoint.

Unclear quotes may not result in questions for clarifications. Offers with an omission or unclear quote may be judged to mean the contractor does not fully understand the requirements or understand what it takes to meet the requirements, regardless of the proposed cost/price, and will be rated unacceptable. In that case, the Offeror may be found unacceptable, and ineligible for award. The Government reserves the right to ask questions of Offerors if the Contracting Officer determines them to be necessary.

1. Technical – To be technically acceptable, the Offeror must provide information as specified in the attached Scope of Work and in the above Submission Requirements.

Each submittal will be evaluated to ensure requirements are met. The responsiveness and quality of information delivered by the Technical Service Department contacts provided shall also be considered in evaluating technical acceptability.

Table A-1. Technical Acceptability

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the RFQ (Request for Quotation)

Unacceptable Proposal does not clearly meet the minimum requirements of the RFQ

2. Past Performance – Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for three projects to fill out the Questionnaire and return to Leonna Williams, Purchasing Agent, e-mail at leonna.s.williams@usace.army.mil.

Past Performance for similar projects within the last three (3) years (Past Performance) will be evaluated utilizing the information provided by the Contractor, the Past Performance Questionnaires, two (2) references and by checking other sources such as the Contractor Performance Assessment Reporting System (CPARS).

Any Offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any Offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the Offeror and cannot establish a past performance record for the Offeror through other sources, or if the Offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated acceptable, unacceptable, or neutral.

The following adjectival ratings will be assigned to the Past Performance factor

RATING DESCRIPTION

ACCEPTABLE Past performance references and /or PPQ has satisfactory ratings and clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Past performance references and/ or PPQ has unsatisfactory ratings and clearly does not meet the minimum requirements of the solicitation.

NEUTRAL No past performance submitted mailto:leonna.s.williams@usace.army.mil

3. Price – Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonableness and the pricing information shall be provide if requested.

The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced.

Interested Offerors shall submit a complete price schedule with all line items must be priced. Quotes providing partial pricing shall be considered non-responsive.

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1- 4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back- E VG S M U N up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

BID SCHEDULE

BID SCHEDULE OF DOCUMENT SHRED SERVICES

Base Year plus Option Years 1, 2, 3, and 4 (2 Hopkins Plaza, Baltimore MD 21201)

Request for Quote of document shredding services described in the Document Shredding and Media Services Performance Work Statement and outlined in the quote below.

SCHEDULE OF DOCUMENT SHREDDING SERVICES

Line Item 0001 (BASE YEAR)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

22 EA. LOCKABLE SHRED CONSOLE BIN BOXES 22 ea Bi-Weekly 1 $_________ $_________ Listed Services from above.

Line Item 0002 (BASE YEAR)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

10 EA. LOCKABLE PORTABLE SHRED BINS 10 ea Weekly 1 $_________ $_________ Listed Services from above.

Line Item 0003 (BASE YEAR)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

2 EA. LOCKABLE PORTABLE SHRED TRASH 1 ea Annually 1 $_________ $_________ CANS for Media Listed Services from above.

Total Amount for Base Year (Line Items 0001, 0002, & 0003) $ ________

Line Item 1001 (OPTION YEAR 1)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

22 EA. LOCKABLE SHRED CONSOLE BIN BOXES 22 ea Bi-Weekly 1 $_________ $_________ Listed Services from above.

Line Item 1002 (OPTION YEAR 1)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

10 EA. LOCKABLE PORTABLE SHRED BINS 10 ea Weekly 1 $_________ $_________ Listed Services from above.

Line Item 1003 (OPTION YEAR 1)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

2 EA. LOCKABLE PORTABLE SHRED TRASH 1 ea Annually 1 $_________ $_________ CANS for Media Listed Services from above.

Total Amount for OPTION YEAR 1 (Line Items 1001, 1002 & 1003) $ ________

Line Item 2001 (OPTION YEAR 2)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

22 EA. LOCKABLE SHRED CONSOLE BIN BOXES 22 ea Bi-Weekly 1 $_________ $_________ Listed Services from above.

Line Item 2002 (OPTION YEAR 2)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

10 EA. LOCKABLE PORTABLE SHRED BINS 10 ea Weekly 1 $_________ $_________ Listed Services from above.

Line Item 2003 (OPTION YEAR 2)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

2 EA. LOCKABLE PORTABLE SHRED TRASH 1 ea Annually 1 $_________ $_________ CANS for Media Listed Services from above.

Total Amount for OPTION YEAR 2 (Line Items 2001, 2002 & 2003) $ ________

Line Item 3001 (OPTION YEAR 3)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

22 EA. LOCKABLE SHRED CONSOLE BIN BOXES 22 ea Bi-Weekly 1 $_________ $_________ Listed Services from above.

Line Item 3002 (OPTION YEAR 3)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

10 EA. LOCKABLE PORTABLE SHRED BINS 10 ea Weekly 1 $_________ $_________ Listed Services from above.

Line Item 3003 (OPTION YEAR 3)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

2 EA. LOCKABLE PORTABLE SHRED TRASH 1 ea Annually 1 $_________ $_________ CANS for Media Listed Services from above.

Total Amount for OPTION YEAR 3 (Line Items 3001, 3002 & 3003) $ ________

Line Item 4001 (OPTION YEAR 4)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

22 EA. LOCKABLE SHRED CONSOLE BIN BOXES 22 ea Bi-Weekly 1 $_________ $_________ Listed Services from above.

Line Item 4002 OPTION YEAR 4)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

10 EA. LOCKABLE PORTABLE SHRED BINS 10 ea Weekly 1 $_________ $_________ Listed Services from above.

Line Item 4003 (OPTION YEAR 4)

QTY UNIT PERIOD FREQ UNIT PRICE UNIT TOTAL AMT

2 EA. LOCKABLE PORTABLE SHRED TRASH 1 ea Annually 1 $_________ $_________ CANS for Media Listed Services from above.

Total Amount for OPTION YEAR 4 (Line Items 4001, 4002 & 4003) $ ________

Total Amount for contract $ ________

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Document Shredding Services

1. INTRODUCTION

The U.S. Army Corps of Engineers (USACE) has a requirement for Document and Media Shredding services at the U.S. Army Corps of Engineers (USACE) located at Two Hopkins Plaza (2HP), Baltimore, MD 21201 with Base Year contract from 1 October 2019 thru 30 September 2020 with 4 Option Years. Option year 1 shall be from 1 October 2020 thru 30 September 2021; Option year 2 shall be from 1 October 2021 thru 30 September 2022; Option year 3 shall be from 1 October 2022 thru 30 September 2023; and Option year 4 shall be from 1 October 2023 thru 30 September 2024. The documents and media to be shredded are “for official use only” (FOUO) and may contain personally identifiable information (PII) and other sensitive but unclassified information. Special requirement for shredding of documents and media shall be required per Contract Line Item Number (CLIN). These documents must be destroyed in a manner that will prevent disclosure. Refer to AR 380-5 or DoD 5105.21-M-1.

2. SCOPE OF WORK

The Contractor shall furnish all required labor and equipment necessary to provide services specified herein:

2.1 Shred contractor shall provide at a minimum 22 each lockable shred console bin boxes (~80-100 lbs.

capacity) and service each once weekly, on site, at 2HP.

2.2 Shed contractor shall provide at a minimum 10 each lockable portable shred trash cans (~350/ 94 gal capacity) and service each once weekly, on site, at 2HP.

2.3 Shed contractor shall provide at a minimum 1 each lockable portable shred trash cans (~350/ 94 gal capacity) and service each annually, on site, at 2HP.

3. Shred Contract Responsibilities:

3.1 Shed contractor shall be responsible for coordinating with the logistic management office point of contact at USACE. Shed contractor’s representative shall place the console bin boxes at agreed upon locations and be required to be escorted on each required floor in order to retrieve shred insert bags from console bin boxes located in designated areas.

3.2 Shred contractor shall consolidate shredded documents from each console bin boxes on a weekly basis.

Contractor shall collect contents contained within each insert bag of console bin boxes and place within trash cans to be shredded on site. Contractor shall only shred fully loaded trash cans per visit.

3.3 Shed contractor, upon completion of contract, shall account for and remove from 2HP all placed console bin boxes and lockable portable shred trash cans for their company.

4. Hours of Shredding and Frequency of Shredding: Shredding services must be provided during hours when offices are staffed with civilian personnel to witness the destruction.

4.1 All shredding must start and end between the hours 0800-1200 or 1300-1600 by coordination with the USACE LMO representative. USACE LMO representative to be determined (TBD) upon award of contract and notice to proceed (NTP).

4.2 At the 2HP, all shredding must start and end between the hours of 0800-1200. Shredding truck shall park on the street in front of the building for easy access to and from the lobby area and to retrieve portable shred trash cans. Shredding services shall be once every week, either a Tuesday, Wednesday, or Friday for the duration of 1 hour. A one hour time slot should be confirmed for the morning before noon and occur the same hour each week with regularity.

5. Contractor Provided Equipment:

5.1 Contractor shall provide at 2HP, 10 each Lockable 96 gallons capacity container trash cans and 22 each 80 pounds capacity secure and tamperproof with self-closing lock shred console bin boxes that is a neutral color tone Melamine material finish conducive for office setting. This requirement shall include all equipment necessary to shred documents, remove console bin boxes and trash contents to and from building loading dock and any equipment required to lower trash cans from loading docks.

5.2 Option year’s 1 thru 4 quantity of console bin boxes and portable shred trash cans shall be reevaluated and assess for replacement, if necessary.

6. Shredding Standards: All documents must be handled and destroyed in a manner which would prevent unauthorized disclosure. All documents shall be crosscut shredded to no greater than 1/32nd of an inch (plus 1/64th inch tolerance) by1/2” inch crosscut or smaller secure and a certificate of destruction stating that all documents have been destroyed. Refer to AR 380-5 or DoD 5105.21-M-1. Contractor shall be subject to inspection by USACE of documents and media shredded at any time to determine compliance

7. Security Requirements:

7.1 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accompli Shred by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7.3 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

8. Period of Performance. This contract will consist a base year with four option years.

Base Period: Date of contract award thru 30 September 2020 Option Year 1: 1 October 2020 thru 30 September 2021 Option Year 2: 1 October 2021 thru 30 September 2022 Option Year 3: 1 October 2022 thru 30 September 2023 Option Year 4: 1 October 2023 thru 30 September 2024

9. Technical Point of Contact (POC): POC is Delroy E. Miller, Jr. Facilities Specialist Email: Delroy.e.miller@usace.army.mil Phone number: 410.960.2022

9.1 The Tech Rep shall coordinate the schedule, approve submittals, inspect work, monitor progress, accept completed work, and review invoices. Tech Rep has the authority to direct the Contractor to stop performance of work if unsafe work conditions are observed.

9.2 The Tech Rep will provide no supervision to Contractor personnel. The Tech Rep is not empowered to make any commitments or changes which affect the contract price or other items and conditions. Any such proposed changes must be brought to the immediate attention of the KO for action. The acceptance of any changes by the Contractor without specific approval and written consent of the KO shall be at the Contractor’s risk.

9.3 The Technical POC is:

Name: Delroy E. Miller, Jr.

Title: Facilities Specialist Address: 2 Hopkins Plaza, Baltimore, MD 21201 Desk Phone: 410.962.2022 Cell Phone: 410.371.1535 E-mail: delroy.e.miller@usace.army.mil and dl-cenab-lo@usace.army.mil

10. Invoice. Payment for services under this contract will be processed upon receipt of monthly invoice. No payment will be made for services not provided. All services provided during a shredding period will be invoiced for that period. All invoices shall include:

• Contractor name and address, exactly as it appears on the contract

• Contract number

• Contract Line Item Number (CLIN)

• Date of invoice submission

• Invoice number

• Unit Cost

• Invoice total

10.1 Incorrect invoices will be returned to the Contractor for correction before processing payment.

Corrected invoices shall be re-dated to reflect the new submission date.

10.2 Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. If changes occur to the mailing addresses the Contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

a.) Original invoices for services performed under the contract shall be submitted to and payment will be made by:

VIA Post Mail: USACE FINANCE CENTER

ATTN: DISBURSING

5722 INTEGRITY DRIVE

MILLINGTON, TN 38054-5005

b.) One copy of all invoices shall be forwarded to the following for review and certification:

VIA Electronic Mail: delroy.e.miller@usace.army.mil and dl-cenab-lo@usace.army.mil

OR

mailto:Delroy.e.miller@usace.army.mil mailto:delroy.e.miller@usace.army.mil mailto:dl-cenab-lo@usace.army.mil mailto:delroy.e.miller@usace.army.mil mailto:dl-cenab-lo@usace.army.mil

VIA Post Mail: U.S. Army Corps of Engineers 2 Hopkins Plaza ATTN: Facilities Specialist USACE-Baltimore District Baltimore, MD 21201

11. Deduction. In the event the contractor fails to provide any of the services specified in this Performance Work Statement, the contractor will not be reimbursed for services that were not performed.

12. MANPOWER REPORTING. Scope. The following sets forth contractual requirements for reporting of contractor labor work year equivalents (also called Contractor Man-year Equivalents (CMEs) in support of the Army, pursuant to 10 U.S.C.129a, 10 U.S.C.2461(g), Section 343 of P.L.106-65, and 32 CFR 668. Reporting shall be accomplished electronically by direct contractor submission to the secure Army Web Site: https://cmra.army.mil.

Information on the background, purposes, and significance of this reporting requirement, and the 32 CFR 668 Final Rule as published in the Federal Register, can be found at this Web Site. In addition, a Help Desk function, detailed instructions on what and how to report, FAQs, and a site demonstration are available. The Army’s objective is to collect as much significant CME data as possible to allow accurate reporting to Congress and for effective Army planning. The reporting data elements should not be viewed as an "all or nothing" requirement. Even partial reporting, e.g., direct labor hours, appropriation data, place of performance, Army customer, etc., will be helpful.

QSAP

PERFORMANCE-BASED QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) FOR

DOCUMENT SHREDDING SERVICES

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE DISTRICT

1.0 INTRODUCTION

This Performance-Based Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement (PWS) for Contract No. (TBD) – Shredding and Media Services, Baltimore District, US Army Corps of Engineers (USACE), 2 Hopkins Plaza, Baltimore, MD 21201. This plan sets forth procedures and guidelines that USACE will use in evaluating the technical and safety performance of the Contractor. Inspection and acceptance is included in the PWS so that the Contractor will be aware that the Government will evaluate their performance on this contract, accept their work, and then remit payment.

2.0 PURPOSE

2.1 The QASP is intended to accomplish the following:

2.1. Define the roles and responsibilities of participating Government officials;

2.2. Define the types of work to be performed with required end results;

2.3. Document the evaluation methods that will be employed by the Government in assessing the Contractor’s performance;

2.4. Describe the process of performance documentation.

2.5. Outline quality assurance procedures to be employed by the Government during performance of this task order to confirm that the site characterization is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

3.0 ROLES AND RESPONSIBILITIES OF GOVERNMENT REPRESENTATIVES

3.1 USACE Contracting Officer (KO) will be responsible for the following:

3.1.1 Has obligation authority for the Government.

3.1.2 Directs the contractor as necessary.

3.1.3 Issues modifications to the contract.

3.1.4 Issues all acceptance/rejection statements.

3.2 USACE Technical Representative (Tech Rep) will be responsible for the following:

3.2.1 Report all findings (to include successes, as well as problems and discrepancies) to the Contracting

Officer (KO) as soon as possible.

3.2.2 Provide quality assurance oversight to ensure the customer’s requirements are met or exceeded.

3.2.3 Review invoices and make recommendations to the KO for payment action based on completion of quality work.

3.2.4 Provide input to the contractor’s past performance evaluation in the Contractor Performance

Assessment Reporting System (CPARS).

3.2.5 Initiate periodic contractor evaluations in the Contractor Performance Assessment Reporting

System (CPARS).

3.2.6 Oversee the implementation of the QASP.

3.2.7 Tech Rep may elicit the help of another Government representative to assist in accessing the Ft.

McHenry yard.

3.2.8 Monitor contract performance.

3.2.9 Maintain central repository for all QA tasks required for payment.

3.2.10 Participates in preparation of SOW/PWS to ensure that technical requirements are adequately addressed.

3.2.11 Participate in proposal review.

3.3 USACE Invoice Processing Team will be responsible for the following:

3.3.1 Review vouchers and makes recommendations to the KO for payment.

3.3.2 Report problems or discrepancies to the KO as soon as possible.

4. METHODOLOGIES TO BE USED TO MONITOR THE CONTRACTOR’S PERFORMANCE

4.1 The Government, through its technical representatives located on site, will visually inspect the contractor’s work after completion ensuring that all roadways have been adequately cleared for safe driving, all parking spaces have been cleared for vehicles, and all sidewalks, stairs, pads, loading docks, etc. have been cleared and treated with de-icing solution of the contractor’s choice but agreed upon by Tech Rep. The Government reserves the right to monitor the entire process during performance. Government will also assess any damage to Government property rendered by the contractor during the performance of the contract. Tech Rep will also inspect all repair work provided by the contractor to return the Government property back to proper working order and satisfactory appearance.

4.2 Quality Assurance Surveillance

4.2.1 In general, the work will be evaluated in terms of how well the requirements of the task order are satisfied as reported by the government technical representatives on site.

4.2.2 At the discretion of the technical representative, other government officials approved by the Contracting Officer or Technical representative may be asked to evaluate a particular task or set of tasks.

4.2.3 Quality Assurance Performance items include but is not limited to the following:

Service Item Description Surveillance Method

22 ea. Lockable Console Shred Bin boxes

Provide at a minimum 22 each lockable console shred bin boxes (~80-100 lbs. capacity) boxes

Visually inspect to make sure all bins are delivered

10 ea. Lockable Portable Shred Bins

Provide at a minimum 10 each lockable portable shred trash cans (~350/ 94 gal capacity) and service weekly

Visually inspect to make sure all boxes are delivered

1 ea. Lockable Portable Shred Bins

Provide at a minimum 1 each lockable portable shred trash cans (~350/ 94 gal capacity) for media devices and service bi-annually

Visually inspect to make sure all boxes are delivered

5. QUALITY ASSURANCE REPORTING FORMS

Performance and Non-Performance will be documented on the Performance Checklist (attached) and/or Memorandums for Record and other written correspondence to the Technical Representative who will then provide written documentation to the KO for corrective action. Corrective action will be a written notice or Cure Letter to the contractor indicating the period of non-performance and listed items not complied with.

CONTRACTING OFFER STATEMENT

The Primary Contracting Officer for this action is Colette Day, however, any Contracting Officer holding the appropriate warrant authority in the Baltimore District can serve as the Contracting Officer for this contract. Also, please note that any time the primary Contracting Officer changes, it will be incorporated into the contract via unilateral modification to the contract.

OPSEC

OPSEC LANGUAGE

2. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language:

"All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

13. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The contractor will coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction). Proposed language: "All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

15. Pre-screen candidates using E-Verify Program. Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

http://www.uscis.gov/e-verify)

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014 52.212-1 Instructions to Offerors--Commercial Items OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-1 Biobased Product Certification MAY 2012 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2001 52.223-10 Waste Reduction Program MAY 2011 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.223-20 Aerosols JUN 2016 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.236-13 Accident Prevention NOV 1991 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.243-1 Alt I Changes--Fixed Price (Aug 1987) - Alternate I APR 1984 52.244-6 Subcontracts for Commercial Items JAN 2019 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 561990.

(2) The small business size standard is $11,000,000.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2; Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(vii) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvi) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use…