W912DR19Q0082_Dry_Fog_Mold_Prevention_and_Treatment_Solicitation.docx

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Attached to: Dry Fog Mold Prevention and Treatment
Solicitation number: W912DR19Q0082
Issued by: Department of the Army Corps of Engineers Engineering District Baltimore

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Solicitation for Dry Fog Mold Treatment and Prevention for Building 60 Ft McNair

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B.01.01_W912DR19Q0082_Solicitation_Amendment.pdf	PDF	Aug 12, 2019

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W912DR19Q0082

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS FOR OFFERORS

Section SF 30 - BLOCK 14 CONTINUATION PAGE

Instructions For Offerors

1. Offers shall be prepared in accordance with these instructions, providing all required information in the specified format. Official submission will be documented in accordance with the date and time stamp of the email submission.

2. Proposals shall be submitted via email ONLY to Mesia Luster at Mesia.E.Luster@usace.army.mil no later than due date listed in Box of the Solicitation.

3. The Government will honor Requests for Information (RFI) regarding this procurement. Should the Offeror choose to submit questions, they must be submitted by email to Mesia.E.Luster@usace.army.mil no later than 11:00AM EST on 7 AUG 2019. This will allow responses to be posted on FBO prior to solicitation closing. Questions may not be accepted after the cutoff date/time above.

4. A site visit will be held for prospective bidders on August 5, 2019 at 0800. Prespective bidders are advised to contact Mr. Charles P. Robitaille at (202) 595-4961 or by email at Charles.P.Robitaille@usace.army.mil to register for one.

5. System for Award Management Registration – By submission of a quote, the Offeror acknowledges the requirement that prospective awardee must be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract resulting from this proposal. Lack of registration in the SAM database will make an Offeror ineligible for award. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or at http://www.sam.gov.

6. Submission Criteria – The offer will be evaluated to ensure all items are provided:

a. Cover Letter on Offeror’s letterhead. Letter shall summarize the pricing total and include Offeror specific details such as CAGE Code, Tax ID#, and DUNS #. Letter shall be signed by the representative managing the account.

b. Capability Statement. The proposed capabilities should include adequate documentation to illustrate the Offeror’s capabilities to successfully complete the work identified within the solicitation.

c. Two (2) Past Performance references for similar projects. Projects must have been completed within the previous five (5) years, and/or

d. Two (2) Past Performance Questionnaires below or references.

e. Bid Schedule – Government template provided.

7. Evaluation Criteria rating – The Government will award a firm-fixed price (FFP) contract to the responsible Offeror whose offer conforms to the requirements as stated in this request for quotation (RFQ).

The award will be made using the Lowest Priced Technically Acceptable (LPTA) method based on three (3) evaluation factors – technical, past performance, and price. The Government intends to evaluate quotes and make award without questions to Offerors.

Therefore, the Offeror's initial quote should contain the Offeror's best terms from a technical and cost standpoint. Unclear quotes may not result in questions for clarifications. Offers with an omission or unclear quote may be judged to mean the contractor does not fully understand the requirements or understand what it takes to meet the requirements, regardless of the proposed cost/price, and will be rated unacceptable. In that case, the Offeror may be found unacceptable, and ineligible for award.

The Government reserves the right to ask questions of Offerors if the Contracting Officer determines them to be necessary.

f. Technical – To be technically acceptable, the Offeror must provide information as specified in the attached Scope of Work and in the above Submission Criteria. Each submittal will be evaluated to ensure requirements are met. The responsiveness and quality of information delivered by the Technical Service Department contacts provided shall also be considered in evaluating technical acceptability.

Table A-1. Technical Acceptability

Rating

Description

Acceptable Proposal clearly meets the minimum requirements of the RFQ (Request for Quotation)

Unacceptable

Proposal does not clearly meet the minimum

requirements of the RFQ

g. Past Performance – Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for three projects to fill out the Questionnaire (Form PPQ-0 attached below) and return directly to Mesia Luster Contract Specialist, e-mail at Mesia.E.Luster@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two (2) references from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as Dry Fog Mold Remediation and Prevention Treatment. References must be recent within the past 5 years.

Past Performance will be evaluated utilizing the information provided by the Contractor, the Past Performance Questionnaires and three (3) references and by checking other sources such as the Contractor Performance Assessment Reporting System (CPARS).

Any Offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any Offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the Offeror and cannot establish a past performance record for the Offeror through other sources, or if the Offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated acceptable, unacceptable or neutral.

RATING

DESCRIPTION

ACCEPTABLE

Past performance references and /or PPQ has satisfactory ratings and clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE

Past performance references and/ or PPQ has unsatisfactory ratings and clearly does not meet the minimum requirements of the solicitation.

NEUTRAL

No past performance submitted

h. Price – Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonableness and the pricing information shall be provide if requested. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced.

Interested Offerors shall submit a complete price schedule with all line items must be priced. Quotes providing partial pricing shall be considered non-responsive.

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1- 4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify): Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name: Title:

Phone Number: Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING

DEFINITION

NOTE

(E) Exceptional

Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO

significant weaknesses identified.

(VG) Very Good

Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub- element being assessed was accomplished with

some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory

Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than

Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal

Performance does not meet some contractual

requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone

constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST

REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts
E	VG	S	M	U	N

b) Ability to meet quality standards specified for technical performance

E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project?
E	VG	S	M	U	N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction
E	VG	S	M	U	N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort
E	VG	S	M	U	N

c) Government Property Control
E	VG	S	M	U	N

d) Knowledge/expertise demonstrated by contractor personnel
E	VG	S	M	U	N

e) Utilization of Small Business concerns
E	VG	S	M	U	N

f) Ability to simultaneously manage multiple projects with multiple disciplines
E	VG	S	M	U	N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced
E	VG	S	M	U	N

cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back- up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)
E	VG	S	M	U	N

c) Would you hire or work with this firm again? (If no, please explain below)
Yes	No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

BID SCHEDULE

Bid Schedule Dry Fog Treatment Request for Quote

Dry Fog Treatment for Joint Base Myer Henderson Hall Directorate of Public Works, Building 60, Fort McNair, Washington, DC 20032

ITEM NO.

DESCRIPTION

QUANTITY

UNIT

UNIT PRICE

TOTAL AMOUNT

0001

Application of InstPURE Sterilant and EverPURE Antimicrobial in Bldg. 60, Fort McNair

22,500

ft2

0002

Third Party Mold Testing Verification

Sample

0003

Travel Expenses

Day

0004

Dry Out Services

Day

GRAND TOTAL $

PERFORMANCE WORK STATEMENT

DRY-FOG MOLD REMEDIATION AND PREVENTION TREATMENT

BUILDING 60, FORT MCNAIR, WASHINGTON DC

1.	INTRODUCTION: Mold is a fungus that can grow on virtually any substance, damaging buildings and negatively affecting the health of building occupants. Joint Base Myer-Henderson Hall (JBMHH) recently identified mold in a number of their facilities on JBMHH in Arlington, VA and Fort McNair in Washington DC. The Installation Directorate of Public Works (DPW) requested USACE perform a Hazardous Material (HAZMAT) survey and facility evaluation for all occupied facilities. All of the facilities surveyed thus far have concentrations of mold higher than levels found outdoors. The preferred solution is to control and eliminate the source of moisture that precipitates the mold growth in all affected facilities. However, this is an ever-changing problem with an unachievable immediate long-term solution within JBMHH. This is due, in large part, to building personnel throughout JBMHH adjusting system specific HVAC set points to achieve their immediate comforts. Other physical controls such as windows, doors, etc. are opened or closed to satisfy current employee comforts without any regard to the impact on the larger “system” of controls. These adjustments inevitably create less than optimal operational conditions which frequently enhance the already prime onsite environmental conditions for mold growth. Furthermore, many facilities suffer from deficient architectural, site, and HVAC features that promote mold growth. Deficient maintenance is also a reoccurring issue on JBMHH and often contributes to optimal conditions for mold growth. The immediate goal of the JBMHH DPW is to identify possible solutions that kill existing mold and deter its regrowth in a manner that renders facilities habitable in a one day time period. If this can be achieved, mold remediation procedures could be used in living quarters with minimal impact to service members.
	Typical mold remediation technologies require intensive manpower and various levels of personal protective equipment (PPE) to be worn during the removal and prevention processes. The Dry-Fog Mold Remediation and Prevention Process requires no PPE and minimal manpower, as the application system itself performs the work required to destroy existing mold spores and prevent future growth. This application is based on a patented application technology. Dry Fog mold remediation differs from all other known technologies in two ways: 1) the fog is generated via particles small enough that contacted surfaces do not become wet, hence, the “dry-fog” and 2) it is applied in two separate efforts (a) a product formulated and applied to kill/remove the microbial matter and (b) a product formulated and applied to treat/protect the affected surfaces. The goal of this application is to demonstrate and verify the unmatched effectiveness and ease-of-use of this technology on Fort McNair to the JBMHH DPW so they may best shape future remediation efforts on their installations.
2.	OBJECTIVE: The objective of this requirement is to perform proof of concept testing of this dry-fog mold remediation and prevention process used to eliminate mold and prevent regrowth on JBMHH and Fort McNair. More specifically, the technical objectives are to:
a.	Evaluate the efficiency of the dry fog remediation process and determine the length of time required to treat a facility.
b.	Determine the efficacy and performance (via sampling and analysis) of the dry-fog process.
c.	Verify initial remediation impact(s) and non-reoccurrence of mold/mildew (via sampling and analysis).

3.	MAJOR REQUIREMENTS: In order to accomplish the work, it shall be necessary for the Contractor to complete the following tasks:
a.	Site Validation. Prior to initiation of any onsite activities, the Project Delivery Team (PDT), to include Government and contractor personnel, shall conduct a telecon to discuss the installation location and determine if the project goals and objectives are attainable given existing site conditions. The PDT shall meet with local personnel, and the details of the requirements of the project shall be discussed and verified within the tasks scheduled to be performed.
b.	Baseline Sampling and Analysis. An initial visual assessment via onsite inspection and photographs shall be conducted. Additionally, sampling and analysis for mold shall be performed to document the existing conditions and abundance of mold. Samples shall be analyzed via two methods 1) air quality, and 2) tape surface pull. Indoor and outdoor air sampling shall be performed in order to determine onsite baseline parameters for comparative analysis. Prior to sampling, a sampling plan shall be developed to ensure proper and adequate sampling as well as the appropriate analytical methods are performed in order to meet all project requirements.
c.	Application. Perform the application of their two-step dry-fog mold remediation and prevention process on a total square footage of office space, at Fort McNair, Washington DC, (with a total treated area not to exceed 22,500 square feet). Application shall occur over a one (1)-day period and shall be coordinated with JBMHH DPW and Fort McNair personnel.
d.	Verification Sampling and Analysis. Once application is complete, verification testing shall be performed and sent to an independent third party for analysis and report.
e.	Reporting. Prepare report detailing the results and findings of the project. Both DRAFT and FINAL versions of a Final Report are also required. The FINAL version of the Final Report shall summarize the activities performed and due at the end of the performance period. The calendar due date shall be determined during the onsite meeting identified in Task 3.a above.
4.	GOVERNMENT FURNISHED INFORMATION/MATERIALS: The government will provide the following:
a.	Government personnel to support access to JBMHH and Fort McNair as well as escort while on JBMHH and Fort McNair property.
b.	Government personnel to evaluate and analyze the sampling results and additional findings as they are realized during the demonstration.
5.	No Government personnel, other than the Contracting Officer, shall have the authority to do other than clarify technical points or supply relevant information to the Contractor regarding this contract. Specifically, no requirement in these specifications may be altered through verbal clarification. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.
6.	NON-PERSONAL SERVICES: The Government and the Contractor hereby understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services, and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under this contract between the Government and the contractor's employees.
7.	KEY PERSONNEL: Key Personnel is defined as any individual whose direct experience is required to meet the experience requirements for this contract. No changes, substitutions, or deviations from the accepted proposal may be made without the approval of the Contracting Officer. The contractor agrees that the explicit capability presented in the accepted proposal shall be provided under this contract at the stated price. If experience is demonstrated by the inclusion of resumes or curriculum vitae of personnel proposed to work on this project, any substitutions in personnel from those proposed shall meet or exceed the qualifications of the individual(s) whose resume/curriculum vitae were utilized for the proposal.
8.	MEETINGS/REVIEWS: The contractor shall attend the following:
a.	A kick off meeting, via telephone, shall be held no later than ten (10) business days after award.
b.	A site visit to JBMHH/Fort McNair during project execution investigate and identify the building(s) to be used for the demonstration and to perform the fogging.
c.	Speak telephonically with the USACE NAB CAO PM or Technical Monitor, at mutually agreeable times and dates, to discuss anticipated problems, and to ensure that the Contractor's work is compatible with USACE NAB CAO work on the project. These meetings, via telephone, shall be scheduled throughout the contract performance period.
9.	TRAVEL: The Government anticipates the following travel to be needed during the performance of this requirement:
		a.	One trip for two days to Fort McNair.
10.	REPORTS/DELIVERABLES: The Contractor shall submit the following to the USACE NAB CAO Technical Monitor and KO:
a.	Draft Report: One (1) electronic copy or a draft report, describing the overall project activities including evaluations, analyses and results. The USACE NAB Technical Monitor will review and provide comments through the KO, if any, within 5 business days.
b.	Final Report: One (1) electronic copy of a final report, describing the overall project activities including evaluations, analyses and results, to include USACE comments.
c.	Accounting for Contractor Services: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra/mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

d. Submit invoices via to the following addresses:

United States Army Corps of Engineers Attn: CPT Charles Robitaille

6050 1ST STREET

FORT BELVOIR, VIRGINIA 22060

charles.p.robitaille@usace.army.mil 202-595-4961

11.	PERFORMANCE REQUIREMENTS SUMMARY:
	Required Service
	Section Number
	Standard
	Maximum Allowable Degree
	Method of Surveillance
	Remedy for Non-Conformance

Kick Off Meeting

1) Held/attended within 10 business days after award

2) Supported by presentation/slides with adequate description

3) Sufficient technical description of problem/approach/methods

Technical Monitor Inspection

Re-Performance within 2 business days

Draft Report

10a

1) Submitted by deadline

2) Includes overall project activities (e.g. evaluations, analyses and results).

3) Information is communicated via text, charts, tables and graphics as required to document project activities and the data obtained during execution.

Technical Monitor Inspection

Non-Payment until received corrected

Final Report

10b

1) Submitted by deadline

2) Incorporates all inputs and comments received from USACE NAB CAO personnel during the review period

Technical Monitor Inspection

Non-Payment until received corrected

Accounting for Contractor Services

10c

1) Submitted by deadline

2) Report is completed fully and accurately

Technical Monitor Inspection

Non-Payment until received corrected

AT/OPSEC Requirements

100% compliance throughout the life of the contract

Technical Monitor Inspection

Termination of Contract

12.	SECURITY REQUIREMENTS:
a.	Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.
b.	For contractors who do not require CAC, but require access to a DoD facility of installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.
c.	Pre-Screen candidates using E-Verify: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to USACE via the PM and Technical Monitor no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

For Dry Fog Treatment, Building 60, Fort McNair, Washington DC Contract Description: Dry Fog Treatment Proof of Concept for Joint Base Myer Henderson Hall Directorate of Public Works

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

· What will be monitored.

· How monitoring will take place.

· Who will conduct the monitoring.

· How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clause applies to this contracting method:

52.246-4 Inspection of Services – Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:Angela Smith Organization: USACE Telephone: (410) 962-3526 Email: Angela.Smith2@usace.army.mil Contract Specialist (KS) - The KS acts as an acquisition consultant and serves as liaison between the USACE Simplified Acquisition Branch and the requesting program office.

Assigned KS:Mesia Luster Organization: USACE Telephone: (410) 962-4152 Email: Mesia.Luster@usace.army.mil

b. Project Manager: The project manager shall develop and maintain open communications between government personnel and the contractor. They will report problems or discrepancies to the Contracting Officer as soon as possible. The PM reviews contractor submittals (Project Manager may use the Technical Monitor to assist in this task), and ensures the contractor complies with the work plans and safety plans through continuous surveillance activities by assigned government technical evaluators. The PM will ensure technical monitor understands contract performance standards.

Assigned Project Manager: Michael Hurley Organization: USACE Telephone: 443-452-8093 Email: michael.hurley2@usace.army.mil

c. Technical Monitors: The assigned government technical monitors will observe and monitor contractor performance onsite. They will fully understand the contract performance standards and report all discrepancies with performance to the KO as soon as possible. The technical monitor will support all on-site QA activities.

Assigned Technical Monitors: CPT Charles Robitaille Organization: USACE Telephone: (202) 595-4961 Email: charles.p.robitaille@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract.

a. Program Manager - TBD Telephone: TBP Email: TBP

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, section 11 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

5. METHODS OF QA SURVEILLANCE.

The Technical Monitor shall use the surveillance method listed below in the administration of this QASP.

The Technical Monitor shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The Technical Monitor, with assistance from the KS, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. DIRECT OBSERVATION.

b. 100% INSPECTION.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

8. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY:

Performance meets contractual requirements.

UNSATISFACTORY:

Performance does not meet contractual requirements.

9. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A performance report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the Technical Monitor shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the Technical Monitor shall document the discussion and place it in the Technical Monitor file.

When the Technical Monitor determines formal written communication is required, the Technical Monitor shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the KO. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

Prepared by: CPT Charles RobitailleROBITAILLE.CHARLES Digitally signed by

.PIERRE.1187519949

ROBITAILLE.CHARLES.PIERRE.118 7519949

Date: 2019.06.07 09:26:13 -04'00'

Signature – Preparer

Project Manager: Michael HurleyHURLEY.MICHAE HURLEY.MICHAEL.P.1298458914 Digitally signed by _L.P.1298458914 Date: 2019.06.10 09:48:51 -04'00' DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=HURLEY.MICHAEL.P.1298458914

Signature – Project Manager

CONTRACTING OFFICER STATEMENT

The Primary Contracting Officer for this action is Angela Smith, however, any Contracting Officer holding the appropriate warrant authority in the Baltimore District can serve as the Contracting Officer for this contract. Also, please note that any time the primary Contracting Officer changes, it will be incorporated into the contract via unilateral modification to the contract.

Section SF 1449 - CONTINUATION SHEET

REQUIRED MINIMUM INSURANCE

REQUIRED INSURANCE FOR GOVERNMENT INSTALLATION & DREDGING

Pursuant to the contract clause entitled, 52.228-5, Insurance – Work on a Government Installation or on Dredging projects (which ever applies), the contractor shall procure and maintain during the entire period of this performance under the contract the following minimum insurance:

COVERAGE FOR GOVERNMENT INSTALLATION

Type Amount

Comprehensive General Liability $500,000 per occurrence Bodily injury or death

Motor Vehicle Liability (for each motor vehicle):

Bodily injury or death	$200,000 per person
		$500,000 per occurrence

Property Damage: $ 20,000 per occurrence

Workers' Compensation and Employer's Liability: $100,000 per person

COVERAGE FOR DREDGING

Type Amount

Comprehensive General Liability $500,000 per occurrence Bodily injury or death

Marine Liability -

Excess towers' liability		$1,000,000 per occurrence
Excess protection and indemnity insurance	$1,000,000 per occurrence

Workers' Compensation and Employer's Liability: $100,000 per person (including Longshore & Harbor Workers' Compensation)

Workers' Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statues, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

The Contractor agrees to insert the substance of this clause, including this paragraph, in all subcontracts hereunder.

(CENAB-CT MAY 1992)

(FAR 28.307-2(a))

CLAUSES INCORPORATED BY REFERENCE

52.203-3

Gratuities

APR 1984

52.204-7

System for Award Management

OCT 2018

52.204-9

Personal Identity Verification of Contractor Personnel

JAN 2011

52.204-16

Commercial and Government Entity Code Reporting

JUL 2016

52.204-18

Commercial and Government Entity Code Maintenance

JUL 2016

52.208-9

Contractor Use of Mandatory Sources of Supply or Services

MAY 2014

52.212-1

Instructions to Offerors--Commercial Items

OCT 2018

52.212-4

Contract Terms and Conditions--Commercial Items

OCT 2018

52.222-55

Minimum Wages Under Executive Order 13658

DEC 2015

52.222-62

Paid Sick Leave Under Executive Order 13706

JAN 2017

52.223-3

Hazardous Material Identification And Material Safety Data

JAN 1997

52.223-5

Pollution Prevention and Right-to-Know Information

MAY 2011

52.223-6

Drug-Free Workplace

MAY 2001

52.223-10

Waste Reduction Program

MAY 2011

52.223-18

Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.223-20

Aerosols

JUN 2016

52.228-5

Insurance - Work On A Government Installation

JAN 1997

52.229-3

Federal, State And Local Taxes

FEB 2013

52.232-1

Payments

APR 1984

52.232-39

Unenforceability of Unauthorized Obligations

JUN 2013

52.232-40

Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.236-13

Accident Prevention

NOV 1991

52.237-2

Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.237-3

Continuity Of Services

JAN 1991

52.242-5

Payments to Small Business Subcontractors

JAN 2017

52.243-1 Alt I

Changes--Fixed Price (Aug 1987) - Alternate I

APR 1984

52.244-6

Subcontracts for Commercial Items

JAN 2019

52.252-2

Clauses Incorporated By Reference

FEB 1998

252.201-7000

Contracting Officer's Representative

DEC 1991

252.203-7000

Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002

Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.223-7006

Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008

Prohibition of Hexavalent Chromium

JUN 2013

252.225-7001

Buy American And Balance Of Payments Program-- Basic

DEC 2017

252.232-7003

Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010

Levies on Contract Payments

DEC 2006

252.243-7001

Pricing Of Contract Modifications

DEC 1991

252.243-7002

Requests for Equitable Adjustment

DEC 2012

252.247-7023

Transportation of Supplies by Sea

FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 562910.

(2) The small business size standard is $20,500,000.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(vi) 52.209-2; Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(vii) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvi) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xvii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xviii) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xix) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xx) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(D) If the acquisition value is $80,317 or more but is less than $100,000, the provision with its Alternate III applies.

(xxi) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiii) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification. This provision applies to all solicitations.

(xxiv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or…

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