FILE_COPY_OF_BASIC_RFQ.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR18Q0062 01-Jun-2018

b. TELEPHONE NUMBER

410-962-0972

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 18 Jun 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSEPHINE E BARAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81W3G80866674

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

2 HOPKINS PLAZA

ROOM 03-G-01

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

INDIAN ROCK DAM

STEVE YOUNG

US AMY CORPS OF ENGINEERS

2933 MARKLE ROAD

YORK PA 17408

TEL: 717-792-0312 FAX: 410-962-0076

FAX:

TEL: 410-962-2196 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF89

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DR18Q0062

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

Quotes may be submitted via e-mail to Josephine.E.Baran@usace.army.mil or via mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Branch, ATTN: Josephine Baran, 2 Hopkins Plaza, Room 03-G-01, 3rd floor, Baltimore, MD 21201.

All line items must be priced. Quotes providing partial pricing may be considered non-responsive.

Questions concerning this solicitation must be submitted by email no later than 10:00 AM EST, 08 JUNE 2018 to allow responses to be posted on Federal Business Opportunities prior to solicitation closing.

Email: Josephine.E.Baran@usace.army.mil (410)962-0972

SITE VISIT:

A scheduled site visit is planned for 12 JUNE 2018 AT 10:00 AM EST AT INDIAN ROCK DAM, 2933 MARKLE RD (DAM ACCESS ROAD), YORK, PA. Interested parties shall notify Steve.Young@usace.army.mil (717)792-0312 AND Jeffrey.L.Meadows@usace.army.mil (570)275-9505 not later than 11 JUNE 2018 if you intend on attending the site visit.

EVALUATION AND AWARD

Technical:

A. Submission Requirements: This information consists of the offeror’s intended approach to executing the project. The offeror submission for this section shall not exceed 5 pages in length, excluding resumes, copies of any and all application licenses and certificates, and proposed herbicide information including current labeling information, MSDS and any other pertinent information.

1. Equipment Plan: The proposed equipment list shall only include the equipment which will be used on this project. Include size, make, model, and ownership (owned or rented) of equipment. Proposed herbicides to be used for Area A and B treatments shall be included in this plan.

2. Staffing Plan: The proposed staffing plan shall include both numbers of personnel proposed and position titles.

Resumes for proposed key personnel, consisting of experience and other pertinent information, inclusive of superintendents, quality control inspectors, and foremen must also be submitted.

3. Work Plan: A work plan shall be submitted indicating how the work will be accomplished including the steps required and definable features of work. An anticipated schedule of work in compliance with the Performance Work Statement shall also be provided and shall include the earliest response time from date of award.

4. Copies of any and all application licenses and certificates.

5. Proposed herbicide information including current labeling information, MSDS and any other pertinent information.

B. Evaluation Criteria: The Government will evaluate Offeror’s submission for the project for completeness and reasonableness. A complete and reasonable submission will receive an acceptable rating. Incomplete or unreasonable submission will receive an unacceptable rating. Government will evaluate the clarity and strength of the overall organization and how well it is organized and structured to execute the entire Performance Work Statement.

The Government will evaluate the capability of the firm to execute the project.

Evaluation Criteria rating:

1. Technical

RATING DESCRIPTION

ACCEPTABLE As indicated under “B. Evaluation Criteria” immediately above and clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE As indicated under “B. Evaluation Criteria” immediately above and clearly does not meet the minimum requirements of the solicitation.

Past Performance

A. Submission Requirements: Past performance refers to the quality of recent relevent project experience from the customer’s perspective. Subcontracting out all work is an example of less relevant experience. The Offeror shall arrange for the reference customer point of contact for three projects that are recently either ongoing/completed within the past 10 years to fill out the enclosed PPQ-0, NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE and return directly to POC Josephine Baran, Purchasing Agent, e-mail at Josephine.E.Baran@usace.army.mil. The questionnaires must be forwarded directly by the references to the Government POC. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. These references must be relevant to the work contemplated by this solicitation.

THE OFEROR SHALL SUBMIT THE CONTACT INFORMATION, PHONE NUMBER, AND CONTRACT

INFORMATION FOR THOSE REFERENCES THAT THEY FORWARDED THE ATTACHED PPQ-0, PAST

PERFORMANCE QUESTIONNAIRE TO WITH THEIR QUOTATION. THE GOVERNMENT RESERVES

THE RIGHT TO VERIFY THE EXPERIENCE RECORD OF CITED PROJECTS; OTHER RECENT PROJECTS;

OR TO INTERVIEW OWNERS OR REFERENCES.

B. Evaluation Criteria: The Government will assess the degree of success of Offeror’s recent, relevant past performance (e.g. including, but not limited to client submission of the completed PPQ-0; telephone interviews with offeror furnished references, agency performance databases, or personal knowledge. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably.

Evaluation Criteria rating:

Past Performance

RATING DESCRIPTION

ACCEPTABLE As identified in “B Evaluation Criteria” immediately above and clearly meets the minimum requirements of the solicitation.

NEUTRAL No past performance PPQ-0 received on behalf of the offeror and/or the Government cannot establish a past performance record through other sources; offeror has no past performance record.

UNACCEPTABLE As identified in “B Evaluation Criteria” immediately above and clearly does not meet the minimum requirements of the solicitation.

2. Price

All items must be priced for the base year and all four option years. Price will be evaluated in accordance with FAR

15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonable and the pricing information shall be provided if requested. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced.

BASIS FOR AWARD

Award based on lowest price, technically acceptable (LPTA). To qualify, the responsible contractor provides a quote which conforms to the solicitation; is technically acceptable; has no negative past performance; and submits the lowest price.

PAST PERFORMANCE QUESTIONNAIRE

PAST PEFORMANCE SUBMISSION: (See Attached Past Performance Questionnaire) Form PPQ-0

Submission Requirements: NOTE: Past performance refers to the quality of recent project experience from the customer’s (client) perspective. The Offeror shall arrange for the reference customer point of contact for three (3) projects to fill out the Questionnaire and return directly to Josephine Baran, Purchasing Agent, e-mail at Josephine.E.Baran@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments.

These references must be relevant to the work contemplated by this solicitation. Relevant work is defined as herbicide application services.

References must be recent within the past 10 years.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

RETURN COMPLETED QUESTIONNAIRE TO: Josephine.E.Baran@usace.army.mil – W912DR18Q0062

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance

E VG S M U N

with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

REQ INS WORK ON GOV'T INSTALLA

REQUIRED INSURANCE FOR GOVERNMENT INSTALLATION & DREDGING

Pursuant to the contract clause entitled, 52.228-5, Insurance – Work on a Government Installation or on Dredging projects (which ever applies), the contractor shall procure and maintain during the entire period of this performance under the contract the following minimum insurance:

COVERAGE FOR GOVERNMENT INSTALLATION

Type Amount

Comprehensive General Liability $500,000 per occurrence

Bodily injury or death

Motor Vehicle Liability (for each motor vehicle):

Bodily injury or death $200,000 per person $500,000 per occurrence

Property Damage: $ 20,000 per occurrence

Workers' Compensation and Employer's Liability: $100,000 per person

COVERAGE FOR DREDGING

Type Amount

Comprehensive General Liability $500,000 per occurrence

Bodily injury or death

Marine Liability -

Excess towers' liability $1,000,000 per occurrence Excess protection and indemnity insurance $1,000,000 per occurrence

Workers' Compensation and Employer's Liability: $100,000 per person (including Longshore & Harbor Workers' Compensation)

Workers' Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statues, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

The Contractor agrees to insert the substance of this clause, including this paragraph, in all subcontracts hereunder.

(CENAB-CT MAY 1992)

(FAR 28.307-2(a))

PERFORMANCE WORK STATEMENT

INDIAN ROCK DAM

YORK, PENNSYLVANIA

HERBICIDE APPLICATION

PERFORMANCE WORK STATEMENT

Objective: The Contractor shall provide all labor, supervision, materials, equipment, and supplies to complete the following:

1. Summary: Apply herbicide at the following locations:

A. Indian Rock Dam, located in York County near York, PA.

B. Codorus Creek Stream Improvement Project, located in York County near York, PA.

2. Responsibilities: Contractor’s work and responsibility shall include all planning, selection of herbicides, programming, administration and management necessary to assure that a target kill rate of 100% is achieved in accordance with the contract and all applicable laws, regulations, codes and directives. The Contractor shall perform all related Contractor administrative services necessary to perform the work such as procurement, supplying, quality control, work scheduling, Contractor financial control and maintenance of accurate and complete records and files.

3. TPOC: The Technical Points of Contact (TPOCs) for this call is:

A. Steve Young at Indian Rock Dam, York, PA 17408. 717‐792‐0312

TECHNICAL SPECIFICATIONS

1. Selection: Herbicides to be used shall be selected by the Contractor based on vegetative growth to be eradicated or prevented, toxicity, environmental concerns and site to be treated. When selecting herbicides, the Contractor shall take into consideration that the treated areas may be used frequently by the public, that there may be fresh water lakes and or/ streams in close proximity and desirable vegetation may exist in very close proximity to the designated spray site. The Contractor shall furnish the Contracting Officer’s Representative (COR) copies of current labels, and Material Safety Data Sheets (MSDS) of any and all herbicides proposed for use. All herbicides must be approved by the COR before being order or purchased by the Contractor. The Government reserves the right to deny any herbicides that may be proposed for use by the Contractor if prohibited by Local, State, or Federal standards.

2. Area Descriptions:

Area A This includes all areas within 20 feet of bodies of water, standing water, and drainage ditches with flowing water. This is to include rip‐rap areas along both sides of the intake channel, upstream and downstream rip‐rap embankment of the dam, the rip‐rap areas and along the spillway wall upstream of the dam, the rip areas on the south end of the spillway and along the creek bank. Where desirable vegetation is present, spraying limits shall extend no closer than 1 foot from desirable vegetation.

Area B This includes all areas more than 20 feet from bodies of water and drainage ditches with flowing water, but where there is the possibility of leeching into the bodies of water. Any areas where there may be the presence of root systems of desirable vegetation such as trees, bushes, and shrubs. All areas along the edge of all buildings, concrete structures, walks, driveways, parking lots, guardrails, fences, headwalls, gate posts, utility structures, etc., as directed by the designated government representative. All gravel roads will be sprayed. Areas will generally be sprayed 8 to 12 inches from all above mentioned objects to eliminate the need of hand trimming of grass and other vegetation growth. Some areas may require wider areas to be treated.

3. Determination of Boundaries: The exact boundaries of application areas will be defined by the TPOC or his designee. The majority of the spraying at the dam sites is on the dams and levees, but there are several other sites which include the spillways, outlet works, rip‐ rap areas and roadways. Formulations will be designed separately for both areas using criteria as described in Area Descriptions. All formulation shall include a surfactant, colorant and anti‐drift agent.

4. Application at Indian Rock Dam: This includes around all structures, all rip‐rap, drainage ditches, guardrails, fencing at residence, etc; as directed by designated government representative. Areas will generally be sprayed 8 to 12 inches from all above mentioned objects to eliminate the need for hand trimming of grass and other vegetative growth.

Spraying of rip‐rap areas shall extend no further than the edge of the rip‐rap. A residual herbicide will not be used in areas where there is a possibility of entering into the root system of any desired vegetation such as trees, shrubs, etc.

5. Application at Codorus Creek Levee: Spraying shall begin upstream of the weir at Richland Avenue (Station 273+69) and proceed downstream of York City Sewage Treatment Plant (Station 44+00). Tyler’s Run located between Penn Street and Grantley Street, discharging on the right embankment, shall be sprayed from the confluence of Codorus Creek to the Railroad Bridge. The area between College Avenue and the Railroad Bridge identified on the attached IRD Herbicide Exclusion Zone Location Map shall be excluded from all herbicide application. Herbicides shall be applied to rip‐rap areas around all concrete structures, utility structures, headwalls, and drainage structures on both the right and left banks of the Codorus Creek in York, PA. Prior to the commencement of work, a site survey will be conducted. Areas that are not to be sprayed will be specified by the TPOC during the pre‐work meeting. Under no circumstances will any public use areas be treated with herbicide.

6. Rate of Spray Coverage: The Contractor shall use spot‐treatment for all areas, spraying only areas with active vegetative growth. Spray shall not exceed the manufacturer’s recommended amounts per acre. Concentration shall be on the heavy growth areas to ensure a thorough wetting of all vegetation surfaces. All vegetation foliage shall be made on a spray‐to‐wet basis, obtaining uniform and complete coverage. All work shall conform to the manufacturer’s recommendations. The application shall be a post emergence stage application.

7. Performance Requirements: The Contractor shall provide herbicide spraying services at the project with a target standard kill rate of 100%. The Contractor shall be allowed to deviate from the standard by 10%. The surveillance method used by the government will be 100% inspection performed by the TPOC/COR at the end of each day or the completion of each location. Should the Contractor fail to achieve a kill rate of at least 90%, follow up spraying will be conducted at no additional cost to the government to achieve the desired kill rate. Upon satisfactory completion of the Firm‐Fixed‐Price contract and notification by the TPOC/COR of inspection and approval, the Contractor shall submit an Invoice(s) for payment. The area of application in acres shown on the invoice shall be consistent with the Daily Quality Control Reports and the volume of herbicide applied shown on the Pesticide Application Records.

SPECIAL CONDITIONS

1. Period of Performance: All herbicides shall be applied on successive workdays (weather permitting) once the work has commenced. At least three days’ notice shall be given the TPOC/COR at each project prior to the commencement of spraying at each location.

The Contractor shall not commence spraying operations prior to receiving approval from the TPOC/COR.

A. First spray: The COR will contact the Contractor between April 1st and May 20th when the need for herbicide application arises under the Base Contract.

Successive Option Years awarded will utilize the same dates of service. The Contractor shall mobilize within 14 days of being contacted. The start date will be coordinated with the TPOC/COR.

B. Second spray: The COR will contact the Contractor between July 1st and August 31st when the need for a second herbicide application arises under the Base Contract. Successive Option Years awarded will utilize the same dates of service.

The Contractor shall mobilize within 14 days of being contacted. The start date will be coordinated with the TPOC/COR. The second spray is estimated to cover less acreage than the first spray.

NOTE: The period of performance under the base year is 01 July 2018 – 28 Feb 2019. Therefore, both the first spray and second spray shall be performed during this period, if weather permits.

2. Performance of Work: The Contractor shall perform work only during normal Corps of Engineers duty hours (7:30 a.m. to 4:00 p.m., Monday through Friday, excluding federal holidays). Exceptions to this condition must be coordinated with and approved in advance by the Operations Manager, Susquehanna River Project.

3. Accident Prevention: In performing this contract the Contractor shall comply with all current Federal, State, and Local safety regulations, including Corps of Engineers Safety and Health Requirement Manual EM 385‐1‐1 and shall comply with any subsequent changes. Information regarding acquiring the Corps of Engineers Safety and Health Requirement Manual EM 385‐1‐1 may be found on the USACE Headquarters website at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequiremen tsManual.aspx Within 14 days of contract award the Contractor shall furnish the following for approval by the Government:

A. Accident Prevention Plan Section I, Article 01.A.11, EM 385‐1‐1, dated 15 Sep 08 B. Activity Hazard Analyses Section I, Article 01.A.13, EM 385‐1‐1, dated 15 Sep 08

4. Accident Reporting: In the event of an accident or injury involving Contractor personnel or equipment in performance of work the Contractor shall immediately notify the TPOC, COR, and Contracting Officer by the most expedient means feasible. The Contractor shall complete forms furnished and/or provide a written description of the incident within 24 hours of notification to do so.

5. Operations and Storage Areas: The Contractor shall confine all operations to areas authorized or approved by the TPOCs. Materials may only be stored on site in the Contractor’s vehicles or equipment. The Contractor shall coordinate with Project Personnel for the location of a designated area for mixing and preparation of herbicides and will provide for a spill containment system constructed of impervious materials or an acceptable alternative, as required. The Contractor is prohibited from using Government property to clean his equipment or to dispose of any waste.

6. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7. Government Escort: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

8. Pre‐screen candidates using E‐Verify Program: The Contractor must pre‐screen

Candidates using the E‐verify Program (http://www.uscis.gov/e‐verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

9. Housekeeping: The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work site and premises, any rubbish, tools, equipment, and materials that are not property of the Government. Upon completing the work the Contractor shall restore the work area to the original condition, to be approved by the TPOC.

10. Environmental Protection: The Contractor is required to comply with all Federal, State, and Local environmental regulations. The Contractor shall exercise care and safety in the performance of the contract and shall take necessary precautions to avoid contamination of the water, damage to private property and injury to employees and the public. The Contractor shall be liable for any and all damage to the Environment and/or public or private property, caused by equipment or chemicals. No separate payment will be made for environmental protection measures. All environmental protection matters shall be coordinated with the TPOC. The Contractor shall notify project personnel of any herbicide spills immediately and take appropriate action. Information on decontamination of emergency and non‐emergency type spills may be obtained by contacting CHEMTREC toll free at 1‐800‐424‐9300. The Contractor shall be responsible for any on or off‐site damage occurring from spray operations such as over‐spray, leaching, drift, etc. The contractor shall meet the BioPreferred Program requirements set forth by USDA. The list of USDA designated product categories can be found at http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

11. Permits and Licenses: The Contractor shall be properly certified by the Commonwealth of Pennsylvania as a licensed applicator of herbicides within the State or Commonwealth, and must adhere to all rules and regulations relating to herbicide application. A copy of appropriate certifications shall be furnished to the TPOC prior to commencement of work. The Contractor shall, at his/her own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current Federal, State and Local laws and regulations and shall comply with any subsequent changes.

12. Records and Reports: In addition to the administrative requirements dictated elsewhere, the Contractor shall complete a Daily Quality Control Report form to maintain record of contract performance, accident/injury incidence, and observance of project deficiencies.

Forms will be distributed at pre‐work conference. The Contractor must provide his/her own appropriate form (Pesticide Application Record) to maintain herbicide application records. This form shall be completed and furnished to the Government Representative upon completion of each site or day. The Pesticide Application Record shall have the following information:

A. Name of applicator and Certification ID number B. Herbicide name and EPA Reg. number C. EPA Registration number D. Weather conditions E. Amount of herbicide used, date and time applied F. Amount of acreage covered G. Locations applied

13. Minimum Man‐power Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein. The areas to be sprayed are dam embankments and areas that are not easily accessible. It is suggested but not required that a minimum of three persons are needed to apply the herbicides.

14. Superintendent: The Contractor shall act as or provide a superintendent who acts as a quality control manager whenever the work specified herein is being performed. The superintendent shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under this contract. The superintendent and any individual designated to act for him/her shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to the administration of the entire project. Such authorization shall be submitted in writing to the COR and contracting officer. The superintendent shall deal directly with the TPOC for normal day‐to‐day administration of the contract provisions. The superintendent shall attend pre‐work conference(s) prior to commencing work.

15. Project Operation: The locations of work are flood control projects and the Contractor’s access to the work areas and the execution of the requirements specified herein shall not interfere with the daily operations of the government operations. The sites of work are subject to periodic flooding. The Contractor shall consider the potential for high water levels in the scheduling of work. A specific program shall be established by the Contractor to evacuate personnel, equipment, and materials as necessary in the event of high water.

It is the responsibility of the Contractor to coordinate all work with the TPOCs/COR.

DELIVERABLES

1. Required with Quote ‐ A paper or digital copy of the following shall be submitted with the Contractor’s quote:

A. Copies of any and all application licenses and certificates B. Proposed herbicide information including current labeling information, MSDS and any other pertinent information.

2. Pre‐Work Submittals – A paper or digital copy of the following shall be submitted within 14 days of award to the COR:

A. Accident Prevention Plan B. Activity Hazard Analyses

3. Post‐Work Submittals – A paper or digital copy of the following shall be submitted within 14 days of award to the COR:

A. Daily Quality Control Reports B. Pesticide Application Records

INVOICES AND PAYMENT

1. Invoices: The Contractor shall submit itemized invoices no later than 15 days from the completion of the work. The invoice shall accurately reflect work completed. Each invoice at a minimum shall contain the following information:

Contractor name and address, exactly as it appears on the contract

Contract number

Date of invoice submission

Invoice or Call Order number

Invoice total

2. Corrections: Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re‐dated to reflect the new submission date.

3. Remittance: Invoices shall be submitted via post‐mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses, the Contractor shall be notified of the correct recipient.

VIA Post Mail: U.S. Army Corps of Engineers Susquehanna River Project ATTN: Ann Derr 335 Cooks Court, Rear Danville, PA 17821

VIA Electronic Mail: Ann.L.Derr@usace.army.mil

QUALITY ASSURANCE SURVEILLANCE

Quality Assurance Surveillance Plan (QASP) For

HERBICIDE

INDIAN ROCK DAM

1. INTRODUCTION:

1.1. Purpose: The role of the government in quality assurance is to ensure contract standards are achieved. The purpose of the QASP is to identify the methods and procedures the government will use to evaluate contractor actions while performing the requirements in the contract specifications.

It is designed to provide an effective surveillance method by monitoring contractor performance for each service listed in the contract specifications for the subject contract.

1.2. The QASP provides a systematic method to evaluate the services the contractor is required to provide. The QASP is based on the premise that the government desires to maintain a high quality standard for services for which it has contracted.

1.3. This QASP has been developed by the requiring activity, Susquehanna River Project. It is designed to provide direction to personnel performing “on the ground” contract administration and quality assurance. Personnel monitoring the contract terms, conditions, and specifications will periodically review the QASP throughout the life of the contract.

2. ROLES AND RESPONSIBILITIES:

2.1. Contracting Officer Representative (COR). The COR is responsible for quality assurance guidance and to ensure that contract quality requirements, specifications, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

2.2. The COR evaluates and documents contractor performance in accordance with the QASP and contract specifications. The COR will utilize Quality Assurance Evaluators (QAE) to perform the hands on day to day quality surveillance of the contractor. QAE’s are nominated by the COR, subject to Contracting Officer approval and designation. COR’s may utilize other surveillance support personnel as authorized in AR 70-13.

2.3. The COR informs the contractor of the names, duties, and limitations of authority for all quality assurance personnel assigned to the contract.

2.4. The COR notifies the Contracting Officer of any significant performance deficiencies.

2.5. The COR maintains surveillance documentation and recommends improvements to the QASP throughout the life of the contract.

2.6. Contracting Officer (KO). The Contracting Officer is responsible to safeguard the interests of the United States in contractual relationships. Only the contracting officer is authorized to bind the government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

2.7. The KO delegates authority for inspection and/or acceptance in accordance with terms of the contract.

3. DESCRIPTION OF SERVICES:

3.1. Scope of Work. The Contractor shall provide herbicide application services at Indian Rock Dam and Codorus Creek LFPP.

4. QUALITY REQUIREMENTS:

4.1. Quality Control Program. The contractor, not the government, is responsible for management and quality control actions to meet the terms of the contract.

4.2. The quality control program is the driver for quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program, discussed and agreed to at the beginning of the contract, provides the measures needed to lead the contractor to success.

4.3. Once the quality control program is accepted, careful application of the process and standards presented in the remainder of this document will ensure a consistent quality assurance program.

5. SURVEILLANCE:

5.1. Surveillance Schedule. The Contracting Officer Representative (COR) will work with assigned quality assurance evaluators to develop a surveillance schedule. Changes to the surveillance schedule will be discussed in advance with COR. Surveillance documentation will be kept in the official electronic contract file and/or the official hardcopy contract file.

a) Surveillance Methods. This QASP will incorporate 100% inspections as the approach to ensure the contractor complies with the contract requirements. Re-performance is the preferred method of correcting any unacceptable performance.

b) Validated Customer Complaint. This contract will be inspected for quality assurance using the validated customer complaint surveillance method. Anyone who observes unacceptable services, either incomplete or not performed, should immediately contact the COR. The COR will conduct an investigation to determine the validity of the complaint. If the COR determines the complaint to be valid, the COR will document the findings and notify the customer and the contractor. The COR will retain a copy of the written complaint for the government’s files. If the complaint is valid, the contractor will be given the opportunity to correct the defect.

c) 100% Inspection: 100% inspection will be utilized for this contract and will be noted as follows:

100% inspections will be utilized for all projects. This type of surveillance overrides periodic surveillance. However, validated customer complaints are still utilized. Under the 100% surveillance method all contract performance requirements are inspected for quality assurance at every occurrence within the contract schedule.

d) Surveillance Team. The surveillance team consists of the following key players: Contracting Officer Representative, Contracting Officer, Contract Administrator, and Quality Assurance Evaluators.

e) Unacceptable Performance. If the number of complaints/defects exceeds the performance threshold for any requirement, the COR will determine the possible cause of this unacceptable performance. Government-caused complaints/defects shall not be counted against the contractor.

The same applies to any other requirement of the contract when Government-caused complaints/defects are the cause of unacceptable contractor performance. If the contractor’s performance is judged unacceptable by the COR for any requirement, the COR will inform the contractor’s on-site representative, and request acknowledgement of the unacceptable performance. Unacceptable performance will normally result in the contractor being required to re-perform the unacceptable work. If the work is not able to be re-performed according to specification, the COR will consult with the Contracting Officer to determine the appropriate resolution. If the contractor disputes the results of surveillance, the COR must refer the contractor to the contracting officer for resolution.

f) Revisions. Revisions to this QASP are the responsibility of the requiring activity. However as a result of partnering with the contractor, surveillance checklists may be revised jointly by COR personnel and contractor personnel. The Contracting Officer must approve any revisions that are significant enough in nature to impact the quality expectations of the contractor.

6. DOCUMENTATION REQUIREMENTS:

6.1 The COR is responsible for maintaining a Surveillance Folder at a designated location either hardcopy or electronic, which may also be a part of the COR’s official contract file. The following information should be contained in the Surveillance Folder:

a. QASP

b. Contractor’s Quality Control Plan, if required.

c. Contract Documents, to include the contract, specifications, modifications, and delivery orders.

d. Appointment Letters and Training Certificates of the COR and other Surveillance Personnel if applicable.

e. Surveillance Checklists/Inspection Forms.

f. Quality Assurance Surveillance Schedules, if applicable.

g. Corrective Action Notes/Log

h. Invoice and payment documents

i. Meeting Minutes/Memo’s/Miscellaneous Correspondence

7. PERFORMANCE REQUIREMENTS SUMMARY: This summary identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to inspect all services called for in the contract to determine whether or not the performance objectives and goals were met. The Performance Requirements Summary is an integral part of the QASP.

Performance Objective

Performance Standard Performance Threshold Disincentive Incentive

Herbicide Application

Apply herbicide at the…