W912DR-17-R-0019-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the closing date until 12:00 pm EST, Wednesday, 1 March 2017. This amendment also includes all responses to Request for Information (RFI's) received for this solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Feb-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DR-17-R-0019

X 9B. DATED (SEE ITEM 11)

16-Feb-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Feb-2017

CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

10 S. HOWARD STREET

ROOM 7000

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DR-17-R-0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSES TO RFI DATED 16 FEB

Responses to Requests for Information (RFI’s) DLA Ft. Belvoir Solicitation W912DR-17-R-0019 16 February 2017

1. On page 32, paragraph (b), the Solicitation mentions key personnel. Would the Government please specify which positions are considered key?

Response: Typically, this would be the Project Manager, Senior CTC analyst, Senior RACER specialist and Auditor.

2. The reference, “DLA FY16 Site ID SOP” in Appendix F2, page 9 shows the cost-to-complete (CTC) process. It also shows that the process goes from October to the end of June each FY. The incumbent contract ends in March.

Where does DLA expect the incumbent contractor to be within the CTC process by the end of their contract? Will editable versions of all developed assumptions, spreadsheets, and RACER databases be provided the awardee of this

RFP?

Response: The incumbent contractor will have begun data gathering for the FY18 CTC cycle, however, it is likely that very little estimating will have occurred. All documentation available will be provided to the awardee of this

RFP.

3. Task 2.7 on page 25 of the Solicitation mentions providing support in “administering the system” and uploading CTC information. Is this in reference to E2DMS? If so, does E2DMS have operational ability to upload RACER data or does it require manual data entry? What is the current state of the deployment in regards to the ability to create OSD-required reports?

Response: The system administration referred to is E2DMS. E2DMS does not have the operational ability to upload RACER data; however, RACER exports, with minor modifications are expected to be used for data submissions. E2DMS is expected to be deployed in 2017. OSD required formats were taken into consideration while designing E2DMS.

4. The reference “Task 2.6 2.3.2.1_P_ELM_43_ ELM E2E_PCM - FY16 5-03-16” page 14, mentions “Financial Management Rules of Thumb” and “RACER® Estimating Rules of Thumb” but they cannot be found in the 22 files provided through AMRDEC. Will the Government be providing this data?

Response: The files referenced here are not accurate. All rules of thumb required to perform this task are included in the CTC SOP.

5. The reference “Documents Provided by Client” lists DLA FY17 CTC Annual EL Training, DLA FY17 CTC SOP, and DLA FY17 SOP Revisions MFR. These cannot be found in the 22 files provided through AMRDEC.

Will the Government be providing this data?

Response: Government will provide via AMERDEC.

6. For Past Performance cited on page 31, will the government accept past performance information in a separate section of Volume 1?

Response: A separate section within Volume 1, with a page limitation of 5 pages is acceptable.

7. Page 30, paragraph a. i), bullet 1 of the Solicitation states “including a comprehensive project communication approach for coordination with USACE and DLA,” and page 32, paragraph a, Technical Factor, states “including a comprehensive project communication approach for coordination with USACE, Ft. Drum, and DLA;” Would you please clarify which of these are correct?

Response: Lines of communication are to be coordinated with USACE and DLA HQ. Ft. Drum is a typo to be disregarded.

8. Will there be a pricing template provided for the details requested on Page 30, paragraph b. Price, of the Solicitation?

Response: No Government Template will be provided, however it is expected that estimates will be generated for each individual Task (CLIN), and then summarized in a Summary Sheet combining all CLINS.

9. Does the government intend to issue labor categories and labor category descriptions for the key personnel or are the Contractors to propose their own?

Response: Contractor shall provide their own.

10. What version of MS Excel and Word does the government require for the electronic copies of the technical and price volumes?

Response: MS Excel 2013 and Word 2013 preferable.

11. Can the Contractor hand deliver the proposal?

Response: Yes.

12. In the RFP, page 30 – Proposal Submission Instructions, item c, Past Performance states that no information is required to be submitted by the Offeror, however in the Evaluation Criteria, page 32, item c states that past performance will be evaluated to determine a confidence assessment. Can the government please clarify its intent on the past performance requirement?

Response: Offerors can provide performance evaluations, assessments, reviews, letters of recommendation, etc.

from previous similar projects performed in the last three (3) years OR the Government may use data in Governments, the Past Performance Information Retrieval System, and through interviews with personnel familiar with the contractor and their current and past performance.

13. Can the government clarify how many Contractor personnel will be required on government site versus Contractor site?

Response: Expect a minimum of 2-3 personnel on site for duration of contract. Should task 2.9 be exercised, DLA would expect that a third full-time person on-site may be required.

14. Can the proposal be hand delivered, and if so, to what address should it be hand delivered?

Response: Proposals can be hand delivered to:

10 S. Howard Street, Room 7000 Baltimore, MD, 21201

15. For the ODCs referenced in the section on pricing, are direct costs and ODCs cost reimbursable? If yes, can a plug-in number be provided? If no, should we include these costs in our CLIN pricing?

Response: No. Direct and ODCs are NOT cost reimbursable, must be fixed price. Include costs in CLIN pricing.

16. For invoicing, will the government accept fixed monthly of 1/12 of the total award for labor? ODCs and direct costs would be invoiced as incurred.

Response: The Government will accept adjusted monthly estimates for the effort incurred in that month (to avoid advance payment). ODCs and direct costs would be invoiced as incurred monthly.

RESPONSES TO RFI DATED 22 FEB

Responses to Requests for Information (RFI’s) DLA Ft. Belvoir Solicitation W912DR-17-R-0019 22 February 2017

1. Instructions To Offerors, Proposal Submission Instructions, Section b. Volume 2: Price (page 30 of 55). The Price Proposal instructions do not include a page limitation. Can we verify that Volume 2 (Price Proposal) does not have a page limit?

Response: There is no page limit for Volume 2: Price Proposal.

2. Instructions to Offerors, Proposal Submission Instructions (page 30 of 55). The first sentence of this section specifies that technical and price proposals shall be separate documents. Sections a) and b) of this section support submittal of technical and price proposals as separate documents. However, Section e) Proposal Submittal (page 31 of 55) states that one original hard copy including both technical and price proposal shall be submitted along with the various copies previously requested. Can you clarify this apparent inconsistency?

Response: Volume I-Technical shall be submitted in one (1) original and three (3) hard copies and two (2) electronic copies. The electronic copy should be in a CD-ROM format.

Volume 2-Price Proposal shall be provided in one (1) original and one (1) electronic copy, submitted in a separate envelope apart from the technical proposal.

3. QASP, Section 3.1 Key Milestones/Deliverables to be assessed (page 35 of 55). The list of milestones and associated deliverables to be evaluated under the QASP includes Approval of the Final Project Management Plan (PMP) and Quality Assurance Surveillance Plan (QASP). Can we verify whether the awardee will be required to create and submit these documents?

Response: The awardee will be required to create and submit these documents.

4. Can the Past Performance be its own section, or does it need to be part of the Technical Volume (subject to the 38 page limit)? If it can be its own section, is there a page limit?

Response: If the offeror chooses to provide performance evaluations, assessments, reviews, letters of recommendation, etc. from previous similar projects performed in the last three (3) years past performance can be included as a separate section in Volume 1, with a page limitation of 5 pages.

5. A-E Manpower reporting: "The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the A-E will report ALL A-E manpower (including sub A-E manpower) required for performance of this contract." Does this requirement pertain to this Draft RFP, as companies are not required to be an A-E to submit a proposal?

Response: Yes, report manpower. Typically manpower hours worked information is provided also within the monthly status report when invoicing.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Feb-2017 10:00 AM to 01-Mar-2017 12:00 PM.

The following have been modified:

INSTRUCTIONS TO OFFERORS

Proposal Submission Instructions

Technical and price proposals shall be separate documents and shall consist of the two (2) volumes. Note: The technical proposal shall not contain any pricing information.

a. Volume 1:

i) Factor I: Technical: (38 page limitation excluding Factor II (Management), table of contents, schedule, and cover page) Text should be size 12 font, single spaced. Page and font limitations do not apply to charts, tables, and figures, but font must be legible. The technical proposal shall address the proposed approach to meeting the requirements of the Performance Work Statement (PWS). The technical proposal shall address the following elements:

• Proposal shall explain Offeror’s technical approach to accomplishing the goals, objectives, and requirements of the Performance Work Statement (PWS) including a comprehensive project communication approach for coordination with USACE and DLA, and risk management with identification of potential risks associated with, and contingencies for the proposed technical approach.

• The proposal shall include an activity-based project schedule that outlines activities and milestones defined at the appropriate detail level and logically sequenced to support and manage completion of the performance objectives in this contract, including completing work within 12 months of contract award date.

ii) Factor II: Management: (5 page limitation excluding Factor I (Technical), table of contents, key personnel information (resumes) and cover page). Text should be size 12 font, single spaced. Page and font limitations do not apply to charts, tables, and figures, but font must be legible. The Management Plan shall provide an approach to manage and execute the contract. The management plan shall address the following elements:

• Proposal shall identify key personnel and provide resumes citing their qualifications and experience working on similar projects.

iii) Volume shall be submitted in one (1) original and three (3) hard copies and two (2) electronic copies.

The electronic copy should be in a CD-ROM format.

b. Volume 2: Price

i) The Price Proposal shall be provided in one (1) original and one (1) electronic copy, submitted in a separate envelope apart from the technical proposal.

ii) Volume 2 should include any assumptions used in the pricing associated with the technical aspects of completing the work.

iii) Pricing shall be provided on a firm fixed basis according to the contract line item numbers (CLIN) outlines in this solicitation.

iv) The following elements shall be addressed in the price proposal for each CLIN and contract year:

Direct Cost:

(a) Labor (furnish a detailed breakdown on labor costs to include level of effort and wage rate for each proposed job title)

(b) Equipment and Material Costs (provide breakdown of equipment and material costs and documentation for expenses over $1,000.00)

(c) Travel (provide support documentation and detail)

Other Direct Costs (with detail and support):

(a) Any other multipliers on Direct Costs (G&A, OH, etc.)

(b) Proposed profit

v) Milestone payment schedule shall include the following:

• The proposed performance based payment event

• The proposed payment amounts

vi) Organizational Conflict of Interest (OCI): Pursuant to Federal Acquisition Regulation (FAR) Subpart 9.5, all potential or real Organizational Conflicts of Interest (OCI)’s must be identified and evaluated as early in the acquisition. The offeror shall provide a certification that to the best of its knowledge and belief, that it is not aware of any existing potential organizational conflict of interest. If the offeror is aware of any existing potential organization conflict of interest, the contractor shall provide disclosure of the potential organization conflict of interest and a mitigation plan in its proposal for evaluation by the Government. If the Contracting Officer determines that a potential conflict exists, the offeror shall not receive award unless the OCI is resolved. All OCIs that may arise during the performance of this effort shall be disclosed to the Government as soon as identified.

c) Past Performance: No information is required to be submitted by the Offeror; however offerors may provide performance evaluations, assessments, reviews, letters of recommendation, etc. from previous similar projects performed in the last three (3) years. The Government may use data in Governments, the Past Performance Information Retrieval System, and through interviews with personnel familiar with the contractor and their current and past performance.

d) Reference Documents Access: A CD providing supporting documents will be provided via AMRDEC following the issuance of this solicitation to interested vendors*.

*Interested vendors should provide their email address to the contract specialists identified in this solicitation, (Ms. Anika Hillaire), to receive the supporting documents.

e) Proposal Submittal: Offers shall be prepared in accordance with these instructions, providing all required information in the format specified. If any exceptions or deviations to the solicitation requirements are taken, these exceptions shall be clearly noted in the offeror’s cover letter. Please make sure all sections are clearly defined and the packages are clearly marked.

The written proposals are due 01 March 2017, at 12:00 p.m. (EST) and should be mailed in sufficient time to meet the due date specified above. The contractor is responsible for ensuring receipt.

Baltimore District, Corps of Engineers Attn: Ms. Anika Hillaire, CENAB-CT-A

10 South Howard Street, Rm. 7000 Baltimore, MD 21201-1715

(End of Summary of Changes)