A_DR-17-R-0019_Solicitation.pdf

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W912DR-17-R-0019 16-Feb-2017

b. TELEPHONE NUMBER

410-962-4958

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10:00 AM 27 Feb 2017

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INFORMATION CALL:

a. NAME

TAMARA A WRIGHT

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25. ACCOUNTING AND APPROPRIATION DATA

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ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

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% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS X

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, BALTIMORE

10 SOUTH HOWARD STREET, ROOM 7000

BALTIMORE MD 21201

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RATED ORDER UNDER

DPAS (15 CFR 700)

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TION UNLESS BLOCK IS

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14. METHOD OF SOLICITATION

RFQ IFB RFPX

ENVIR & MUNITIONS DESIGN CNTR

STEPHEN C. WOOD

10 SOUTH HOWARD STREET

BALTIMORE MD 21201

TEL: 410-962-4874 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$15M

NAICS:

541620

OFFER DATED

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DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

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SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

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SCHEDULE OF SUPPLIES/ SERVICES

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QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DR-17-R-0019

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Task 1: CY Req. & Env. Cost Estimates

FFP

FOB: Destination

NET AMT

0001AA

Program Management

FFP

The Contractor shall plan and conduct regular meetings and conference calls with the DLA DS-E Restoration Team and provide a weekly status update for the project, which also should contain summaries of any meetings held that week. The

Contractor shall also prepare and deliver an Environmental Liabilities(EL) kick-off briefing. In addition, the Contractor shall prepare a summary of the Lessons

Learned for the EL effort at the completion of the task order period of performance.

The Lessons Learned will be discussed with DLA DS-E at the end of the FY effort.

0001AB

CY Funding Req & Env. Cost Est. Analysis

FFP

Contractor shall perform a comparative analysis and justification of fiscal year

Installation/Activity requirements and the environmental cost estimates to assist with accuracy and integrity of budget justifications and other various environmental data submissions. Contactor shall prepare and update various current year documents that assist with tracking and analyzing current year requirements to ensure timely execution and program management efficiencies.

0001AC

Req. Justification & POM Submission Prep

FFP

The Contractor shall provide support to liaise between DS-E and DLA Financial

Operations (J8), and the Office of the Under Secretary of Defense (OUSD) to identify required timelines, formats, other restoration financial requirements, and annual restoration program management reviews. Analytical support is required to disseminate information to DLA Installations and to facilitate DS-E and

Installations’ responses to routine or short-notice resourcing drills, to include responses to various internal and external environmental restoration data calls.

0001AD

Prior Year ULO Reconciliation

FFP

The contractor shall support the reconciliation efforts by validating all prior fiscal year ULOs and drawdown as possible. Working with DLA Financial Operations, DFAS, and Service Centers support staff will track the progress of various environmental restoration projects. Contractor staff shall update the categories of restoration data being captured and assess methods for presenting data that best identify DLA DS-E areas of concern.

0001AE

HQ DLA Environmental Liabilities Reports

FFP

Contractor support staff shall assist DS-E with quarterly EL data calls, standard disclosure, and financial analysis utilizing data from various systems and databases, annual CTC estimates, and other sources. Contractor shall also review current

OSD policy in this area to ensure understanding of any policy changes and to make appropriate adjustments to numbers and narrative, and meet all DLA and OSD reporting deadlines. Contractor shall provide updates to the DS-ER EL Quarterly

Reporting Desktop Reference as processes and procedures evolve and change.

0001AF

Miscellaneous Support

FFP

The Contractor shall provide ancillary support to include, but not limited to support to various program management reviews, reconciliation support data tables and slides, gathering and submittal of data to the Annual Report to Congress, environmental database information review and analysis, meeting attendance on behalf of DS-E and other activities to support the restoration program.

Task 2: Annual CTC CY Requirements

0002AA

Program Management

FFP

The Contractor shall plan and conduct regular meetings and conference calls with the DLA DS-E Restoration Team and provide a weekly status update for the project, which also should contain summaries of any meetings held that week. The

Contractor shall also prepare and deliver a CTC kick-off briefing. In addition, the

Contractor shall prepare a summary of the Lessons Learned for the CTC effort at the completion of the task order period of performance. The Lessons Learned will be discussed with DLA DS-E at the end of the FY effort.

0002AB

CTC Training and SOP Updates

FFP

The Contractor shall perform this evaluation, review and update DLA's CTC SOPs appropriately based on any relevant policy and guidance revisions, and incorporate audit readiness findings and recommendations. These changes will then be incorporated into the EL Training developed to train Installation Program

Managers and others who review and approve all CTC documentation and financial statements, as applicable.

0002AC

CTC Data Gathering and Env. Cost Est.

FFP

The Contractor shall gather information and create cost estimates for all DLA’s

ELs, including CONUS and OCONUS Corrective Action and Closure sites following SOPs generated in Task 2.

0002AD

CTC Reporting

FFP

The Contractor shall prepare a financial roll-up and Executive Summary for each

Installation/Activity and fund. Each Installation Executive Summary must be compiled by the Contractor into a fund Level Summary for financial reporting purposes and for the development of environmental financial input into three Notes on DLA's financial statement (Notes 11, 14 and 16). In addition, site and fund-level comprehensive audit files are generated for retention by the DLA program managers

0002AE

Site Identification (ID) Process Support

FFP

The Contractor shall provide support in maintaining and updating process documents and SOPs, managing and compiling data received from field locations on environmental events, and organizing input for the EL determination made by the DS-ER Team Lead.

0002AF

Environmental Liabilities Audit Support

FFP

The Contractor shall provide support in responding to information requests posed by the auditors, reviewing reports and other documentation produced as part of

DLA’s audit readiness efforts to determine impacts to the Site ID and CTC processes, and participating in meetings to discuss information requests as well as findings and recommendations from the audit.

0002AG

Restoration PM (RPM), OSD & E2DMS Supp.

FFP

The Contractor shall provide technical representation at meetings for Defense

Distribution Center Tracy, Defense Supply Center Richmond, and Curtis Bay

Depot. The Contractor shall also provide support in reviewing OSD policy and guidance applicable to ELM and participate in OSD meetings and provide support in administering the system and uploading CTC information.

0002AH

RACER Support

FFP

The Contractor shall provide support with software testing and review, attending

RSC and TRG meetings along with the DLA representative, and providing RACER training to DLA Program Managers (PM) to assist with their review of the CTC.

OPTION Task 3 Env Liabilities Audit Sustainment

FFP

The Contractor shall provide support to assist and coordinate DS-E’s engagement with the IPA, Audit Response Support (ARS) team, and DS-A.

OPTION Option Yr. 1 (2018 - 2019)

FFP

Complete CY Req. & Env. Cost Estimates as required in CLIN 0001 (0001AA-

0001AF) with a one (1) year Period of Performance (POP). The POP for this option will start on the last day of the POP for CLIN 0001.

1001AA

OPTION CY Req. & Env. Cost Estimates

FFP

Complete CY Req. & Env. Cost Estimates as required in CLIN 0001 (0001AA-

0001AF) with a one (1) year Period of Performance (POP). The POP for this option will start on the last day of the POP for CLIN 0001.

1001AB

OPTION Annual CTC CY Requirements

FFP

Complete Annual CTC CY Requirements as required in CLIN 0002 (0002AA-

0002AH) with a one (1) year Period of Performance (POP). The POP for this option will start on the last day of the POP for CLIN 0002.

1001AC

OPTION Env Liabilities Audit Sustainment

FFP

Complete Environmental Liabilities Audit and Sustainment Support as required in

CLIN 0003 with a one (1) year Period of Performance (POP). The POP for this option will start on the last day of the POP for CLIN 0003.

OPTION Option Yr. 2 (2019 - 2020)

2001AA

OPTION CY Req. & Env. Cost Estimates

FFP

Complete CY Req. & Env. Cost Estimates as required in CLIN 0001 (0001AA-

0001AF) with a one (1) year Period of Performance (POP). The POP for this option will start on the last day of the POP for Option Yr. 1.

2001AB

OPTION Annual CTC CY Requirements

FFP

Complete Annual CTC CY Requirements as required in CLIN 0002 (0002AA-

0002AH) with a one (1) year Period of Performance (POP). The POP for this

2001AC

OPTION Env Liabilities Audit Sustainment

FFP

Complete Environmental Liabilities Audit and Sustainment Support as required in

CLIN 0003 with a one (1) year Period of Performance (POP). The POP for this

OPTION Option Yr. 3 (2020-2021)

3001AA

OPTION CY Req. & Env. Cost Estimates

FFP

Complete CY Req. & Env. Cost Estimates as required in CLIN 0001 (0001AA-

0001AF) with a one (1) year Period of Performance (POP). The POP for this option will start on the last day of the POP for Option Yr. 2.

3001AB

OPTION Annual CTC CY Requirements

FFP

Complete Annual CTC CY Requirements as required in CLIN 0002 (0002AA-

0002AH) with a one (1) year Period of Performance (POP). The POP for this

3001AC

OPTION Env Liabilities Audit Sustainment

FFP

Complete Environmental Liabilities Audit and Sustainment Support as required in

CLIN 0003 with a one (1) year Period of Performance (POP). The POP for this

OPTION Option Yr. 4 (2021-2022)

4001AA

OPTION CY Req. & Env. Cost Estimates

FFP

Complete CY Req. & Env. Cost Estimates as required in CLIN 0001 (0001AA-

0001AF) with a one (1) year Period of Performance (POP). The POP for this option will start on the last day of the POP for Option Yr. 3.

4001AB

OPTION Annual CTC CY Requirements

FFP

Complete Annual CTC CY Requirements as required in CLIN 0002 (0002AA-

0002AH) with a one (1) year Period of Performance (POP). The POP for this

4001AC

OPTION Env Liabilities Audit Sustainment

FFP

Complete Environmental Liabilities Audit and Sustainment Support as required in

CLIN 0003 with a one (1) year Period of Performance (POP). The POP for this

PERFORMANCE WORK STATEMENT

Defense Logistics Agency (DLA) Headquarters - Fort Belvoir

DLA Installation Support Environmental Management and Annual Cost-to-Complete (CTC)

Restoration Team Program Support

1.0 Purpose/Background

For Task 1 per requirements of the DoD FMR Vol. 4 Chapter 13 (Accounting Policy and Procedures) along with

DoD FMR Volume 3 (Budget Execution – Availability and Use of Budgetary Resources) DLA Installation Support

Environmental Management (DS-E) requires Contractor support to assist in program management-related functions and to provide financial expertise to the Restoration Team. This support allows DS-E to meet their responsibilities in the management and execution of DLA’s environmental restoration program as well as the reporting of DLA’s

Environmental Liabilities (EL).

For Task 2 and the Annual Cost-to-Complete(CTC) requirements, per applicable policy and guidance, which includes the DoD FMR Vol. 4 Chapter 13 (Accounting Policy and Procedures), the DoD DERP Management Guide, DoD Financial Improvement and Audit Readiness (FIAR) Guidance, and DoD Instruction (DoDI) 4715.8

(Environmental Remediation for DoD Activities Overseas), DLA is responsible for preparing annual estimates of the

Cost to Complete (CTC) remediation and closure for all DLA’s Environmental Liability (EL) sites. As a result, DLA anticipates formulating and documenting EL requirements and preparing cost estimates for both CONUS and

OCONUS ELs for sites managed by the nine DLA Installations/Activities.

2.0 Requirements

To produce auditable financial statements, DLA DS-E must continue to implement steps to align the environmental restoration budget to the Cost-to-Complete (CTC) estimates. Audit findings show that an integrated financial management (FM) process linking the elements of Planning, Programming, Budgeting, and Execution (PPBE) leads to auditable financial statements.

The DLA CTC is accomplished each year through a well-documented process that is outlined in a set of DLA

Installation Support Environmental Management Restoration Division (DS-ER) Standard Operating Procedures

(SOPs) Cost Estimating Rules of Thumb for estimating, and the Environmental Liabilities Management (ELM)

Process Cycle Memorandum (PCM) DLA Installation Support Environmental Management (DS-E) manages this effort for the Agency.

The Contractor shall accomplish the tasks with personnel who are eligible to obtain Common Access Cards (CAC’s) and maintain CAC access and continuous credential validation via required training and monthly reporting on active task orders.

The Contractor shall provide to DS-E support under the following two tasks.

TASK 1: Current-Year Requirements and Environmental Cost Estimates Analysis:

Task 1.1: Program Management

Task 1 Program Management requirements include overall project management, communication with Program

Managers and scheduling. The Contractor shall plan and conduct regular meetings and conference calls with the

DLA DS-E Restoration Team and provide a weekly status update for the project, which also should contain summaries of any meetings held that week. The Contractor shall also prepare and deliver an Environmental

Liabilities (EL) kick-off briefing. In addition, the Contractor shall prepare a summary of the Lessons Learned for the

EL effort at the completion of the task order period of performance. The Lessons Learned will be discussed with

DLA DS-E at the end of the FY effort.

Task 1.2: Current-Year Funding Requirements and Environmental Cost Estimates Analysis: Contractor shall perform a comparative analysis and justification of fiscal year Installation/Activity requirements and the environmental cost estimates to assist with accuracy and integrity of budget justifications and other various environmental data submissions. These analyses will allow real-time, integrated responses to high-priority, short-notice tasks. Contactor shall prepare and update various current year documents that assist with tracking and analyzing current year requirements to ensure timely execution and program management efficiencies.

Deliverables:

Installation current year requirements request templates o Contractor shall prepare 9 templates (one for each installation: Columbus, Richmond, New

Cumberland, Tracy, Philadelphia, Pacific, Battle Creek, DLA Energy, and Curtis Bay Depot)

Requirements request/CTC estimate comparative analysis for 9 DLA Installations (Columbus, Richmond, New Cumberland, Tracy, Philadelphia, Pacific, Battle Creek, DLA Energy, and Curtis Bay

Depot) o Contractor shall prepare 9 draft analyses o Contractor shall prepare 9 draft final analyses incorporating CTC input o Contractor shall conduct teleconferences with each PM (9 total) to discuss analysis o Contractor shall prepare -9 final analyses incorporating PM input

Monthly internal DERA and BRAC Executive Summaries o Contractor shall track information continuously and shall prepare 1 DERA and 1 BRAC executive summary monthly

Current year Spend Plan development and updates o Contractor shall develop one spend plan for DERA annually utilizing government data input o Contractor shall assume 6 updates to the Spend Plan annually

Monthly Obligation Reports o Contractor shall prepare a monthly obligation report for both DERA and BRAC

Task 1.3: Requirements Justification and Program Objective Memorandum (POM) Submission Preparation:

The Contractor shall provide support to liaise between DS-E and DLA Financial Operations (J8), and the Office of the Under Secretary of Defense (OUSD) to identify required timelines, formats, other restoration financial requirements, and annual restoration program management reviews. Analytical support is required to disseminate information to DLA Installations and to facilitate DS-E and Installations’ responses to routine or short-notice resourcing drills, to include responses to various internal and external environmental restoration data calls.

Contractor personnel shall maintain valid CAC to facilitate access to DENIX and KBCRS.

Up to 6 Select Native and Programming (SNaP) data call submissions o Contractor shall reconcile and convert CTC estimates into SNaP format and aligned with budgetary constraints for input into SNaP database up to 6 times annually

Four Knowledge Based Corporate Reporting System (KBCRS) data call submissions o Contractor shall reconcile and convert CTC estimates into KBCRS format for input into

KBCRS database 4 times annually o Contractor shall reconcile and convert CTC site data into KBCRS format for input into

KBCRS database 2 times annually

Reconciliation of KBCRS environmental site data with the annual CTC data, SNaP, KBCRS, and the

DLA financial statement o Contractor shall reconcile annually information across the CTC, SNaP, KBCRS, and DLA financial statements in preparation for the Annual Report to Congress

Four Installation Restoration Program (IRP) Management Reviews o Contractor shall develop IRP management reviews that present DLA’s current progress against various performance metrics as well as present program successes and challenges to

DLA Management and OUSD two times annually.

Task 1.4: Prior Year Unliquidated Obligation (ULO) Reconciliation Efforts and Collecting/Analyzing Data:

The contractor shall support the reconciliation efforts by validating all prior fiscal year ULOs and drawdown as possible. Working with DLA Financial Operations, DFAS, and Service Centers support staff will track the progress of various environmental restoration projects. Contractor staff shall update the categories of restoration data being captured and assess methods for presenting data that best identify DLA DS-E areas of concern.

DERA and BRAC End of Month (EOM) Report Analysis o Contractor shall analyze system reports for input into monthly report

DERA and BRAC Monthly Reconciliation Progress Report and Slides o Contractor shall utilize analysis from above to prepare draft monthly reports for both DERA and BRAC (2 reports monthly) o Contractor shall prepare slides for briefing input for both DERA and BRAC monthly reports

(assume preparation of 2 slides each for DERA and BRAC depicting reconciliations)

Task 1.5: HQ DLA Environmental Liabilities Reporting

Contractor support staff shall assist DS-E with quarterly EL data calls, standard disclosure, and financial analysis utilizing data from various systems and databases, annual CTC estimates, and other sources. Contractor shall also review current OSD policy in this area to ensure understanding of any policy changes and to make appropriate adjustments to numbers and narrative, and meet all DLA and OSD reporting deadlines. Contractor shall provide updates to the DS-ER EL Quarterly Reporting Desktop Reference as processes and procedures evolve and change.

Four DLA EL quarterly reporting data calls o Contractor shall analyze system reports to provide critical updates to the General Fund quarterly EL data call

Four DLA EL quarterly reporting variance analyses o Contractor shall utilize the CTC executive summary and the EL quarterly data call as well as system reports to prepare a draft quarterly EL variance analysis o Contractor shall participate in quarterly variance analysis reviews

Two DLA EL quarterly reporting standard disclosures o Contractor shall prepare a draft narrative utilizing OSD and DLA guidance twice annually

Up to 4 updates to the DS-ER EL Quarterly Reporting Desktop Reference o Contractor shall revise and update the DS-ER Quarterly EL Reporting Desktop Reference as

DLA financial reporting processes and procedures change.

Task 1.6: Miscellaneous Support

The Contractor shall provide ancillary support to include, but not limited to support to various program management reviews, reconciliation support data tables and slides, gathering and submittal of data to the Annual Report to

Congress, environmental database information review and analysis, meeting attendance on behalf of DS-E and other activities to support the restoration program.

Deliverables as assigned by DS-E Restoration Team Lead o Contractor shall assume preparation of 5 briefings annually consisting of approximately 6 slides/briefing pages o Contractor shall assume preparation of 1 analytical report monthly

Meeting minutes as required o Contractor shall assume participation in and preparation of meeting minutes for 75 meetings annually o Meetings will be conducted at DLA or by teleconference o Support up to one data gathering meeting for Tracy in Sacramento, California (CA), and prepare a meeting summary

Task 1 Performance Objectives

Requirement Monitoring Method Documentation

1.1 Meeting Minutes -Minutes delivered within five (5)

business days.

-Necessary rework accomplished within two (2) days.

-Periodic Inspection

-Customer Feedback (Quarterly)

1.2 Requirements Request/CTC Comparative

Analysis

-Delivered on schedule.

- Necessary rework accomplished within five (5) days.

1.3 KBCRS and SnaP Budget Submissions -Delivered on schedule.

1.4 End of Month Reports Analyses and Tri-

Annual Reviews

1.5 Quarterly EL Data Calls, Variance

Analyses, and Standard Disclosures

1.6 Ad Hoc Program Management Briefings

and Analytical Reports

Task 2: Annual Cost to Complete Current Year Requirements

The Defense Logistics Agency (DLA) has made great strides in their program to capture ELs. The Department of

Defense (DoD) requires Services and Agencies to annually estimate and report their future ELs. Asbestos costs for approximately 7,114 buildings and structures will be estimated annually and included in DLA’s CTC. General

Equipment closure requirements will be estimated annually in accordance with DoD FIAR Guidance. Corrective action costs for a total of approximately 165 sites will be estimated annually and included in DLA’s CTC. In addition, closure costs for a total of approximately 5,707 Aboveground Storage Tanks (ASTs) and Underground

Storage Tanks (USTs), along with 667 pipelines, located at approximately 377 Defense Fuel Supply Points (DFSPs) will also be included. A list of installations and their associated known tanks and pipelines, RECONCILED AS

DESCRIBED IN SECTION 2.3, is provided in Appendix A for tanks and Appendix B for pipelines.

Headquarters provides this support for the following nine LA Installations/Activities:

Curtis Bay Depot New Cumberland Columbus

Defense Reutilization and Marketing Service Battle Creek San Joaquin Tracy Richmond

DLA Strategic Materials DLA Energy Philadelphia

Steps to conduct DLA’s annual CTC process can be divided into four tasks:

Program Management

CTC Training and SOP Updates

CTC Data Gathering and Environmental Cost Estimating

CTC Reporting

Additional related tasks include

Site ID Process Support

EL Audit Support

RPM, OSD, and E2DMS Support

RACER Support

Task 2.1 Program Management

Task 2 Program Management requirements include overall project management, communication with Program

Managers and scheduling. The Contractor shall plan and conduct regular meetings and conference calls with the

DLA DS-E Restoration Team and provide a weekly status update for the project, which also should contain summaries of any meetings held that week. The Contractor shall also prepare and deliver a CTC kick-off briefing. In addition, the Contractor shall prepare a summary of the Lessons Learned for the CTC effort at the completion of the task order period of performance. The Lessons Learned will be discussed with DLA DS-E at the end of the FY effort.

Deliverables:

Project status updates with meeting summaries, up to 60 annually

Lessons learned summary report based upon work conducted during the CTC

Meeting summary documenting teleconference discussion with DLA to discuss lessons learned

Task 2.2 CTC Training and SOP Updates

Each CTC cycle begins with an evaluation of any new policy or guidance set forth by the Office of the Secretary of

Defense (OSD) or other government entities that may be applicable to EL reporting. The Contractor shall perform this evaluation, review and update DLA's CTC SOPs appropriately based on any relevant policy and guidance revisions, and incorporate audit readiness findings and recommendations. These changes will then be incorporated into the EL Training developed to train Installation Program Managers and others who review and approve all CTC documentation and financial statements, as applicable.

Deliverables:

Report of applicable changes to policy and guidance (up to 3 reports annually)

Updates to SOPs ( 2 SOP updates annually)

Updates to training (1 training update annually)

EL Training (Conduct EL Training in conjunction with data gatherings - up to 5 training courses)

Task 2.3 CTC Data Gathering and Environmental Cost Estimating

This task is conducted to gather information and create cost estimates for all DLA’s ELs, including CONUS and

OCONUS Corrective Action and Closure sites following SOPs generated in Task 2. Applicable reports are obtained and reviewed, and interviews are conducted with DLA Program Managers, Service Centers, and remediation contractors to determine appropriate assumptions / requirements for anticipated out-year activities at each site, including both closure and corrective action. For Closure sites, parameters required for estimating such as tank identification and tank capacity, are obtained from DLA’s Enterprise Business System (EBS) annually.

Reconciliation of the current EBS data set to the previous years’ data set is conducted to provide a year-over-year comparison. Data gaps in EBS that are deemed nonessential for estimating are handled via standard assumptions

(e.g., estimate all tanks as steel tanks as approximation if tank construction material is not available). These standard assumptions are documented in the Cost Estimating Rules of Thumb and approved by DLA prior to estimating.

At the conclusion of data gathering, up to 165 Assumption/Requirement documents shall be created to include the following sites:

Up to 144 Assumption/Requirement documents for CONUS corrective action sites

Up to 10 Assumption/Requirement documents for OCONUS corrective action sites

One Assumption/Requirement document for OCONUS tank closures (includes tanks located in up to 15 countries)

10 Assumption/Requirement documents for CONUS tank closures (organized by DFSP and grouped into one Assumption/Requirement document per 10 EPA Regions)

Upon approval of the draft Assumption/Requirement documents by DLA, the requirements contained in the

Assumption/Requirement documents are used to generate EL estimates utilizing RACER cost estimating software in accordance with the DLA-approved SOPs.

Travel

Contractor shall conduct 10 trips to DLA Installations/Activities to perform Data Gathering as follows:

1 trip to Sacramento, CA (for Tracy) (Assume 2 personnel, 2 days)

1 trip to New Cumberland, PA (Assume 2 personnel, 3 days)

1 trip to Richmond, VA (Assume 2 personnel, 3 days)

1 trip to Columbus, OH (Assume 2 personnel, 3 days)

1 trip to Curtis Bay, MD (Assume 2 personnel, 3 days)

5 trips to DLA Headquarters (Assume 3 personnel, 4 days for each trip)

Contractor shall travel to 3 DLA Installations/Activities to perform estimate Validation as follows:

1 trip to Sacramento, CA (for Tracy) (Assume 2 personnel, 2 days)

2 trips to DLA Headquarters (Assume 3 personnel, 4 days for each trip)

Data Gathering Memorandum for each installation for the 9 installations/activities (up to 60)

Draft CTC Assumption/Requirement Documents (up to 165) for the 9 installations/activities

Draft Final CTC Assumption/Requirement Documents (up to 165) for the 9 installations/activities

Final Assumption/Requirement Documents (reflecting DLA comments - up to 165 document amendments)

Task 2.4 – CTC Reporting

Upon completion of the data gathering and cost estimating process, the Contractor shall prepare a financial roll-up and Executive Summary for each Installation/Activity and fund. Each Installation Executive Summary must be compiled by the Contractor into a fund Level Summary for financial reporting purposes and for the development of environmental financial input into three Notes on DLA's financial statement (Notes 11, 14 and 16). In addition, site and fund-level comprehensive audit files are generated for retention by the DLA program managers.

Deliverables:

Draft Installation Executive Summary for each Installation/Activity with financial roll-ups (up to 9 )

Final Installation Executive Summary for each Installation/Activity with financial roll-ups (up to 9 )

Draft Fund-Level Executive Summaries with financial roll-ups (up to 4)

Final Fund-Level Executive Summaries with financial roll-ups (up to 4)

Site Level Audit files (up to 136)

Installation Level Audit file for each Installation/Activity (up to 9 )

Fund Level Audit files (up to 4)

Task 2.5 – Site Identification (ID) Process Support

To ensure completeness in identifying and estimating the CTC for the Agency’s ELs, DLA is designing and implementing a new process, known as the DLA Site ID Process. This process will be conducted annually to generate a complete inventory of ELs and Potential ELs for inclusion in the CTC. DS-E requires support in maintaining and updating process documents and SOPs, managing and compiling data received from field locations on environmental events, and organizing input for the EL determination made by the DS-ER Team Lead.

Update to SOP (1 SOP update annually)

Update to DS-E Environmental Event Repository to include all environmental events reported within the month (assume no more than 150 environmental event reports annually)

Summary Report of Monthly DLA Environmental Events (12 annually)

Recommendations report containing draft EL determinations on all environmental events within the DS-E

Environmental Event Repository (two Recommendations reports annually)

Task 2.6 – Environmental Liabilities Audit Support

In accordance with the Department of Defense Financial Improvement and Audit Readiness Guidance, dated March

2013, DLA continues to make progress towards its goal of achieving end-to-end audit readiness. Both the Site ID and CTC processes are critical components of the DLA Environmental Liabilities Management (ELM) Business

Process Cycle, and both processes will be an ongoing focus of audit readiness, assertion, and sustainment efforts.

DS-E requires support in responding to information requests posed by the auditors, reviewing reports and other documentation produced as part of DLA’s audit readiness efforts to determine impacts to the Site ID and CTC processes, and participating in meetings to discuss information requests as well as findings and recommendations from the audit.

Provide written responses to up to 20 information requests posed by auditors

Review drafts and provide comments for up to 15 documents and reports that result from the DLA audit readiness effort and independent public accountant (IPA) audit efforts that directly impact DLA’s management and reporting of its environmental liabilities

Provide meeting summaries for up to 40 meetings with the ELM team, external auditors, and Business

Process Owners as appropriate for the propose of streamlining and improving audit readiness efforts, communications, and processes

Provide support to the annual update of the Process Cycle Memorandum (PCM).

Task 2.7 – Restoration Program Manager (RPM), OSD and E2DMS Support

DS-ER conducts Restoration Program Manager (RPM) meetings to facilitate selection of efficient and cost-effective corrective actions, thereby reducing costs and time to clean up sites. These meetings compliment the annual cost to complete (CTC) process and vice versa, as the information gained in each effectively feeds into the other. DS-ER requires support in providing technical representation at these meetings for Defense Distribution Center Tracy, Defense Supply Center Richmond, and Curtis Bay Depot. Concurrently, the importance of DS-ER’s involvement in

OSD meetings pertaining to environmental policy and guidance, CTC procedure updates, and budgetary system subcommittees continues to increase. Support in reviewing OSD policy and guidance applicable to ELM and participating in OSD meetings is required. DS-E is in the process of acquiring a new data system solution (E2DMS) to facilitate comprehensive agency-wide environmental management. Support is required in administering the system and in uploading CTC information.

Review drafts of up to four OSD guidance documents related to technical issues (such as vapor intrusion) and/or OSD policy involving restoration such as draft DoD Instructions, draft CTC Update Procedures, etc., and prepare written comments delineating findings and conclusions on policy and guidance reviews (up to four total)

Provide technical meeting support (up to eight meetings) at meetings such as KBCRS Subcommittee and

CTC Subcommittee to discuss comments and recommendations, and prepare meeting summaries for each meeting.

Support up to four RPM meetings for Tracy in Tracy in Sacramento, California (CA), and prepare meeting summaries for each meeting

Support up to two RPM meetings for Richmond in Richmond, Virginia (VA), and prepare meeting summaries for each meeting

Summary Report of data uploads to E2DMS – one annually

Task 2.8 RACER Support

DLA uses Remedial Action Cost Engineering and Requirements (RACER) cost estimating software for preparation of the Agency’s CTC. RACER, a parametric cost estimating tool developed specifically for environmental remediation and restoration projects, is validated and accredited for use in preparing CTC estimates.

The development and maintenance of the software is managed and funded by a RACER Steering Committee (RSC) and Technical Review Group (TRG) with representatives participating from various federal agencies including DLA.

DS-ER requires support in providing software testing and review, attending RSC and TRG meetings along with the

DLA representative, and providing RACER training to DLA Program Managers (PM) to assist with their review of the CTC.

Support software beta testing on-site at AECOM’s facility in Denver, Colorado (CO) (two personnel) and provide testing results

Conduct up to two one-day DLA-specific RACER training classes to facilitate PM understanding and review of the CTC cost estimates. Prepare and provide training materials

Attend and provide meeting summaries: 1 RSC and 1 TRG meeting. Assume travel to Washington DC for 1 traveler for 2 days for each meeting.

Review and provide written comments on up to 30 software work plans and reports.

Task 2 Performance Objectives

Requirement Monitoring Method Documentation

2.1 Meeting Minutes -Minutes delivered within five (5)

business days.

2.2 SOP Updates -Delivered on schedule.

2.3 Draft and Final Assumption Documents -Delivered on schedule.

2.4 Audit Files -Delivered on schedule.

2.5 Update DS-E Environmental Event

Repository.

-Updates processed timely and summary delivered on schedule.

2.6 Provide written responses to information

requests from auditors.

2.7 Review drafts of OSD guidance

documents.

- Periodic Inspection

2.8 Review and provide written comments on

software work plans and reports.

- Periodic Inspection

Task 3 (OPTION): Environmental Liabilities Audit Sustainment Support

DLA is currently hosting an Independent Public Accountant (IPA) who is engaged to conduct the Fiscal Year 2017

Financial Statement audit. Additional IPA engagements are anticipated annually in the future. DS-E requires on-site contractor support to assist and coordinate DS-E’s engagement with the IPA, Audit Response Support (ARS) team, and DS-A. DS-E is required to respond to IPA requests within specified time periods, ranging from 24 to 72 hours, through the ARS and DS-A. Responses are submitted via the on-line document repository known as the RC Tool.

Contractor shall be eligible to receive and maintain a valid CAC in order to facilitate access to the RC Toll and DLA

IT resources.

Provide written responses to up to 100 information requests posed by auditors

Review drafts and provide comments for up to 75 documents and reports that result from the DLA audit readiness effort and independent public accountant (IPA) audit efforts that directly impact DLA’s management and reporting of its environmental liabilities

Provide meeting summaries for up to 200 meetings with the ELM team, external auditors, and Business

Process Owners as appropriate for the propose of streamlining and improving audit readiness efforts, communications, and process Coordinates

Coordinate and finalize the annual update of the Process Cycle Memorandum (PCM).

Task 3 Performance Objectives

Requirement Performance Objective Surveillance Method

3.0 Review and provide written

responses, comments, summaries, and annual update to referenced documents.

3.0 Additional Instructions

All data required, used or otherwise handled remains the property of the government. Any database software developed as part of this delivery order becomes the property of the Government. The Government retains the rights to all intellectual property purchased or developed through this effort. The Contractor may not use datasets or other materials produced under this delivery order without written consent of the COR. All data, reports, and other materials produced under this delivery order are the property of the Government and are not to be released by the

Contractor without written approval from the COR.

The Contractor shall maintain a project file for two calendar years from the date of project completion.

Distribution / Release Limitation Statements. All data provided to the contractor by the Government and/or developed by the contractor for the Government shall be protected from disclosure in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this task may not be disclosed by any means without prior approval by the Government.

A-E Manpower Reporting. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the A-E will report ALL A-E manpower (including sub A-E manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil . The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period;

(4) A-E name, address, phone number, e-mail address, identity of A-E employee entering data;

(5) Estimated direct labor hours (including sub-A-E);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractor);

(7) Total payments (including sub-contractor);

(8) Predominant Federal Service Code (FSC) reflecting services provided by A-E (and separate predominant FSC for each sub-contractor if different);

(9) Organizational title associated with the Unit Identification Code (UIC) for the Government Requiring Activity

(10) Locations where A-E and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website);

(11) Presence of deployment or contingency contract language, and,

(12) Number of A-E and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the A-E will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year.

Access and Security. Entry to DLA facilities requires the following: current vehicle registration, proof of insurance, valid driver's license for the vehicle driver, and picture identification for other personnel. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply.

4.0 Period of Performance

5.1 The base performance period is one (1) year. The period of performance will begin upon written notification of the contract award. The approximate period of performance for the base is as follows:

01 April 2017 – 31 March 2018

5.2 Optional Services: This order includes four (4) optional periods for a continuation of the services for Tasks 1 -3 stated above. Each option is for an additional one (1) year of services as follows:

Option Year 1 01 April 2018 – 31 March 2019

Option Year 2 01 April 2019 – 31 March 2020

Option Year 3 01 April 2020 – 31 March 2021

Option Year 4 01 April 2021 – 31 March 2022

5.0 Points of Contact

Emily Schiffmacher, Contracting Officers Representative https://cmra.army.mil/

U.S. Army Corps of Engineers, Baltimore District

ATTN: CENAB-EN-HM (Emily Schiffmacher)

10 South Howard Street

Baltimore, MD 21201

410-962-3253

Emily.N.Schiffmacher@usace.army.mil

Kevin Kivimaki, Environmental Restoration Division Chief

DLA Installation Support

Environmental Management

703-767- 6239

Kevin.kivimaki@dla.mil

All invoices and monthly reports shall be sent to:

U.S. Army Corps of Engineers, Baltimore District

ATTN: CENAB-EN-HM (Stephen Wood)

10 South Howard Street

Baltimore, MD 21201 mailto:Emily.N.Schiffmacher@usace.army.mil mailto:Kevin.kivimaki@dla.mil

INSTRUCTIONS TO OFFERORS

Proposal Submission Instructions

Technical and price proposals shall be separate documents and shall consist of the two (2) volumes. Note: The technical proposal shall not contain any pricing information.

a. Volume 1:

i) Factor I: Technical: (38 page limitation excluding Factor II (Management), table of contents, schedule, and cover page) Text should be size 12 font, single spaced. Page and font limitations do not apply to charts, tables, and figures, but font must be legible. The technical proposal shall address the proposed approach to meeting the requirements of the Performance Work Statement (PWS). The technical proposal shall address the following elements:

• Proposal shall explain Offeror’s technical approach to accomplishing the goals, objectives, and requirements of the Performance Work Statement (PWS) including a comprehensive project communication approach for coordination with USACE and DLA, and risk management with identification of potential risks associated with, and contingencies for the proposed technical approach.

• The proposal shall include an activity-based project schedule that outlines activities and milestones defined at the appropriate detail level and logically sequenced to support and manage completion of the performance objectives in this contract, including completing work within 12 months of contract award date.

ii) Factor II: Management: (5 page limitation excluding Factor I (Technical), table of contents, key personnel information (resumes) and cover page). Text should be size 12 font, single spaced. Page and font limitations do not apply to charts, tables, and figures, but font must be legible. The Management

Plan shall provide an approach to manage and execute the contract. The management plan shall address the following elements:

• Proposal shall identify key personnel and provide resumes citing their qualifications and experience working on similar projects.

iii) Volume shall be submitted in one (1) original and three (3) hard copies and two (2) electronic copies.

The electronic copy should be in a CD-ROM format.

b. Volume 2: Price

i) The Price Proposal shall be provided in one (1) original and one (1) electronic copy, submitted in a separate envelope apart from the technical proposal.

ii) Volume 2 should include any assumptions used in the pricing associated with the technical aspects of completing the work.

iii) Pricing shall be provided on a firm fixed basis according to the contract line item numbers (CLIN) outlines in this solicitation.

iv) The following elements shall be addressed in the price proposal for each CLIN and contract year:

Direct Cost:

(a) Labor (furnish a detailed breakdown on labor costs to include level of effort and wage rate for each proposed job title)

(b) Equipment and Material Costs (provide breakdown of equipment and material costs and documentation for expenses over $1,000.00)

(c) Travel (provide support documentation and detail)

Other Direct Costs (with detail and support):

(a) Any other multipliers on Direct Costs (G&A, OH, etc.)

(b) Proposed profit

v) Milestone payment schedule shall include the following:

• The proposed performance based payment event

• The proposed payment amounts

vi) Organizational Conflict of Interest (OCI): Pursuant to Federal Acquisition Regulation (FAR) Subpart

9.5, all potential or real Organizational Conflicts of Interest (OCI)’s must be identified and evaluated as early in the acquisition. The offeror shall provide a certification that to the best of its knowledge and belief, that it is not aware of any existing potential organizational conflict of interest. If the offeror is aware of any existing potential organization conflict of interest, the contractor shall provide disclosure of the potential organization conflict of interest and a mitigation plan in its proposal for evaluation by the Government. If the Contracting Officer determines that a potential conflict exists, the offeror shall not receive award unless the OCI is resolved. All OCIs that may arise during the performance of this effort shall be disclosed to the Government as soon as identified.

c) Past Performance: No information is required to be submitted by the Offeror; however offerors may provide performance evaluations, assessments, reviews, letters of recommendation, etc. from previous similar projects performed in the last three (3) years. The Government may use data in Governments, the Past Performance

Information Retrieval System, and through interviews with personnel familiar with the contractor and their current and past performance.

d) Reference Documents Access: A CD providing supporting documents will be provided via AMRDEC following the issuance of this solicitation to interested vendors*.

*Interested vendors should provide their email address to the contract specialists identified in this solicitation, (Ms. Anika Hillaire), to receive the supporting documents.

e) Proposal Submittal: Offers shall be prepared in accordance with these instructions, providing all required information in the format specified. If any exceptions or deviations to the solicitation requirements are taken, these exceptions shall be clearly noted in the offeror’s cover letter. Offeror shall submit one (1) original package hard copy (including both technical and price proposal), three (3) copies of the technical proposal, two

(2) electronic…