W912DR17Q0021.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR17Q0021 07-Jul-2017

b. TELEPHONE NUMBER

410-962-4978

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 11 Aug 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

IAN S WEISS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, BALTIMORE DISTRICT

10 S. HOWARD ST

ROOM 7000

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 410-962-2196 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF81

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFORERS

This is a RFQ (Request for Quote) for a Firm Fixed Price award, and the award will be evaluated with the Lowest Price Technically Acceptable (LPTA) selection method. . Quotes can be submitted via e-mail at Ian.Weiss@usace.army.mil, faxed to (410)-962-2001, ATTN: Ian Weiss or mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Team, ATTN: Ian Weiss, 10 South Howard Street, 7th floor, Room 7000, Baltimore, MD 21201-2530.

Questions concerning this solicitation must be submitted by email ONLY email: Ian.Weiss@usace.army.mil No later than 2PM, EST, 04 August 2017.

SITE VISIT

(a) An organized site visit has been scheduled for - Site visit to be scheduled for Wednesday, 02 August 2017, 9 am EST. In the event of inclement weather, the USACE reserves the right to change the date and or time of the site visit with 24 hours' notice. Any change in date or time will be published as a solicitation modification on www.FBO.Gov.

(b) Participants will meet at –

Tioga-Hammond & Cowanesque Lakes Project Visitors Center 710 Ives Run Lane Tioga PA 16946

IT IS HIGHLY RECOMMENDED THAT INTERESTED PARTIES ATTEND THIS SITE VISIT.

Proposals shall incorporate the following requirements:

1. Cover letter on offeror’s letterhead, summarizing the pricing total and signed by the representative managing the account. Include the offeror’s CAGE Code, TAX ID #, and DUNS #.

2. Proposal shall include Bid Schedule, using the Government provided template, and Past Performance Questionnaires if provided directly to the offeror.

3. Please mark the proposals with the Project Name, bidder name, and date of submission.

Solicitation or inquiries to end users or other personnel regarding this project are not permitted. Please direct any inquiries regarding this acquisition via email to Ian.Weiss@usace.army.mil

Evaluation Criteria rating:

I. TECHNICAL:

A. Submission Requirements: This information consists of the offeror’s intended approach to executing the contract. The submission for this section shall not exceed 5 pages in length, excluding resumes.

1. Equipment plan: The proposed equipment list should only include the equipment which will be used on this contract. Equipment listed should be identified for use on roadways. Include size, make, model, and ownership (owned or rented) of equipment.

2. Staffing plan: The proposed staffing plan shall include both numbers of personnel proposed and position titles. Resumes for proposed key personnel, consisting of experience and other pertinent information, inclusive of superintendents, quality control inspectors, and foremen must also be submitted.

B. Evaluation Criteria: The Government will check Offeror’s equipment and staffing plans for each project for completeness and reasonableness. A complete and reasonable equipment plan and staffing plan will receive an Acceptable rating. Incomplete or unreasonable plans will receive a rating of Unacceptable. Government will evaluate the clarity and strength of the overall organization and how well it is organized and structured to execute the entire scope of work. The Government will evaluate the capability of the firm to execute the project. The Government will evaluate the Contractor’s resources to determine if it has the capability to self-perform the required amount of the project, in accordance with public policy to assure adequate interest in and supervision of all work.

II. PAST PERFORMANCE:

A. Submission Requirements: The offeror shall demonstrate recent, relevant experience on similar projects. If the offeror is a joint venture, each firm shall demonstrate experience. Submit at least 3 detailed examples of relevant work that are currently well underway or performed within the past 10 years. Work experience shall be demonstrated for at least 5 years. Past performance submitions SHALL be submitted on the past performance questioneers attached below.

B. Evaluation Criteria: The Government will evaluate how well the Offeror demonstrated their recent (within three years of the issue date of the RFQ), relevant experience with similar projects. If the Offeror is a joint venture, each entity must demonstrate qualifying experience comparable to its role on the project. The Government reserves the right to verify the experience record of cited projects or other recent projects or to interview owners or references. The Government reserves the right to check any or all cited references to verify supplied information.

A rating of Unacceptable will be given to an Offeror who cannot demonstrate a history of recent, relevant experience. The Government will consider extent of recent experience, degree of relevance of such experience to this project, demonstrated familiarity with similar sites and local conditions. Some examples of relevancy to this project may include, but not be limited to: (1) Number, size, type work, location; (2) Dates (completion within last 10 years); and (3) Firm's role and extent of work self-performed (subcontracting out all work is an examples of less relevant experience). If no past performance is submitted, it shall be rated neither favorably or unfavorably.

NOTE: ALL UNACCEPTABLE RATING FOR PAST PERFORMANCES WILL RESULT IN

INELIGABILITY FOR AWARD.

III. Price:

Price- Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonable and the pricing information shall be provided if requested. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices. The Government will evaluate CLIN prices to ensure that pricing is not unbalanced and may not award if pricing is unbalanced.

RATING DESCRIPTION

ACCEPTABLE Past performance references and /or PPQ has satisfactory ratings and clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Past performance references and/ or PPQ has unsatisfactory ratings and clearly does not meet the minimum requirements of the solicitation.

NEUTRAL No past performance submitted

PAST PERFORMANCE SUBMISSION: (See Attached Past Performance Questionnaire)

Submission Requirements: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for Three (03) projects to fill out the Questionnaire and return to Ian Weiss, Contract Specialist, and e-mail Ian.Weiss@usace.army.mil. The questionnaires must be forwarded directly by the references. Ensure the reference is clearly marked for the applicable Offeror at submission. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments Three (03) references from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as lawn /grounds care of a similar size and scope. References must be recent within the past five (05) years, and need not be Government references.

Evaluation Criteria: The Government will assess the degree of success of Offeror’s recent, relevant past performance. Owners/references will be asked to comment on items such as, timeliness, management of subcontractor work, including timely payment to subs or suppliers, safety, relations between customer and contractor, level of support for such things as correcting errors. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably. If a given section is not applicable, please indicate as such.

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number: Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify): Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy): Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective.

The Offeror shall arrange for the reference customer point of contact for three (03) projects to fill out the Questionnaire and return directly to Ian Weiss, Contract Specialist, e-mail at Ian.Weiss@usace.army.mil.

The questionnaires must be forwarded directly by the references. Ensure the reference is clearly marked for the applicable Offeror when submitted. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Three

(03) references from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as tree / stump removal of a similar size and scope. References must be recent within the past five (05) years, and need not be Government references.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST

REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance

E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced E VG S M U N cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

BID SCHEDULE

TREE AND STUMP REMOVAL

TIOGA-HAMMOND & COWANESQUE LAKES PROJECT

U.S. ARMY CORPS OF ENGINEERS

BID SCHEDULE

A: The contractor shall provide all labor, materials and equipment necessary to provide tree, limb, and stump removal at the Tioga-Hammond & Cowanesque Lakes Project in accordance with Performance Work Statement.

Task # Description Cost/Per Number Total Cost

Tree dropping and removal with stump grinding-Tioga-Hammond

Existing Stump Removal-Tioga- Hammond

Seeding of Removed Stump Cavities-Tioga-Hammond

Hazzard Limb Removal-Tioga- Hammond

Tree dropping and removal with stump grinding-Cowanesque

Existing Stump Removal- Cowanesque

Seeding of Removed Stump Cavities-Cowanesque

Hazzard Limb Removal- Cowanesque

Total Bid

PERFORMANCE WORK STATEMENT

Performance Work Statement for USACE Baltimore District

Tioga-Hammond & Cowanesque Lakes Project Tree, Limb, and Stump Removal

Date: 23 June 2017

Technical POC Steve Sporer 570-835-0123

Stephen.p.sporer@usace.army.mil

OPM

Robert Schnell 570-835-0101

Robert.j.schnell@usace.army.mil

Performance Work Statement For USACE Baltimore District Tioga-Hammond Lakes Project

Tree, Limb, and Stump Removal

1. Introduction: The Tioga-Hammond and Cowanesque Lakes Project is located in Tioga County in North Central Pennsylvania, South of Corning, NY and North of Williamsport, PA.

This is a non-personal service contract to provide for a Firm-Fixed- Price order for tree, limb and stump removal services at the Project.

2. Background: The contractor shall be responsible for and provide management, planning, supervision, labor, equipment and maintenance thereof, materials and supplies necessary to provide removal services at the Tioga-Hammond & Cowanesque Lakes Project for the period specified in this contract. Work will mostly occur in recreational areas such as campgrounds and parks.

3. General Requirements: The Baltimore District, Tioga-Hammond & Cowanesque Lakes Project has a requirement for tree removal to include stumps as well as existing stump removal to eliminate hazards within designated areas. The areas designated in this contract are being maintained for recreational purposes. All work will take place at the U.S. Army Corps of Engineers (USACE), Tioga-Hammond Lakes Project and the Cowanesque Lakes Project.

Non-personal Services. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees.

It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3.1 Period of Performance: The period of performance shall be from September 1, 2017 through May 20, 2018. Work shall commence NLT 20 calendar days after date of award.

3.2 Site Security. All personnel working on this project will be required to follow all security and access rules and regulations (i.e. physical access and/or network access requirements) as set forth by the US Government in order to gain access to the USACE offices and/or systems to perform work assignments and/or for the delivery of equipment.

The Government shall provide a form that the Contractor must complete in order for employees to receive keys to access Project facilities. These keys are to be used exclusively for executing necessary functions to complete the duties prescribed in this contract. Any use of these keys for other than the performance of this contract is strictly prohibited. Such improprieties shall include recommending the termination of the employee(s). Any loss of keys will be reported to the On- Site Representative within 24 hours. Failure to do so may result in the contractor accepting the burden of reestablishing the integrity of the Tioga-Hammond and Cowanesque Lakes lock and key system.

Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes

Will be escorted in areas where they may be exposed to classified and/or sensitive materials: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

3.3 Location of Work Performance. Locations of facilities under this order are located throughout the project at locations near Mansfield, PA, Tioga, PA, and Lawrenceville PA to the south and the Ives Run Recreation Area to the west.

3.4 POC. The Contracting Officer’s Representative (COR) shall inspect all services performed by the Contractor under this PWS through the final reports and provide feedback and acknowledgement of acceptance by the customer of the deliverables.

4. Performance Requirements:

4.1 Purpose: The contractor shall be responsible for and provide management, planning, supervision, labor, equipment and maintenance thereof, materials and supplies necessary to provide tree and stump removal at the Tioga-Hammond & Cowanesque Lakes Project for the period specified in this contract. Locations of facilities under this order are located throughout the project including but not limited to the Ives Run Recreation Area near Tioga PA, various

Recreation Areas located near Lawrenceville PA and the Lambs Creek Recreation Area located near Mansfield PA.

4.1.1 Scope of Work

4.1.2 TREE REMOVAL with STUMP GRINDING:

Existing trees will be marked and maps provided to contractor prior at the time of the notice to proceed. Trees will average between 14” and 24” diameter at breast height. The Contractor shall take every precaution to prevent any falling branches or trees from damaging any adjacent plants or trees as well as recreational facilities such as buildings, grills, or picnic tables etc.

All wood chip particles and debris from the tree and stump removal shall be cleaned up thoroughly and removed from Government property.

The stumps of removed trees are to be ground to a minimum of 6” and a maximum of 8" below soil level, or to the lateral roots, if reached before the specific depth. The Contractor shall never grind the stumps to the depth that would interfere with the roots of any adjacent tree(s) that the Government will retain. The cavity of the stump is to be filled with high quality, weed free topsoil and tamped to meet the existing grade.

Any damage or breakage during the performance of these services by the Contractor shall be repaired, replaced, given remedial and/or corrective treatment and cleaned up by the Contractor at the Government’s satisfaction and at no additional cost to the Government.

Work shall be completed by 15 APRIL 2018

4.1.3. EXISTING STUMP GRINDING:

Existing stumps needing grinding are identified in attachment A. Stumps average between 18” and 24”. The stumps are to be ground to a minimum of 6” and a maximum of 8" below soil level, or to the lateral roots, if reached before the specific depth. The Contractor shall never grind the stumps to the depth that would interfere with the roots of any adjacent tree(s) that the Government will retain.

The cavity of all removed stumps are to be filled with high quality, weed free topsoil and tamped to meet the existing grade.

All wood chip particles and debris from the stump removal shall be cleaned up thoroughly and removed from Government Property.

Work shall be completed by 15 APRIL 2018

4.1.4. SEEDING

All filled stump cavities shall be seeded with perennial fescue per manufactures specifications.

Seeding shall be completed during weather conditions/forecasts that ensure successful growth.

This will include proper seed coverage. All seeding shall be watered upon completion to ensure at least 1 inch of saturation.

Seeding may occur concurrent with stump removal operations, in spring of 2018 per the period of performance, or both as long as weather permits proper growth. Seeding must be completed by end of period of performance.

4.1.5. HAZARD LIMB REMOVAL

The Contractor shall remove all hazardous branches 2” diameter and greater from designated trees. Trees will be identified and mapped prior to notice to proceed is issued. Trees shall not be spiked with climber spurs or spikes, and bucket trucks shall not be used where the tree has to be pruned unnecessarily to allow bucket access.

Final pruning cuts shall be flush to the branch collar, and the standard three cut procedure shall be used where necessary to avoid the stripping of bark below any cuts. The Contractor shall immediately report to the Corps any additional potentially hazardous tree conditions observed.

The Contractor shall exercise care and utilize any roping techniques necessary to avoid damaging any trees, shrubs, lawn, and facilities while performing this work. The Contractor shall be held liable for any damages.

The Contractor shall clean up all removed branches disposing of the limbs/brush at a site(s) off the Project. All areas open to the public shall be cleaned before the end of each workday.

The Contractor shall rake up and remove any ground litter resulting from this work. This fine clean up shall not be necessary in areas that are not mowed or maintained as designated by the

COR.

The Contractor shall fill with top soil any holes punctured in lawn areas while accomplishing this work.

Work shall be completed by 15 April 2018.

4.1.6. Reports: Contractor shall provide a weekly list of each tree/stump worked on along with GPS coordinates. Report shall designate the type of work, man hours associated with that work, and any special notes or concerns about the work performed.

4.1.7. Pre-work Conference: The contractor is required to attend a pre-work conference prior to beginning work.

4.1.8. Identification of Contractor Employees: All Contract employees shall wear On-Site Representative/COR approved, recognizable uniforms and identification insignia, with the Contractor name visibly displayed. Uniforms and/or other insignia will be subject to the approval of the COR. Employees must maintain acceptable levels of cleanliness and personal hygiene. All vehicles, when in use in the performance of the services under this contract, shall be marked on two (2) sides with the Contractor name and be readily identifiable. Approved magnetic signs are acceptable.

4.1.9. Safeguarding Government Property: The contractor will exercise care and safety taking necessary precautions to avoid contamination damage to private property, damage to government property and injuries to the contractor, government employees, and the public.

4.1.10. Contractor shall be responsible for cordoning off work areas to ensure safety of the public and prevent them from entering active work areas.

4.1.11. Communications: The contractor shall communicate daily with the On-Site Representative/COR during all applications to determine specifically when and where the current work is being conducted.

4.1.12. Work Hours shall be between the hours of 7:00 A.M. and 5:00 P.M. Monday through Friday (excluding holidays) unless otherwise specified by the On-Site Representative/COR

4.1.13. Operations in the Ives Run Campground and the Tompkins Campground shall be limited to after their respective closures (October 31-Ives Run and 30 September-Tompkins).

4.2 Management:

4.2.1 Management and Supervision: The contractor shall appoint an On-Site Contract Manager/Quality Control Representative who shall make themselves available for a weekly performance meeting with the On-Site Representative. A mutually agreeable time and date for the meetings shall be determined after award of the contract. The Contractor shall ensure that the On-site Contract Manager/Quality Control Supervisor has the capability to contact all crews during their application times through the use of cellular communications or other pre-approved method of reliable communications.

4.2.2 Contractor Quality Control (CQC): The contractor is responsible for the quality of the work performed for this contract. During the Pre-Work meeting the Contractor shall provide a Quality Control Plan to include, but is not limited to, the following:

(1) Schedule of removals for all areas.

(2) Method the Contractor will employ to complete and document successful completion of employee training in regards to tree removal and stump grinding as well as knowledge of the contract specifications and safety.

(3) Method that will be utilized for contacting crews while performing their applications.

(4) Proposed list of chemical supplies to be used with Safety Data Sheets (SDS).

(5) Letter designating the Contract Manager/Quality Control Representative.

4.2.2.1 The Contractor shall name an authorized On-site Contract Manager/Quality Control Representative whose responsibilities will include:

(1) Managing the day to day activities of the contract.

(2) Ensuring contract specifications are being met.

(3) Meeting on a weekly basis with the Contracting Officer’s Representative (COR) or

Quality Assurance Evaluator (QAE).

(4) Being available for notification during normal business hours defined as 8:00 AM to 4:00 PM. Available for notification for the purposes of this contract means that a responsible person within the Contractor’s organization shall be able to receive verbal/telephonic communications during that time frame and act upon that communication within one (1) hour if necessary.

(5) Serving as the point of contact between the On-Site Representative and the Contractor for day-to-day activities. The On-site Contract Manager /Quality Control Representative MAY serve in a dual role as both quality assurance representative and tree/stump remover.

4.2.2.2 All work shall be subject to inspection and approval by the On-Site Representative/COR.

Any deficiency in work shall be corrected at the contractor’s expense. The contractor will not be paid for any work not accepted by the On-Site Representative/COR. The government will utilize a Quality Assurance Surveillance Plan (QASP) to ensure the contractor’s quality control procedures are in place and working. The government is responsible for Quality Assurance to ensure the contractor’s Quality Control procedures are working.

4.2.3 Personnel Qualifications: The contractor shall comply with any and all Pennsylvania licensing and certification requirements. Copies of Pennsylvania required licenses and/or certifications will be kept on site by the contractor at all times during applications. Copies of all required licenses and/or certifications must be furnished with the quote.

4.2.4 Removal of Contractor’s Employees: The Contractor and employees must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. The Contractor and Employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations under this contract or giving the public the appearance of same. The Contractor or employees shall not carry or possess firearms or weapons or maintain them in their vehicles or work areas while in a duty status.

4.2.4.1 The Government reserves the right to have contractor employees removed from the job site for repetitive occurrences of inappropriate behavior to include, but not limited to:

(1) Failure to wear the proper uniform or maintain personal hygiene.

(2) Use of vulgar language.

(3) Engaging in inappropriate actions towards other employees, Federal employees or members of the public.

4.2.5 Invoices: Contractor shall submit itemized invoices on a monthly basis based on work completed. Invoice shall accurately reflect work completed within the time frame as recorded on the invoice. They shall include the contract number, starting date, completion date, location and type of removal, cost per removal, and total amount of the bill. Incorrect invoices will be returned to the Contractor for correction before processing. Invoices will be processed electronically for payment. Contractual payment will be made within the timeframe allowed by federal law (currently 30 days after receipt of a properly completed invoice). Postage, envelope and reproduction costs are to be borne by the Contractor. NOTE: Contractors may perform approximately sixty (60) days before receiving first contractual payment.

4.2.6 Accident Prevention: The contractor shall provide the Corps of Engineers with a written accident prevention plan, which includes a comprehensive Activity Hazard Analysis, at least two weeks (fourteen days) prior to commencement of work. The accident prevention plan will provide all the necessary information required by the US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. This manual is available from the project office or on line at http://www.usace.army.mil/SafetyandOccupationalHealth/EM38511,2008BeingRevised.aspx.

All safety plans must be acceptable to the government before work commences.

4.2.6.1 The Contractor shall, during the normal course of duties, exercise extreme care so as to protect all visitors and their property from injury, harm, and/or damage. The Contractor shall be liable for any and all such claims arising from negligence resulting from performance under this contract.

4.2.6.2 The contractor will comply with all applicable sections of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. The contractor will provide all required safety and protective equipment as recommended and required by EM 385-1-1. Adherence to EM-385- 1-1 does not preclude in any way the need to adhere to all applicable regulations as Occupational Safety and Health Administration, (OSHA). Contractor will be responsible for protecting the public from any hazards associated with implementation of contract. Requirements shall include but not be limited to wearing of personal protective equipment and good housekeeping.

4.2.6.3 The contractor will observe all speed limits and other posted traffic signs in the operation of vehicles and equipment. Vehicles will not be driven or parked in unsafe positions, or off designated service roadways or outside of designated parking areas, unless approved by the On- Site Representative. Operators of contractor vehicles or vehicles providing services under this contract will comply with all applicable local, State, and Federal Laws and Regulations including the utilization of seat belts. All vehicles shall be properly licensed, insured, and inspected in accordance with the state of registration and remain in a safe and proper running condition. In addition, vehicles utilized but not owned by the Contractor, shall be properly insured either by the Contractor or the vehicle owner to meet the requirements of the state of registration. The

Contractor shall ultimately be responsible for claims arising out of careless, negligent, or unsafe operation of vehicles and any resulting damage to personal or Government property.

4.2.6.4 The Contractor shall submit to the COR an accident exposure and experience report incident to this work, in accordance with EM 385-1-1. An exposure report shall include all Contractor employee work hours performed during the period. The work hours shall include lost time accidents and equipment accidents, including motor vehicle accidents, over $2,000.00. The report shall be submitted NLT then the 5th of each month for the preceding month.

4.2.7 Submittals: The Contractor shall submit the following at the pre-work conference:

Certificates of Insurance Employee/Job Title Listing Proposed Identification of Contractor Vehicles Contractor Quality Control Plan List of Emergency Phone Numbers Accident Prevention Plan to Include Activity Hazard Analysis

4.2.8 Rules and Regulations: The Contractor and employees shall comply with all rules and regulations governing public use of water resources development projects as set forth in Title 36, CFR, Chapter III, Part 327 and all laws of the Commonwealth of Pennsylvania and the United States as they apply to the Tioga-Hammond & Cowanesque Lakes Project, and obey all posted signs. Copies of Title 36 will be available from the On-Site Representative.

4.2.9. Deficiencies: Work which cannot be corrected in a timely fashion according to the specifications will be deducted from the appropriate contract line item. Deductions for partial work will be made on the basis of work accomplished and the estimated cost to complete the remaining work by hired contractor or government staff to include labor costs, supplies & materials, vehicle costs, and other associated costs.

4.2.10 Default: Default of the contract shall be considered for various reasons relating to nonperformance or adherence to contract specifications. Following is a partial listing of reasons for which default may be considered:

Repetitive pay deductions for non-performance.

Repetitive safety violations.

Abnormally high amounts of damage to Government facilities or private property.

Non-compliance with contract specifications.

5. Attachment/Exhibit List:

5.1 Attachment/A– Overview of Project Areas

5.2 Attachment/B – Tioga-Hammond Existing Stumps

5.3 Attachment/C- Cowanesque Exiting Stumps

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

END OF Performance Work Statement

Mansfield PA

Tioga PA

Lawrenceville

Tompkins Campground

South Shore Recreation Area

Ives Run Recreation Area

Lambs Creek Recreation

Tioga-Hammond & Cowanesque Lakes Projects

Tioga PA

Tioga-Hammond Existing Stumps

Lawrenceville

Cowanesque Lake Existing Stumps

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Tree, Limb, and Stump Removal, Tioga-Hammond Lakes Project

23 June 2017

W912DR17Q0021

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Tree, Limb, and Stump Removal Services. This plan sets forth the procedures and guidelines the Tioga-Hammond & Cowanesque Lakes Project will use in ensuring the required performance standards or services levels are achieved by the contractor.

Purpose The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS and the contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received.

This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

Performance Management Approach The PWS structures the acquisition around “what” service or quality level is required, as opposed to “how” the contractor should perform the work (i.e., results, not compliance). This QASP will define the performance management approach taken by Tioga-Hammond & Cowanesque Lakes Project to monitor and manage the contractor’s performance to ensure the expected outcomes or performance objectives communicated in the PWS are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management; this analysis yields information that indicates whether expected outcomes for the project are being achieved by the contractor.

Performance management represents a significant shift from the more traditional quality assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the contractor to play a large role in how the work is performed, as long as the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A “results” focus provides the contractor flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected are being achieved and/or the desired performance levels are being met.

Performance Management Strategy The contractor is responsible for the quality of all work performed. The contractor measures that quality through the contractor’s own quality control (QC) program. QC is work output, not workers, and therefore includes all work performed under this contract regardless of whether the work is performed by contractor employees or by subcontractors. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS.

The contractor will develop and implement a performance management system with processes to assess and report its performance to the designated government representative. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. This QASP enables the government to take advantage of the contractor’s QC program.

1.3.2 The government representative(s) will monitor performance and review performance reports furnished by the contractor to determine how the contractor is performing against communicated performance objectives. The government will make determination regarding incentives based on performance measurement metric data and notify the contractor of those decisions. The contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

ROLES AND RESPONSIBILITIES

The Contracting Officer (CO) The Contracting Officer is responsible for monitoring contract compliance, contract administration, and cost control and…