B.08.02.04 Attachment 4 PWS FY26 Pomona Lake Mowing.docx

KANSAS CITY DISTRICT CORPS OF ENGINEERS PERFORMANCE WORK STATEMENT

Mowing and Trimming Services Pomona Project

C.1 General Information

C.1.1 Background: Pomona Lake is located approximately 7 miles west of Pomona, Kansas on highway 168. The dam was completed in 1963, which creates a reservoir of approximately 70,000 acre-feet of water. Recreational development at Pomona includes 7 parks and access areas managed by the U.S. Army Corps of Engineers. Park areas at Pomona Lake offer a wide variety of recreation facilities including boat launching ramps, campgrounds, marinas, picnic areas, sand swimming beaches, and a visitor center. Many routine maintenance items are contracted to the private sector. Mowing, refuse collection, and facility cleanup are just a few of the activities that are performed by private contractors for the Corps.

C.1.2 Scope of Work: The Contractor shall provide all manpower, equipment, fuel, tools, supervision and other items and services necessary to provide mowing and trimming of public use areas at the Pomona Lake, near Pomona, Kansas as described in the attached performance work statement (PWS) and elsewhere in the contract.

C.1.3 Post-Award Conference: After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer’s Representative, to arrange a mutually agreeable time to meet at the Pomona Project Office to review the requirements and details of the work.

C.1.4 REQUIRED INSURANCE: The Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the below. Before commencing work under this contract, the Contractor shall present to the Contracting Officer proof of the required insurance.

REQUIRED INSURANCE SCHEDULE

not limited to insurance for all work required herein.

Comprehensive Automobile Liability Minimum limits for $200,000.00 per Person and $500,000.00 per occurrence for bodily injury and $200,000.00 per occurrence for property damage NOTE: Coverage required above are minimums. If higher limits of coverage are required by State Statute, the Contractor shall be responsible for obtaining such additional coverage. Information regarding State requirements may be obtained by contacting:

Compensation, 913-296-3071

C.1.5 Quality Control

C.1.5.1 The Contractor will develop a Quality Control Plan designed to demonstrate how the Contractor will meet the needs of the project. The Quality Control Plan will document how well the Contractor is meeting these needs and will be submitted for approval prior to work on this contract. The contractor must provide and maintain an inspection system acceptable to the government covering the services under this contract. Complete records of all inspection work performed by the contractor must be maintained and made available to the government during contract performance.

C.1.5.2 The Contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The representative shall have the authority to correct non-performance. The Contracting Officer may disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the Contracting Officer’s decision shall represent a final decision.

C.1.5.3 The Contractor shall furnish to the Project Manager, a telephone number attended during normal business hours (7a.m. - 4 p.m., CST) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

C.1.6 QUALITY ASSURANCE

C.1.6.1 Quality Assurance Surveillance Plan. A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government develops the QASP and the Project Office administers the Plan through Quality Assurance Evaluators (QAE’s).

C.1.6.2 The government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections and tests in a manner that shall not unduly delay the work.

C.1.6.3 In the event that an area is missed, or is not mowed, trimmed, or has not had grass or debris removed as specified, the Contractor agrees to return and re-perform the unsatisfactory or missed services immediately upon receipt of notice form the Contracting Officer or his Authorized Representative.

C.1.6.4 If any of the services do not conform to contract requirements, the government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. Payment will not be made for work not performed or not performed to standard.

C.1.6.5 The Government reserves the right to cause the specified work to be performed by a third party or Government personnel and the cost incurred thereby will be levied against the Contractor. Any time Government personnel are used because of Contractor's nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified work the direct cost to the Government for substitution of the Government personnel removed from their normal duties is computed on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

C.1.7 ORDERING OF SERVICES

C.1.7.1 Individual orders for required services will be issued by telephone to the Contractor or his responsible individual, and followed by confirmation in writing from the Contracting Officer or the Contracting Officer’s Representative. Telephone orders will be considered issued at such time as it is delivered to the telephone number provided by the Contractor. The Contractor shall commence the ordered service(s) within 48 consecutive hours after receipt of verbal telephone order or date specified in the order (whichever is later), and complete the work in the time specified. The time allowed to complete the required services shall begin either as soon as the Contractor begins the mowing and trimming services, or at the end of the 48 consecutive hours after receipt of the order, whichever occurs first.

C.1.7.2 In the event adverse weather or ground conditions occur after placement of an order for services that would create unsafe working conditions or result in damage to vegetation or turf, the Contractor shall cease operations and contact project personnel. Work affected by adverse conditions shall be stopped, restarted, or rescheduled at a mutually agreed upon time, to the extent possible. Payment will not be made for work not performed as a result of wet weather conditions unless an alternate date for services can be arranged, and services are performed.

C.1.7.3 The Government reserves the right to order any single item/sub-item individually, or any combination of items/sub-items per order, up to and including all items. However, no order shall be placed which totals less than one full workday. One workday shall be deemed to mean 8 man-hours for the purposes of this specification.

C.1.8 PERIOD OF PERFORMANCE

Notes: 1. The term “required services: as applied to time allowed, shall be deemed to include trimming around trees, shrubs, posts, buildings, and obstacles.

2. Determination of acreages for roadway mowing is based on the mowing of approximately 30 feet on each side of roadways to be service.

C.1.9 Contractor Personnel

C.1.9.1 All Contractor personnel shall be fully clothed, at all times, while performing these services. Clothing shall be clean and neat in appearance.

C.1.9.2 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

C.1.10 Safety Requirements

C.1.10.1 Prior to beginning work on this contract the Contractor shall have an approved Accident Prevention Plan. This plan shall be in accordance with the most recent EM 385-1-1. The plan is intended to be a viable document and enhance the safety of Project staff and visitors. The Contractor will be expected to take a vital interest in safety, hazard, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage.

C.1.10.2 In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Federal, State, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

C.1.10.3 Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition. Flashers shall be activated when vehicles are parked on, or traveling slowly along roadways.

C.1.10.4 Any injury, property damage equipment malfunction or safety hazard observed by the Contractor shall be immediately reported to the Project personnel.

C.1.10.5 Tractors and self-propelled mowers over twenty (20) drawbar horsepower and/or exceeding 1,000 pounds gross weight shall be equipped with an approved rollover-protection system, flashers, turn signals and seatbelts. Seatbelts shall be worn and flashers activated at all times when equipment is in operation. The Contractor's tractors and other slow-moving equipment shall be equipped with the slow-moving vehicle sign. All mowers and trimming equipment shall be equipped and maintained with safety chains, discharge-deflection devices, and/or other approved safety devices in accordance with EM 385-1 to prevent accidental damage or injury from objects thrown by mowers.

C.1.10.6 The Contractor shall take such measures to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways.

C.1.11 Other Contractors The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees. All work must be carefully planned and fitted not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by Government employees.

C.1.12 LOST ARTICLES, VANDALISM, FACILITIES MALFUNCTION

To assist the visiting public in reclaiming lost articles, all property left by visitors and found during contract operations shall be turned into the Project Office. Any evidence of vandalism, instances of facilities not operating properly, or facilities in need of repair shall be reported immediately to Project personnel.

C.1.13 Coordination with the Project Office During mowing periods, the Government reserves the right to schedule meetings with the Contractor. The meetings shall be scheduled at the Project Office, as necessary, to ensure strict compliance with the terms of the contract, to coordinate work schedules in compliance with the Scope of Work, and to arrange a satisfactory operating agreement.

C.1.14 SECURITY

C.1.14.1 The Contractor shall safeguard keys issued to them to perform the services required by this contract. All keys shall be returned to the government upon request and/or completion of the contract. Failure to return keys can result in the withholding of payment.

C.1.15 The road across the dam may be closed from time to time during the life of this contract. The closure of the dam may continue for several months under certain construction and/or maintenance circumstances. The Contractor shall be prepared to take an alternate route during these times, at no additional cost to the government.

C.2 Definitions and Acronyms The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Acceptable Level of Performance: The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot that can be considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Contracting officer's representative: means an individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the application of various chemicals.

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/ evaluation guides, checklists, and the performance requirements summary (PRS).

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Roadway Mowing: Right-of-way moving from road shoulder to the tree line. In the absence of a tree line, the distance shall be approximately 40 feet on each side of the road.

Service contract: means a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

(a) Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

(b) Routine recurring maintenance of real property.

(c) Housekeeping and base services.

(d) Operation of Government-owned equipment facilities, and systems.

Shall: means the imperative.

C.3 Government-Furnished Equipment, Materials and Supplies None

C.4 Contractor Furnished Equipment and Supplies The Contractor shall furnish all equipment to accomplish the services specified in this PWS. All equipment must be approved by the Contracting Officer or the Contracting Officer's Representative prior to initial use. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. The Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

C.4.1 Mowers shall be tractor mounted rotary type, capable of producing a smooth even cut, with a cutting height adjustable from 2 to 6 inches. Sickle bar mowers or “flail type” mowers will not be permitted. Blades shall be sharpened and/or replaced often enough to assure a smooth cut. All mowers shall be constructed to distribute grass clippings evenly to prevent clumps or windrows.

C.4.2 Trimming equipment shall consist of power hand mowers, "weed-eaters" or other type power trimmers, weed whips, and other equipment and tools as may be appropriate for the task.

C.5 Specific Tasks C.5.1 All mowing and trimming shall be completed in an area prior to moving to another area. Grass shall be cut to a height between 3 and 5 inches as specified by the COR. The Government reserves the right to designate the starting point (area or items to be mowed first) when ordering services under this contract. Many regular mowing areas consist of rocky terrain and heavily wooded areas and will require an extensive amount of trimming and hand mowing where larger mowers cannot maneuver satisfactorily. Trimming shall include the removal of sprouts and heavily weeded growth. Prospective bidders are encouraged to visit and fully inspect all areas, accesses, locations, terrain, etc. prior to bidding. The Government shall not be held accountable for conditions at the site that were not taken into account by prospective bidders. Mowing and trimming operations around buildings and roadsides shall be performed so grass clippings are thrown away from buildings and away from the road whenever possible.

C.5.2 Mowing

C.5.2.1 Mowing operations shall not cause rutting or otherwise disturb existing turf. Equipment shall be operated in such a manner as to protect against the sod being torn by the wheels on turns. Mowing is not permitted when the ground is so wet that operations cause rutting or otherwise disturbs existing turf.

C.5.2.2 All mowers (large and small) shall be compatible with each other in mowing height and appearance of cut grass. After mowing, areas serviced under this contract shall present a neat, well-cared-for evenly mowed appearance, free from ruts or any un- mowed strips or streaks.

C.5.3 Trimming

C.5.3.1 Trimming is required in all areas. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, water hydrants, parking lots, curbs, parking lot bumper blocks (both sides), sidewalks, boulders, playgrounds, beaches, boat ramps and other fixed obstacles.

C.5.3.2 Trimming height shall match surrounding area grass heights. All areas shall be trimmed simultaneously, or immediately following mowing, and in all instances shall be completed no later than 24 consecutive hours after mowing.

C.5.3.3 Immediately following trimming, the Contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, and building interiors.

C.5.3.4 All camp pads, hydrant enclosures and dumpster enclosures are sprayed for vegetation control. The Contractor shall trim all dead vegetation and any grass and/or weeds growing along or within graveled camp pads, graveled hydrant enclosures and/or dumpster enclosures areas.

C.5.3.5 Extreme care shall be exercised when mowing and trimming around trees, bushes, shrubs, buildings, and other objects to insure that equipment does not come in contact with the object. All costs of repair or replacement in size, kind and type resulting from damage by the Contractor's equipment shall be borne by the Contractor. Repair or replacement shall occur with 30 calendar days of noticed damage.

C.6 Applicable Publications and Forms

C.6.1 MAP: Information on Pomona Lake can be found on the Internet at: http://www.nwk.usace.mil/pomona/pomona_home.htm C.6.2 Engineer Federal Acquisition Regulation Supplement (EFARS) C.6.3 Engineer Manual (EM) 385-1 Safety Performance Requirements Summary (PRS)

C.5.1

C.5.2

Fixed objects not damaged

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Microsoft_Excel_Worksheet.xlsx Sheet1

AREAS, ACREAGES, QUANTITIES, AND TIME ALLOWED

Area ESTIMATED ACRES OF PARK AND ROADWAY MOWING ESTIMATED NUMBER OF MOWINGS MAXIMUM NUMBER OF REQUIRED SERVICES TIME ALLOWED TO COMPLETE

a. WOLF CREEK PARK

1. camping areas and roadways 72 12 14 1.5 days

b. MICHIGAN VALLEY PARK

1. east of Coon creek 66 12 14 1.0 days

2. west of Coon creek 11 12 14 0.5 days

c. OUTLET PARK

1. camping areas and entrance road 12 13 14 0.5 days

2. day-use area and toe road 10 13 14 0.5 days

d. MANAGEMENT PARK 23 12 14 0.5 days

e. ADMINISTRATION AREA 3 13 14 0.5 days

f. CARBOLYN PARK 10 12 14 0.5 days

g. CEDAR PARK 19 12 14 0.5 days

TOTAL 226