B.01.03_RFP_Amendment_0001_to_Add_Insurance.pdf

W58XUW83114249

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0001 makes the follow ing changes to the Request for Proposals:

- adds Required Insurance to be provided by the Contractor - see PWS paragraph 4.2.

- corrects the w ebsite addresses listed in FAR clauses 52.252-1 and 52.252-2.

- adds FAR clause 52.228-5 Insurance - Work on a Government Installation.

- adds FAR clause 52.246-25 Limitation of Liability - Services

THE DUE DATE FOR SUBMISSION OF PROPOSALS IS NOT EXTENDED BY THIS AMENDMENT.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DQ19R1020

X 9B. DATED (SEE ITEM 11)

16-Jan-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Jan-2019

CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

W912DQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DQ19R1020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RFP AMENDMENT 0001 DETAILS:

Amendment 0001 makes the following changes to the Request for Proposals:

- adds Required Insurance to be provided by the Contractor - see PWS paragraph 4.2.

- corrects the website addresses listed in FAR clauses 52.252-1 and 52.252-2.

- adds FAR clause 52.228-5 Insurance - Work on a Government Installation.

- adds FAR clause 52.246-25 Limitation of Liability - Services

THE DUE DATE FOR SUBMISSION OF PROPOSALS IS NOT EXTENDED BY THIS

AMENDMENT.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

BOUNDARY CLEARING AND MAINTENANCE

STOCKTON LAKE PROJECT OFFICE

1. GENERAL: This is a non-personnel services contract to provide Boundary Clearing and Maintenance for the Stockton Lake Project Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform boundary clearing and maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Stockton Lake is a flood control reservoir located on the Sac River in southwest Missouri, tucked into the foothills of the scenic Ozark Mountain range. The lake spans three county boundaries: Cedar, Dade, and Polk. It is approximately 50 miles northwest of the metropolitan area of Springfield, Missouri, and approximately 130 miles south of Kansas City, MO. A map of Stockton Lake can be found on the Internet at:

http://www.nwk.usace.army.mil/st/. Stockton Lake provides flood protection for downstream areas and is part of a network of Corps of Engineer Lakes that help control flooding in the Missouri and Mississippi River basins.

Stockton Lake encompasses approximately 25,000 acres of surface water. Federal land surrounding Stockton Lake totals 36,047 acres, of which 16,572 acres are leased to the Missouri Department of Conservation (MDC) for management. Land management practices used by the Corps of Engineers and MDC are engineered to preserve their natural value, providing benefits to the nation in areas of flood damage reduction, recreation, fish and wildlife management, hydroelectric power, and water quality improvement. Eight parks around the lake are managed and maintained by the Corps of Engineers. These parks include roads, utility systems, campsites, beaches, boat ramps, picnic grounds, and playground areas. In addition to Corps-managed areas, the Corps also maintains active lease agreements with the Missouri Department of Natural Resources and private entities. The lessees provide a full range of marina services, restaurants, and camping to the public. Additional services contracted to the private sector include mowing, refuse collection, facility cleaning, and park attendant. The Corps manages the contracts and conducts inspections to insure that the services are provided for visitors to the lake.

1.3. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option years. The Period of Performance reads as follows:

Base Year – 1 February 2019 through 31 January 2020 Option Year 1 - 1 February 2020 through 31 January 2021 Option Year 2 - 1 February 2021 through 31 January 2022 Option Year 3 - 1 February 2022 through 31 January 2023 Option Year 4 - 1 February 2023 through 31 January 2024

1.4. General Information

1.4.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract The Contractor shall submit a copy of their quality control plan to the COR for approval prior to the start of work. See Attachment 6 Quality Control Plan Template/Example. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.4.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3. Recognized Holidays: The contractor will not be required to work on the following Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4. Hours of Operation: The contractor shall not begin work before sunrise and shall stop performance of work no later than sunset of any scheduled workday, Monday thru Friday except Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5. Security Requirements: Contractor performing work under this contract must comply with the requirements of the Antiterrorism/Operations Security Requirements (AT/OPSEC). See Attachment 3 of this PWS.

1.4.6. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.7. Contracting Officers Representative: The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.4.8. Documents and Correspondence: After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to insure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

1.4.9. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. This person may be the Contractor themselves or someone that they choose to designate.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing in the QC Plan to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10. Daily Communication: The contract manager or alternate shall communicate daily with the COR to provide a status update on work being performed for the day, Monday thru Friday accept Federal holidays or when the government facility is closed for administrative reasons. The contractor shall furnish a phone number that will be attended during the hours of operation to which calls concerning contractual matters can be placed.

1.4.11. Contractor Conduct: Contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public. Any illegal or criminal activity may result in termination of the contract. No person performing this Contract shall consume any alcohol or drugs (except prescription drugs not affecting duty performance) during duty hours or within the eight (8) hour period next preceding duty hours.

1.4.12. Access: Access to the boundary line shall be by public access roads. It shall be the responsibility of the Contractor to secure permission for access by any other route or at any other point. At no time shall the Contractor trespass on private (adjacent) property without the permission from the property owner.

1.4.13. Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services, as specified, without interruption.

1.4.14. Title 36 Rules and Regulations: Contractor and Contractor Personnel will comply with Title 36 Rules and Regulations for the entire period of performance of this contract.

1.4.15. Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1-1, “Safety and Health Requirements Manual” and supplements thereto. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor will be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely.

1.4.15.1. Man Hours Reporting: The contractor shall report the number of hours worked on government property monthly during the period of performance of services under this contract. These hours will be recorded on the Contractors monthly invoice and submitted to the Stockton Project Office.

1.4.16. Payment: Payment will be made by the mile for satisfactorily performed work. Payment will not be made for services not performed. Contractors shall provide the Project Office with an invoice at the end of each month, requesting payment for that month’s services. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later.

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Boundary Line. The property line which separates privately owned land from land owned by the Government in fee simple title. This line is determined by drawing a straight line between two adjacent monuments, ensuring that the line is following the monuments in sequential order.

2.1.2. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. Contracting Officers Representative. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. Diameter at Breast Height (DBH). Measurement/Location on a tree taken approximately 4 ½ feet above ground level

2.1.6. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.8. Easement Lands. Lands under a perpetual flowage easement purchased by the Corps of Engineers during acquisition proceedings. Such lands are within the flood pool of Stockton Lake. Restrictions on these lands include the prohibition of homes, fills, and septic systems below the flowage easement elevation.

2.1.9. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. Monuments. Monuments are brass caps set at ground level along the fee line. The monuments may be below ground level due to years of sedimentation and leaf cover. The monuments are located at all turning points and occasionally on tangent. These caps are stamped and labeled with Corps of Engineers identification and a monument number. The first three or four digits of the monument number denote the tract acquisition number. The numbers following the tract number denote the course number or individual monument number.

2.1.11. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.12. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.13. Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.14. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.15. Survey Sheets. Informational listing of monument numbers, course numbers, course bearings and distances for monuments in a specific area identified by section, township and range.

2.1.16. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.17. Trespass and/or Encroachment. Any unauthorized activity on government fee or easement land.

Trespass and/or encroachments include buildings and structures, roads, septic systems, personal property, and alteration of shoreline including mowing, clearing, under brushing, tree cutting, burning, paths, steps, etc.

2.1.18. Trocha Line. Section of boundary line between monuments that must be cleared to a width of four feet and to a height of seven feet above the ground on the Government side of the property line.

2.1.19. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20. Work Week. Is defined as Monday through Friday, unless specified otherwise.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will furnish to the Contractor the following identified property to be used in performing the contract. When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer’s Representative on Memorandum Receipt, ENG Form 4866, within 48 hours of receipt. Damages or loss will be reported in writing, to the Contracting Officer’s Representative, within 72 hours.

3.1. Services: None

3.2. Facilities: None

3.3. Utilities: None

3.4. Equipment: None

3.5. Materials: The Government will provide boundary signs, hunting regulation signs, survey maps and tree marker tags, as needed throughout the course of the contract.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all personnel, herbicide, marker dye, steel posts, bolts, nuts, washers, paint, transportation, chain saws and power equipment with fuel, safety equipment, sprayers, post drivers, axes, hand tools, flagging and all other supplies and equipment necessary to accomplish the work as specified in the PWS. All equipment, materials and supplies shall be approved by the COR prior to initial use.

4.2. Required Insurance: The Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the below. Before commencing work under this contract, the Contractor shall present to the Contracting Officer’s Representative (COR) proof of the required insurance.

REQUIRED INSURANCE SCHEDULE

Type Amount

Worker’s Compensation Coverage complying with applicable state statute Employer’s Liability Minimum amount of $100,000 General Liability on Comprehensive Form of Policy

Minimum limits of $500,000 per occurrence of bodily injury which includes, but is not limited to, insurance for all work required herein.

Comprehensive Automotive Liability

Minimum limits for $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage.

NOTE: Coverages shown above are minimums. If higher limits of coverage are required by State Statute, the Contractor shall be responsible for obtaining such additional coverage. Information regarding State of Missouri requirements may be obtained by contacting Division of Insurance, 573-751-4126, Toll Free 1- 800-726-7390, https://insurance.mo.gov/.

5. SPECIFIC TASKS:

5.1. Boundary Clearing:

5.1.1. Locate and Mark Monuments: Existing monuments along the boundary line will be located and monument caps will be left uncovered, and free of dirt and paint. A diligent effort of at least 15 minutes will be made to locate each monument. The use of steel tape or metal detector may be necessary if other methods fail. Use of a metal detector may require the marker post to be removed. If removed, the marker post must be correctly placed back in the ground when monument is located (monuments not found will be listed on the daily report).

Contractor may not cut, flag or paint any boundary line that a monument has not been located unless a GPS unit with real time correction and sub meter accuracy is used to identify the location of the monument and a Corps representative instructs the contractor to do so. If the contractor fails to locate the monument during contract work and upon inspection the Corps representative locates the monument within 15 minutes of beginning search, the contractor’s payment will be reduced by $50 per monument from the total price of the contract. The contractor will be required to return where the monument was located and complete boundary maintenance work.

https://insurance.mo.gov/

5.1.2. Marking the Boundary Line: The boundary line between monuments will be marked by tagging trees that are located on the boundary line. These trees will be over 10 inches DBH or greater. Trees on private property will not be tagged. Trees will be tagged with the tags provided by the Government. A tag will be placed at the DBH of the tree, on each side of the tree, aligned with the direction of the boundary line. The intent of this tagging is to have a means of reference to the location of the boundary line when the next marker is not clearly visible or is obstructed by large trees. All existing signs and sign posts will be maintained under the boundary clearing CLIN price for this contract. U.S. Reservation Boundary and Hunting Regulation signs that are missing or are not legible shall be replaced with a new sign. All existing posts shall be re-painted and leaning posts shall be straightened. Any posts that are damaged or missing will be paid for under a separate CLIN for Sign Post Replacement (See paragraph 5.2).

5.1.3. Vegetation Removal: The Contractor shall clear all woody vegetation, brush, trees, stumps, vines, and downed trees and limbs from an area extending from the Government boundary line back onto Government property for a distance of four (4) feet. Higher limbs overhanging the cut area shall be cut back to provide a cleared height of seven feet above ground. All trees with a DBH of 10 inches or less shall be removed from the Trocha line. Trees exceeding ten (10) inches DBH shall have all limbs removed to a height of seven feet above ground. All limbs that are removed will be cut back to the trunk of the tree. All stubs and stump cuts shall be horizontal, to preclude sharp stubs. In no case shall remaining stumps or stubs exceed two inches in height. Brush shall be deposited on Government land, clear of the cut area. No cut trees shall be left entangled in standing trees. All clearing and herbicide treatment of boundary line between monuments shall be completed before moving on to the next segment.

The Government reserves the right to designate and mark any trees located within the work area to be left uncut.

Clearing shall be accomplished only on the Government side of the property boundary line. The Contractor shall, by use of flags, range poles or other methods establish the location of the boundary line within his immediate work area prior to cutting. Any aids in determining boundary lines, such as flags, string lines, etc. shall be removed upon completion of each clearing segments. Difficulty in locating monuments or property line shall be reported to the Project personnel for assistance.

5.1.4. Herbicide Application: Except as stated below the Contractor shall apply a liquid herbicide Tordon RTU (or equivalent substitute at the discretion of the Contracting Officer) to all cut stumps, stubs and stems, (except cut ends of limbs) within the cleared area. The area around boundary posts along road right-of-ways shall be cut and sprayed with a liquid herbicide, Crossbow (or equivalent substitute at the discretion of the Contracting Officer) in a two foot radius around each post. A marker dye shall be mixed with the chemical in sufficient concentration to leave an obvious and durable stain on treated areas. Stump treatment shall be applied on the same day that cutting is accomplished. Application of chemicals shall be in accordance with label directions for the material used. All empty herbicide containers shall be disposed of in accordance to label directions as ordered by the COR. Label directions and/or warnings relative to temperature or other weather conditions shall be closely adhered to. Care shall be exercised at all times by the Contractor to protect desirable (non-targeted) species from damage by the required chemical applications. When it is the professional opinion of the Contractor that the use of chemicals, mix ratios, carriers, or rates of application, other than those specified, will result in equal or better results, the Contractor may request permission for their use. Any such request shall be submitted to the Contracting Officer at least 30 days prior to the intended use. If granted, permission for the use of an alternate chemical, mix ratio, carrier, or rate of application will be in writing from the Contracting Officer. Alternate usage other than specified in the label will not be used in the absence of the specified request and approval.

5.2. Sign Post Replacement: Missing posts, broken posts, and leaning or bent posts that cannot be straightened shall be replaced with a new steel u-post, 1.12 pounds per foot set 18 inches into the ground, one foot onto Government property from the monument. A properly installed post will consist of one U.S. Reservation Boundary sign and one Hunting Regulation sign (Government will designate which areas get which Hunting Regulation sign on maps). All signs shall face toward private (adjacent) property. Bolts (1/4 inch X 2 inch) shall be installed with a flat washer against the sign and nut/lock washer on the back of the post. All sign bolts shall be altered, as directed, to prevent easy removal of nut. Damaged posts and signs that have been removed shall be delivered to the Project Office.

5.2.1. Post Painting: All new posts shall be painted with a thick coat of enamel paint rated for exterior use. Prior to painting, all posts will be cleaned and free of flaking paint, rust, or debris. Any items found connected to or placed on any monument or line posts will be removed prior to painting. This includes birdhouses and any other item placed by the public. Any bent or broken existing posts will be replaced with new posts.

5.2.2. Road Crossings: On road crossings, both sides of a used roadway will be marked by setting a steel marker post with boundary sign on each side of the road, on the boundary line (at the edge of the road right-of-way). These posts will be left unpainted to distinguish them as road crossing posts and not monument markers or line posts.

5.3. Boundary Line Maintenance: This requirement is for maintenance of boundary line that has already been cleared approximately 2 years ago. Boundary line maintenance will be accomplished in the specified areas to the same specifications as shown in paragraphs 5.1 through 5.3, however maintenance should not require the same intensive effort as areas that have not been previously cleared. Eventually the contractor should be to the point where they are performing maintenance on areas that they cleared themselves during previous contract years assuming that all options are awarded.

5.4. Documentation: Daily Reports shall be made daily stating working conditions, where work was started and stopped for the day, missing monuments, herbicides used, any issues, etc. These daily reports shall be turned in to government personal weekly by the contractor. All work on daily reports shall be 100% complete when turned in to government personal.

5.5. Trash Disposal: The Contractor must properly dispose of any litter generated by the contractor (including but not limited to, paint cans, lids, brushes, or food/beverage containers/wrappings). Any such litter found on public or private land will result in an assessment of one hundred dollars to be withheld from the Purchase Order payment.

A repeat offense will result in both the same assessment and could lead to immediate termination of the contract.

Contractor is responsible for proper disposal of any hazardous waste generated by performance of the contract.

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but not limited to EM-385-1-1.

7. Technical Exhibit List:

7.1. Exhibit 1 – Performance Requirements Summary

7.2. Exhibit 2 – Deliverables Schedule

7.3. Exhibit 3 – Corps Watch Information Paper

7.4. Exhibit 4 – Example Quality Assurance Surveillance Plan

7.5. Exhibit 5 – Example Invoice

7.6. Exhibit 6 – Example Quality Control Plan

7.7. Exhibit 7 – Example Daily Worksheet

7.1 Technical Exhibit 1 - Performance Requirements Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Boundary Clearing and Maintenance, Stockton Lake Project Office

PWS

Para.

PRS

Standard

Quality Standard AQL Recommended Method of Evaluation

% of Required Service to

Total Contract Price Per Unit of

Issue (Mile or Sign Post)

5.1.1 Locate and

Mark Monuments

Locate all boundary monuments, document and report all present/missing monuments to the COR on daily reports.

Zero Deviation from the Standard

100% Inspection 10%

5.1.2 Mark

Boundary Line

Mark boundary to meet the specs stated in the Performance Work Statement (PWS)

100% Inspection 20%

5.1.3 Vegetation

Removal

Clear all woody vegetation, brush, trees, stumps, vines, and downed trees and limbs, cut overhanging limbs, deposit brush clear of the cut area.

100% Inspection 20%

5.1.4 Herbicide

Application

Apply liquid herbicide to all cut stumps, stubs and stems; around boundary posts along road right-of-ways. Application on the same day that cutting accomplished in accordance with label directions.

100% Inspection

15%

5.2 Sign Post

Replacement Properly install posts and signs. 100% Inspection 10%

5.2.2 Road

Crossings

Maintain/Install road crossing posts in accordance with the requirements of the PWS.

100% Inspection 15%

5.4 Documenta-

tion

Submit required documentation in accordance with the requirements of the PWS.

100% Inspection 5%

5.5 Trash Disposal

Properly dispose of any litter generated during the performance of work in accordance with the requirements of the PWS.

100% Inspection 5%

7.2 Technical Exhibit 2 – Deliverables Schedule:

Deliverable Frequency # of Copies Medium/ Format Submit To Proof of Insurance Once Prior to the

Start of Work

1 Copy Hard copy or electronic

Caleb Young 16435 E. Stockton Lake Dr.

Stockton, MO 65785 caleb.j.young@us ace.army.mil

Proof of Valid Driver’s License

Same as Above Same as Above Same as Above Same as Above

Commercial Herbicide Applicators License

Same as Above Same as Above Same as Above Same as Above

Quality Control Plan (See Exhibit 6)

Same as Above Same as Above Same as Above Same as Above

Safety Plan/AHA Same as Above Same as Above Same as Above Same as Above First Aid/CPR Certifications Same as Above Same as Above Same as Above Same as Above Corps Watch Acknowledgement

Same as Above Same as Above Same as Above Same as Above

Monthly Man Hours Each Month On the Monthly Invoice

Same as Above Same as Above Same as Above

Invoices Monthly While work is being performed

Same as Above Same as Above Same as Above mailto:caleb.j.young@usace.army.mil mailto:caleb.j.young@usace.army.mil

7.3 Technical Exhibit 3 – Corps Watch Information Paper and Employee Acknowledgement:

7.3.1 In modern times, Security is simply EVERYONE’s responsibility. We owe it to our organization, our families, and ourselves to constantly be vigilant about what goes on around us. Trust your instincts. We rely on our senses every day of our lives. If a behavior or activity makes you feel uncomfortable, report it. If it doesn’t look, sound, or smell right, report it. The simple rule is, “If you see something, say something!”

7.3.2 The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO – herein, below). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

7.3.3 Give as many details as you can and report, at a minimum, the following:

‐ What you witnessed including the date, time and location.

‐ Description of who was involved.

‐ Male or Female?

‐ Height, build, hair/skin color, and age.

‐ English speaking or otherwise?

‐ Vehicle description /license number??

‐ Have you seen this activity before?

7.3.4 How to report:

‐ In an emergency call 911.

‐ Contact the Stockton Lake Project Office at 417‐276‐3113.

‐ Contact your immediate supervisor or the COR for your contract.

7.3.5 Employee Acknowledgement Sheet

Printed Name Signature Date

7.4 Technical Exhibit 4 – Example Quality Assurance Surveillance Plan (QASP):

7.4.1. Introduction: This quality assurance surveillance plan (QASP) has been developed to objectively assess the contractor support of the Governments requirements as prescribed under the terms and conditions of this contract. The QASP is designed to assess and document contractor performance and systematic surveillance method for each listed service. Surveillance, while performed primarily by the Quality Assurance Evaluator (QAE), may be performed by any member of the Project Delivery Team (PDT). Changes of team members may be accomplished by contract modification as required by the contracting officer.

7.4.2. Objective: The objective of this contract is to provide boundary clearing and maintenance services for areas listed the Performance Work Statement (PWS), U.S. Army Corps of Engineers, Stockton Lake Project Office.

The QASP will provide oversight capability to ensure that the Contractor is delivering services that conform to the contract requirements as stated in the Performance Requirements Summary (PRS). It will also identify methods used for evaluation and surveillance of the Contractor.

7.4.3. Goals of the PDT: The PDT will strive to achieve efficiencies in contract performance and improve customer support. The team promotes good business decisions to meet customer requirements, fosters partnerships with industry to ensure exchanges of information with the contractor and other business experts, develops performance metrics, develops Performance Based Acquisition (PBSA) requirements, and develops technical requirements. After contract award, the contractor may become a member of the PDT. The planning and managing of this service contract will continue throughout the life of the requirement.

7.4.3.1. Contract Management: The team is responsible for managing contract performance in accordance with the QASP, assessing and documenting contractor performance in accordance with the QASP, identifying opportunities to improve performance throughout the life of the contract and completing reviews in the Contract Performance Assessment Reporting System (CPARS) if required.

7.4.3.2. Mission Support: All members of the PDT are responsible for determining if the contract continues to support the needs of the organization and notifying the Contracting Officer (KO) if it does not. In this context, members of the PDT should consider whether there are tasks covered by the contract which are no longer required, whether there are needs related to the contracts purpose which are not covered by contract but could or should be, and whether they have received any customer complaints regarding scope.

7.4.4. Roles and Responsibilities:

7.4.4.1. Contracting Officer (KO): John Akin, 816-389-3577

7.4.4.1.1. Ensures performance of all necessary actions for effective contracting.

7.4.4.1.2. Ensures Compliance with the contract terms.

7.4.4.1.3. Safeguards the interests of the United States in the contractual relationship.

7.4.4.1.4. Assures that the contractor receives impartial, fair and equitable treatment under this contract.

7.4.4.1.5. Ultimately responsible for the final determination of the adequacy of the contractors performance.

7.4.4.2. Project Manager (PM): Rod Hendricks, 816-389-3011

7.4.4.2.1. Acts as an acquisition consultant and serves as a liaison between the U.S. Army Corps of Engineers, Kansas City District (CENWK) and the requesting project office, as well as liaison between CENWK and the supporting contracting office.

7.4.4.3. Contracting Officers Representative/Quality Assurance Representative (COR/QAE): Caleb Young, 816-389-3006

7.4.4.3.1. Responsible for technical administration of the contract.

7.4.4.3.2. Assures proper surveillance of the contractor’s performance.

7.4.4.3.3. Maintains the quality assurance file.

7.4.4.3.4. Provides documentation of contractor performance to the KO.

7.4.4.3.5. Not empowered to make and contractual commitments or to authorize and changes on the governments behalf.

7.4.4.4. Contractor: TBD

7.4.4.4.1. Responsible for performing the requirements of the contract.

7.4.4.4.2. Responsible for providing Quality Control measures to ensure that contract requirements are met.

7.4.4.4.3. Provide best practices suggestions on how requirements can be met in accordance with current industry standards to the benefit of the government and the contractor.

7.4.5. Performance Management:

7.4.5.1. Market Research: PDT meeting may be scheduled throughout the life of the contract. Attendees at specific team meetings may vary based on the circumstances or issues to be covered at each meeting. The goal of the PDT is to give all members or stakeholders the ability to maintain the highest quality representative service to our customers and propose/initiate improvements throughout the life of the contract. Continual contract assessment will be focused on ensuring the contract as written, continues to meet the needs of the customer.

7.4.5.2. PDT Meetings: PDT meeting may be scheduled throughout the life of the contract. Attendees at specific team meetings may vary based on the circumstances or issues to be covered at each meeting. The goal of the PDT is to give all members or stakeholders the ability to maintain the highest quality representative service to our customers and propose/initiate improvements throughout the life of the contract. Continual contract assessment will be focused on ensuring the contract as written, continues to meet the needs of the customer.

7.4.5.3. Performance Assessment: All performance assessment data will be reviewed. If performance improvement is necessary, the corrective action will be requested from the contractor.

7.4.5.4. Incentives: There will be no incentives under this contract. Any negative incentives will be accomplished via the Inspection of Services clause or entry of appropriate reports in CPARS if required.

7.4.5.5. Surveillance Procedures: The surveillance procedures included within this QASP will be used to measure the contractor’s performance on this acquisition. Procedures for reductions in price when services do not meet contract requirements will be accomplished via the Governments rights under the Inspection of Services clause.

7.4.6. Performance Assessment:

7.4.6.1. This QASP is based on the premise that the contractor, not the Government, is responsible for the management and quality control actions needed to meet the standards of the contract.

7.4.6.2. Assessment of Performance: Following is the approach the team will use to assess the contractor’s performance against the performance thresholds/metrics identified in the contact.

7.4.6.2.1. A Performance Requirements Summary is included in the PWS at 7.1. The PRS table summarizes the performance thresholds required by the Government in the contractor’s performance. These performance objectives directly relate to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of service required for each objective, and are critical to mission success.

7.4.7. Surveillance Procedures: These surveillance procedures have been developed and deigned to provide the QAE instructions on how to perform surveillance and document findings on this contract for inspection services for the U.S. Army Corps of Engineers Stockton Project Office Boundary Clearing and Maintenance Contract.

7.4.7.1. QAE may inspect any aspect of the contractor’s performance at any time during the contract.

7.4.7.2. Any non-conformance with contract requirements is a “defect”. The term defective is used in reference to a service output that does not meet the outputs associated with the standard.

7.4.7.3. The Performance Thresholds recognize the contractor is not a perfect manager and unforeseen and uncontrollable problems do occur. QAE’s are to be objective, fair, and consistent in evaluating contractor performance against the standards.

7.4.8. Performance of Surveillance: Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP

7.4.8.1. 100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed.

7.4.8.1.1. Sample Size: QAE will walk each mile and perform a 100% inspection of contractor work.

7.4.8.1.2. Sampling Procedures: The QAE, working with the Operations Project Manager shall prepare the schedule to assure adequate coverage of inspections for their projects. Each inspection may consist of up to a 100% inspection of all work performed on a specific day. .

7.4.8.1.3. Evaluation Procedures: Using the appropriate Surveillance Checklists, the QAE will inspect services within a park as determined in the above sampling procedures. Surveillance Checklists shall be completed for the boundary clearing and maintenance services inspected. Surveillance Checklist form is included as Exhibit D.

Completed Surveillance Checklists shall be maintained on file throughout the duration of the contract. All deficiencies in services shall be recorded.

7.4.8.1.4. Analysis of Results: The service performance for any given service day is evaluated based on the results of the surveillance inspections.

7.4.8.1.5. Inform Contractor’s Contract Manager: Defects will be brought to the attention of the Contractor. For the first incident, a verbal notification shall be made by the QAE to the Contractor or the crew foreman to correct the issue. Corrections must be made within 48 hours of notification of the defect. For 2nd incidents with no effort of correction, written notification shall be made to the Contractor. A third failure to take corrective action on a specific defect will require a Contract Discrepancy Report to be forwarded to the Contractor (See Exhibit B). Deficiencies brought to the attention of the contractor that are not corrected may result in payment deductions based on the percentages shown in the PRS above.

7.4.8.1.6. Evaluate Contractor’s Corrective Action: After the contractor documents the proposed Corrective Action, the QAE will evaluate the proposed CA and forward the record to the KO for review. The KO has final say in the corrective action or payment deduction if warranted.

7.4.9. QASP Exhibits: The QASP will contain various exhibits which will be furnished by the COR.

7.4.9.1 QASP Exhibit – Contract Discrepancy Report (CDR): See COR for the DA Form 5479.

7.4.9.2. QASP Exhibit – Sample Payment Deduction Calculation: This sample is based on an example price of $1,000.00 per mile for easy calculation purposes. QAE observed a 10” tree that was not removed in a one mile section and brought it to the attention of the Contractor. The defect was not corrected. The deduction from payment would be calculated as follows: (Per Mile Price)*(% Deduction) = (Deduction). $1000*20%= $200.00. The deduction would therefore be $200.00 from the price per mile for this item.

7.4.9.3 QASP Exhibit – Quality Assurance Checklist Example: See COR for this form.

7.5 Technical Exhibit 5 – Example Invoice:

FROM: Contractor's Name INVOICE NO: __________ Address INVOICE FOR MONTH OF: __________ Telephone Number DATE OF INVOICE: __________

DATES OF SERVICE: ___________

CONTRACT NUMBER: __________________

DELIVERY ORDER#: _____________

# OF MAN HOURS: ____________

TO: Project Name Address

DATE CLIN QUANTITY DESCRIPTION UNIT

PRICE

AMOUNT

Total

7.6 Technical Exhibit 6 – Example Quality Control Plan:

Contract Number:

Contractor:

Contract Title:

I will personally assure that all elements of this contract are completed as stated. The following methods will be used to ensure satisfactory services.

Inspection:

1. All work will be personally supervised and inspected by myself or a designated Alternate Quality Control Person (QCP).

Name of Primary QC Person: Phone:

Designated Alternate QCP: Phone:

2. Contract maps and specifications will be utilized to insure completeness of services performed.

3. A copy of the contract specifications and maps/drawings will be kept onsite by the QCP while work is being performed as a reference to ensure that requirements are met.

4. All elements defined in the Performance Requirements Summary of the Performance Work Statement will be checked for completeness prior to leaving the area.

Deficiencies:

1. No deficiencies should occur as a result of a thorough Quality Control System.

2. Should a deficiency occur, measures…