FLWHospitalRplmtPgm_Pre-SolicitationWebinar19Jan18.pdf

.59

“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

Purpose: Pre-Proposal Update

HOSPITAL REPLACEMENT PROGRAM

FORT LEONARD WOOD (FLW), MO

US ARMY CORPS OF ENGINEERS

KANSAS CITY DISTRICT

MILITARY PROGRAMS

19 JANUARY 2018; 1030-1115 CST

CALL/LOG IN INFORMATION

• Teleconference - USA Toll-Free 888-675-2535

• Access Code: 7309217

• Security Code: 1234 o Quick Tip: hit # to bypass announcements

• Web Conference URL: https://www.webmeeting.att.com

• Web Meeting Number: 888-675-2535

• Access Code: 7309217 o Quick Tip: The first time you use the Web Meeting Service, you will need to download the client software. Web Meeting help & software downloads can be found at: https://www.webmeeting.att.com

• Please remember to MUTE your phones https://www.webmeeting.att.com/ https://www.webmeeting.att.com/

INTRODUCTION

• Thank you for your participation today

• Government team members participating:

o Kelly Miller, Hospital Program Manager o Lacy Kay, Contracting Officer o Carmen Hopkins, Contract Specialist

• Today’s briefing; 30-45 minutes including Q&A

PURPOSE

• NDAA 2018 authorized new project combining the FLW

Hospital (previously Phase One) and Outpatient Clinic (previously Phase Two). Project Authorization has increased to $381.3M.

• Purpose of today’s webinar is to update industry on our plans for the Hospital Replacement Program and to solicit your feedback on a number of topics.

AGENDA

• Review:

•Revised Scope of Work (SOW) •Revised acquisition strategy •New schedule

• Request additional industry feedback on a number of topics

CAUTION

Base your proposals on the Solicitation and any amendments What is discussed here today is subject to change.

Nothing said during this conference can be interpreted as modifying the requirements of the Solicitation Phase 2 proposal requirements, particularly Factor 2- 1 Design Concept/Technical Solutions, will continue to change as the RFP requirements are developed

CONTRACTING NOTES

This is a Federal contract that follows Federal Acquisition Requirements (FAR), Department of Defense (DoD), Army, Corps of Engineers (USACE) and Defense Health Agency (DHA) rules and regulations, and has different requirements than state and private commercial contracts.

USACE intends to compete and award a Design-Build (D-B) construction contract for the Hospital & Clinic, and multiple Small Business Set-Aside Construction Contracts for remaining program requirements

CONTRACTUAL RELATIONSHIPS

Defense Health Agency (DHA)

Health Facility Planning Agency (HFPA)

GLWACH CDR

& Staff

US Army Corps of Engineers, Kansas City

Leo A Daly(AE-1); RFP Preparation

Medical Expertise & Stds (CEHNC-EDX)

Unrestricted Design Build – Contract #1

Small Business (SB) Set-Aside – Contract #2

Denotes a Contractual Relationship

SB Set-Aside – Contract #3

SB Set-Aside – Contract #4

REGIONAL MAP

Ft Leonard Wood

FT. LEONARD WOOD MAP

Existing Hospital

Project Site

To Main Gate

To Main Gate

PROJECT SITE

Construction boundary is defined by First St, Nebraska Ave, Warrior Transition Complex & Illinois Ave. However, Offerors will be required to provide a Master Plan indicating future improvements on the site of the existing Hospital & Clinic to be accomplished following their demolition.

SCOPE OF WORK

• Hospital Replacement scope now consists of:

o Hospital & Related Primary/Supporting Facilities

(previously Phase One), and o Outpatient Clinic, Optical Fabrication Laboratory &

Related Primary/Supporting Facilities (previously Phase Two)

• New project number & title: PN 91884, Hospital Replacement

• Will include options for Medical Systems & Equipment

ACQUISITION PLAN

• Four (4) Contracts to deliver Hospital Replacement Program:

• One (1) Unrestricted Acquisition

• Contract 1: Design Build (DB) Contract for Hospital & Outpatient

Clinic

• Three (3) Small Business (SB) Set-Aside Acquisitions

• Contract 2: Design-Bid-Build (DBB). Site Improvements Prior to Demolition

• Contract 3: DBB. Demolition of existing Hospital & Clinic

• Contract 4: DBB. Site Improvements Following Demolition &

Optical Fabrication Laboratory

ACQUISITION PLAN - UNRESTRICTED

Contract 1: DB Acquisition

• Competition: Unrestricted; Full and Open

• Contract Type: Firm Fixed Price

• Contract Delivery Method: Design Build

• Acquisition Type: 2 Phase using Cost-Technical Trade-off

Procedures

• Scope:

o Hospital (256,397 GSF) o Outpatient Clinic (188,935 GSF) o Ambulance Garage o Central Utility Plant (CUP) o Helipad o Primary Utilities o Rough Grading o Roads

Contract 1: Additional Information:

• Stipend offered to unsuccessful Phase Two Offerors

($390K each). Awaiting approval from DHA

• RFP team remains focused on performance requirements to encourage innovative and creative solutions

• RFP will include options for Medical Systems &

Equipment considered “integral to the delivery of completed construction”

• RFP will include a construction cost limit for design & construction (Ceiling Price)

• Desired betterments will be defined. Offerors will provide pricing associated with each betterment included in its proposal

Contract 1: Evaluation Factors:

• Phase 1 o Factor 1-1: Key Personnel (most important) o Factor 1-2: Performance Confidence (equal to Factor 1-3) o Factor 1-3: Corporate Experience (equal to Factor 1-2) o Factor 1-4: Technical Approach/Management Plan (least important)

• Phase 2 o Factor 2-1: Design Concept/Technical Solutions (most important) o Factor 1-1: Key Personnel (less important than Factor 2-1) o Factor 2-2: Key Subcontractors/Consultant (Less important than Factor

2-1 & 1-1) o Factor 2-3: Small Business Participation Plan (Less important than

Factor 2-1, 1-1, & 2-2) o Factor 2-4: Price (all non-price factors, when combined, are significantly more important than price)

ACQUISITION PLAN – UNRESTRICTED

Contract 1: Milestone Schedule:

• 23 May 18 Phase 1 Advertisement

• 22 Jun 18 Phase 1 Proposals Due

• 25 Sep 18 Announce Short List (3 Firms)

• 10 Oct 18 Issue Draft RFP

• 31 Jan 19 Phase 2 Advertisement

• 13 May 19 Phase 2 Proposals Due

• 16 & 17 May 19 Oral Presentations

• 27 Aug 19 Award Construction

• Oct 2019 Notice to Proceed (NTP)

• Oct 2023 Beneficial Occupancy Date (BOD)

• Oct 2024 Final Occupancy Date (FOD)

ACQUISITION PLAN – SB SET-ASIDE

Contracts 2-4: SB Set-Aside Acquisitions

• Competition: All Small Businesses

• Contract Type: Firm Fixed Price

• Contract Delivery Method: Design-Bid-Build

• Acquisition Type: TBD

• Scope:

o Contract 2: Site Improvements Prior to Demolition. Includes final grading, parking, drives, curbs, gutters, drainage structures, sidewalks, site lighting, signage, site furniture, landscaping o Contract 3: Demolition. Includes hazardous material remediation, salvage & recycling, and demolition.

o Contract 4: Site Improvements Following Demolition + Optical Fabrication Lab: Includes final grading, parking, drives, curbs, gutters, drainage structures, sidewalks, site lighting, signage, site furniture, landscaping

ACQUISITION PLAN – SB SET-ASIDE

• SB Set-Aside - Risk Management:

• Offerors will provide a conceptual site development plan for the entire site, to include the existing hospital & clinic site, as proposal substantiation

• Offerors will identify the boundary separating its own work site from that of SB Set-Aside contractors. Additionally, Offerors will determine locations for project trailers, site access, temporary parking for construction personnel, and material laydown/staging areas for its contract as well as those for the follow-on SB Set-Aside Site Improvement contracts (Contracts 2 & 4)

• Government will use this plan as the basis of design for project site improvements.

• SB Set-Aside contract awards anticipated in 2021 (Contract 2) and 2025 (Contracts 3 & 4)

QUESTIONS FOR INDUSTRY

1. The current proposed duration is 48 months from NTP to BOD. Do you believe this duration is adequate? If not, what duration would you propose?

2. The volume of information & data exchanged during design after award and construction will be enormous. What design/construction management tools do you suggest we consider and why?

3. How important is the use of 3D modeling to your success during design after award and construction? How will 3D modeling interface with the design/construction management tool you proposed in response to question 2 above?

4. Do you have any concerns regarding the availability of qualified tradesmen or building materials? If yes, how do you plan to address these risks?

5. The Government has identified adjacent sites that can accommodate 500 +/- temporary parking stalls for all work, e.g. DB + SB Set-Aside. Is this number sufficient? If not, what is an optimal number?

6. The RFP will include multiple options for medical systems and equipment funded by other appropriations, i.e. non-MILCON. These items will be limited to systems and equipment that will be permanently installed. Most are technologically sophisticated and are subject to constantly changing operational and technology requirements. These options will be executed months to years following contract award, so the likelihood that the requirements will change is high. How would you suggest that the Government address schedule and pricing risk?

7. Are there other significant risks that you anticipate? What can we do to help mitigate those risks?

QUESTIONS?

FEEDBACK

• Please submit any project related questions or feedback to:

Ms. Carmen Hopkins Kansas City District Contract Specialist

Carmen.e.Hopkins@usace.army.mil

• We will post all materials on FBO under solicitation W912DQ-18-R-4018 mailto:Carmen.e.Hopkins@usace.army.mil