A.07.24_Amendment_0002_W912DQ-16-R-1003.pdf

W912DQ-16-R-1003

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Block 14, Continuation Page

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Dec-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DQ-16-R-1003

X 9B. DATED (SEE ITEM 11)

16-Nov-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Dec-2015

CODE

USACE, KANSAS CITY +

FEDERAL BLDG CT-C 601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

W912DQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 22 11 - BEST VALUE EVALUATION FACTORS ONE STEP

The following have been modified:

LPTA PROCEDURES

RFP SECTION 00 22 11: SUBMISSION REQUIREMENTS,

EVALUATION CRITERIA AND BASIS OF AWARD

A. General Proposal Information The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to perform the contract. The proposal should be practical, legible, clear and coherent.

B. General Proposal Submission Instructions All Offerors shall be required to submit a proposal with the minimum content as specified herein. Proposals without the minimum content may be rejected. Proposals will be received until the date and time indicated on Standard Form 1442 at the following address:

U.S. Army Engineer District, Kansas City Bolling Federal Building, Room 647 ATTN: CENWK-CT-NWK-C/ Jennifer Allsbury 601 East 12th Street Kansas City. Missouri 64106-2896

C. Proposal Format and Submittal Requirements In order to be considered for award of a contract for the requirements of this solicitation, the Offeror must submit a proposal with its offer. Failure to submit a complete proposal may result in the entire offer being rejected. The proposal shall consist of two volumes:

1. Volume 1, Technical Proposal (Tabs A & B); and

2. Volume 2, Price Proposal, (Tab A), consists of an original signed Standard Form 1442 “Solicitation, Offer, and Award”; providing a price for all line items in the corresponding bid schedule; and acknowledgment of all amendments to the solicitation.

C.1. Proposal Characteristics Each Volume shall contain a table of contents. All text must be legible and easily read. The page size of the Offeror’s proposal shall not exceed 8-1/2 by 11 inches. Diagrams, charts and tables shall conform to the paper size.

All text shall be typed single-spaced. Margins (1-inch) shall be clean and clear. If fold-out charts are unavoidable, and are to be utilized, all sheets shall be reproduced on 11 by 17 inch, and folded to 8-1/2 by 11 inch size with the title clearly visible at the bottom right corner.

Offerors shall limit Volume 1, Technical Proposal to a maximum of 25 pages. Pages in excess of 25 will not be evaluated. The Cover letter, Joint Venture documentation, Subcontractor Commitment and Past Performance Questionnaires documentation shall not be counted toward the 25 page maximum.

Volume 1 and 2 shall be contained within a 3-ring loose leaf binder (no heat or spiral bound volumes) and submitted in the following quantities:

1. Volume 1 – Technical Proposal Original & 4 copies

2. Volume 2 – Price Proposal Original & 2 copies

Volumes 1 and 2 shall also be provided on one (1) CD/DVD in a PDF format

The Offeror’s name, address, signature and telephone number shall appear on any document submitted to be evaluated. Each Volume of the proposal shall be identified by the Project Title, Volume number, name, address, and telephone number of the Offeror on the cover page. Each Volume shall also contain a table of contents, list of tables, list of figures, list of appendices, list of acronyms and at the bottom left side of each page the volume number shall be included. The list of acronyms should include all acronyms appearing in that volume. The cover page of each part shall be properly printed with:

1. The solicitation number; W912DQ-16-R-1003;

2. The project title; “Missouri Interceptor – Turkey Creek”; and

3. The name, address, and telephone number of the Offeror submitting the proposal, and the name of the

Offeror point of contact; and one of the following on each volume in bold letters:

a. VOLUME 1: TECHNICAL PROPOSAL

b. VOLUME 2: PRICE PROPOSAL

The Proposal’s clarity, organization and cross referencing are mandatory. No material shall be incorporated by reference. General cross-references or cross referencing guides will not be considered appropriate.

Information provided shall be written in a way to demonstrate a clear understanding of the requirements, but should not parrot the specifications. The Technical proposal shall not refer the reviewer to information contained in the Price proposal.

C.2 Additional Information to be Provided in Volume 1 For joint ventures, the information required by paragraph “Joint Ventures”. Subcontractor letters of commitment (signed by both the subcontractor and the Offeror) as required by paragraph “Subcontractors”.

C.3 Additional Information to be Provided in Volume 2 The following information should be submitted in a 3-ring binder labeled “Pro Forma Requirements”. Provide an original and two copies.

1. A cover letter containing:

a. Solicitation number;

b. Name, address, federal tax identification, e-mail, and telephone and fax numbers of the Offeror;

c. Names, title, email, and telephone and fax numbers of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this RFP;

d. Name, title and signature of the person authorized to sign the proposal; and

e. A statement specifying agreement with all terms, conditions and provisions included in the RFP.

2. The Offer (the SF1442) duly executed with an original signature by an official authorized to bind the company. Include the Offeror’s DUNS number in block 14;

3. Acknowledgement of all amendments to the RFP in accordance with the instructions on the Standard Form 30 (amendment form);

4. Completed Representations and Certifications section of the RFP, including the ORCA certification;

5. Financial statement and bank letter that verify that sufficient funds will be available to finance the work;

and

6. The completed FOOH certification.

7. Bid Bond Documentation. Bid Bonds – (Original with raised seal) required with your submission on the

SF24.

C.4 Inquiries and/or Questions Prospective Offerors shall submit contracting and technical inquiries and questions concerning this solicitation document via Bidder Inquiry in ProjNet at www.projnet.org/projnet.

To submit and review bid inquiry items, an Offeror will need to be a registered user of the system. Click on the "Quick Add" link located near the top right corner of the ProjNet home page. Select agency USACE; enter the Key for this solicitation listed below, your email address, and then click "Continue". Unregistered users will be prompted to complete the on-line form to register a new Quick Add account. Registered users will be asked a pre-selected security question prior to being granted access to the solicitation documents. From this page, you may view all bidder inquiries or add a new inquiry. Offerors will receive an acknowledgement of their questions via email, followed by an answer to their questions after it has been processed by our technical team.

***Please Note: Offerors shall only submit one question per inquiry. All inquiries containing multiple questions shall be rejected.

The Solicitation Number is: W912DQ-16-R-1003 The Bidder Inquiry Key is: JGYF8W-PV7GD4

The Bidder Inquiry System will be unavailable for new inquiries after 3 December 2015 at 4:00 P.M. CST in order to ensure adequate time is allotted to form an appropriate response to inquiries and amend the solicitation if necessary.

Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The ProjNet call center operates weekdays from 8:00 A.M. to 5:00 P.M. CST or by appointment for OCONUS. The telephone number for the Call Center is 1-800-428-HELP. Email to staff@rcesupport.com

C.5 Joint Ventures Joint Ventures shall submit the following additional documentation regarding their business Entities:

1. A certified copy of their Joint Venture agreement;

2. A detailed statement outlining the following in terms of percentages, where appropriate;

a. The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing;

b. The management approach of the joint venture in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the joint venture and perform the duties necessary to complete the work;

c. The structure of the joint venture and decision-making responsibilities of the joint venture parties in terms of who will control the manner and method of performance of the work;

d. The bonding responsibilities of the joint venture parties;

e. Identification of the key personnel having authority to legally bind the joint venture to subcontracts and state who will provide or contract for the labor and materials for the joint venture;

f. Identification of party maintaining the joint venture bank accounts for the payment of all expenses and the deposits of all receipts, keep the books and records, and pay applicable taxes for the joint venture;

g. Identification of party furnishing the facilities, such as office supplies and telephone service; and

h. Identification of party having overall control of the joint venture.

Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual joint venture parties and identify the party, or hired as employees of the joint venture.

If one of the joint venture parties possesses experience and/or past performance in work that is relevant to this project, that experience and/or past performance will be included as the experience and/or past performance of the joint venture.

C.6 Subcontractors If an Offeror wishes to receive credit for the experience and/or past performance of a subcontractor, the Offeror must submit a letter of commitment to use the proposed subcontractor on the project, signed both by the subcontractor and the Offeror.

The commitment letter must be submitted even if the subcontractor is in some way affiliated with the Offeror (for example, the subcontractor is a subsidiary of a joint venture partner, or a subsidiary of a firm to which the joint venture partner is also a subsidiary).

Include the subcontractor letters of commitment (signed by both the subcontractor and the Offeror) in Volume I, Factor 1, Experience.

A sample subcontractor letter of commitment is provided for use, if desired, at the end of this section.

D. Source Selection – Proposal Evaluation and Basis of Award All offers received in response to this solicitation will be evaluated in accordance with informal source selection procedures. The principal objective of this process is to select a responsible Offeror who submits the Lowest Price/Technically Acceptable (LTPA) offer. The process is designed to ensure the impartial, equitable, and comprehensive evaluation of all technically acceptable, responsible proposals received in response to this particular solicitation.

D.1 Source Selection Team The Source Selection Team is established as a separate organization and management chain of command whose only purpose is to accomplish the objective above. The organization consists of a Source Selection Authority (SSA) and a Source Selection Evaluation Board (SSEB). The SSEB is comprised of separate Technical and Price teams.

The organization is designed to ensure active ongoing involvement of appropriate contracting, technical, logistics, legal, price analysis, small business, and other functional staff management expertise.

D.2 Source Selection Procedure The source selection procedures will begin with an initial review of proposals and a technical and price evaluation conducted by the SSEB. The SSEB shall evaluate the proposals based solely on the evaluation criteria identified below. The results of the SSEB evaluations will be presented to the SSA, who will make the final source selection decision or determine whether it is appropriate to engage in clarifications or communications prior to the establishment of a competitive range, or to establish a competitive range and conduct discussions with those Offerors that are included in the competitive range. The Government intends to award without discussions. All communications leading to establishment of the competitive range will be conducted in accordance with FAR Part 15.306b. If a competitive range is established, discussions will be conducted with Offerors who are included in the competitive range. After conclusion of discussions and receipt of final revised proposals (if applicable), the SSEB will complete the evaluation and establish the final weighted technical ratings and present them to the SSA. The SSA will then review the proposals based on the Lowest Price Technically Acceptable (LPTA) to the Government, and other factors considered, and make the final source selection decision.

The proposals received in response to this solicitation will be evaluated individually to select the most advantageous proposal. To be considered acceptable, each Offeror shall specifically address each of the evaluation factors listed below. Sufficient detail shall be provided, citing specific data as may be required, such that the proposal may be adequately evaluated. The proposal must show clearly that the Offeror has an understanding of the work tasks required and has the capability and responsibility to accomplish the work.

The Government is not responsible for information overlooked during the evaluation which is not located in the appropriate proposal section. To ensure the evaluation credit is appropriately received for proposal material submitted do not incorporate by reference documents not contained in the proposal. References to sections of the proposal shall be by specific paragraph number (and name, if applicable), page number, and section.

E. Basis for Award The Government intends to award without discussions. However, the Government reserves the right to conduct discussions with each Offeror and intends to select the responsible Offeror for contract award whose proposal conforms to this solicitation and is determined to be the lowest priced, technically acceptable proposal (LPTA).

Award will be made to the Offeror submitting the lowest total evaluated price of the proposals meeting or exceeding the acceptability standards for non-price factors.

The non-price, technical factors are EXPERIENCE and PAST PERFORMANCE.

Each technical factor will receive one of two ratings: Acceptable or Unacceptable. Offerors receiving one Unacceptable rating will be deemed overall Unacceptable and will not be considered for award. Offerors must receive Acceptable on both technical factors to be considered for award.

Price will be evaluated by the Price Team (PT). Proposal prices must be entered for all items in the Proposal Schedule. The PT will evaluate the price proposals for fair and reasonableness.

F. Technical Factors The evaluation ratings for the Technical Factors, other than Past Performance, will be on an adjectival basis in conjunction with a narrative composed of the discussion of the particular strengths, weaknesses, and deficiencies of the proposal. The SST will use a combined technical/risk rating system that includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Combined technical/risk evaluations shall utilize the combined technical/risk ratings listed in Table 1.

Table 1. Combined Technical/Risk Ratings

The technical factors to be evaluated as pass/fail are experience and past performance.

F.1. Tab A – Volume 1, Factor 1 - Experience The Offeror shall submit five, but no more than five (5) projects that have been completed or substantially completed by the Offeror in the last ten (10) years. (More than 5 will not be evaluated by the Government.)

Projects must be a minimum of 80% complete to be considered substantially complete. Projects shall demonstrate work in these primary areas: 1) dewatering large channels, 2) installation of large diameter concrete drilled shafts and 3) placement of large concrete slabs or walls. The work experience submitted must have been completed by the Offeror, Joint Venture Partner, or committed Subcontractor. Experience must be shown for each of the primary areas to be acceptable, but need not all be in the same project. The information must identify which entity performed the work.

F.2. Tab B – Volume 1, Factor 2 – Past Performance The Past Performance Questionnaire included in the solicitation is provided for the Offeror or its team members or subcontractors to submit to the client for the five (5) relevant projects submitted with Volume 1, Factor 1 - Experience. Ensure correct phone numbers and email addresses are provided for the client point of contact.

Completed Past Performance Questionnaires should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror should complete and submit the first page of the PPQ, which will provide contract and client information for the respective project(s). If the client requests, questionnaires may be submitted directly by the client to the Government’s point of contact, Jennifer Allsbury via email at jennifer.r.allsbury@usace.army.mil prior to proposal closing date. In that case, Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The contractor may collect and retain completed questionnaires from clients for submittal to the government. After completion of this form, this form may be duplicated by the contractor. The government reserves the right to verify any and all information.

EVALUATION PROCEDURE:

The Government will evaluate the responses from the customers from whom Past Performance Questionnaires have been received. The Government may contact and interview points of contact on the Past Performance

Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Questionnaires. The Government reserves the right to interview other individuals acting for the listed references, if the listed reference is not available.

The SST will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

Offerors with no past performance information will not be rated favorably or unfavorably and will receive a neutral rating.

At no time during this process, or during the debriefing, or after award, will the names of the individuals providing reference information about an Offeror’s past performance be revealed to the Offerors or to any other party. If discussions are held, Offerors may be afforded the opportunity to respond to adverse comments made by references in accordance with guidelines identified in FAR Part 15.3. In this case, comments will be extracted and provided to the Offeror. Copies of the questionnaires will not be furnished to the Offeror and will remain confidential.

The evaluation will consider past performance information regarding committed subcontractors.

PERFORMANCE CONFIDENCE ASSESSMENT

The past performance evaluation will result in an assessment of the Offeror’s probability of meeting the minimum solicitation requirements. The past performance evaluation considers each Offeror's demonstrated recent and relevant record of performance in supplying construction services that meet the contract’s requirements. One performance confidence assessment rating is assigned for each Offeror after evaluating the Offeror's recent past performance, focusing on performance that is relevant to the contract requirements.

In reviewing each past performance effort by the Offeror, the SST will first evaluate how relevant the recent effort is to the work required by this solicitation. An Offeror’s past performance effort will be considered recent and relevant to the extent it meets the criteria described in the Submission Requirements for Technical Factor 1, Experience.

Each past performance effort will be assigned one of the levels of relevancy shown in Table 2:

Table 2. Past Performance Relevancy Ratings Rating Definition Relevant Past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

For each past performance effort, the SST will then evaluate how well the contractor performed on the contracts.

The past performance evaluation will not establish, create, or change the existing record and history of the Offeror’s past performance on past contracts; rather, the past performance evaluation process will gather information from customers on how well the Offeror performed those past contracts.

In conducting the performance confidence assessment, the Offeror shall be assigned one of the ratings in Table 3.

Table 3. Performance Evaluation Rating Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

PAST PERFORMANCE EVALUATION QUESTIONNAIRE

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE

AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE

COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE

THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE

HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR.

HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT

THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT

TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

G. Price Factor G.1. Tab A – Volume 2, Factor 3 - Price Offerors shall submit the Price Proposal Schedule from Section 00 11 00. The Price Proposal Schedule consists of the original signed Standard Form 1442 “Solicitation, Offer, and Award”; providing a price for all line items in the corresponding bid schedule; and acknowledgment of all amendments to the solicitation. Proposed prices must be entered for all items of the Price Proposal Schedule.

Price will not be rated or scored, but will be evaluated for fair and reasonableness through the use of price analysis.

The Price Team (PT) will evaluate the reasonableness of the price proposal using their expert judgment. In the event, during the course of the analysis, the PT has reason to question the reasonableness of a price proposal, the PT may conduct such additional fair and reasonable analysis as it requires in order to complete a thorough price analysis. Because the evaluation of the price proposal will represent a portion of the total evaluation, it is possible that an Offeror might not be selected because of an unreasonable price proposal. All price information required by the RFP must be submitted.

Additional Important Note for Other Than U.S. Small Businesses ONLY: Other than U.S. Small Business offerors must submit a subcontracting plan meeting the requirements of FAR 52.219-9 and DFARS 252.219-7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan) to be eligible for award.

SAMPLE SMALL BUSINESS SUBCONTRACTING PLAN

CONTRACTOR:

ADDRESS:

PHONE NO:

PROJECT TITLE:

SOLICITATION NO:

DATE:

1. In accordance with the contract clauses at 52.219-8 and 52.219-9, (name of contractor) submits the following Subcontracting Plan for Small, Small Disadvantaged, and Women-owned Business Concerns.

2. Corresponding dollar values for percentages cited in para. 3 for the base period only:

a. Total contract amount is $ .

b. Total dollars planned to be subcontracted (to all types of businesses): $ .

c. Total dollars planned to be subcontracted to small business concerns (including 2d, 2e, 2f, 2g, and 2h below): $ .

d. Total dollars planned to be subcontracted to small disadvantaged business concerns:

e. Total dollars planned to be subcontracted to small woman-owned business concerns:

f. Total dollars planned to be subcontracted to HUBZone small business: $ .

g. Total dollars planned to be subcontracted to veteran-owned small business concerns

h. Total dollars planned to be subcontracted to service-disabled veteran-owned small business concerns.

3. The following percentage goals (expressed in terms of a percentage of total planned subcontracting dollars) are applicable to the contract awarded under the solicitation cited above.

a. Small Business Concerns (2c divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns including 3c through 3e.

b. Small Disadvantaged Business Concerns (2d divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small disadvantaged individuals.

c. Small Woman-Owned Business Concerns (2e divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small woman-owned businesses

d. Small HUBZone Business Concerns (2f divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are HUBZone small business contractors. (SEE the definition in contract clause 52.219-8(c) or use the internet: http://www.sba.gov/hubzone/ for further information.)

e. Veteran-owned small business concerns (2g divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are veteran-owned small business.

f. Service-disabled veteran-owned small business concerns (2h divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are service-disabled veteran-owned small business.

4. The principal items or areas we will subcontract under this contract are:

a. Of the items or areas stated in 4; the following are planned to be subcontracted to Small Businesses

(LIST THE NAME AND RESPONSIBILITY OF FIRM):

b. Of the items or areas stated in 4.a; the following are planned to be subcontracted to Small Disadvantaged Businesses (LIST THE NAME AND RESPONSIBILITY OF FIRM):

c. Of the items or areas stated in 4.a; the following are planned to be subcontracted to Small Women- Owned Businesses (LIST THE NAME AND RESPONSIBILITY OF FIRM):

d. Of the items or areas stated in 4.a; the following are planned to be subcontracted to HUBZone small business concerns (LIST THE NAME AND RESPONSIBILITY OF FIRM):

e. Of the items or areas stated in 4.a; the following are planned to be subcontracted to Veteran-owned Small Business concerns (LIST THE NAME AND RESPONSIBILITY OF FIRM):

f. Of the items or areas stated in 4.a; the following are planned to be subcontracted to Service-disabled veteran-owned small business concerns (LIST THE NAME AND RESPONSIBILITY OF FIRM):

**NOTE: SEE LAST PAGE IF THIS SOLICITATION HAS OPTION YEARS

OR PERIODS (DELETE THIS STATEMENT FROM YOUR PLAN)**

5. Provide a description of the method your firm used to develop the subcontracting goals in paragraph 3:

6. Indirect costs were ( ) were not ( ) used in establishing subcontracting goals. **If indirect costs are included in your goals, furnish a description of the method used to determine the proportionate share of indirect costs to be incurred with (i) small business concerns (ii) small disadvantaged business concerns (iii) women-owned small business concerns (iv) HUBZone small business concerns (v) Veteran-owned small business concerns and (vi) Service-disabled veteran-owned concerns **

7. The following individual will administer (name of contractor) Subcontracting Program:

(NOTE TO OFFERORS: The individual named here will be expected to perform and manage your plan and contract clause 52.219-9). Site Construction project managers may not be acceptable as your small business advocate that manages your Corporate Small Business Program).

Name: Job Title:

Address and Telephone Number:

This individual’s specific duties with regard to the conduct of our firm’s Subcontracting Plan will include, but will not be limited to, the following:

a. Developing and maintaining bidders lists of small business, HUBZone small business, small disadvantaged business and women-owned small business concerns using sources such as the CCR Dynamic Small Business Search (http://www.ccr.gov/), State Offices of Minority and Women-owned Business Enterprises, Business Development Agency, US Department of Commerce, Local Minority Business Development Centers, Economic Development Centers, and National Center for American Indian Enterprise Development.

b. Assuring the inclusion of small business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, veteran-owned small business concerns and service-disabled veteran-owned small business concerns in all solicitations for products or services which they are capable of providing; and ensuring that all solicitations are structured to permit the maximum possible participation by small business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, veteran-owned small business concerns and service-disabled veteran-owned small business concerns.

c. Establishing and maintaining records of all solicitations and subcontract awards to ensure that the members of the firm who review bids/proposals documents their reasons for selecting or not selecting a bid/proposal submitted by a small business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, veteran-owned small business concerns and service-disabled veteran-owned small business concerns.

d. Preparing and submitting the Individual Subcontracting Report (ISR) (formerly the Subcontracting Report for Individual Contracts - SF 294) and the Summary Subcontracting Report (formerly the Summary Subcontract Report - SF 295) in the Government’s “Electronic Subcontracting Reporting System (eSRS)”, located on-line at http://www.esrs.gov/, in accordance with instructions provided, and coordinating and preparing for all compliance reviews by Federal agencies.

e. Attendance at DOD sponsored training programs in order to develop guidance and training to firm personnel on the policy of the federal government to aid, assist, and counsel small business under this and other government contracts.

f. Conducting or arranging for all other activities necessary to further the intent and attainment of the goals in the Plan to include motivational training of the firm’s purchasing personnel, attendance at workshops, seminars and trade fairs conducted by or on behalf of small business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, veteran-owned small business concerns and service-disabled veteran-owned small business concerns.

8. The following steps will be taken to ensure that small business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, veteran-owned small business concerns and service-disabled veteran-owned small business concerns receive notice of and have an equitable opportunity to compete for intended awards of subcontracts and/or purchase orders for the products and/or services describe in paragraph 4 above:

a. Sources will be requested through the CCR Dynamic Small Business Search, business development organizations, minority and small business trade associations and at small, minority, veteran small business and women-owned small business procurement conferences; sources will be contacted; and bidding materials will be provided to all responding parties expressing an interest.

b. Internally, motivational training will be conducted to guide and encourage purchasing personnel; source lists and guides to small business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, veteran-owned small business concerns and service-disabled veteran-owned small business concerns will be maintained and utilized by purchasing personnel while soliciting subcontracts and purchase orders; activities will be monitored to ensure sufficient time is allowed for interested bidders to prepare their proposals and to evaluate continuing compliance with the Subcontracting Plan.

9. [Name of contractor] agrees that the clause entitled "Utilization of Small Business Concerns" (May 2004) will be included in all subcontracts that offer further subcontracting opportunities. All subcontractors, except small business concerns, who receive subcontracts in excess of $500,000 ($1,000,000, in the case of construction) will be required to adopt a subcontracting plan that complies with the requirements of this clause. Such plans will be reviewed to assure that all minimum requirements of an acceptable subcontracting plan have been satisfied.

10. (Name of contractor) agrees to submit such periodic reports and cooperate in any studies or surveys as may be required by the Contracting agency or Small Business Administration in order to determine the extent of compliance by the offeror with the subcontracting plan and with the clause entitled “Utilization of Small Business Concerns” contained in the contract.

11. (Name of Contractor) agrees to maintain at least the following types of records to document compliance with the Subcontracting Plan:

a. The names of all organizations, agencies, and associations contacted for small business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, veteran-owned small business concerns and service-disabled veteran-owned small business concerns along with records of attendance at conferences, seminars and trade fairs where additional sources were developed.

b. Source lists, guides, and other data identifying small business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, veteran-owned small business concerns and service-disabled veteran-owned small business concerns.

c. Records on all subcontract solicitations resulting in an award of more than $100,000 on a contract-by-contract basis, indicating (1) whether small business concerns were solicited, and if not, why not; (2) whether veteran-owned small business concerns were solicited, and if not, why not; (3) whether service-disable veteran-owned small business concerns were solicited, and if not, why not; (4) whether HUBZone small business were solicited, and if not, why not; (5) whether small disadvantaged business concerns were solicited, and if not, why not;

and (6) whether small women-owned business concerns were solicited, and if not, why not; and (7) reasons for the failure of solicited small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to receive a subcontract award.

d. Records of all subcontract award data to include subcontractor’s name and address, to be kept on a contract-by-contract basis.

e. Minutes of internal motivational and training meetings held for the guidance and encouragement of purchasing personnel, and records of all monitoring activities performed for compliance evaluation.

f. Copies of SF 294 and SF 295 showing date and place of filing and copies of all other reports or results of reviews conducted by the contracting agency or other interested agencies of the Federal government to monitor our compliance with this Subcontracting Plan.

12. (Name of Contractor) will submit a SF 295, Summary Subcontract Report, on Corps of Engineers projects only. The SF 295 shall be completed and distributed in accordance with the Corps of Engineers Supplemental Instructions. (Name of Contractor) will not report Corps of Engineers projects through any other Agency unless authorized by the Contracting Officer.

13. In closing, (Name of contractor) states that it will be the policy of (Name of contractor) to afford every practicable opportunity for small business concerns, small disadvantaged business concerns, women-owned small business concerns, HUBZone small business concerns, veteran-owned small business concerns and service-disabled veteran-owned small business concerns to participate in contracts awarded to (Name of contractor) by the Federal Government, to ensure that equitable opportunity is provided small business concerns, small disadvantaged…