VI Photography - Sources Sought (2020.02.05) Rev1.pdf

SOURCES SOUGHT

VISUAL INFORMATION PHOTOGRAPHY SERVICES

U.S. Army Garrison at Fort Wainwright, Alaska

INTRODUCTION

The 413TH CSB, Regional Contracting Office-Alaska (RCO-AK) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Visual Information Photography Services on Fort Wainwright, Alaska (FWA). The intent is to procure these services on a competitive basis with 8(a) businesses.

This requirement will be set-aside for the 8(a) Small Business Development Program.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

PLACE OF PERFORMANCE

The work is to be performed at BLDG 3025, Room 163 on FWA. The Government reserves the right to change the location of the work site on FWA, if necessary. No photography services shall be performed at any other location without the approval of the Contracting Officer (KO) in collaboration with the primary client.

PERIOD OF PERFORMANCE

The estimated period of performance consists of one (1) base year, which will consist of one (1) month phase-in period and eleven (11) months at full performance; and four (4) option years of twelve (12) months each. FAR clause 52.217-8, Option to Extend Services, will be included and shall not exceed one hundred and eighty (180) calendar days.

CONTRACT TYPE

The contract type is anticipated to be a Performance-Based, Firm-Fixed-Price, Requirements contract.

DISCLAIMER

This sources sought is for informational purposes only. This is not a “request for proposal (RFP)” to be submitted. It does not constitute a solicitation and shall not be construed as a commitment by the government. Responses in any form are not offers and the government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement. Any information submitted by respondents to this technical description is strictly voluntary. Responses will not be returned to the responder. Not responding to this notice does not preclude participation in any future request for quote (RFQ) or invitation for bid (IFB) or RFP, if any issued. If a solicitation is released, it will be released on the government-wide point of entry (GPE). It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.

PROGRAM BACKGROUND

The 413th Contracting Support Brigade, Regional Contracting Office-Alaska (RCO-AK) is seeking responsible sources to provide all personnel, equipment, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform still photography services for FWA. These services include producing Department of the Army (DA) official photographs, passport photos, and biographical photos, uploading them onto an official web site, and producing reports.

Photography services shall be limited to still photos only. Still photos shall be limited to DA Official photos in accordance with AR 640-30; passport photos required for official travel; and biographical photos examples of which consist of chain of command photos and individual Soldier deployment and award recognition photos.

All other photographs not categorized in one of these three groups shall not be provided unless approved by the KO in collaboration with the primary client.

1. For DA Official Photographs, the contractor shall:

2. Maintain a DAPMIS account for the photo facility.

3. Produce and upload official photographs into DAPMIS on the day the photographs are taken.

4. Upload into DAPMIS only official photographs taken by authorized users of the account.

5. Load photographs directly to DAPMIS using this Web site https://www.isdrad16.army/mil.dapmis/

6. Ensure the photographic image is available for retrieval for two (2) years.

Services shall be performed in accordance with local, state, and federal law, policy and procedures.

The Contractor will be required to be registered in the System for Award Management (SAM) database and Wide Area Work Flow (WAWF).

REQUIRED CAPABILITIES

https://www.isdrad16.army/mil.dapmis/

The Contractor shall provide all personnel, equipment, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary in support of the areas specified in the Program Background (above). Further detail is provided in the draft Performance Based Work Statement (PBWS) attached to this announcement (Attachment 1).

If your organization has the potential capacity to perform these contract services, please provide the following information:

1. Organization Name and Mailing Address

2. Organizational Point of Contact (Include Telephone Number and E-mail Address)

3. CAGE Code and DUNS Number

4. Business Size

5. Website Address

6. Title your response with “Sources Sought Response for FWA VI Photography Services”

7. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to:

1. Provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated;

2. Secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements;

3. Implement a successful project management plan that will include: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and

4. Provide services under a performance based service acquisition contract.

ELIGIBILITY

This requirement will be set-aside for the 8(a) Small Business Development Program..

The North American Industry Classification System (NAICS) code contemplated for this service is 541921, Photography Studios, Portrait, however respondents may identify other potential NAICS codes and the reasoning to support the recommendation. This notice is not designed to discourage competition from any business interested in this requirement. Since the current capabilities must be confirmed, all eligible businesses are encouraged to respond. The Government is not obligated and will not pay for any information received from potential sources as a result of this sources sought.

The Product Service Code is T010, Phot/Map/Print/Publication-General Photography.

The Small Business Size Standard is $7.5M. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

Potential Offerors must be registered in the System for Award Management (SAM) in order to conduct business with the Federal Government. The registration process is free, but does take time and effort on behalf of a firm to complete. Interested parties are encouraged to start the registration process early so the firm can be considered for award.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS

Interested parties are requested to submit a capabilities statement of no more than five

(5) pages in length in Times New Roman font of no less than 12 pitch or Arial font of no less than 10 pitch. Files must be kept to a maximum size of 5MB.

The deadline for response to this sources sought in no later than 1:00 pm (AKST) on Tuesday, February 25, 2020. Please submit all documentation by email in PDF format and state in the subject line “Sources Sought Response for FWA VI Photography Services” to Veronica Lamboy (Contract Specialist) at veronica.lamboysantana.civ@mail.mil and John Quarles (Contract Officer) at john.r.quarles.civ@mail.mil.

Responses received after this date and time will not be reviewed. It is your responsibility to ensure we received your response.

Respondents WILL NOT be notified of the results of this sources sought. If and when a solicitation is issued it will be posted on https://beta.sam.gov under Contract Opportunities. It is the respondent's responsibility to monitor this site for the release of any synopsis or solicitation.

The Government will not award a purchase order or contract based upon vendor responses to this announcement. The Government shall not assume any costs for preparing or submitting any information in response to the market survey or the Government's use of the information. Any proprietary information should be clearly mailto:veronica.lamboysantana.civ@mail.mil https://beta.sam.gov/ identified as quote mark proprietary information quote mark . This sources sought/request for information does not constitute an invitation for bids or request for proposal, and should not be construed as a commitment by the government to issue an order/contract or otherwise pay for the information solicited. This notice is for information and planning purposes only and does not commit the Government to any contractual agreement.

All questions must be submitted to the persons identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.

413th CSB Regional Contracting Office - Alaska Address:

PO Box 35510 1064 Apple Street Fort Wainwright, Alaska United States

413th CSB Regional Contracting Office - Alaska Address: