Attachment 1 - VI Photography - PWS (2020.02.05).pdf

SECTION C Performance Work Statement (PWS) Visual Information Photography

Part 1 General

C.1 Description of Services C.1.1 Overtime C.1.2 Period of Performance C.1.3 Training C.1.4 Hours of Operation C.1.5 Material C.1.6 Phase Out C.1.7 Government-Furnished Property(GFP) C.1.8 Non-disclosure Agreements C.1.9 Security

Part 2 Requirements

C.2 Scope of Work C.2.1 Off Site Program Manager C.2.2 Taskings C.2.3 DA Photograph Management Information System (DAPMIS).

C.2.4 Photograph Data Storage C.2.5 Quality Control Plan C.2.6 Safety Plan C.2.7 Government Evaluation C.2.8 Site Standard Operating Procedures C.2.9 Facility Appearance and Maintenance C.2.10 Contractor Appearance C.2.11 Periodic and Other Reports C.2.12 Contractor Deliverables

Attachment 1 Exhibit 1

References Performance Requirements Summary

PWS PART 1

GENERAL

C.1 DESCRIPTION OF SERVICES. The Contractor shall provide all labor, supplies, materials, equipment, tools, transportation, and management necessary to perform still photography services as specified in this performance work statement (PWS). The Contractor shall provide labor equal to one contractor man-year equivalent (CME).

Services shall consist of Department of the Army (DA) official photographs, passport photos, and biographical photos required by United States Army Garrison, Fort Wainwright, Alaska (USAG-FWA)). Services shall be performed in accordance with local, state, and federal law, policy and procedures. This effort will be a firm-fixed price commercial service contract set aside for sole source award to a Section 8(a) eligible small business IAW FAR Subpart 19.8.

C.1.1 OVERTIME. The Government does not anticipate any requirement for overtime.

C.1.2 PERIOD OF PERFOMANCE (POP). The period of performance shall be for one (1) Base year of 12 months and four (4) 12-month option years. The period of performance will be as follows:

Base Year July 30, 2015 – July 29, 2016 Option Year 1 July 30, 2016 – July 29, 2017 Option Year 2 July 30, 2017 – July 29, 2018 Option Year 3 July 30, 2018 – July 29, 2019 Option Year 4 July 30, 2019 – July 29, 2020

C.1.3 TRAINING. The Contractor shall provide fully-trained personnel to provide the required still photography services. At no additional expense to the Government, Contractor personnel shall successfully complete the following USG-provided training at no additional cost to the U.S. Government:

Description Frequency Reference Operational Security (OPSEC) Annual AR 530-1 Antiterrorism Level 1 Annual AR 525-13 Information Assurance Annual AR 25-2

C.1.4 HOURS OF OPERATION. The workday shall consist of an eight-hour period between the hours of 0730 to 1630 with a one-hour lunch, Monday through Friday, excluding the ten Federal Holidays and Good Friday, as identified in U.S. Department of Labor Service Contract Labor Standards Wage Determination.

C.1.4.1 Contractor Leave and Authorized Absences. The Contractor shall notify the KO and Contracting Officer’s Representative (COR) eight weeks in advance of requested leave dates for their personnel. The Contractor shall ensure that leave dates do not interfere with DA scheduled personnel promotion and action boards or other mission required periods such as pre-deployment periods requiring photograph support.

C.1.4.2 Absences due to illness of contractor personnel will be reported to the KO and COR immediately.

C.1.5 MATERIAL. Not Applicable.

C.1.6 PHASE OUT. At least sixty days prior to contract completion, the COR will notify the incumbent contractor of all outstanding requirements which shall be completed prior to completion of the contract. Any requirements identified by the COR that are not completed prior to the contract expiration date will result in a deduction of the value of the service in accordance with the inspection clause, FAR 52.212-4(a).

C.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP).

C.1.7.1 It is in the Government’s best interest to provide GFP for use of the contractor in performance of this contract.

C.1.7.2 The Contractor is responsible for accountability, care, and safeguarding of GFP used in performance of this contract..

C.1.7.3 The Contractor shall report to the COR in writing (e-mail or memo) any damage or loss of GFP within 24 hours of occurrence.

C.1.7.4 The Government will provide the following GFP in an “as-is” condition:

Name Description Manufacturer / Model Number

Quantity

Computer Desktop Workstation

One

Monitor Color 24 inch Two Printer Photo Color

Inkjet Two

Printer Laser Color One Telephone IT Equipment One Government Computer Access Account

Admin N/A One per Photographer

Government Email Account

Admin N/A One per Photographer

Common Access Card

Admin N/A One per Photographer

C.1.8 NON-DISCLOSURE AGREEMENTS. All contractor personnel shall sign non-disclosure agreements to protect all Government information to which they have access both during and after contract performance completion. The non-disclosure agreements will specify that the contractor’s employees will not disclose the information at any time.

C.1.9 SECURITY.

C.1.9.1 All Contractor personnel shall have or be able to obtain a favorable National Agency Check with Inquiries (NACI) investigation in accordance with Homeland Security Presidential Directive (HSPD) 12, before obtaining access to the installation.

C.1.9.2 Contractor employees shall comply with AR 25-2 (Information Assurance), AR 190-13 (The Army Physical Security) Program, AR 380-5 (Department of the Army Information Security Program), AR 380-49 (Industrial Security Program), and AR 530-1 (Operations Security (OPSEC)). Contract personnel shall have limited privileged access to US Government file/ web servers.

C.1.9.3 The contract will not require access to classified material or networks.

PWS PART 2

REQUIREMENTS

C.2 SCOPE OF WORK. The services provided by the Visual Information Photography contract shall be performed on Fort Wainwright, Alaska, at building 3025, Room 163. The Government reserves the right to change the location of the work site on Fort Wainwright, if necessary. No photography services shall be performed at any other location without the approval of the KO in collaboration with the primary client. Photography services shall be limited to still photos only. Still photos shall be limited to DA Official photos in accordance with AR 640-30, passport photos required for official travel, and biographical photos examples of which consist of chain of command photos and individual Soldier deployment and award recognition photos. All other photographs not categorized in one of these three groups shall not be provided unless approved by the KO in collaboration with the primary client.

C.2.1 OFF SITE PROGRAM MANAGER. The name, address, and phone number of the off-site program manager shall be provided to the KO and COR no later than the contract award date. The off-site program manager shall be responsible for the administration and supervision of contractor personnel.

C.2.1.1 The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Procuring KO immediately.

C.2.2 TASKINGS.

C.2.2.1 If a conflict should arise in reference to taskings, the off-site program manager shall coordinate with the KO to resolve the conflict.

C.2.2.2 The COR will ensure the Contractor performs all applicable tasks. If the Contractor recommends any changes to the PWS tasks, the COR will review those recommendations and forward them to the KO for coordination with and consideration of the Requiring Activity. Changes to the terms and conditions of the contract must be by bilateral agreement.

C.2.2.3 Priority of work generally will be (1) photographs for upcoming Department of the Army Board actions (includes retakes), (2) passport photos for official travel purposes, and (3) biographical photos (e.g., deployment, chain of command, special recognition or awards). If a conflict in scheduling or priorities occurs, the COR will be immediately notified. The COR, in collaboration with the KO, will determined any change in scheduling or priorities.

C.2.3 DA PHOTOGRAPH MANAGEMENT INFORMATION SYSTEM (DAPMIS). For DA Official Photographs, the contractor shall:

C.2.3.1 Maintain a DAPMIS account for the photo facility.

C.2.3.2 Produce and upload official photographs into DAPMIS on the day the photographs are taken.

C.2.3.3 Upload into DAPMIS only official photographs taken by authorized users of the account.

C.2.3.4 Load photographs directly to DAPMIS using this Web site https://www.isdrad16.army/mil.dapmis/

C.2.3.5 Ensure the photographic image is available for retrieval for two (2) years.

C.2.4 PHOTOGRAPH DATA STORAGE. The contractor shall upload a completed digital copy of all still photographs produced to a US Government supplied data storage system.

C.2.5 QUALITY CONTROL PLAN (QCP).

C.2.5.1 The Contractor shall develop a QCP and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

C.2.5.2 The finalized QCP will be accepted by the Government at the time of the award of the contract. The KO may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the KO. Any modifications to the program during the period of performance shall be provided to the KO for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Government’s review and approval. The Government may find the QCP "unacceptable" whenever the Contractor’s procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

C.2.6 SAFETY PLAN. Within 15 working days after contract award, the contractor shall submit a Safety Plan to the COR for Government review and comment. Contractor shall ensure that their personnel are provided appropriate Occupational Safety and Health training in accordance with local, state, and Federal policy and regulation.

C.2.6.1 The Contractor shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

C.2.6.2 The Contractor shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/contractor personnel and to cooperate in any resulting safety investigation. The Contractor shall notify (via telephone) the KO, the COR, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the Contractor will in-turn notify the Safety office. If requested by the KO, the COR, and/or the cognizant program manager, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

C.2.7 GOVERNMENT EVALUATION. The Government shall monitor the Contractor’s performance under this contract in accordance with the Government’s QASP (see QASP for frequency and method of surveillance).

C.2.8 SITE STANDARD OPERATING PROCEDURES (SOP). The Contractor shall submit a recommended SOP for photography site operations. The SOP shall describe how photo site operations are conducted daily. The KO in collaboration with the COR and primary client shall be the approving authority for use of the SOP recommended by the Contractor.

C.2.9 FACILITY APPEARANCE AND MAINTENANCE. The Contractor shall maintain the photo facility areas(includes one entry way, one office, two dressing rooms, two waiting areas, one storage room, two photo set rooms , and two bathrooms) in a clean and organized state such as that by Government personnel in the same office building performing similar tasks. Custodial supplies necessary for general facility upkeep will be furnished by the US Government. General upkeep shall not replace or supplement contracted janitorial / custodial services for USAG- FWA. All requests for repairs to the facility will be coordinated through the COR.

C.2.10 CONTRACTOR APPEARANCE. The Contractor shall maintain a professional dress appearance (normally business casual)) at all times during the workday. At all times, Contractor employees shall identify themselves as such.

C.2.11 PERIODIC AND OTHER REPORTS. The Contractor shall provide complete and accurate data and information for reports specified by the KO. The Contractor shall provide record keeping, data, information, and justifications to support photography activity.

C.2.12 CONTRACTOR DELIVERABLES. The Contractor shall ensure all deliverables meet the requirements set forth in this PWS.

# Title Reference Frequency Due Date Addressee/Copies 1 Accident Report AR 385-40 As required Within 24 hours of accident or injury COR/1 and KO/1

2 Quality Control Plan Para C.2.4 of

PWS

One time 15 working days after contract award

COR/1 and KO/1

3 Safety & Health Plan Para C.2.3 of

PWS

One time Within 15 days of notification of contract award

COR/1 and KO/1

4 Site SOP Para C.2.7 of

PWS

One time Prior to execution of contract

COR/1 and KO/1

5 Monthly Status Report identifying work completed to date, issues impacting progress and planned contractor absences

Para C.2.11 of

PWS

Monthly Not later than the 5th calendar day of the month

COR/1 and KO/1

6 DAPMIS Account AR 640-30 One time Prior to day one of contract execution date

N/A

7 OPSEC Training AR 530-1 Upon award of contract and annually there after

COR/1 and KO/1

8 Antiterrorism Training AR 525-13 Upon award of contract and annually there after

COR/1 and KO/1

9 Information Assurance Training

AR 25-2 Upon award of contract and annually there after

COR/1 and KO/1

ATTACHMENT 1

REFERENCES

Publications applicable to this PWS are listed below and are mandatory. The Contractor shall comply with changes to publications and documents, which are in effect at contract start date. The Contractor shall inform the KO of any changes to a publication or document that impacts the cost of the contract. A significant number of Army regulations that govern the conduct of the required work are listed below. The PWS may set a higher standard of performance than an applicable Army regulation. The PWS will control over the regulations unless a particular PWS provision is in direct conflict with the applicable provision of the Army Regulation.

Code of Federal Regulations, 29 CFR, Labor, Part 4, Labor Standards for Federal Service Contracts

Code of Federal Regulations, 29 CFR, Labor, Part 1910, Occupational Safety & Health

Homeland Security Presidential Directive (HSPD) 12

DoD Regulation 5200.01-R, Information Security Program Regulation.

AR 25-2 Information Assurance

AR 25-55, DA Freedom of Information Act Program

AR 70-13, Management and Oversight of Service Acquisitions

AR 190-13, The Army Physical Security Program

AR 380-5, Department of the Army Information Security Program.

AR 380-49, Industrial Security Program

AR 380-53, Communications Security Monitoring

AR 380-67, Personnel Security

AR 530-1, Operations Security

AR 525-13, Antiterrorism

AR 640-30, Photographs for Military Human Resource Records

AR 670-1, Wear and Appearance of Army Uniforms and Insignia

AR 735-5, Property Accountability Policies

DA PAM 385-40, Army Accident Investigations and Reporting

Exhibit 1 - Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective

Reference

Standard

Performance Threshold

Method of Surveillance

DA Official Photographs AR 640-30

PWS Para

C.2 and

C.2.2.3

AR 640-30

Chapters 7 and 8

AR 640-30

Chapters 7 and 8

Visual Inspection by customer and

DAPMIS.

Customer input to

COR.

Passport Photo Department of

State Form DS

PWS Para

C.2 and

C.2.2.3

Color full front view of the face and 2x2 inches in size.

Per instructions on Form DS 11

Visual Inspection by customer and Department of State. Customer input to COR.

Biographical Photo PWS Para C.2 and C.2.2.3

Color photo 8X10 inches of head and shoulders.

The image must be saved at a resolution that will produce a finished print of 8 x 10

Visual Inspection by customer.

Customer input to COR.