Q&A_Doc.pdf

1.

PWS 5.2.1 Per PWS Section 5.2.1. States that “Contractor shall comply with guidance found in the attached local U.S. Army Alaska Regulation 380-6.” There was no such regulation provided as an attachment with the RFP documents. Please provide a copy.

Answer: The regulation should have read AR 380-5. This regulation covers the Information Security Program (see attachment).

2.

PWS 5.2.6 What are the requirements, qualifications, and responsibilities of the Program Manager.

Answer: The Program Manager is the reach back point for the Technicians to the company to aid in the purchase, shipment, billing, designing and so on. The Program Manager is also the reach back point for the government to use to ensure the Technicians work is being accomplished IAW the contract and that Quality Control is being implemented. The Program Manager should understand contract management and company inner workings to ensure contract success. At no time will the Program Manager and the onsite technicians be one and the same.

3.

PWS 5.1.3 This states that “Contractor personnel may consist of an LT or ST that will perform services outlined in this PWS at Seward Resort on an as needed basis to include any other areas in Alaska.”

Where is this requirement to be priced? The Sub-CLINS only list Ft. Greely and Ft. Wainwright as locations.

Answer: There is No equipment at this time located outside Ft. Wainwright and Ft. Greely property at this time. Seward is a contingency that may or may not happen. If it does the requirement would be very small estimated at 5-10 CCTV camera and a few sensors, maybe 1 trip every six months for maintenance and repair. No bid is required for areas other than Ft. Greely and Ft. Wainwright. Any new areas will fall under the EUR portion of the PWS.

4.

PWS 5.1.3 What equipment is located at Seward Resort that is to be maintained under this contract?

Answer: There is No equipment at this time located outside Ft. Wainwright and Ft.

Greely property at this time. Seward is a contingency that may or may not happen. If it does the requirement would be very small estimated at 5-10 CCTV camera and a few sensors, maybe 1 trip every six months for maintenance and repair. No bid is required for areas other than Ft. Greely and Ft.

Wainwright. Any new areas will fall under the EUR portion of the PWS.

5.

PWS 5.1.3 What are the other areas in Alaska that are to be supported and what equipment is currently located in those areas?

Answer: There are no other areas other than Ft. Greely and Ft. Wainwright at this time. The only foreseeable area would be Seward as stated above.

6.

PWS 5.1.3 How are travel costs to be priced/invoiced in support of work at Seward Resort and/or other locations outside of Ft. Greely and Ft. Wainwright?

Answer: The travel costs will be reimbursable IAW FAR 31.205-46 if the need arises. There is currently no requirement other than Ft. Greely and Ft. Wainwright at this time. Seward is a contingency at this time.

7.

PWS 3.3 in the PWS states that the equipment should be tracked by a bar code system. Is this a system that the government already has in place or should the contractor provide this?

Answer: We currently do not have a bar coding system. The intent of 3.3 is to have all major pieces of equipment tracked so there is a history on those parts. If you have another means of tracking the components and providing the information requested that would be fine.

1. Please provide the incumbent contract information to include contract #, value, POP, company name.

Answer: There are two contracts.

W912D0-14-C-0006, $2m, 1 Sep 14 - 31 Aug 19, Evergreen W912D0-13-P-0047, $483K, 14 Sep 13 - 13 Mar 19, Firelake

2. Please provide a suggested stock of operating parts & supplies to include make, model, & quantity.

Answer: See attached Suggested Parts Inventory

3. Can the Gov confirm that the solicitation explicitly asks for 1 Lead Tech and 2 Service Techs in total to satisfy the terms of the contract?

Answer: Yes 1 lead and 2 service Techs as a minimum. From the PWS:

5.1.Personnel.

The certified contractor shall provide a project manager who shall be available on-call during the normal duty hours of 7:00 a.m. to 4:00 p.m., to conduct over-all management coordination and furnish liaison with the Government. The contractor's project manager shall be the point of contact with the Government and shall have the authority to act or make decisions for the contractor on all matters pertaining to this contract. The project manager shall conduct an onsite visit at least one time per contractual year.

5.1.1 Contractor Maintenance personnel shall be physically located in Alaska and based at / Fort Wainwright and Fort Greely Alaska. Contractor personnel shall consist of a minimum staff of a Lead Technician (LT) and a Service Technician (ST) that will perform contracted services at Fort Wainwright.

Contractor personnel shall consist of a minimum staff of a Service Technician (ST) to perform contracted services at Fort Greely.

5.2.3.1

Ten (10) calendar days prior to start of contract performance, the certified contractor shall submit to the Contracting Officer, in writing, the names, SSN's, phone numbers of the contractor's project manager, alternate project manager, management, LT, ST and any other personnel scheduled to perform work under this contract. The appropriate certification documentation must be submitted during this process.

5.2.5 The Contractor shall provide a qualified Lead Technician (LT) who shall be responsible for the overall execution of the work and be given authority to make on-site decisions on contract matters. The LT will have two (2) or more years of experience with DAQ Electronics and one (1) or more years experience as a LT. The LT shall be available during normal duty hours (0700

- 1600) to respond within two (2) hours to meet on the installation with the COR to discuss problem areas. The Contractor shall ensure that the LT monitors and is in communication with the Contractor's employees during established work hours.

5.2.6 The current accepted baseline of contractor requirements is 1 Program Manager for overall performance of the contract, 1 Lead Technician for the overall execution of the USAG-Alaska contract, , 1 Service Technician for Fort Wainwright proper and 1 Service Technician for Fort Greely proper.

4. Can the Gov please clarify what “52.217-8” is meant to imply in the last row of the Period of Performance schedule in the document titled “PWS for ESS.

Answer: 52.217-8 is a standard clause the Government puts in the contract to extend services for an additional 6 months at the end of the contract if a need arises.

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of contract expiration.

As part of price evaluation, the government will evaluate its option to extend services under (see FAR 52.217-8) by adding one-half of the offeror's final option period prices to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and 1/2 of the 4th option. Offerors are not required to enter a price for the six-month period.