Revised_SOW_10_Apr_18.pdf

MWR 00008-3J

Replace Fire Alarm System Revision 1 B649 Page 1 of 7

DEPARTMENT OF THE ARMY

Office of the Department of Public Works Box 31310, Fort Greely, AK 99731

10 April 2018

Memorandum For:

Reference: MWR 00008-3-J

Subject: Replace Fire Alarm System, Bldg. 649

Overview: Found that all of the devices and pull stations and FACP are not compliant with the code.

Proposal Due Date:

Expected Period of Performance: NTP 240 days

STATEMENT OF WORK:

1. General: Provide all material, labor, and equipment necessary to replace fire alarm system as shown on Fire Protection System Upgrade Concept Plans Final.

1.1. Conduct a pre-construction meeting with the tenant and DPW to arrange access and to ensure the tenant’s requirements are understood. The tenants will be required to evacuate the whole building, so the project can be accomplished.

1.2. Fire Protection System Upgrade Concept Plans F-001, F-002, F-101, F-102, F-501, and F-601 shall be used for information on the placement of equipment, mounting details and the system operations matrix. These drawings have been certified by FPE. Where conflicts exist between this package and the FGA Fire Protection Installation Criteria, the installation criteria shall take precedence.

1.3. All materials and workmanship shall comply with current Federal, Military, State, and Local building, electrical, and fire codes and standards and Ft Greely Fire Protection Installation Criteria along with current Americans with Disabilities Act Accessibility Guidelines ADAAG), NFPA 72, UFC 3-600-01, UFGS 28 3264.00, NFPA 101 and all other relevant codes while meeting the Fort Greely Fire Protection Installation Criteria and ensuring an alarm signal to the E911 center. The Local Authority Having Jurisdiction shall determine compliance (Fort Greely Fire Department).

1.4. Removed horn strobes and Monaco Vulcan FACP shall be turned over to WCFS Fire Technician, Brad Kilburn. All other fire alarm devices shall be disposed of.

2. Project Requirements:

2.1. Do not scale drawings.

2.2. Verify all dimensions prior to commencing work. Verify exact locations of devices.

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2.3. Provide shop drawings in accordance with NFPA 72, NFPA 13, and UFC 3-600-01 to the Government COR for review prior to commencement of work on this contract.

Purchasing of material, parts, or services provided on this project prior to approval of shop drawings are at the risk of the contractor. Certifications as per Ft Greely Fire Protection Installation Criteria shall be required for the shop drawings to show who is performing the work.

2.4. Provide and install new Fire Alarm Control Panel (FACP) to meet or exceed Monaco Model MAAP+ as shown on the drawings.

2.5. Provide and install fire alarm components as shown on the drawings.

2.5.1. All control equipment must be supplied with a dedicated 120V A/C circuit and building ground suppression. UL listed surge suppression shall be installed as close to the entry/exit points of the building for all circuits leaving the facility that are tied into the installed system.

2.5.2. Reuse the antenna for the transceiver. See attached drawing bldg. 649 E3.17A.

2.5.3. All strobes shall be synchronized.

2.5.4. Mounting height shall be 90” to 96” for all mounted devices.

2.5.5. Ceiling devices shall be installed as close to the center as possible of existing ceiling tiles.

2.5.6. Manual pull stations shall be installed in locations shown on the drawings at a height of 48”.

2.5.7. Smoke detectors shall be no closer than 36” to a ceiling diffuser and no further than 0.7 times the spacing to a room corner.

2.5.8. All notification devices shall be marked “Alert.” The use of “Fire” is not permitted.

2.5.9. All fire alarm devices shall be labeled with circuit and device identification numbers.

2.5.10. Install approved breaker locking device on fire alarm power supply circuit breaker if used as the system’s supply power disconnecting means.

2.5.11. Install all circuits using solid copper or stranded wire as permitted by NFPA

70. All signaling line circuits must be minimum 18 AWG. Initiating device and circuits must be a minimum 16 AWG.

2.5.12. Circuiting shall be sized to allow for maximum amperage on the maximum setting of each device. All circuits shall be class A unless otherwise specified. All circuits shall be run in EMT or approved equal.

2.5.13. Conduit shall be concealed where possible. Where conduit cannot be concealed, it shall be painted to match wall/ceiling in finished areas. All junction boxes shall be red. Contractor shall verify all existing interior finishes prior to bid.

2.5.14. Contractor shall verify battery load by calculations and submit by submittal to the Government COR for review and verification before work commences.

2.5.15. Signaling to the central monitoring station shall clearly identify signals for fire and shall provide point-specific information. Contractor shall be responsible for all programming required to add this system to the existing central station.

2.5.16. The contractor shall be required to remove all unused devices along with conduit and wire and patch and paint the walls and ceilings where items are removed. Colors need to be close to the existing color.

2.6. Contractors shall provide complete and working systems including any necessary equipment, circuits, or other miscellaneous items not specifically covered in the drawing package or Statement of Work. A full and complete system and material acceptance tests in accordance with NFPA 72, NFPA 13, UFC 3-600-01, and Fort Greely Fire Protection Installation Criteria shall be performed by the contractor and shall be witnessed by the appropriate Government representatives as designated by

B649 Page 3 of 7 the Government COR. Copies of the certifications shall be provided to the Government.

3. Deliverables: Turn-over documentation will include at a minimum; final redline drawings in AutoCad, a hard copy of all manuals and cut sheets for the equipment install including individual components and spare parts, a spare parts list, a copy of all software/firmware that is installed or required to program, edit, or maintain the system as built after acceptance testing, a hard copy of all as built installed parameters and configurations of equipment or components, and copies of any test reports and final certification. See Fort Greely Fire Alarm Installation Criteria for the exact criteria. The contractor shall provide as-built drawings in the new FACP installed by the contractor.

4. Proposed Schedule:

4.1. Work is expected to take 240 days after Notice to Proceed (NTP) issuance.

4.2. NTP will be issued 10 days after the date the contract is awarded. A schedule will be submitted, for approval, to DPW Contract Management within five business days after receipt of a NTP.

4.3. The construction contractor shall submit a detailed schedule at the time of the preconstruction conference for approval. The schedule shall be in the form of a progress chart of suitable scale and in sufficient detail to indicate the percentage of work scheduled for completion at any given date during the period. The schedule shall take into consideration anticipated adverse weather that could preclude progress, long-lead fire alarm system equipment or materials critical to the completion of the project, review periods for submittal items (like shop drawings of fire alarm system) requiring government review and approval, and other events and milestones as necessary.

5. Submittals: Submittals shall be accompanied by a completed ENG Form 4025-R;

incomplete submittals will be rejected without action pending completion. When directed, or as specified, the contractor shall provide information and/or submit samples of equipment and materials that the contractor contemplates incorporating in the work. All submittals shall be at the contractor’s expense. See submittal register for a detailed list.

In addition to paper copies, all closeout submittals shall be submitted in searchable digital format on a single CD or DVD. If searchable documents are not available (in the case of handwritten reports) scanned .pdf files will be acceptable. Contractor may choose to submit the digital submittal disc after the paper copies have been approved. All items on any given submittal shall be restricted to a single CSI tech section (items on any given submittal shall not be from more than one CSI tech section). Submittals are required on the following products/materials for approval:

5.1. Submittals required with proposal:

5.1.1. Submit the name, supervisor and qualifications of the Contractor QC Manager.

5.1.2. Submit the names and qualifications of the Contractor QC personnel.

5.2. Submittals required prior to start of construction:

5.2.1. Sub-contractor personnel list (POC with phone number)

5.2.2. Demolition and Asbestos Abatement Plans.

5.2.3. Shop drawings of fire protection including fire alarm systems. Purchasing of parts and services provided on this task prior to approval of shop drawings are at the risk of the contractor.

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5.2.4. Catalogue cut sheets for fire protection devices, gypsum board, metal studs, paint, doors and hardware, plumbing, plumbing fixtures, bathroom fixtures, electrical, and lighting.

5.2.5. Submittal Register

5.2.6. All finish material samples and/or product data

5.2.7. Revised (approved) construction schedule

5.3. Submittals Required Prior To Final Inspection:

5.3.1. Equipment parts list and vendors.

5.3.2. Record drawings shall be maintained daily. The redlined record drawings shall be open to the Government for inspection daily during the course of the project.

5.3.3. Copies of redlined record drawings shall be submitted prior to final inspection for use during the final inspection.

6. Pre-construction Meeting:

6.1. A pre-construction meeting with DPW personnel will be held to review the contractor’s schedule and quality control plan, submittals and discuss any required coordination, issues and clarifications. Once all the items above have been approved by the Government, the Contractor shall set up a preparatory meeting to show the Government how the work shall be performed.

7. Pre-final and Final Inspections:

7.1. Pre-Final/Final Inspection Request Notification: The contractor shall contact the government PM/QAR to schedule a pre-final/final inspection of the project after all work has been completed, and the site has been cleaned. The government PM/QAR will meet with the contractor on site to inspect the work. A request for final payment shall not be submitted by the contractor until after this inspection has been made, any punch list items have been corrected, and the project re-inspected.

7.2. Final Inspection and Acceptance: Final inspection and acceptance shall be conducted after the pre-final inspection punch list items are completed. The CQC representative compiles the pre-final punch list immediately after the work is completed. The Government’s QA representative will sign for completion documents up to 90% (all work completed and Beneficial Occupancy taken) and the Project Manager will sign the final 100% payment documents upon receipt of acceptable As- Built Drawings and any delayed work.

8. Site Maintenance:

8.1. Temporary Storage: The contractor and the Contracting Officer’s Representative will agree on temporary storage areas in the general location of the project. Request for proposed storage area shall be submitted with the proposal documents. The contractor shall be responsible for the safety, security, and maintenance associated with storage areas. Storage areas shall be kept clean and in a neat and organized appearance at all times. If the storage area is not maintained, the Contracting Officer may direct the contractor to store materials off the installation.

8.2. The contractor shall keep the work area free of accumulation of waste materials. All trash shall be removed from the site on a daily basis. The contractor shall do 100% cleanup in all work areas at the end of each shift due to the likelihood of government personnel needing to get into this room during emergencies.

9. Utilities: Onsite utilities are available at this site.

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10. Once certifications are achieved, the as-built AutoCad drawings of the whole fire protection systems of Bldg. 649 shall be installed on the Monaco D-21 monitor at Bldg.

111, the new fire station.

11. Attachments:

11.1. Floor Plan fg00649-01a

11.2. Ft Greely Fire Protection Installation Criteria

11.3. Drawing F-001 100%

11.4. Drawing F-002 100%

11.5. Drawing F-101 100%

11.6. Drawing F-501 100%

11.7. Drawing F-601 100%

11.8. Submittal Register

11.9. Environmental Analysis & Provisions

11.10. Drawing bldg. 649 E3.17A

GENERAL NOTES:

1. The contractor needs to arrange for a site visit as the government does not guarantee initial site conditions.

2. Submit with cost proposal a probable sequence of events timeline to include long lead item delivery times and TOTAL JOB DURATION.

3. A schedule will be submitted, for approval or negotiation, to DPW Contract Management within five business days after receipt of a Notice to Proceed.

4. Schedule format shall be Microsoft Projects or equal with the start date to be same as the

Notice to Proceed (NTP) date.” NTP will be issued 10 days after the date the contract is awarded.

5. All schedule changes will be negotiated and approved through DPW Contract Management.

6. A pre-construction meeting with DPW personnel will be held to review the contractor’s schedule, quality control plan, submittals and discuss any required coordination, issues and clarifications. Once all the items above have been approved by the Government, the Contractor shall set up a preparatory meeting to show the Government how the work shall be performed.

7. Installed equipment, real property, and salvageable material will remain property of the Government unless otherwise noted by Owner’s Representative.

8. Materials submittals will be delivered to DPW Contract Management for approval prior to use on job.

9. All materials used will be new and free of defects unless previously approved by DPW Contract Management. All materials will be installed to Industry Standards in accordance with Manufacturers’ recommendations and instructions.

10. All work will comply with General Building Requirement UFC 1-200-01. Copies of UFCs can be found at http://dod.wbdg.org. Army Regulations (AR) can be found at www.apd.army.mil.

11. All work will comply with Federal, State, and Ft. Greely Environmental Regulations “which include Waste Management” (see FGA Environmental Procedure Manual which a copy can be obtained from DPW Environmental).

12. “The contractor shall comply with all state and local occupational safety and health requirements, and requirements of EM 385-1-1 US Army Corps of Engineers Safety and Health Requirements Manual.” Copies of EMs and TMs can be found at www.apd.army.mil.

http://dod.wbdg.org/ http://www.apd.army.mil/

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13. All work shall be performed in a skillful and skilled craftsman-like manner to current applicable industry standards. Work requiring certified craftsmen shall be performed by certified personnel. Proof of such certification, training, or other qualifications shall be made available to the Government upon request. The Contractor shall pay all training and certification costs.

14. The contractor shall at all time keep the work area free of accumulation of waste materials.

All trash shall be removed from the site on a daily basis.

15. Contractors shall provide temporary 6’ high fencing as required to separate outside construction.

16. Contractor shall provide temporary barriers to separate occupied areas and take measures to mitigate noise and air pollution during construction.

17. Contractor’s responsibilities include following their government approved, corporate QC plan.

The Contractor is responsible for quality control and shall establish and maintain an effective quality control system. The quality control system shall consist of plans, procedures, and organization necessary to produce an end product that complies with the specified requirements.

18. Final inspection date is predicated upon completion of all contractors QC punch list items.

19. All work is subject to inspection and testing by the Government at all places and at all reasonable times before acceptance. Government inspections and tests do not relieve the contractor of the responsibility for providing adequate quality control measures, nor does it constitute or imply Government acceptance of the work. The presence or absence of a Government inspector does not relieve the contractor of complying with the specified requirements, nor is the Government inspector authorized to change any terms or condition of the specification without the Contraction Officer’s written authorization.

20. Provide a manufacturers standard warranty or one year warranty (whichever is greater) from time of final acceptance by the government, unless otherwise stated in the above portion under Statement of Work (SOW).

21. The Contractor is responsible for proper job site postings to include the DOL publication WH- 1321 (WHs found at www.dol.gov/esa) and applicable WD found in the Task Order.

22. The Contractor is responsible to ensure that sub-contractors submit properly completed SF1413s Standard Forms (SFs) found at www.apd.army.mil) and certified payrolls.

23. The Contractor is responsible for keeping their own and sub’s certified payrolls filed for each special project to include all SF 1413’s, SF 1445’s and making them available on request by KO, COTR or QAE’s.

24. Contractor’s responsibilities include coordination with Doyon Utilities, the local utility provider, for any utility tie-ins to include water, waste water, steam and electrical distribution.

25. All new utility work shall be constructed according to Doyon Utilities (DU) construction standards. DU construction standards can be found on their web site which is www.doyonutilities.com. Once on their web site, click on the plans and standards tab then scroll down until you find the category you are looking for. Any payment owed DU for new work or utility work that is part of the contract is between the contractor and DU including any repairs of contractor damaged utilities.

26. Include UFCs 4-010-01, 4-01-02 and 4-022-01 (as applicable) in the project as requirements for any new construction, renovation, design and/or build. See electronic links.

27. Criminal background checks and personal information via DD Form 254 (DD forms found at www.apd.army.mil) shall be submitted via channels to the Security Manager for all contractor personnel, regardless of whether they're primes or subs, no exceptions.

http://www.dol.gov/esa http://www.doyonutilities.com/

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Coordinate with the undersigned for any further details:

Deborah Byam, Contractor WCFS DPW Lead Staff Engineer 873-1140

Reviewed and Approved by:

4/10/2018

X Cliff Baker Clifford S. Baker GS-13 DPW Engineering Chief Signed by: BAKER.CLIFFORD.SHAWN.1191740900

DEPARTMENT OF THE ARMY