B.08. BPA Terms and Conditions.pdf

BPA TERMS AND CONDITIONS

1. Description of agreement: The 413th Contracting Support Brigade (CSB), Regional Contracting Office Hawaii (RCO-HI) will establish and administer a Master Blanket Purchase Agreement (BPA) with multiple vendors and will issue Firm Fixed Price calls on a per-call competed basis. The supplier shall furnish cable television and commercial internet subscription services, described in general terms, if and when requested by the Contracting Officer (or the authorized representative of the Contracting Officer) during a specified period and within a stipulated aggregate amount, if any.

Each Call will be solicited as a Request for Quote (RFQ) among all contractors that established a Master BPA to promote equitable distribution and maximum competition. The contractors will receive the specific cable and/or internet service requirements. Contractors under this Agreement will then have the option to provide a quote; the lowest quote that meets the specification requirements, price only being considered, will be awarded the BPA call on a firm-fixed price basis.

2. Extent of obligation: It is understood and agreed that this BPA obligates the government only to the extent that authorized calls are actually made against it and then only when delivery against such calls has been completed. Per FAR 13.303-3(a)(2), the Government is only obligated to the extent of calls actually placed against this BPA by authorized personnel. This BPA does not obligate any funds. Funding will be provided for each call placed under this vehicle.

An individual BPA is considered complete when the purchases under it equal its total dollar limitation, or when its stated period of performance expires.

3. Pricing: The Contractor’s prices offered to the Government shall be as low as or lower than those stated on the Contractor’s provided annual rate card, for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

4. Purchase Limitation: The purchase limitation for an individual call is $250,000.00 (Current Simplified Acquisition Threshold (SAT)).

5. BPA Master Agreement Dollar Limit: $2.0M ceiling.

6. Period of Performance: 01 May 2025 – 30 April 2030 (60 Months)

7. Individuals Authorized to Purchase under this BPA:

The following offices within Army Installations and Army service locations in Hawaii may order against these BPAs. These BPAs are intended for use by the designated following groups:

(a) Contracting Officers

(b) Government Purchase Card (GPC) card holders – only if BPA Call total amount is less than current Micro Purchase Threshold (MPT) per year.

(c) BPA Authorized Callers – should be designated in writing by Army contracting officer.

The Contracting Officer and Government Purchase Card Approver shall ensure that all individuals authorized to place calls under the BPAs have received training and orientation per AFARS 5113.303-2-90(b).

7a. Onsite Coordination and Designated Representatives: On-site coordinators/designated representatives will be identified in each call order. These individuals are responsible for on-site coordination, inspection and acceptance of services delivered under this agreement and for processing receiving report(s) for payment through WAWF for their respective organization/units.

8. Deliveries: Cable Television and Commercial Internet subscription services (deliveries) will be accepted seven days a week, 24 hours a day.

9. Delivery Tickets: All deliveries under the agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

(a) Name of Supplier

(b) Blanket Purchase Agreement Number and Call Number

(c) Date of Purchase (Call)

(d) Period of Subscription (Start date and End date)

(e) Vendor Account Number

(f) Itemized list of subscription (including additional fees and general excise tax)

(g) Name of Individual Placing Call.

(h) Quantity, Unit Price, and Extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information)

10. Invoices: A summary invoice shall be submitted at least monthly or upon expiration of this Blanket Purchase Agreement, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipted copies of the delivery tickets.

Payments can be made by either an authorized Finance Officer/Paying Agent or an authorized GPC Card Holder.

Payment may be made through one of the following:

(a) Wide Area Workflow (WAWF)

(b) GPC

For additional invoicing information refer to DFARS Clause 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS incorporated in individual calls.

11. Annual Review: This agreement shall be reviewed annually by the Government before the anniversary of its effective date and revised as necessary to comply with the requirements of governing regulation.

12. Office Responsible for Administration of the Blanket Purchase Agreement: All correspondence or information pertaining to this BPA shall be addressed to: 413th CSB, RCO- HI 742 Santos Dumont Ave Bldg. 108, 3rd Floor, Schofield Barracks, HI 96857