B08 Amendment 1 Combined Synopsis Solicitation 25-Q-0010 31JAN2025.pdf

AMENDMENT 1 – ALL CHANGES ARE HIGHLIGHTED IN RED

COMBINED SYNOPSIS/SOLICITATION – REQUEST FOR QUOTE (RFQ)

Title: FAP Prevention, Education, and Outreach on Oahu, HI

This is a Combined Synopsis/Solicitation under Request for Quotation (RFQ) number W912CN-25- Q-0010 for commercial services prepared in accordance with the information in Federal Acquisition Regulation (FAR) Subpart 12.6, using Simplified Acquisition Procedures for Certain Commercial Products and Commercial Services found at FAR 13.5, as supplemented with the additional information included in this combined synopsis/solicitation. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-03, effective 01/17/2025, and DFARS Publication Notice, effective 12/18/2024. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. This Combined Synopsis/Solicitation shall be posted on the Sam.gov website: https://sam.gov/.

DESCRIPTION OF REQUIREMENT:

The Government intends to award a Firm-Fixed Price Purchase Order contract for Family Advocacy Program Prevention, Education, and Outreach non-personal services. Further detail is provided in the PWS (Attachment 1). The NAICS code is 624190 – Other Individual and Family Services and the Small Business Standard is $16M. This competitive procurement is a Women Owned Small Business (WOSB) Set-Aside in accordance with FAR 6.207 and FAR 19.1505. The service period of performance (POP) will be a 12-month base plus four 12-month options.

ITEM DESCRIPTION Total Amount

BASE + 4

OPTIONS

SEE ATTACHED PRICING SHEET

(ATTACHMENT 3_PRICING SHEET)

THAT MUST BE FILLED-IN

COMPLETELY. ONLY ENTER THE

TOTAL COST FOR ALL 5 YEARS IN THIS

BLOCK TO THE RIGHT. CONTRACTOR

TO PLEASE SIGN BELOW AND DATE.

CONTRACTOR

SIGNATURE:

DATE:

**Contractors shall review the “Attachment 1_FAP PWS_13 MAY V6_Final” for the full description of requirements.

Attachment List Attachment 1_FAP PWS _21JAN2025 V6_Final Attachment 2_WD 2015-5689 REV #24 12.23.24 Attachment 3_Pricing Sheet Attachment 4_Relevant Work Experience 31JAN25

Period of Performance Base Period: 25 Mar 2025 – 24 Mar 2026

Option Period 1: 25 Mar 2026 – 24 Mar 2027 Option Period 2: 25 Mar 2027 – 24 Mar 2028 Option Period 3: 25 Mar 2028 – 24 Mar 2029 Option Period 4: 25 Mar 2029 – 24 Mar 2030 FAR Clause 52.212-8 27 25 Mar 2030 – 24 Sep 2030 (will not exceed 6 months)

Place of Performance Army Community Service 2091 Kolekole Avenue Schofield Barracks, HI 96857 FOB: Destination

Points of Contact Contract Specialist: MAJ Robert Frank Email: robert.d.frank24.mil@army.mil

Contracting Officer: MAJ Peter Hamill Email: peter.v.hamill2.mil@army.mil

Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services applies to this acquisition. Reference the Addendum to FAR 52.212-1 for amplifying instructions.

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) In addition to the following addendum, all terms and conditions of FAR provision 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. Solicitation/Offeror Requirements

a. OFFER SUBMISSION

(1) Offer shall consist of, at a minimum:

a. Signed and dated Combined Synopsis and Solicitation with all pricing, to include options. The contractor shall complete the last page with contractor information. The contractor shall submit and sign the most current published Amendment, if applicable.

b. Completed Pricing Sheet. The attached pricing schedule (Attachment 3_Pricing Sheet) shall be submitted fully completed and error free. It shall contain the vendor’s prices for the established Contract Line-Item Numbers (CLINs). Vendors shall provide pricing for the Base Period, Option Period One, Option Period Two, Option Period Three, and Option Period Four. Contractors shall not change the format in the Pricing Sheet.

i. The vendor’s quote shall include complete and accurate pricing of all Contract Line Item Numbers (CLINs) identified on the pricing schedule. Each CLIN should include the unit price, as well as the total amount. All amounts shall be rounded to the nearest hundredth decimal place (i.e., $X.XX). In the event of mathematical errors, the unit price will be used as the basis for computing price.

ii. Vendors shall indicate how long the quote is valid, as a minimum the quote shall be valid for 90 days.

mailto:robert.d.frank24.mil@army.mil mailto:peter.v.hamill2.mil@army.mil

c. Technical Approach Narrative. IAW addendum to 52.212-2, Provide a written narrative, no more than ten (10) pages, to address Factor 1 – Technical Approach:

Management and Staffing Statement. To facilitate evaluation, the technical narrative shall provide the Government with reasonable assurance that the Quoter has the relevant technical capability required to meet the stated requirements and shall be prepared in a format consistent with the evaluation criteria for award set forth in this RFQ. The Technical Approach Narrative submission should be a stand-alone document containing all information necessary for the Government to perform a complete technical evaluation.

d. Relevant Work Experience. IAW addendum to 52.212-2, Provide a completed form (Attachment 4-Relevant Work Experience) to address Factor 2 – Relevant Past Experience.

(2) The offer must be submitted in PDF format to the email addresses below:

robert.d.frank24.mil@army.mil and CC peter.v.hamill2.mil@army.mil.

(3) The Contracting Officer (KO), MAJ Hamil Peter, and Contract Specialist (KS), MAJ Robert Frank, are the points of contact (POC) for this acquisition. It is the responsibility of the offeror to ensure quotations are received and acknowledged by the Contracting Specialist or the Contracting Officer on or before the deadline for submission of quotes.

(4) Issued solicitation packages will be posted at the SAM.GOV website at https://www.sam.gov. Once posted, interested offerors are responsible to monitor the website until the closing date for any issued amendments. Recommended minimum IT capabilities for contractor systems are 56K modems for website downloads and uploads, and 2MB email capacity.

(4) Address all questions or concerns you may have to the KO and the KS. Please identify the applicable performance work statement (PWS) paragraph number or solicitation reference with each question. All questions regarding this solicitation shall be submitted in writing via email to:

robert.d.frank24.mil@army.mil and CC peter.v.hamill2.mil@army.mil.

Questions shall be submitted no later than 1 p.m. Hawaii Standard Time on 10 February 2025. Quotes shall be submitted no later than 1 p.m.

Hawaii Standard Time 17 February 2025. A summary of questions received and Government responses will be posted on the Sam.gov website at https://www.sam.gov. Questions received after the suspense may not be answered.

(5) Materials not directly related to the information requested shall not be included in the quote. Any information not requested will be disregarded in the evaluation process. Unnecessarily elaborate quotes are neither necessary nor desirable.

b. GENERAL INSTRUCTIONS mailto:robert.d.frank24.mil@army.mil mailto:peter.v.hamill2.mil@army.mil http://www.sam.gov/ mailto:robert.d.frank24.mil@army.mil mailto:peter.v.hamill2.mil@army.mil http://www.sam.gov/

(1) The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 13.106-2, Evaluation of Offers. Offers will be evaluated using the criteria under addendum to 52.212-2, “Evaluation – Commercial Items.”

(2) The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(3) In accordance with FAR Subpart 4.8 Government Contract Files, the Government will retain one copy of all unsuccessful offers. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful offers.

(4) If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without clarifications.

(5) All referenced documents for this solicitation are available on the Sam.gov web site at http://www.SAM.gov

(6) Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(7) System for Award Management (SAM) Sam.gov Registration: The vendor must be actively registered in Sam.gov at the time of offer submission. Registration can be completed at https://www.sam.gov.

(8) Procurement Integrated Enterprise Environment (PIEE) and Wide Area Workflow (WAWF) Registration: Contractors MUST also be actively registered in PIEE with the appropriate roles in WAWF in order to get invoices be paid. Paper copies will not be accepted. Registration can be completed at https://piee.eb.mil.

(9) All offerors shall complete provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services with its offer, if not completed in SAM.

(10) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services (NOV 2023), applies to this acquisition.

(11) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (JAN 2025), applies to this acquisition. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov/content/regulations.

(12) Monthly invoicing is acceptable for work completed; no other forms of contract financing are permitted in the acquisition.

(13) The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

c. OFFER PREPARATION INSTRUCTIONS http://www.sam.gov/ http://www.sam.gov/ http://www.acquisition.gov/content/regulations

(1) See above red text for specific instruction on preparing all required documents for your offer to be considered responsive.

(2) Offer Limitation. The Government will not accept any changes to the contractor’s offer after the closing date of the solicitation.

(3) The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your offer and who can obligate your company contractually.

(4) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

ADDENDUM TO 52.212-2 EVALUATION – Commercial Products and Commercial Services

(NOV 2021)

** Basis of Award. This is a best value comparative evaluation conducted IAW FAR 12, Acquisition of Commercial Items, and FAR 13, Simplified Acquisition Procedures. The Government intends to award a Firm Fixed Price Contract resulting from competitive quotes received in response to this solicitation.

Award will be made to a single offeror who is deemed responsible in accordance with FAR Part 9, whose offer conforms to the solicitation requirements, meets the specifications of the performance work statement, and is the most advantageous to the Government, price and other factors are considered. The Government will evaluate the total price to determine if it is fair and reasonable. The lowest price may or may not win the contract award once all factors are considered in the comparative evaluation. All contractors are reviewed for responsibility IAW FAR 9 and for US Government past performance.

Past Performance: Quoters need not submit past performance information. The Government will consider past performance information, if available, from the web-enabled Supplier Performance Risk System (SPRS) regarding the Offeror’s past performance history to supplement the technical evaluation. The Government may query other internal databases (e.g. CPARS) at its discretion.

The following factors shall be used to evaluate vendors:

1. Factor 1 – Technical Approach: Management and Staffing Statement

2. Factor 2 – Relevant Work Experience

3. Factor 3 – Price

Factor 1 – Technical Approach: Management and Staffing Statement The vendor shall provide a narrative that demonstrates the vendor’s understanding of the Family Advocacy Program and their technical approach to accomplishes all tasks in the PWS. This factor will be rated as either acceptable or unacceptable. The narrative shall be less than ten (10) pages in length (this does not include cover sheets or table of contents), and will address at a minimum the topics listed below in paragraphs Factor 1 a-e below:

Acceptable – Contractor clearly demonstrates they understand the requirements of the solicitation and the PWS. Contractor provides a technical approach that will clearly accomplish all tasks in the PWS.

Contractor address all the topics in paragraphs Factor 1 a-e below.

Unacceptable – Contractor does not clearly demonstrate they understand the requirements of the solicitation and the PWS. Contractor does not provides a technical approach that will clearly accomplish all tasks in the PWS. Contractor does not address all the topics in paragraphs Factor 1 a-e below.

a. How the services will be managed to ensure successful execution of the work required in accordance with the Performance Work Statement (PWS).

b. An organization chart with a detailed explanation of its organizational/management structure, responsibilities and lines of authority for personnel management.

c. A list of all proposed labor categories and their descriptions, to include key personnel. The labor category descriptions shall articulate the qualifications, education levels, knowledge and expertise, background checks, clearances, and PWS tasks assigned. Minimum standards for all necessary skill sets, are included in PWS Section 2.5, details for minimum standards of key personnel are included in PWS Section 2.5.2 and 2.5.3. Security Requirements are included within PWS Section 4, Additional Information.

d. A staffing chart which depicts proposed total overall manning for each performance period, the total number of productive man-hours and associated Full Time Equivalents (FTEs) for each proposed labor category.

e. A detailed recruitment and retention approach that addresses procedures for recruiting, training, and retaining a qualified workforce to satisfy all the requirements of the PWS. The narrative shall also demonstrate the techniques used to accommodate fluctuating workloads and staff for both expected and unexpected turnover.

Factor 2 – Relevant Work Experience Quoters shall demonstrate recent and relevant experience within the last three (3) years for work similar in scope, size, and complexity to the requirements of this acquisition. Quoters shall document this experience by completing and submitting Attachment 4 – Relevant Work Experience Form as part of their quote. At a minimum, this should include work performed in Family Advocacy Program Prevention, Education, and Outreach non-personal services or similar efforts.

The Government will evaluate no more than three (3) examples of past work experience provided by the Quoter. While Quoters will not be penalized for a lack of relevant experience, they may receive positive consideration for demonstrating relevant experience.

Recency: The Government will assess whether the provided past work experience is recent. For the purposes of this acquisition, "recent" is defined as performance occurring within three (3) years from the date the RFQ was issued.

Relevancy: The Government will assess whether the provided past work experience is relevant.

“Relevant” is defined as work similar in scope, size, and complexity to the services required under this RFQ. This includes efforts involving comparable activities, labor, equipment, materials, management, and supervision.

Factor 3 – Price

Price is not formally scored. The Government expects competitive quotes to be submitted for this procurement and will use these competitive quotes to determine price reasonableness. Price will be evaluated based on the combined total of the base year and all option periods. If competitive quotes are not received, the Government reserves the right to utilize other methods identified in the FAR to determine price reasonableness. The Government intends to evaluate quotes and award without discussions; therefore quotes should be the contractor’s best pricing.

a. Refer to FAR 52.212-2(b) regarding calculation of prices. Contracting Officers when evaluating quotes for contract award, as part of the price evaluation, will evaluate the Option to Extend Services under FAR clause 52.217-8 by adding one-half of the offeror’s final option price to the offeror’s total price. The final award evaluation will include the base year, all option years, and the six month FAR 52.217-8 clause option. The FAR 52.217-8 clause is useable at periods throughout the life of the contract (i.e., after the basic period, after the end of any of the exercised option periods); but not to exceed 6 months for the total life of the contract.

b. Completeness. Each offeror is required to provide complete pricing for each contract line identified.

Definitions.

Reasonableness: A price that is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

FAR and DFAR Provisions and Clauses

The following additional FAR clauses and provisions are applicable to this acquisition:

52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services—Representation 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-2 Evaluation—Commercial Products and Commercial Services (in full text below) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services-- Alternate I 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services--(DEVIATION)

52.203-6 Restrictions on Subcontractor Sales to the Government--Alternate I 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-27 Prohibition on a ByteDance Covered Application 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-7 Information Regarding Responsibility Matters 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.219-8 Utilization of Small Business Concerns 52.219-28 Post-Award Small Business Program Representation 52.219-30 Notice of Set-Aside, or Sole Source Award to, for Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62 Paid Sick Leave Under Executive Order 13706 52.224-3 Privacy Training 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities

52.217-5 Evaluation of Options 52.217-8 Option to Extend Services (Full Text Below) 52.217-9 Option to Extend the Term of the Contract (Full Text Below) 52.222-22 Previous Contracts and Compliance Reports 52.222-25 Affirmative Action Compliance 52.223-10 Waste Reduction Program 52.223-19 Compliance with Environmental Management Systems 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation 52.223-23 Sustainable Products and Services 52.232-39 Unenforceability of Unauthorized Obligations

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

See Addendum to FAR 52.212-2

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Clause)

52.217-8 Option to Extend Services.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days prior to expiration.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

The following additional DFARS clauses are applicable to the acquisition:

252.201-7000 Contracting Officer's Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013, Rev 1) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7022 Expediting Contract Closeout 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.205-7000 Provision of Information to Cooperative Agreement Holders 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7002 Requests for Equitable Adjustment 252.244-7000 Subcontracts for Commercial Products or Commercial Services

**** PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR QUOTE*****

COMPANY NAME:

UNIQUE ENITITY IDENTIFIER:

CAGE CODE:

POINT OF CONTACT NAME:

POINT OF CONTACT PHONE:

POINT OF CONTACT EMAIL:

Registered in SAM: Yes No *Make sure your status is ACTIVE since no award will be made on an expired registration.

Registered in Wide Area Workflow (WAWF): Yes No *WAWF will not work when the SAM registration is inactive. This will cause payment delays!

Section 889 Compliant & Listed in Reps and Certs in SAM: Yes No

* If “No”, ensure to complete the Section 889 accompanying document in solicitation email

**** PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR QUOTE*****