Elevator Repair Project - PWS - DRAFT.pdf

Performance Work Statement (PWS)

Elevator Repairs at Schofield Barracks Buildings 774, 884, 885, 2081, 2083, United States Army Garrison, Island of Oahu, Hawaii

5/30/2024

Version 2.0

Performance Work Statement (PWS)

Elevator Repairs at Schofield Barracks (SB) Buildings 774, 884, 885, 2081, 2083 United States Army Garrison (USAG), Island of Oahu, Hawaii

Vision Statement As part of the overall mission to provide sustainable facilities and services to support and improve the quality of Hawaii’s Military community and enhance War fighter readiness and well-being, this requirement ensures that elevators are in a safe and operational condition for our military and civilian customers at various Army Installations on the Island of Oahu, Hawaii.

1. Scope The Contractor shall perform elevator assessment, repair, replace, test, inspection, and certification services at Army installations on the Island of Oahu, Hawaii. Technical Exhibits (TE) #1-5 show the elevators at Schofield Barracks Buildings 774, 884, 885, 2081, and 2083. Number of elevators may increase or decrease, and the Government may negotiate changes and modify the contract accordingly.

2. General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of Subcontractors.

The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel. The Contractor shall partner with the Government to resolve all issues and conflicts in a timely and expeditious manner.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at the Directorate of Public Works (DPW) Service Contract Branch and the Contractor's corporate offices.

2.3.2 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The Contractor shall provide the following management and support as required. The Contractor shall provide the schedule for employees during designated Government non-working days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall make necessary travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for Subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add Subcontractors to their team after notification to the Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at Schofield Barracks Buildings 774, 884, 885, 2081, and 2083, Schofield Barracks (SB), and various Army facilities and other locations on the Island of Oahu, Hawaii to be performed during Government’s normal working hours, 7:30 a.m. – 4:00 p.m., Monday through Friday, excluding Federal Holidays. If deemed necessary by the Government, other sites, facilities, and/or locations may be added or removed to support mission requirements. In no event shall the Contractor perform work outside the normal working hours without obtaining written approval from the COR/Contracting Officer (KO).

3. Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

The Contractor shall provide all labor, management, supplies, material, equipment, assessments, reports, transportation, inspection and certification services in accordance with (IAW) applicable industry standards and manufacture’s guidelines necessary to repair and replace the various components to the Elevators at Schofield Barracks Buildings 774, 884, 885, 2081, 2083, which are shown in their respective TE #1-5. The Contractor shall conduct elevator assessment, perform repair service and order repair parts as need to ensure all SB buildings/elevators listed in this PWS are safe and operational.

The Contractor shall perform all services in accordance with applicable State and Federal Laws & Regulation, Occupational Health &Safety Administration (OSHA), Army Policies and the American Society of Mechanical Engineers (ASME), Commercial Elevator Standards, and Elevator Licensing Requirements under State and Federal codes and regulations. All services shall be provided in compliance with all commercial elevator standards, codes, and regulations such as but not limited to:

a. ASME A17.1 – Safety Code for Elevators and Escalators

b. ASME A17.2.1 – Traction Elevators

c. ASME A17.2.2 – Hydraulic Elevators

d. ASME QEI-1 – Qualification of Elevator Inspector

3.1 Elevators Assessment

The Contractor shall conduct diagnostic assessment of elevators in buildings 774, 884, 885, 2081, 2083 to identify all repair needs and required parts. Within 5 days of a completed assessment, the Contractor shall submit to the COR a complete assessment report detailing repair needs, parts list, and estimated repair time, to include shipping times for parts. This assessment report will also include the work estimate (see 3.1.1).

All work shall be performed by skilled and competent personnel IAW recognized commercial practices or manufacturer’s standards.

3.1.1 Work Estimate

The Contractor will provide a price estimate, including the number of labor hours required and all materials. Labor hours will include only the actual performance of the services on site and not travel time. As soon as the Contractor completes the service, they shall immediately notify the COR that the work is completed. The Contractor shall use the current contract labor rate per CLIN X003. Parts required for repair will be included in the work estimate. The Contractor shall provide all the materials and repair parts that are new and of the same type and brand of the components to be replaced, or compatible. Compatible materials shall be justified to the COR and approved by the COR before the Contractor may install them. All materials shall be free from defects in material or workmanship. Parts and materials will be based on manufacturer’s published list price or cost on invoice from supplier, whichever is less, and approved by the COR.

3.1.2 Work Plan

Within 3 days after receiving approval from the COR on the complete assessment report, the Contractor shall prepare a work plan and provide it to the COR for approval.

Repair services shall be completed timely and IAW the Contractor's approved work plan. Any deviance from the work plan shall be coordinated with and approved by the

COR.

3.1.3 Warranty & Repair Work

All the services, the materials, and repair parts furnished by the Contractor for the performance of this contract shall be covered for one (1) year after the contract period of performance end date. The Contractor shall provide to the COR a list of replaced parts with date and time group of installment, nomenclature, model and serial number within 30 days of completion, prior to period of performance end date.

3.2 Repair Parts

The Contractor shall provide all the materials and repair parts that are new and of the same type and brand of the components to be replaced, or compatible. Compatible materials shall be justified to the COR and approved by the COR before the Contractor may install them. All materials shall be free from defects in material or workmanship.

Parts and materials will be based on manufacturer’s published list price or cost on invoice from supplier, whichever is less, and approved by the COR.

3.3 Elevators Repairs at Schofield Barracks Buildings 774, 884, 885, 2081, 2083, USAG, Island of Oahu, Hawaii

The Contractor shall perform all services in accordance with applicable State and Federal Laws & Regulation, Occupational Health & Safety Administration, Army Policies and the American Society of Mechanical Engineers, Commercial Elevator Standards, Elevator Licensing Requirements, Manufactures’ Standard, under state and Federal codes and regulations. The Contractor shall conduct required assessments, performed repair services and order repair parts, as needed to ensure all SB buildings/elevators listed in this PWS are safe and operational.

3.4 Elevators Repairs at ALL Schofield Barracks Building’s, USAG, Island of Oahu, Hawaii The Contractor shall conduct assessments, perform repair services and order repair parts as needed, to ensure all SB buildings/elevators listed in this PWS are safe and operational. Contractor shall provide all labor, management, supplies, material, equipment, assessments reports and transportation necessary to repair and replace the various components to the Elevators at Schofield Barracks Buildings 774, 884, 885, 2081, 2083. ALL Elevators listed in this PWS.

3.4.1 In All Machine Rooms: The Contractor shall repair by the removal and replacement of Microprocessor Controller with the current equipment with fully automated Remote Monitoring System or approved equal. Repair by the removal and replacement of the AC Motor to be used with the new geared machine. Repair by the removal and replacement of the Governor. Repair by the removal and replacement existing smoke and heat alarms. Prior to work, the Fire Alarm (FA) Contractor must ensure existing Heat detector and FA circuit loop in the Elevator Machine room is operational. The FA Contractor shall ensure the new Heat Detector devices are compatible with the existing FA panel and existing devices. Fire, Life, and Safety system shall be a 3-zone system, Primary landing, Alternate landing, and Machine Room. Enclose/relocate all non-elevator-oriented conduit, ducts and drains from elevator machine room, where required in the machine hoist-way and/or pit. The Contractor shall remove all existing fluorescent light fixture and replace with LED vapor-tight fixture. Replace all wiring and conduit from disconnects to the elevator controller.

Provide true earth ground. The Contractor shall provide an “ABC” fire extinguisher.

Replace all non-GFCI outlets to GFCI outlets.

3.4.2 For All the Door Operator: The Contractor shall repair by the removal and replacement of the Harmonic door operator and clutch. Repair and replace new door restrictors equivalent or better to currently installed in all elevators. Repair and replace Electronic Door Detectors. Repair and replace Hoist-way Door Panels in a Prime Finish to be painted. The Contractor shall provide escutcheons at every landing. The Contractor shall repair by the removal and replacement of all Interlocks per car for each floor. The Contractor shall repair by the removal and replacement of all Closers per elevator. Repair by the removal and replacement of all Pickup Assemblies per elevator.

Repair by the removal and replacement of all new door gibs and Z-brackets. Repair by the removal and replacement of all new door rollers. Repair by the removal and replacement of all hall stations at each landing. Repair by the removal and replacement of all combo hall lantern position indicators at lobby floor. Repair by the removal and replacement of all Hall Lanterns. Repair by the removal and replacement of the Main Car Operating Panel with Position Indicator. The Contractor shall install new heat detectors where required at each floor.

3.4.3 For All Hoist Door Equipment: The Contractor shall repair by the removal and replacement of all existing Cab doors. Repair by the removal and replacement of all

Car Roller Guide Assemblies. Repair by the removal and replacement of all steel cab shells. Repair by the removal and replacement of all new cab interiors panels, handrails, and ceilings with LED lighting. Repair by the removal and replacement of all Counterweight Roller Guide Assemblies. Repair by the removal and replacement of all Hoist-way and Car Wiring. Repair by the removal and replacement of all Hoist Rope.

Repair by the removal and replacement of all Car Track, Hanger, and Header Assemblies.

3.4.4 For All Car and Hall Fixtures: The Contractor shall replace all code complaint main Car Operating Panels and AUX Car Operating Panels. Repair by the removal and replacement of the main Car Operating Panel with Position Indicator. Repair by the removal and replacement of all Hall Stations at each landing. Repair by the removal and replacement of all combo Hall Lantern position indicators at lobby floor. Repair by the removal and replacement of all Hall Lanterns.

3.4.5 Car and Hoist-way: The Contractor shall repair by the removal and replacement of all existing Cab doors. Repair by the Removal and replacement of all Car Roller Guides and Counterweight Roller Guide Assemblies. Repair by the removal and replacement of all steel cab shells. Repair by the removal and replacement of all new cab interiors panels, handrail, and ceiling with LED lighting. Repair by the removal and replacement of all Counterweight Roller Guide Assemblies. Repair by the removal and replacement of all Hoist-way and Car Wiring. Repair by the removal and replacement of all Hoist Rope and shackles. Repair by the removal and replacement of all Car Track, Hanger, and Header Assemblies. In elevator pit. Replace any non-GFCI outlets to GFCI outlets in all elevator pits. Remove all fluorescent light fixtures and replace them with LED vapor-tight fixtures. The Contractor shall provide new light switches to all elevators in the Car or Hoist-way. The Contractor shall repair by the replacement of Governor Tension Sheaves and Compensation Sheaves. The Contractor shall repair by the replacement of the Counterweights and counterweight rails. The Contractor shall repair by replacing all Car Safeties and Counterweight Filler Plates.

3.4.6 Cab Interior: The Contractor shall repair by replacing the Cab interior for all elevators. The Contractor shall replace the Cab Shell with Fire Retardant Boards and cover with Stainless Steel walls. The Contractor shall repair by replacing all Fans, Phones, and Emergency Switches.

The Contractor shall repair by replacing any other components or equipment involving the elevators to ensure the safety and operational reliability for all elevators. The Contractor shall ensure that there is always one (1) operational elevator per building during the repairs. The Contractor shall repair or replace all other equipment, components as required. Work shall be performed in accordance with the manufacturer’s standards, commercial practices, and applicable Federal and State Codes. All work, parts and material shall be warrantied for a period of one (1) year after the end of the period of performance of the contract.

3.5 All Repair Services Report

The Contractor shall prepare and submit a written repair report within five (5) working days after the repairs are completed for each BLDG 774, 884, 885, 2081, 2083 listed in PWS. The repair report shall include the date and time group of the repair services, ordering and delivery date for parts, the location of the elevator, elevator number, the repairs performed, and any other information (i.e. recommendations or concerns).

3.6 Certification & Safety Tests

The Contractor shall perform all testing and certification IAW ASME A.17.1. Certification and safety tests shall be witnessed and certified by a Qualified Elevator Inspector (QEI).

Correction of any maintenance deficiencies noted by the licensed elevator inspector shall be accomplished by the Contractor before the next scheduled certification and testing. The Contractor shall be responsible for the QEI services, including scheduling.

3.6.1 Certification & Safety Test Report

The Contractor shall prepare and submit a written Annual and Semi-Annual Certification and Safety Tests Report within two (2) working days after each certification and safety test is completed. This report shall identify each elevator, the location, maintenance work performed, date of certification and safety tests, name of technician, and overall condition of the elevator. The Contractor shall notify the COR for appropriate decision and action if the certification and safety tests fails.

3.7 Quality Control Plan (QCP)

Quality control is the responsibility of the Contractor. The Contractor shall develop a Quality Control Plan (QCP) and implement a quality control program to satisfy the specific requirements of the contract. The QCP shall initially identify potential problem areas and trends to correct deficiencies experienced and strive to develop an optimal QCP. The QCP shall document that all elevator personnel are properly trained and certified for the equipment they work on as well as ensure all work areas are cleaned up after work is completed. A copy of the QCP shall be provided to the KO and COR within thirty (30) calendar days after receipt of award. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation. The Contractor shall include, all Industry certification standards must be inspected by a qualified person to be in compliance of AMSE 17.1 Safety Codes.

3.8 Quality Control Files.

The Contractor shall maintain files of all inspections or tests conducted by the Contractor, to include any corrective actions taken. These files shall be subject to Government review at the COR’s discretion during the contract term, to include any extensions of contract term. The Quality Control Files will be the property of the Government and shall be turned over to the Government upon completion or termination of the contract.

4. Special Requirements

4.1 Personnel

The Contractor shall have a local representative on the Island of Oahu, Hawaii, and be readily available to respond to the COR/KO. The Contractor shall notify the COR immediately by email or telephone when changes are made to POCs or telephone numbers. The Contractor shall be responsible for the quality control of all work performed under this contract to assure the requirements of this contract are provided as specified. The Contractor shall manage total work effort with the COR to ensure fully adequate, and timely completion of work.

4.2 Government Furnished Materials

Water and electricity required for the performance of the work covered by this contract will be furnished to the Contractor at no additional cost.

5. Performance Requirement Summary (PRS)

Statements Standards/AQLs Incentive/Remedy

3.1 Elevators

Assessment

a) STD: The Contractor shall conduct diagnostic assessment of elevators.

b) STD: The assessment report shall be submitted to the COR within 5 days of a completed assessment.

AQL: Required to be accomplished 95% of the time.

Trends of less than acceptable performance could result in the deduction in pay.

Re-work will be performed at no cost to the government.

3.1.1 Work Estimate

STD: The Contractor will provide a price estimate, including the number of labor hours required and all materials.

AQL: Required to be accomplished 95% of the time.

Trends of less than acceptable performance could result in the deduction in pay.

Re-work will be performed at no cost to the government within 3 days of government notice.

3.1.2 Work Plan

STD: The Contractor shall prepare a work plan and provide it to the COR for approval. Work plan shall be provided within 3 days

Trends of less than acceptable performance could result in the deduction in pay.

after receiving approval from the COR on the complete assessment report.

AQL: Required to be accomplished 95% of the time.

Re-work will be performed at no cost to the government

3.1.3 Warranty & Repair

Work shall provide to the COR/KO a list of replaced parts with date and time group of installments.

b) STD: The Contractor shall ensure a Warranty Letter is provided to the

COR/KO.

c) STD: All work, parts and material shall be warrantied for a period of one (1) year after contract period of performance end date.

AQL: Required to be accomplished 95% of the time.

Trends of less than acceptable performance could result in the deduction in pay.

Re-work will be performed at no cost to the government

3.2 Repair Parts

shall provide all materials and repair parts that are new and of the same type and brand of the components to be replaced, or compatible.

b) STD: All materials shall be free from defects in material or workmanship.

Trends of less than acceptable performance could result in the deduction in pay.

Re-work will be the government

AQL: Required to be accomplished 95% of the time.

3.3 Elevators Repairs at

Building 774, 884, 885, 2081, 2083 Schofield Barracks, USAG, Island of Oahu, Hawaii shall ensure properly operating elevators from the repair of parts and components to the elevators are in accordance with manufacture specification.

AQL: Required to be accomplished 90% of the time.

b) STD: The Contractor shall ensure that there is always one (1) operational elevator during repairs.

AQL: Required to be accomplished 95% of the time.

c) STD: The Elevators will be inspected periodically during repairs to ensure that the Contractor is in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality.

AQL: Required to be accomplished 95% of the time.

Trends of less than acceptable performance could result in the deduction in pay.

Re-work will be performed at no cost to the government

3.4 Repair All the

Elevators at Schofield Barracks, United States

a) STD: All elevator personnel are properly trained, licensed

Trends of less than acceptable performance

Army Garrison, ISLAND

OF OAHU, HAWAII

and certified for the equipment used in the repair process.

b) STD: All work areas shall be cleaned up after work is completed.

AQL: Required to be time.

could result in the deduction in pay.

Re-work will be performed at no cost to the government.

3.5 Repair Services

Report

a) STD: Submit Major Repair Services Report within (5) days after repairs are completed.

b) STD: Submit Report outlining date time group for ordering and the delivery of parts.

AQL: Required to be accomplished 95% of the time.

Trends of less than acceptable performance could result in the deduction in pay.

Re-work will be performed at no cost to the government.

3.6. Certification &

Safety Tests

a) STD: The Contractor shall perform all testing and certification IAW ASME A.17.1, witnessed and certified by a QEI.

b) STD: The Contractor shall prepare and submit written certification and safety test reports within two working days after each certification and safety test is completed

AQL: Required to be time.

could result in the deduction in pay.

Re-work will be

3.7 Quality Control Plan

(QCP)

a) STD: The Contractor shall Identify trends and corrects deficiencies.

b) STD: The Contractor shall ensure all elevator personnel are properly trained and certified for the equipment they work on.

c) STD: The contractor shall ensure all work areas are cleaned up after work is completed.

AQL: 90% and improved to 100% within 30 days of government notice.

could result in the deduction in pay.

Re-work will be

6. Deliverables

Deliverable Frequency Medium/Format Submit To

3.1 Diagnostic

Assessment

Within 5 days of a completed assessment

PDF, PPT or Microsoft Word via E-mail

COR

3.1.1 Work Estimate

Within 5 days of a completed assessment

PDF, PPT or Microsoft Word via E-mail

3.1.2 Work Plan

Within 3 days after receiving approval from the COR on the complete assessment report

PDF, PPT or via E-mail

COR

3.1.3 Warranty &

Repair Work

Within 30 days of completion, prior to period of performance end date.

Deliverable Frequency Medium/Format Submit To

3.5 All Repair

Services Report

Within 5 working days after the repairs are completed for each building via E-mail

COR

3.6 Certification &

Safety Test Report

Within 2 working days after each certification and safety test is completed

PDF, PPT or Microsoft Word via E-mail

COR

3.7 Quality Control

Plan

Within 30 calendar days after contract award

7. OTHER INFORMATION

7.1 GENERAL ENVIRONMENTAL STANDARDS

(a) While performing work on any US Army Garrison, Hawaii (USAG-HI) installations, the Contractor will comply with Executive Orders 13423 “Strengthening Federal Environmental, Energy, and Transportation Management” signed by the President on 24 Jan 2007 and 13514, “Federal Leadership in Environmental, Energy, and Economic Performance” signed by the President on 8 Oct 2009 requiring the acquisition of environmentally preferable goods and services, use of sustainable environmental practices, purchase of bio based, energy efficient and recycled content products. More specifically, the Contractor will strive to improve upon their sustainability performance by taking actions to:

(1) Reduce energy consumption

(2) Reduce greenhouse gas emissions

(3) Conserve and protect water resources

(4) Eliminate waste, recycle, and prevent pollution

(5) Adopt sustainable technologies

(6) Procure environmentally preferable materials, products and services

(7) Maintain sustainable buildings

(8) Strengthen livability of the local community

(9) Inform and involve personnel in the achievement of these goals.

(b) The Contractor will comply with the Government directives, permit conditions, installation policies and plans as administered by the Government. The Contractor will be held liable to pay for any environmental fines resulting from his operations, waste generated or other operational environmental requirements. As applicable, the Contractor will obtain environmental permits required for wastewater pretreatment, underground tanks, hazardous waste identification numbers, and air pollution permit for temporary sources, storm water permits or other pertinent environmental permits.

(c) The Contractor will review and comply with applicable policies, program documents and regulatory requirements as stipulated under each environmental program media below.

(1) Environmental program documents include but are not limited to; the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4, Asbestos Management Plan, Lead-based Paint Management Plan, Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan, Integrated Natural Resources Management Plan, Integrated Cultural Resources Management Plan, Pollution Prevention Plan, and the Storm Water Pollution Prevention Plan available at the DPW Environmental Division. Environmental program documents can be downloaded from the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx.

(2) Installation policies include, but are not limited to; the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4; Environmental Policy Memorandum USAG-HI-10; Authorized Use List Policy Memorandum USAG-HI-19, Waste Reduction and Recycling Policy Memorandum USAG-HI-25; Open Burn Policy Memorandum USAG-HI-51; Generator Control Policy Memorandum USAG-HI-55; Illicit Discharge Detection and Elimination Policy Memorandum USAG-HI-59; and the Joint USARPAC and IMCOM-Pacific Energy Conservation Policy Guidance. Installation Policy Memorandums are available for download at:

http://www.garrison.hawaii.army.mil/command/documents.htm

(3) The Contractor is also encouraged to view the online A to Z sustainability and environmental management guide for instructions on managing common environmental issues. The A to Z sustainability and environmental management guide is available at:

http://www.garrison.hawaii.army.mil/sustainability/AtoZ.aspx.

(d) The Contractor shall always keep the work area, including storage areas used by him, free from accumulations of waste material or rubbish and prior to completion of the work remove any rubbish from the premises and all tools, scaffolding, equipment and materials not the property of the Government. Upon completion of the work, the Contractor shall leave the work and premises in a clean, neat and workmanlike condition satisfactory to the Contracting Officer. If debris is not disposed of properly or the site is not left clean, the Government will clean the site at the expense of the Contractor. The Contractor will also be held liable for damages done to the environment as a result of disposal and/or cleanup.

(e) The Contractor may be subject to unannounced Environmental Compliance Inspections by the DPW Environmental Division.

(f) Environmental and Safety Noncompliance Fees. The Contractor shall be solely responsible for remedying all Federal, State and local environmental and safety violations or noncompliance and any payment of fines, penalties and fees levied as a result of the violations or noncompliance. The Government reserves the right to withhold payment in the amount of the fines, penalties and fees levied if not paid by the Contractor.

7.2 EMERGENCY PLANNING COMMUNITY RIGHT TO KNOW ACT (EPCRA)

HAZARDOUS SUBSTANCES (HS)

(a) Contractors using EPCRA HS in the performance of any work while on USAG-HI installations are responsible for complying with the provisions of EPCRA regulations and submitting applicable reports (TIER II/TRI) to Federal and State regulatory agencies as applicable.

(b) Copies of reports for substances used in connection with work performed on USAG- HI installations shall be provided to the DPW Environmental Division, Attention: EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878.

(c) Chemicals regulated under EPCRA HS are defined in EPA document EPA 550-B- 98-017, Title III List of List, Consolidated List of Chemicals Subject to the Emergency Planning and Community Right to Know Act and Section 112(r) of the Clean Air Act Amended.

(d) The Contractor is responsible for knowing which chemicals it uses or transports that are contained on the list. For convenience, the Contractor may review a copy of the EPA document at the Directorate of Public Works (DPW) Environmental Division. The document can also be downloaded from the U.S. Environmental Protection Agency (EPA) at: http://www.epa.gov/oppt/pubs/genpub.htm.

(e) The Contractor must maintain copies of Material Safety Data Sheets (MSDS’s) of all chemicals used in the performance of any work while on USAG-HI installations.

MSDSs must be readily available at the site location where the work is being performed.

(f) The Contractor can request the list and locations of EPCRA HS currently utilized on USAG-HI installations by contacting the DPW Environmental Division EPCRA Program Manager. The Contractor must provide name, company, contract number, date the contract was awarded and provide a description of the contract. A database of locations of chemicals will then be forwarded upon review and approval of request.

Contractors working on USAG-HI installations are encouraged to review this database, which will provide information where potentially hazardous chemicals are stored.

(g) All spills of substances containing EPCRA HS will be immediately reported to the Directorate of Public Works Spill Response line at 656-1111 and the USAG-HI, Public Affairs Office at 656-3160 or 542-9489 (after hours). The Contracting Officer must be notified during the first business hour immediately after. All waste generated from EPCRA HS being utilized will be immediately reported to the DPW Environmental Office, phone: 656-2878.

(h) All Contractors utilizing substances containing EPCRA HS will perform the following prior to contract start.

(1) Review the Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan and the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4 available at the DPW Environmental Division or from the from the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx. Upon review, the Contractor or designated responsible employee shall sign a certification statement that they have reviewed and understand the contents of these documents.

(2) Provide a listing and MSDS copies of oil and Hazardous Substance (HS) products projected to be utilized in the performance of any work while on USAG-HI installations to the DPW Environmental Division. The estimated average and maximum quantities of each material anticipated to be on-site at any given time shall also be provided to the DPW Environmental Division EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878 and to Building 6040 East Range for material to be bar-coded. The Contractor must ensure the product listing is current and updated as frequently as necessary and/or at a minimum, on an annual basis by 1 January of each year.

(3) Provide the name, office phone number, and cellular phone number of a company spill response point of contact. The point of contact must be trained in spill response.

(4) Provide a copy of an agreement with a hazardous materials spill response company in the event of a spill.

(5) Provide copies of employees training certificates on environmental and spill response training.

(6) Appoint a primary and alternate Environmental Compliance Officer in writing.

(7) Develop a notification procedure in the event of a spill to include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense.

(8) Accomplish all spill notifications as required by the U.S. Environmental Protection Agency and State of Hawaii to the Hazard Evaluation Emergency Response Office, Local Emergency Response Commission and National Response Center. Copies of written spill notifications shall be provided to the DPW Environmental Division.

(9) All spills caused by the Contractor will be cleaned up under supervision of the Contractor and a qualified hazardous materials spill response company, at no cost to the government, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division.

(10) The Contractor shall pay for disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. Ensure all disposals are in accordance with all applicable laws and regulations at authorized disposal facilities.

7.3 SPILLS OF PETROLEUM/OIL/LUBRICANTS OR HAZARDOUS

MATERIALS/HAZARDOUS WASTE

(a) The Contractor will prepare and maintain a site-specific spill plan, including notification procedures for spills/releases. The spill plan will include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense. The Contractor will provide a copy of the spill plan to DPW Environmental Division upon request.

(b) The Contractor shall provide immediate response to stop, contain, and clean-up all spills of oil and other hazardous substances that result from his performance under this contract.

(c) The Contractor must report all spills immediately to the DPW Spill Response line at

(808) 656-1111 in accordance with the Installation SPCC Plan. Additionally, the Contractor shall notify the COR of the incident during normal business hour or the first business hour following the incident.

(d) The Contractor will accomplish all spill notifications and written spill reports as required by the U.S. Environmental Protection Agency, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations.

(e) The Contractor will provide a copy of spill notifications and written reports to the DPW Environmental Division.

(f) All spills caused by the Contractor will be cleaned up under the supervision of the Contractor and/or a qualified hazardous waste/materials spill response company, at no cost to the USAG-HI, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division. If cleanup is not accomplished in a timely fashion, or to the satisfaction of the DPW Environmental Division, the Government will assist with the final cleanup, and the Contractor will provide appropriate reimbursement of cleanup costs.

(g) The Contractor will pay for all clean up, management, and disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The Contractor will ensure waste disposal is accomplished in accordance with all applicable laws and regulations and at an authorized/permitted treatment and disposal facilities.

(h) The Contractor will pay any fines or penalty charges associated with a citation issued by federal, state or local officials as a result of the accident.

(i) Contractors handling bulk fuel must be trained to do so, and mobile fuel operations must be approved by the DPW Environmental Division.

(j) Off-Post Spills. The Contractor shall be responsible for and pay for cleanup of off-post spills in accordance with directions received from appropriate local authorities (e.g., Honolulu Fire Department, State Civil Defense, etc.). Off-post spills in connection with work performed under this contract shall also be reported to the DPW Spill Response line at (808) 656-1111 and the COR.

(k) Discovery of other than Contractor-caused spills. The Contractor shall report any spills of hazardous materials to the DPW Spill Response line at (808) 656-1111 and the COR upon discovery.

7.4 HAZARDOUS WASTE (HW) and NON-REGULATED WASTE (NRW).

(a) The Contractor will comply with the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4.

(b) The Contractor will determine, based on generation of hazardous waste(s) resulting from their operation/activities their respective hazardous waste generator status. The Contractor is responsible to manage HW and NRW generated on-site from inception to disposal in accordance with all applicable, federal, state, and local regulations. All costs associated with disposal are borne by the Contractor.

7.5 RECYCLING PROGRAM

(a) The Contractor will comply with USAG-HI Policy Memorandum 25, Waste Reduction and Recycling, requiring diversion of solid waste to the fullest possible. More information can be found on the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Recycling.aspx

(b) Identify a recycling POC to DPW Environmental Division to include name, phone number and email address.

(c) Report quantities of refuse disposed and recycled to DPW Environmental Division as part of the work performed under this contract as applicable.

7.6 NATURAL AND CULTURAL RESOURCES PROGRAM

(a) The Contractor will comply with USAG-HI Range Standard Operating Procedures (SOPs). All personnel who use the ranges must complete a mandatory pre-brief covering issues associated with Natural and Cultural Resources.

(b) The Contractor must be cognizant of the potential environmental impact and liability their actions could have if specified procedures are not followed on Army lands. The Contractor must be aware that USAG-HI manages more than 100 threatened and endangered species including plants, snails, birds, bats, insects, and their critical habitat and over 1,300 prehistoric archaeological sites, including temple structures, stone markers, fishing shrines, habitation sites, caves, rock shelters, mounds, burial platforms, earth ovens, stone walls and enclosures, agricultural terraces, irrigation canals, petroglyphs and trails.

(c) The Contractor shall take every precaution to prevent starting wildfires at training areas and must put them out if they do occur. The Contractor must report all wildfires to range control immediately at 808-655-1434.

(d) The Contractor must be familiar with the policy and restrictions regarding the types of ammunition that can be used under the different Burn Indices (BI) and on the different ranges.

(e) The Contractor must comply with the non-smoking policy at training areas and only allow smoking in designated areas.

(f) The Contractor must comply with the range best management practices to prevent the spread of invasive plant species from one training area to another by always washing vehicles, gears and equipment before starting new training activities.

(g) The Contractor will stay out of areas marked with Seibert Stakes. Seibert stakes are placed along roads and within vegetated areas to advise personnel of unsafe or hazardous range or training conditions and/or environmentally sensitive off-limit areas.

(h) The Contractor will refer to the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/NaturalResources.aspx and http://www.garrison.hawaii.army.mil/sustainability/CulturalResources.aspx for additional information.

7.7 NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

As applicable, and upon request by the Government, the Contractor will comply with the NEPA process, notify the DPW Environmental Division and complete a Record of Environmental Consideration (REC) for actions such as, but not limited to:

(1) Actions that could impact historic structures, cultural and natural resources

(2) Minor renovation or new construction

(3) Actions that introduce new training vehicles, maneuvers, and weapons

(4) Replacing or removing floor tiles, ceiling tiles, sound proofing material, lighting fixtures, carpet, serving line equipment, natural gas unit

(5) Installing interior doors, windows, partitions, security cameras, rerouting ductwork

7.8 SUSTAINABLE ENVIRONMENTAL MANAGEMENT (SEM) SYSTEM

(a) The Contractor will be familiar with and comply with the installation’s Environmental Policy Memorandum USAG-HI-10 and all 18 components of the installation SEM system manual in conformance with the ISO 14001 standard. The SEM system manual is available for download at:

http://www.garrison.hawaii.army.mil/sustainability/SEM.aspx

(b) In accordance with OPORD IMPC-HI-ZA 02-09, the Contractor will train all personnel in SEM awareness provided by DPW Environmental Division upon contract award. Refer to the installation Sustainable and Environmental Management website at http://www.garrison.hawaii.army.mil/sustainability/Training.aspx for information about the online training logging and access procedure.

(c) The Contractor will support, as applicable, USAG-HI in achieving the reduction and environmental improvement goals identified in the installation Strategic and Sustainability Plan, as well as Executive Order 13514. The Contractor will strive to accomplish these goals by implementing and promoting green practices to help reduce their environmental footprint, fostering an ethic that takes the Army beyond environmental compliance to sustainability.

(d) Appoint a SEM point of contact to DPW Environmental Division to include Name, phone number and email address upon request by the Government.

7.9 ENERGY AND WATER CONSERVATION

(a) Upon request by the Government, the Contractor will appoint a Unit Energy Conservation Officer (UECO) and Building Energy Monitor (BEM) and fully participate in the Garrison's energy and water conservation program.

(b) Appointed BEM and UECO must attend the training class provided by the DPW Engineering Branch.

(c) The appointed UECOs and BEMs are responsible for ensuring energy-saving measures are being enforced in each building and to provide regular reports to DPW Engineering Branch showing how well the Contractor is doing at conserving energy.

(d) More information can be found on the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Energy.aspx

7.10 PRECAUTIONS FOR THE PROTECTION OF EXISTING UTILITIES (INCLUDES

COMMUNICATIONS) AND FACILITIES.

(a) Contractors are required to ensure necessary precautions and obtain required permits to protect government utilities and facilities. Contracts involving dredging, excavating, blasting and grading operations, demolition of structure and the moving of heavy and/or bulky equipment shall be subject to the following procedures and conditions:

(1) The Contractor shall obtain a written concurrence of the existing conditions and locations of utilities for his operations from the COR prior to beginning work and request the best information available on the location of Engineer facilities. Contractor shall verify locations of all utilities identified by the Government which affect his work.

(2) The Contractor shall be required to obtain a written clearance for his operations prior to beginning work and shall have locations of signal underground facilities staked out in the field from the 30th Signal Battalion/Network Enterprise Center-Hawaii (NEC-HI), EMC, IMG (Army Telephone, Data/LAN): Bldg. 600, Room 157, 148 Curtis Loop, Wheeler Army Air Field. Mr. Eugene Brown, (Primary AO) (808) 656-6656; Marion F.

Robinson, Jr., (808) 656-1765 (Alt AO). Business Hours: Mon - Fri. 0830-1700.

(3) If any cable/conduit is uncovered or damaged during excavation process, immediately contact:

(i) the JHITS trouble desk, (808) 659-1444

(ii) the NEC-HI RNOSC, (808) 655-2999, with detailed information on situation, and

(iii) the NEC-HI POCs (above) with reported dates, times and details.

(4) The Contractor shall also obtain a written clearance for gas line for these operations from The Gas Company (Tel: 594-5575) prior to beginning work and shall have locations for underground facilities staked out in the field by Gas Company personnel.

(5) Additional Digging Information: At least five days prior to digging please call the number below. Government Agency and Contact Person: Hawaii One Call Center Phone Number: 1- 866-423-7287.

(b) The Contractor shall be liable for damages resulting from his failure to comply with (1), (2), (3) or (4) above.

7.11 AMC-LEVEL PROTEST PROGRAM

(a) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC.

(b) The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO.

(c) The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103.

Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000

Fax: (256)450-8840

(d) The AMC-level protest procedures are found at:

http://www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer or HQ, AMC, to obtain the AMC-Level Protest Procedures.

7.12 ACCESS TO ARMY INSTALLATIONS – PERSONNEL AND VEHICLES.

The Government recognizes the important roles companies like you play in our day-to-day operations. That is why USAG-Hawaii is enhancing the current access control solution called the Automated Installation Entry (AIE) Program.