Elevator Repair Project - DRAFT.pdf

Performance Work Statement (PWS)

Elevator Repairs at Schofield Barracks Building 774, 884, 885, 2081, 2083, United States Army Garrison, Island of Oahu, Hawaii

04/02/2024

Version 1.0

Performance Work Statement (PWS)

Elevator Repairs at Schofield Barracks Building 774, 884, 885, 2081, United States Army Garrison (USAG), Island of Oahu, Hawaii

Vision Statement Provide services to support and improve the quality of Hawaii’s Military community and enhance War Fighter readiness and well-being.

1. Scope The Contractor shall provide all labor, management, supplies, material, equipment, and transportation necessary to repair and replace the various components to the Elevators at Schofield Barracks Building 774, 884, 885, 2081, 2083. The Contractor shall ensure that there is always one (1) operational elevator per building during the repairs. Work shall be performed in accordance with the manufacturer’s standards, commercial practices, and applicable Federal and State Codes. All work, parts and material shall be warrantied for a period of two (2) years after the contract period of performance end date.

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at the Directorate of Public Works (DPW) Service Contract Branch and the Contractor's corporate offices.

2.3.2 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned. The Contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The Contractor shall provide the following management and support as required. The Contractor shall provide the schedule for employees during designated Government non-working days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall make necessary travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer Representative (COR).

Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at Schofield Barracks Building774, 884, 885, 2081 and 2083, Schofield Barracks, Island of Oahu, Hawaii to be performed during Government’s normal working hours, 7:30 a.m. – 4:00 p.m., Monday through Friday, excluding Federal Holidays. In no event shall the Contractor perform work outside the normal working hours without obtaining written approval from the Contracting Officer (KO).

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Elevators Repairs at Schofield Barracks Building’s 774, 884, 885, 2081, 2083, USAG, Island of Oahu, Hawaii

Work shall be performed in accordance with the manufacturer’s standards, commercial practices, applicable Federal and State Codes. All work, parts and material shall be warrantied for a period of two (2) years after contract period of performance end date.

Performance Standards

a) STD: Properly operating Elevators from the repair of parts and components to the elevators in accordance with manufacture specification.

b) The Contractor shall ensure that there is always one (1) operational elevator per building during repairs.

AQL: Required to be accomplished 100% of the time

3.2 Elevators Repairs at ALL Schofield Barracks Building’s, USAG, Island of Oahu, Hawaii

The Contractor shall provide all labor, management, supplies, material, equipment, and transpor-tation necessary to repair the various components to the ALL Elevators listed in this PWS.

In All Machine Rooms: The Contractor shall repair by the removal and replacement of Micro-processor Controller with the current equipment with fully automated Remote Monitoring Sys-tem or approved equal. Repair by the removal and replacement of the AC Motor to be used with the new geared machine. Repair by the removal and replacement of the Governor. Repair by the removal and replacement existing smoke and heat alarms. Prior to work, the Fire Alarm (FA) contractor must ensure existing Heat detector and FA circuit loop in the Elevator Machine room is operational. The FA contractor shall ensure the new Heat Detector devices are compatible with the existing FA panel and existing devices. Fire, Life, and Safety system shall be a 3-zone sys-tem, Primary landing, Alternate landing, and Machine Room. Enclose/relocate all non-elevator-oriented conduit, ducts and drains from elevator machine room, where required in the machine hoist-way and/or pit. The Contractor shall remove all existing fluorescent light fixture and re-place with LED vapor-tight fixture. Replace all wiring and conduit from disconnects to the ele-vator controller. Provide true earth ground. The Contractor shall provide an “ABC” fire extin-guisher. Replace all non-GFCI outlets to GFCI outlets.

For All the Door Operator: The Contractor shall repair by the removal and replacement of the Harmonic door operator and clutch. Repair and replace new door restrictors equivalent or better to currently installed in all elevators. Repair and replace Electronic Door Detectors. Repair and replace Hoist-way Door Panels in a Prime Finish to be painted. The Contractor shall provide es-cutcheons at every landing. The Contractor shall repair by the removal and replacement of all Interlocks per car for each floor. The Contractor shall repair by the removal and replacement of all Closers per elevator. Repair by the removal and replacement of all Pickup Assemblies per elevator. Repair by the removal and replacement of all new door gibs and Z-brackets. Repair by the removal and replacement of all new door rollers. Repair by the removal and replacement of all hall stations at each landing. Repair by the removal and replacement of all combo hall lantern position indicators at lobby floor. Repair by the removal and replacement of all Hall Lanterns.

Repair by the removal and replacement of the Main Car Operating Panel with Position Indicator.

The Contractor shall install new heat detectors where required at each floor.

For All Hoist Door Equipment: The Contractor shall repair by the removal and replacement of all existing Cab doors. Repair by the removal and replacement of all Car Roller Guide Assemblies. Repair by the removal and replacement of all steel cab shells. Repair by the removal and replacement of all new cab interiors panels, handrails, and ceilings with LED lighting. Repair by the removal and replacement of all Counterweight Roller Guide Assemblies.

Repair by the removal and replacement of all Hoist-way and Car Wiring. Repair by the removal and replacement of all Hoist Rope. Repair by the removal and replacement of all Car Track, Hanger, and Header Assemblies.

For All Car and Hall Fixtures: The Contractor shall replace all code complaint main Car Operating Panels and AUX Car Operating Panels. Repair by the removal and replacement of the main Car Operating Panel with Position Indicator. Repair by the removal and replacement of all Hall Stations at each landing. Repair by the removal and replacement of all combo Hall Lantern position indicators at lobby floor. Repair by the removal and replacement of all Hall Lanterns.

Car and Hoist-way: The Contractor shall repair by the removal and replacement of all existing Cab doors. Repair by the Removal and replacement of all Car Roller Guides and Counterweight Roller Guide Assemblies. Repair by the removal and replacement of all steel cab shells. Repair by the removal and replacement of all new cab interiors panels, handrail, and ceiling with LED lighting. Repair by the removal and replacement of all Counterweight Roller Guide Assemblies.

Repair by the removal and replacement of all Hoist-way and Car Wiring. Repair by the removal and replacement of all Hoist Rope and shackles. Repair by the removal and replacement of all Car Track, Hanger, and Header Assemblies. In elevator pit. Replace any non-GFCI outlets to GFCI outlets in all elevator pits. Remove all fluorescent light fixtures and replace them with LED vapor-tight fixtures. The Contractor shall provide new light switches to all elevators in the Car or Hoist-way. The Contractor shall repair by the replacement of Governor Tension Sheaves and Compensation Sheaves. The Contractor shall repair by the replacement of the Counterweights and counterweight rails. The Contractor shall repair by replacing all Car Safeties and Counterweight Filler Plates.

Cab Interior: The Contractor shall repair by replacing the Cab interior for all elevators. The Contractor shall replace the Cab Shell with Fire Retardant Boards and cover with Stainless Steel walls. The Contractor shall repair by replacing all Fans, Phones, and Emergency Switches.

The Contractor shall repair by replacing any other components or equipment involving the eleva-tors to ensure the safety and operational reliability for all elevators. The Contractor shall ensure that there is always one (1) operational elevator per building during the course of the repairs.

The Contractor shall repair or replace all other equipment, components as required. Work shall be performed in accordance with the manufacturer’s standards, commercial practices, and appli-cable Federal and State Codes. All work, parts and material shall be warrantied for a period of two (2) years after the end of the period of performance of the contract.

Performance Standards

A ) All work, parts and material shall be warrantied for a period of two (2) years after contract period of performance end date.

AQL: Required to be accomplished 100% of the time

4 Special Requirements

4.1 Government Furnished Materials

Water and electricity required for the performance of the work covered by this contract will be furnished to the Contractor at no additional cost.

4.2 The Government shall completely inspect the Elevators

The Government shall completely inspect the elevators within one (1) week at the end of the period of performance and make any claim for defects; otherwise, the elevators are acknowledged to be in good working order. The Government shall notify the Contractor in writing within a reasonable time after such one (1) week period of any defects. The Contractor shall replace any defective parts at their expense.

4.3 Warranty and Repair work

The Contractor shall include repair work covered by warranty for two (2) years in accordance with industry procedures and standards to maintain each elevator in good operating condition.

4.4 Quality Control Plan (QCP)

Quality control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain an effective quality control pro-gram which shall be documented in a QCP to en-sure services are performed IAW this PWS. The Contractor shall develop and implement proce-dures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each SERVICE can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall in-clude a separate sec-tion, which addresses the Contractor's method of managing quality of work. The QCP shall in-clude a description of the inspection system to address ser-vices listed in this PWS, and a de-scription of the methods to be used for identifying and preventing defects in the quality of ser-vices performed. The plan shall include a description of the Contractor’s inspection system to in-clude specifics as to areas to be in-spected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector. The Contractor shall de-velop, maintain, and submit a QCP to the KO for acceptance within thirty (30) calendar days after the contract is awarded. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation.

4.5 Quality Control Files.

The Contractor shall maintain files of all inspections or tests conducted by the Contractor, to include any corrective actions taken. These files shall be subject to Government review at the COR’s discretion during the contract term, to in-clude any extensions of contract term. The Quality Control Files will be the property of the Government and s hall be turned over to the Government upon completion or termi-nation of the contract.

4.6 Major Repair Services Report.

All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. The Contractor shall prepare and submit a written repair report within five (5) working days after the repairs are completed. The repair report shall include the date and time of the repair services, the location of the elevator, elevator number, the repairs performed, and any other information (i.e. recommendations or concerns).

5 Deliverables

A001 Engineer Certified Quality Control Plan

5.1 Service Contract Reporting (SCR) in the System for Award Management (SAM)

Effective in FY20, the Department of Army will no longer require contractors to report into the ECMRA. Contractors will begin reporting manpower data relating to the performance for service/construction contracts into SAM, consistent with existing service/construction contract reporting requirements under FAR Subpart 4.17.

SCR is a business process that has been approved by the Army as a means for collecting information on contracts that provide services to the Department of the Army. SAM portal to SCR will allow industry to report all manpower data into a single Federal-wide portal, removing duplicative requirements, one for DoD and another for the rest of the Federal Government, which requires the same data elements to be reported for service/construction contracts performed for both DoD and Federal civilian agencies that essentially perform the same function. The outcome will be a process that is less burdensome on both industry and Government while improving data integrity and accuracy.

The reporting period for contractors in SAM generally is open from mid-October to mid- December for reporting against the prior government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR thresholds

Contractors must have an entity registered in SAM, an individual SAM user account with the Entity Administrator, Entity Registration Representative or Reporter roles for that entity and one or more contracts awarded to that entity, which meet the SCR reporting thresholds. For further information go to http://sam.gov

Detailed descriptions of Reporting Thresholds are available in the Service Contracting Reporting guidebook located at: https://dodprocurementtoolbox.com/site-pages/service-contract-report-sci

The Federal schedule for FY2020 for Contractor Service Reporting in SAM can be found in “Deploying Contractor Service Contract Reporting Memorandum” located in the procurement toolbox: https://dodprocurementtoolbox.com/site-pages/service-contract-report-sci

5.2 Performance Requirement Summary (PRS)

Statements Standards/AQLs Incentive/Remedy

3.1 Elevators Repairs at

Building 774, 884, 885, 2081, 2083 Schofield Barracks, USAG, Island of Oahu, Hawaii

a) STD: Properly operating Elevators from the Repair of parts and components to the elevators in accordance with manufacture specification.

b) The Contractor shall ensure that there is always one (1) operational elevator during repairs.

AQL: Required to be accomplished 100% of the time

Trends of less than acceptable performance could result in the deduction in pay.

3.2 Repair All the Elevators

at Schofield Barracks, United States Army Garrison, ISLAND OF

OAHU, HAWAII

a) All work, parts and material shall be warrantied for a period of two (2) years

Trends of less than acceptable performance could result in the deduction in pay.

http://sam.gov/ https://dodprocurementtoolbox.com/site-pages/service-contract-report-sci https://dodprocurementtoolbox.com/site-pages/service-contract-report-sci after contract period of performance end date.

AQL: Required to be accomplished 100% of the time

6.0 OTHER INFORMATION

6.1 GENERAL ENVIRONMENTAL STANDARDS

(a) While performing work on any US Army Garrison, Hawaii (USAG-HI) installations, the contractor will comply with Executive Orders 13423 “Strengthening Federal Environmental, Energy, and Transportation Management” signed by the President on 24 Jan 2007 and 13514, “Federal Leadership in Environmental, Energy, and Economic Performance” signed by the President on 8 Oct 2009 requiring the acquisition of environmentally preferable goods and services, use of sustainable environmental practices, purchase of bio based, energy efficient and recycled content products. More specifically, the Contractor will strive to improve upon their sustainability performance by taking actions to:

(1) Reduce energy consumption

(2) Reduce greenhouse gas emissions

(3) Conserve and protect water resources

(4) Eliminate waste, recycle, and prevent pollution

(5) Adopt sustainable technologies

(6) Procure environmentally preferable materials, products and services

(7) Maintain sustainable buildings

(8) Strengthen livability of the local community

(9) Inform and involve personnel in the achievement of these goals.

(b) The contractor will comply with the Government directives, permit conditions, installation policies and plans as administered by the Government. The Contractor will be held liable to pay for any environmental fines resulting from his operations, waste generated or other operational environmental requirements. As applicable, the Contractor will obtain environmental permits required for wastewater pretreatment, underground tanks, hazardous waste identification numbers, and air pollution permit for temporary sources, storm water permits or other pertinent environmental permits.

(c) The contractor will review and comply with applicable policies, program documents and regulatory requirements as stipulated under each environmental program media below.

(1) Environmental program documents include, but are not limited to; the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4, Asbestos Management Plan, Lead-based Paint Management Plan, Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan, Integrated Natural Resources Management Plan, Integrated Cultural Resources Management Plan, Pollution Prevention Plan, and the Storm Water Pollution Prevention Plan available at the DPW Environmental Division. Environmental program documents can be downloaded from the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx.

(2) Installation policies include, but are not limited to; the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4; Environmental Policy Memorandum USAG-HI-10; Authorized Use List Policy Memorandum USAG-HI-19, Waste Reduction and Recycling Policy Memorandum USAG-HI-25; Open Burn Policy Memorandum USAG-HI-51;

Generator Control Policy Memorandum USAG-HI-55; Illicit Discharge Detection and Elimination Policy Memorandum USAG-HI-59; and the Joint USARPAC and IMCOM-Pacific Energy Conservation Policy Guidance. Installation Policy Memorandums are available for download at: http://www.garrison.hawaii.army.mil/command/documents.htm

(3) The contractor is also encouraged to view the online A to Z sustainability and environmental management guide for instructions on managing common environmental issues. The A to Z sustainability and environmental management guide is available at:

http://www.garrison.hawaii.army.mil/sustainability/AtoZ.aspx.

(d) The Contractor shall at all times keep the work area, including storage areas used by him, free from accumulations of waste material or rubbish and prior to completion of the work remove any rubbish from the premises and all tools, scaffolding, equipment and materials not the property of the Government. Upon completion of the work, the Contractor shall leave the work and premises in a clean, neat and workmanlike condition satisfactory to the Contracting Officer.

If debris is not disposed of properly or the site is not left clean, the Government will clean the site at the expense of the contractor. The Contractor will also be held liable for damages done to the environment as a result of disposal and/or cleanup.

(e) The Contractor may be subject to unannounced Environmental Compliance Inspections by the DPW Environmental Division.

(f) Environmental and Safety Noncompliance Fees. The Contractor shall be solely responsible for remedying all Federal, State and local environmental and safety violations or noncompliance and any payment of fines, penalties and fees levied as a result of the violations or noncompliance. The Government reserves the right to withhold payment in the amount of the fines, penalties and fees levied if not paid by the contractor.

6.2 EMERGENCY PLANNING COMMUNITY RIGHT TO KNOW ACT (EPCRA)

HAZARDOUS SUBSTANCES (HS)

(a) Contractors using EPCRA HS in the performance of any work while on USAG-HI installations are responsible for complying with the provisions of EPCRA regulations and http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx http://www.garrison.hawaii.army.mil/command/policies/USAG-HI-59%20Illicit%20Discharge%20Detection.pdf http://www.garrison.hawaii.army.mil/command/policies/USAG-HI-59%20Illicit%20Discharge%20Detection.pdf http://www.garrison.hawaii.army.mil/command/documents.htm http://www.garrison.hawaii.army.mil/sustainability/AtoZ.aspx submitting applicable reports (TIER II/TRI) to Federal and State regulatory agencies as applicable.

(b) Copies of reports for substances used in connection with work performed on USAG-HI installations shall be provided to the DPW Environmental Division, Attention: EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656- 2878.

(c) Chemicals regulated under EPCRA HS are defined in EPA document EPA 550-B-98-017, Title III List of List, Consolidated List of Chemicals Subject to the Emergency Planning and Community Right to Know Act and Section 112(r) of the Clean Air Act Amended.

(d) The Contractor is responsible for knowing which chemicals it uses or transports that are contained on the list. For convenience, the Contractor may review a copy of the EPA document at the Directorate of Public Works (DPW) Environmental Division. The document can also be downloaded from the U.S. Environmental Protection Agency (EPA) at:

http://www.epa.gov/oppt/pubs/genpub.htm.

(e) The Contractor must maintain copies of Material Safety Data Sheets (MSDS’s) of all chemicals used in the performance of any work while on USAG-HI installations. MSDSs must be readily available at the site location where the work is being performed.

(f) The Contractor can request the list and locations of EPCRA HS currently utilized on USAG- HI installations by contacting the DPW Environmental Division EPCRA Program Manager. The Contractor must provide name, company, contract number, date the contract was awarded and provide a description of the contract. A database of locations of chemicals will then be forwarded upon review and approval of request. Contractors working on USAG-HI installations are encouraged to review this database, which will provide information where potentially hazardous chemicals are stored.

(g) All spills of substances containing EPCRA HS will be immediately reported to the Directorate of Public Works Spill Response line at 656-1111 and the USAG-HI, Public Affairs Office at 656-3160 or 542-9489 (after hours). The Contracting Officer must be notified during the first business hour immediately after. All waste generated from EPCRA HS being utilized will be immediately reported to the DPW Environmental Office, phone: 656-2878.

(h) All Contractors utilizing substances containing EPCRA HS will perform the following prior to contract start.

(1) Review the Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan and the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4 available at the DPW Environmental Division or from the from the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx. Upon review, the contractor or designated responsible employee shall sign a certification statement that they have reviewed and understand the contents of these documents.

http://www.epa.gov/oppt/pubs/genpub.htm http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx

(2) Provide a listing and MSDS copies of oil and Hazardous Substance (HS) products projected to be utilized in the performance of any work while on USAG-HI installations to the DPW Environmental Division. The estimated average and maximum quantities of each material anticipated to be on-site at any given time shall also be provided to the DPW Environmental Division EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878 and to Building 6040 East Range for material to be bar-coded.

The contractor must ensure the product listing is current and updated as frequently as necessary and/or at a minimum, on an annual basis by 1 January of each year.

(3) Provide the name, office phone number, and cellular phone number of a company spill response point of contact. The point of contact must be trained in spill response.

(4) Provide a copy of an agreement with a hazardous materials spill response company in the event of a spill.

(5) Provide copies of employees training certificates on environmental and spill response training.

(6) Appoint a primary and alternate Environmental Compliance Officer in writing.

(7) Develop a notification procedure in the event of a spill to include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense.

(8) Accomplish all spill notifications as required by the U.S. Environmental Protection Agency and State of Hawaii to the Hazard Evaluation Emergency Response Office, Local Emergency Response Commission and National Response Center. Copies of written spill notifications shall be provided to the DPW Environmental Division.

(9) All spills caused by the contractor will be cleaned up under supervision of the contractor and a qualified hazardous materials spill response company, at no cost to the government, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division.

(10) The contractor shall pay for disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. Ensure all disposals are in accordance with all applicable laws and regulations at authorized disposal facilities.

6.3 SPILLS OF PETROLEUM/OIL/LUBRICANTS OR HAZARDOUS

MATERIALS/HAZARDOUS WASTE

(a) The Contractor will prepare and maintain a site-specific spill plan, including notification procedures for spills/releases. The spill plan will include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense. The Contractor will provide a copy of the spill plan to DPW Environmental Division upon request.

(b) The Contractor shall provide immediate response to stop, contain, and clean-up all spills of oil and other hazardous substances that result from his performance under this contract.

(c) The Contractor must report all spills immediately to the DPW Spill Response line at (808) 656-1111 in accordance with the Installation SPCC Plan. Additionally, the Contractor shall notify the COR of the incident during normal business hour or the first business hour following the incident.

(d) The Contractor will accomplish all spill notifications and written spill reports as required by the U.S. Environmental Protection Agency, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations.

(e) The Contractor will provide a copy of spill notifications and written reports to the DPW Environmental Division.

(f) All spills caused by the Contractor will be cleaned up under the supervision of the Contractor and/or a qualified hazardous waste/materials spill response company, at no cost to the USAG-HI, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division. If cleanup is not accomplished in a timely fashion, or to the satisfaction of the DPW Environmental Division, the Government will assist with the final cleanup, and the Contractor will provide appropriate reimbursement of cleanup costs.

(g) The Contractor will pay for all clean up, management, and disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The Contractor will ensure waste disposal is accomplished in accordance with all applicable laws and regulations and at an authorized/permitted treatment and disposal facilities.

(h) The Contractor will pay any fines or penalty charges associated with a citation issued by federal, state or local officials as a result of the accident.

(i) Contractors handling bulk fuel must be trained to do so, and mobile fuel operations must be approved by the DPW Environmental Division.

(j) Off-Post Spills. The Contractor shall be responsible for and pay for cleanup of off-post spills in accordance with directions received from appropriate local authorities (e.g., Honolulu Fire Department, State Civil Defense, etc.). Off-post spills in connection with work performed under this contract shall also be reported to the DPW Spill Response line at (808) 656-1111 and the

COR.

(k) Discovery of other than Contractor-caused spills. The Contractor shall report any spills of hazardous materials to the DPW Spill Response line at (808) 656-1111 and the COR upon discovery.

6.4 HAZARDOUS WASTE (HW) and NON-REGULATED WASTE (NRW).

(a) The Contractor will comply with the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4.

(b) The Contractor will determine, based on generation of hazardous waste(s) resulting from their operation/activities their respective hazardous waste generator status. The Contractor is responsible to manage HW and NRW generated on-site from inception to disposal in accordance with all applicable, federal, state, and local regulations. All costs associated with disposal are borne by the Contractor.

6.5 RECYCLING PROGRAM

(a) The Contractor will comply with USAG-HI Policy Memorandum 25, Waste Reduction and Recycling, requiring diversion of solid waste to the fullest possible. More information can be found on the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Recycling.aspx

(b) Identify a recycling POC to DPW Environmental Division to include name, phone number and email address.

(c) Report quantities of refuse disposed and recycled to DPW Environmental Division as part of the work performed under this contract as applicable.

6.6 NATURAL AND CULTURAL RESOURCES PROGRAM

(a) The Contractor will comply with USAG-HI Range Standard Operating Procedures (SOPs).

All personnel who use the ranges must complete a mandatory pre-brief covering issues associated with Natural and Cultural Resources.

(b) The Contractor must be cognizant of the potential environmental impact and liability their actions could have if specified procedures are not followed on Army lands. The Contractor must be aware that USAG-HI manages more than 100 threatened and endangered species including plants, snails, birds, bats, insects, and their critical habitat and over 1,300 prehistoric archaeological sites, including temple structures, stone markers, fishing shrines, habitation sites, caves, rock shelters, mounds, burial platforms, earth ovens, stone walls and enclosures, agricultural terraces, irrigation canals, petroglyphs and trails.

(c) The Contractor shall take every precaution to prevent starting wildfires at training areas and must put them out if they do occur. The Contractor must report all wildfires to range control immediately at 808-655-1434.

(d) The Contractor must be familiar with the policy and restrictions regarding the types of ammunition that can be used under the different Burn Indices (BI) and on the different ranges.

(e) The Contractor must comply with the non-smoking policy at training areas and only allow smoking in designated areas.

(f) The Contractor must comply with the range best management practices to prevent the spread of invasive plant species from one training area to another by always washing vehicles, gears and equipment before starting new training activities.

http://www.garrison.hawaii.army.mil/sustainability/Recycling.aspx

(g) The Contractor will stay out of areas marked with Seibert Stakes. Seibert stakes are placed along roads and within vegetated areas to advise personnel of unsafe or hazardous range or training conditions and/or environmentally sensitive off-limit areas.

(h) The Contractor will refer to the installation sustainability and environmental management website at: http://www.garrison.hawaii.army.mil/sustainability/NaturalResources.aspx and http://www.garrison.hawaii.army.mil/sustainability/CulturalResources.aspx for additional information.

6.7 NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

As applicable, and upon request by the Government, the Contractor will comply with the NEPA process, notify the DPW Environmental Division and complete a Record of Environmental Consideration (REC) for actions such as, but not limited to:

(1) Actions that could impact historic structures, cultural and natural resources

(2) Minor renovation or new construction

(3) Actions that introduce new training vehicles, maneuvers, and weapons

(4) Replacing or removing floor tiles, ceiling tiles, sound proofing material, lighting fixtures, carpet, serving line equipment, natural gas unit

(5) Installing interior doors, windows, partitions, security cameras, rerouting ductwork

6.8 SUSTAINABLE ENVIRONMENTAL MANAGEMENT (SEM) SYSTEM

(a) The Contractor will be familiar with and comply with the installation’s Environmental Policy Memorandum USAG-HI-10 and all 18 components of the installation SEM system manual in conformance with the ISO 14001 standard. The SEM system manual is available for download at: http://www.garrison.hawaii.army.mil/sustainability/SEM.aspx

(b) In accordance with OPORD IMPC-HI-ZA 02-09, the Contractor will train all personnel in SEM awareness provided by DPW Environmental Division upon contract award. Refer to the installation Sustainable and Environmental Management website at http://www.garrison.hawaii.army.mil/sustainability/Training.aspx for information about the online training logging and access procedure.

(c) The Contractor will support, as applicable, USAG-HI in achieving the reduction and environmental improvement goals identified in the installation Strategic and Sustainability Plan, as well as Executive Order 13514. The Contractor will strive to accomplish these goals by implementing and promoting green practices to help reduce their environmental footprint, fostering an ethic that takes the Army beyond environmental compliance to sustainability.

(d) Appoint a SEM point of contact to DPW Environmental Division to include Name, phone number and email address upon request by the Government.

http://www.garrison.hawaii.army.mil/sustainability/NaturalResources.aspx http://www.garrison.hawaii.army.mil/sustainability/CulturalResources.aspx http://www.garrison.hawaii.army.mil/sustainability/SEM.aspx http://www.garrison.hawaii.army.mil/sustainability/Training.aspx

6.9 ENERGY AND WATER CONSERVATION

(a) Upon request by the Government, the Contractor will appoint a Unit Energy Conservation Officer (UECO) and Building Energy Monitor (BEM) and fully participate in the Garrison's energy and water conservation program.

(b) Appointed BEM and UECO must attend the training class provided by the DPW Engineering Branch.

(c) The appointed UECOs and BEMs are responsible for ensuring energy-saving measures are being enforced in each building and to provide regular reports to DPW Engineering Branch showing how well the contractor is doing at conserving energy.

(d) More information can be found on the installation sustainability and environmental management website at: http://www.garrison.hawaii.army.mil/sustainability/Energy.aspx

6.10 PRECAUTIONS FOR THE PROTECTION OF EXISTING UTILITIES (INCLUDES

COMMUNICATIONS) AND FACILITIES.

(a) Contractors are required to ensure necessary precautions and obtain required permits to protect government utilities and facilities. Contracts involving dredging, excavating, blasting and grading operations, demolition of structure and the moving of heavy and/or bulky equipment shall be subject to the following procedures and conditions:

(1) The Contractor shall obtain a written concurrence of the existing conditions and locations of utilities for his operations from the COR prior to beginning work and request the best information available on the location of Engineer facilities. Contractor shall verify locations of all utilities identified by the Government which affect his work.

(2) The Contractor shall be required to obtain a written clearance for his operations prior to beginning work and shall have locations of signal underground facilities staked out in the field from the 30th Signal Battalion/Network Enterprise Center-Hawaii (NEC-HI), EMC, IMG (Army Telephone, Data/LAN): Bldg. 600, Room 157, 148 Curtis Loop, Wheeler Army Air Field. Mr.

Eugene Brown, (Primary AO) (808) 656-6656; Marion F. Robinson, Jr., (808) 656-1765 (Alt AO). Business Hours: Mon - Fri. 0830-1700.

(3) If any cable/conduit is uncovered or damaged during excavation process, immediately contact:

(i) the JHITS trouble desk, (808) 659-1444

(ii) the NEC-HI RNOSC, (808) 655-2999, with detailed information on situation, and

(iii) the NEC-HI POCs (above) with reported dates, times and details.

(4) The Contractor shall also obtain a written clearance for gas line for these operations from The Gas Company (Tel: 594-5575) prior to beginning work and shall have locations for underground facilities staked out in the field by Gas Company personnel.

(5) Additional Digging Information: At least five days prior to digging please call the number below. Government Agency and Contact Person: Hawaii One Call Center Phone Number: 1- 866-423-7287.

http://www.garrison.hawaii.army.mil/sustainability/Training.aspx#BEM http://www.garrison.hawaii.army.mil/sustainability/Energy.aspx

(b) The Contractor shall be liable for damages resulting from his failure to comply with (1), (2),

(3) or (4) above.

6.11 AMC-LEVEL PROTEST PROGRAM

(a) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC.

(b) The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO.

(c) The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000

Fax: (256)450-8840

(d) The AMC-level protest procedures are found at:

http://www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer or HQ, AMC, to obtain the AMC-Level Protest Procedures.

ACCESS TO ARMY INSTALLATIONS – PERSONNEL AND VEHICLES.

The Government recognizes the important roles companies like you play in our day-to-day operations. That is why USAG-Hawaii is enhancing the current access control solution called the Automated Installation Entry (AIE) Program. This program supports the security requirements while offering a streamlined access procedure for vendors, contractors, sub-contractors, suppliers and service providers. This program is available to new and existing personnel who require access to USAG-Hawaii and are not authorized to receive a Department of Defense CAC and desire a streamlined entry into the installation. Sponsorship and participation at each USAG-Hawaii location (e.g., Schofield Barracks, Wheeler Army Airfield, Fort Shafter, Tripler Army Medical Center, Pililaau Army Recreation Center, and Pohakuloa Training Area) is required.

AIE Credential holders may access the installation through any of the USAG-Hawaii Gates that size allows and will only be subject to random inspections.

http://www.amc.army.mil/amc/commandcounsel.html

Companies that choose not to participate in the AIE Program will have limited access through the Schofield Barracks Lyman gate, Fort Shafter’s Buckner Gate and Tripler Army Medical Center Main Gate. All employees will be required to go through the inspection area and will be subject to the standard access control procedures, security screenings, and/or vehicle inspections.

Key Dates*

Effective 26 December 2021, RAPIDGate badges will no longer be authorized for long term access.

Effective 26 December 2021, the only long-term contractor credential available for access is the AIE Credential. The only other valid pass available for access is a seven (7) day pass.

*Access control changes can occur at any time due to security requirements

Companies that service USAG-Hawaii facilities may initiate enrollment in the AIE Program by contacting the Contracting Officer’s Representative (COR).

If you have questions regarding the AIE Program at USAG-Hawaii, please contact Security Branch Operations, at 808-656-0232.

• AIE Program Enrollment Process for Background Check and Process to obtain AIE Badge

Enroll your company by contacting the COR who will be the Sponsor. The COR will provide the excel spreadsheet for the list of contractor employee information. The following information is required from the contractor: last name, first name, date of birth, status, social security number, company name, and contract number. The COR will complete the Sponsor information and provide the list to the Directorate of Emergency Services (DES) Access Control Division.

The DES will conduct the background check to vet personnel prior to arrival to pick up their AIE Badge, and will ensure a more efficient process while saving time.

The AIE Program performs background screening and credentialing.

DES will contact the COR (Sponsor) once the background checks have been validated to schedule a time for the contractor employees to go to one of the registration locations and complete the process to obtain the AIE Badge.

Contractor employees should bring an acceptable form of identification (see List A and List B) to the appointment. Upon arrival, a photo will be taken to complete the process. Employees will be issued their AIE Badge, which they will use for access to the installation.

Forms of Acceptable Identification for picking up your credential:

List A - One (1) needed

U.S. Passport (unexpired) Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Unexpired foreign passport, with I-551 stamp or attached Form I-94 indicating unexpired employment authorization Unexpired Employment Authorization Document that contains a photograph (Form I-766, I- 688, I688A, I-688B)

List B – Two (2) needed Driver’s license or ID card issued by a state ID Card issued by federal, state, or local government agencies or entities School ID card with a photograph Voter’s registration card U.S. Military card or draft record Military Dependent’s ID card U.S. Coast Guard Merchant Mariner Card Native American tribal document Driver’s license issued by a Canadian government authority U.S. Social Security card issued by the Social Security Administration Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS- 1350) Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal U.S. Citizen ID Card (Form I-197) ID Card for use of Resident Citizen in the United States (Form I-179) Unexpired employment authorization document issued by DHS (other than those listed under List A)

6.13 ANTITERRORISM (AT) STANDARDS

Pursuant to Department of Defense Instruction Number 2000, “DoD Antiterrorism (AT) Standards,” dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion.

Standard Contract Language Provision/Contract Clause Applicability and/or additional SOW language. Detailed information on each of these items are stated below. Applicable items to this contract action are indicated below.

___X__1. AT level I Training (general) __ X__ 2. Access and general protection policy and procedures.

______2a. For contractor requiring Common Access Card (CAC) __X__ 2b. For contractor not eligible for CAC, bur requires access to DoD facility or installation _____ 3. AT Awareness training for US Based contractor personnel traveling overseas.

__X__ 4. iWatch training

_____ 5. Army Training Certificate Tracking System (ACTS) registration for contractors.

_____ 6. For contracts that require a formal OPSEC program ___X_ 7. Requirement for OPSEC training _____ 8. Information assurance/information technology training _____ 9. Information assurance/information technology certification _____ 10. Contract authorized to accompany the force clause _____ 11. Contract requiring performance or delivery in a foreign county.

_____ 12. Handling/Access to classified information.

_____ 13. Threat Awareness Reporting Program

1. AT Level I Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area.