W912CN-20-Q-0007 0001.pdf

W912CN20Q0007

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SOLICITATION REFERENCED IN BLOCK 9A IS MODIFIED TO AMEND LANGUAGE IN CONTRACTOR FURNISHED ITEMS AND CLARIFY THE

"MIDSCALE HOTEL" AAA STANDARDS.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CN20Q0007

X 9B. DATED (SEE ITEM 11)

27-Nov-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Dec-2019

CODE

EXPEDITIONARY CONTRACTING COMMAND

413 CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857

W912CN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 0003

The CLIN extended description has changed from:

Contractor must provide rooms to accommodate Army Reserve personnel.Provide the daily rate in accordance with the Joint Travel Regulation forGovernment personnel.Contractor must provide the physical address information their establishment.

To:

Contractor must provide rooms to accommodate Army Reserve personnel.Mid-scale; AAA Three Diamonds providing the comforts of home, minus the effort (reference Three Diamond Standards attachment).Provide the daily rate in accordance with the Joint Travel Regulation forGovernment personnel.Contractor must provide the physical address information their establishment.

The following have been added by full text:

AAA THREE DIAMOND STANDARDS

Guestroom

Furnishings and Décor Furniture, fixtures, equipment, and décor are well-coordinated, well-fitted, attractive, and offer an enhanced degree of comfort

Free Floor Space Very good-size, well-proportioned rooms with comfortable seating area

Wall Coverings Walls are painted, stuccoed, or have vinyl wall coverings with carpeted or wood baseboard floor coving

Wall Hangings Very good quality matted and framed artwork

Floor Coverings Very good quality carpet, wood or tile floors with area rugs accenting the overall décor

Window Coverings Very good quality blackout drapes; enhanced shades or blinds with side drapes

Bedding 2 diamonds plus: Very good quality and comfort

Very good quality bed linens, including filled and quilted bedspreads

Clothes Hanging Space Fully enclosed clothes-hanging space with at least six wood or plastic removable, matching hangers

Clothes Storage Space 2 diamonds plus: Ample space for one piece of luggage;

folding metal rack or credenza top

Illumination Very good overall illumination provided by four or more well-positioned sources

Furniture

Very good quality construction with laminate finish; solid wood trim accents; furnishings are freestanding

Seating 2 diamond plus: Comfortable conversational and television viewing arrangement; armchairs have fabric upholstery with padded seats

Writing Surface 2 diamonds plus: Very good size

Television Placement Television located on credenza top or in open armoire

Ventilation 2 diamonds plus: Easily accessible controls; temperature controls in each guestroom; offer guest choice of air conditioning and heat

Bathrooms

Guestroom Amenities 2 diamonds plus:

2 diamonds plus:

Oversized television with portable full function remote control Free and pay-per-view movie channels Video games Easily accessible data ports Long phone cords Voice messaging Insulated, plastic ice bucket with lid Clock radios Notepads and pens Guest-service directory Utility bags Full-length mirror Iron and ironing board Coffee maker and supplies, including tea bags Complimentary daily newspaper

Bathrooms

General Fixtures and décor are well-coordinated, attractive, and offer enhanced style

Free Floor Space Very good-size bathrooms; exterior vanity areas are positioned in restricted view from the rest of the guestroom

Wall and Floor Coverings Very good quality, including vinyl or textured walls and ceramic tile flooring, reflecting industry trends

Fixtures Tub/shower combinations; very good quality fixtures;

very good quality ceramic tile or poured acrylic; nylon or vinyl shower curtain

Very good-size poured acrylic, skirted vanity; very good-size beveled or framed mirror

Amenities Very good quality towels on bars or shelves

Two large bars of soap, or equivalent; one bottled item;

attractively presented; additional amenities are available at the front desk

Facial tissues inset in vanity

Wall-mounted hair dryer

Night light

Exterior

Curb Appeal The combination of obvious design enhancements and all exterior elements provides a very good level of curb appeal

Very good variety of landscaping with noticeable enhancement to layout and design

Contemporary or classic building structure with noticeable design element enhancements

Parking 2 plus: Lighting is well‐positioned and provides very good overall illumination;

porte‐cochere

Public Areas

Furnishings and Décor Furniture, fixtures, equipment, and décor are well‐coordinated, attractive, and offer an enhanced degree of comfort; a very good variety of live plants or very good quality artificial floral arrangements

Floor Coverings Very good quality carpet, wood, or tile floors with area rugs accenting the overall décor

Illumination Decorative lighting fixtures are wellpositioned to provide very good overall illumination

Corridors Walls are painted, stuccoed, or have vinyl wall coverings with vinyl or carpeted baseboard; ceilings are painted plasterboard or have an enhanced, textured finish

Signage 2 plus: Noticeably enhanced detail in design

Lobby/ Registration Area Very good‐size registration area with an expanded seating arrangement convenient for conversational seating accommodating two small groups;

luggage carts available

Miscellaneous Telephones and house phones are located conveniently inside the building

2 plus: Elevator landings are attractively furnished and in a recessed area away from lobby and corridors

2 plus: Located in a recessed area

Valet laundry available at specific times

Breakfast Area If an on‐premise restaurant is not available, expanded continental breakfast is served in a large‐size breakfast room with appropriate seating for the size of the establishment

Restaurant and Dining Facilities (The number and type of food and beverage outlets should be in harmony with the theme of the property.

Multiple outlets are expected at resorts)

In lieu of breakfast area:

Full‐service outlet or food court; small lounge or bar area

Recreational Facilities Weather‐appropriate swimming pool with very good quality and variety of pool furniture; hot tub

Exercise room is in a designated room with extra amenities

Additional Recreational Facilities, e.g., playground, lawn games, tennis, golf, horseback riding, etc.

Very good variety of additional recreational facilities; on‐ or off‐site privileges

Meeting Rooms Expanded meeting room with enhanced comfort and décor elements; a very good variety of audiovisual equipment available

Restrooms Separate ladies and men’s restrooms convenient to public areas and adequate for the number of meeting rooms

Sundries and Other Shops Sundry area offering limited variety of merchandise

The following have been modified:

STATEMENT OF WORK

STATEMENT OF WORK

FOR

CONTRACT BILLETING

APRIL 2019

TABLE OF CONTENTS

SECTION I Background SECTION II Scope of Work SECTION III Performance Requirements

SECTION IV Government-Furnished Property and Services APPENDIX A Applicable Publications

I. BACKGROUND

The contractor shall, (except as specified in this Statement of Work (SOW) as government furnished property or services) provide all personnel, supervision, and any items and services necessary to provide commercial lodging for authorized 9TH Mission Support Command (MSC) as defined in this SOW. Lodging is required to be provided to 9TH MSC in support of mission requirements. The Contracting Officer is the final authority for all matters pertaining to this agreement. The Government (9th MSC) intends to enter into a Firm Fixed Price Blanket Purchase Agreement (BPA) that will consist of a five (5) year, period of performance (POP) of January 1, 2019 to December 31, 2024.

II. SCOPE OF WORK

Hotel/Motel Room Use Description: The 9th MSC has a primary requirement for commercial lodging and associated support services to house 9th MSC TDY Battle Assembly (BA) or Rescheduled Training (RST) personnel. Required nights of lodging for eligible personnel may occasionally increase or decrease significantly, depending on mission requirements. The contractor shall provide lodging upon request by the Government. The objective of this agreement is to provide hotel rooms and associated (authorized) services for the 9th MSC in the Honolulu, Kahului and Hilo area while achieving the best terms, conditions and pricing. The physical address of any property for any requirement for lodging must be within 10 driving miles of TDY location for that respective location. Due to AT/OPSEC requirements, only limited dates for known required lodging will be provided in this Statement of Work for predetermined TDY periods;

additional dates shall be provided at the time of any resultant award to an interested party who provides a successful offer. Specific dates for future requirements shall be provided in any resultant award.

CONTRACTOR FURNISHED ITEMS

The (Hotel/Motel Property) shall furnish the following:

A. ROOMS. Provided upon request by the Government based on room availability at the predetermined price that is dictated by the Approved Price List in place upon issuance of a “Call”.

The contractor shall provide clean and smoke free single and double occupancy hotel/motel rooms in accordance with industry standards.

1. LIVING SPACE.

a. Each room shall contain living and sleeping areas in accordance with industry standards. Beds, linens and addition equipment provided by the Hotel/Motel Property shall also be in accordance with industry standards. Double rooms shall occupy no less than two people and both occupants will share a bathroom. Double rooms shall also contain two standard sized beds (King, Queen, Double or Twin) so that each of the two members occupying the room will each have their own bed. Roll away beds and pullout sofas cannot be considered a standard sized bed in the calculation for a double occupancy room. Two standard beds must be included within a “double” room.

b. Standards: Rooms shall include all standard accommodations found within the commercial market place for “Midscale” hotel/motel services.

Midscale Hotels typically include but not limited to internet access, a refrigerator, a microwave, television with cable access, Iron and iron board, and an alarm clock (reference AAA Three Diamond standards).

c. Rooms shall also comply with all Municipal, State and Federal environmental, health and safety standards.

B. SECURITY. The contractor will ensure a safe and crime free environment.

1. GUEST ROOMS.

a. The guest rooms shall be secured and access limited to occupants, cleaning staff, and management in case of emergencies.

b. All entrance doors to guest rooms shall have interior security locks, either deadbolt or double locking locks, and an entrance peep hole. If the guest room has sliding glass or French doors they shall be equipped with an effective locking device.

c. Each room occupant shall be provided with a room key.

d. No ground floor exterior doors to any room housing ARANG personnel are permitted.

2. EXTERIOR.

a. All doors for main building entrances shall have controlled secured access.

b. Each parking lot shall be equipped with enough amount of lighting for safety of the members and their belongings.

3. 9TH MSC SECURITY FORCES REQUIREMENTS.

a. The 9th MSC currently has a policy the 9th MSC members shall be distributed amongst no less than three (3) hotels, preferably four (4) or more hotels. This is implemented from risk management strategies and vulnerability assessments.

b. The 9th MSC reserves the right to disqualify properties that do not meet their security requirements. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs and prostitution.

C. HEATING, AIR CONDITIONING AND VENTILATION. Living quarters shall be provided with heating and air conditioning (in season) and ventilation necessary to maintain comfort for guests.

D. SAFEGUARDING VALUABLES. The (Hotel/Motel Property) must provide a means of storing and safeguarding, in a safe or vault, small high-value personal property of the occupants. Receipts for the stored items must be furnished to the guest. Any cost shall be paid by the individual, not the Government.

E. TELEPHONE. A telephone in good working order with free local access and voicemail capability shall be provided in each room. The occupant is personally responsible for telephone charges exceeding the free local access. The government shall incur no liability for telephone calls.

F. “DO NOT DISTURB” SIGNS. All rooms shall have such signs available. (Hotel/Motel

Property) employees shall respect them when displayed.

G. BATHROOMS. Bathrooms shall be in sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms must have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

SPECIFIC TASKS TO BE COMPLETED BY CONTRACTOR

The (Hotel/Motel Property) shall provide the following services:

A. ASSIGNMENT OF QUARTERS/ROOMS. The Contracting Officer’s Designated Government

Representative of the 9TH MSC is responsible for identifying government personnel who require lodging. The Contracting Officer shall document the names of 9th MSC personnel on a BPA call order which is submitted to the contractor. 9th MSC personnel shall not be lodged under this Blanket Purchase Agreement unless such an order is presented to the contractor. Single rooms shall be used unless double occupancy is requested.

B. CHECK IN PROCEDURES. The (Hotel/Motel Property) must provide a check in/out service on a 24-hour basis, 7 days a week. The front desk will verify all 9th MSC personnel via valid identification (Military ID, Driver’s License, Passport, etc.) against the BPA call order. Contractor will be responsible for collecting payment from any member who is required to make full or partial payment due to special requests for rooms other than those authorized (i.e.

members with families, request for single room when double is authorized, etc.). Contractor shall not be responsible for payment of accommodations provided to any individuals that checks into a property without being listed in the final roster or previously communicated by the Contracting Officer’s Designated Government Representative. Any member who requests lodging under this program who is not listed on the call order shall be responsible for standard room rates and any applicable taxes.

Additionally, any 9th MSC personnel who fail to meet the required checkout time will be held financially liable for all incurred costs. The government incurs no liability for a late checkout.

C. CUSTODIAL/SANITATION SERVICES. The contractor shall maintain a clean and healthy environment. All custodial/sanitation services shall be in accordance with commercial standards.

D. LINEN SERVICE. Shall be in accordance with industry standards. General daily housekeeping, to include making beds, replacing towels, emptying trash receptacles, cleaning floors and sanitizing bathrooms shall also be in accordance with these standards.

E. INFORMATION SERVICES. Desk clerks shall be able to explain to occupants miscellaneous charges not covered by this statement of work, for example, telephone charges.

F. ADDITIONAL AMENITIES/SERVICES. All facilities and courtesies customarily extended to occupants without charge (i.e. pools, lounges, parking areas, etc.) shall also be made available without additional charge to the Government under this BPA. All extra services not specified in this statement of work, or not normally included in the room rate, shall be paid by the individual(s). Food service is neither requested nor required in this BPA. The contractor shall provide concierge, shuttle, or extra services at no cost if provided to other guests.

G. LIABILITY / MISCELLANEOUS SERVICES. The government will not be responsible for any miscellaneous charges/damages incurred by travelers. The contractor shall explain to each service member that miscellaneous charges (such as telephone charges, pay-per- view movies, room service, meals, smoking in the facility, damage charges, etc.) are not covered by this BPA and will be charged to and paid by the individual. This will be part of the check-in procedures listed in the paragraph listed above. The front desk should explain this to personnel upon check-in. The contractor shall provide information to the travelers on services available that are not inclusive.

ADDITIONAL REQUIREMENTS

In addition to the requirements listed above, the following shall apply to this BPA:

A. SUBCONTRACTING. The contractor shall furnish lodging in his or her establishment or at a location agreed to by the Contracting Officer. The contractor shall not subcontract to any other establishment or any other location not specified in the BPA without prior written approval from the Contracting Officer. Establishments proposed for subcontracting shall meet all of the terms, conditions, and specifications of services in this BPA.

B. ILLEGAL ACTS. The contractor shall not knowingly condone illegal acts on the premises of the establishment.

C. QUALITY ASSURANCE. The Contracting Officer’s Designated Government Representative will monitor the contractor’s performance and may use command surveys to solicit feedback from occupants to ensure terms, conditions and specifications of services are met.

D. EVALUATION OF CONTRACTOR PERFORMANCE. The Government may issue out command surveys from the command team to 9th MSC personnel whom have occupied rooms of the facility. The comments from the surveys will be evaluated against the requirements of the BPA.

E. SYSTEM FOR AWARD MANAGEMENT (SAM). In order for a contractor to be eligible to conduct business with the Government, the contractor must be registered on the System for Award Management website (https://www.sam.gov/portal/SAM/) and keep their registration current by renewing the registration annually. Vendor shall provide their CAGE code, DUNS Number, and Federal Tax ID Number with their quote.

III. PERFORMANCE REQUIREMENTS

1. Contractor Management. The contractor shall provide the name of a manager who shall be available and responsible for the performance of work under this BPA. The BPA manager and alternate shall have full authority to act for the contractor on all matters relating to the performance of this agreement.

The BPA manager or alternate shall be available to meet with government personnel designated by the contracting officer to discuss problem areas.

2. No government (9th MSC) personnel, other than the Contracting Officer, shall change the terms of this BPA.

IV. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

1. The US Government shall not provide any equipment, facilities, labor or services for this requirement.

2. The US Government will provide the following in support of this BPA:

a. If established, a copy of the Blanket Purchase Agreement.

b. If a BPA is established, a copy of Appointment Letter identifying all designated

Contracting Officer’s Designated Government Representatives who are authorized to purchase/issue calls against the BPA. This will be updated and provided to the contractor on an as-needed basis.

c. If a BPA is established and pricing accepted, a Price List identifying a priority listing of properties based off of predetermined rates for single and double rooms for a predetermined period of time shall be provided to the contractor. This will be updated and provided to the contractor on an annual or “as needed” basis.

d. If a BPA is established, a listing of known required dates of lodging for UTA Training periods for a time period in length not to exceed 2 years from the time of BPA establishment.

e. If a BPA is established, Call Sheets (rosters) to the property shall be provided by the Contracting Officer’s Designated Government Representative as “Calls” are issued.

V. DEFINITIONS.

1. CONTRACTOR: The term as used in this requirement refers to the primary (prime) contractor or vendor.

2. CONTRACTING OFFICER: The government official who has authority to enter into contract, administer or terminate contracts. He/she can make related determinations and findings on behalf of the government. The Contracting Officer is the ONLY individual who can legally bind the government.

(End of Summary of Changes)