W912CN-21-Q-0006 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912CN21Q0006 29-Jan-2021

b. TELEPHONE NUMBER

808.656.0977

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 01 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BRONSON K ABRIGO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011574682

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

413 CSB

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF93

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

ELEVATOR & CHAIRLIFT

Maintenance, Repair, Test, Inspection and Certification Services

Army Installations Island of Oahu, Hawaii

30 Dec 2020

Performance Work Statement (PWS) Elevator & Chairlift

Maintenance, Repair, Test, Inspection and Certification Services Army Installations on the Island of Oahu, HI

Vision Statement

As part of the overall mission to provide sustainable facilties and services to support and improve the quality of Hawaii’s Military community and enhance War fighter readiness and well-being, this requirement ensures that elevators and chair lifts are in a safe and operational condition for our military and civilian customers at various Army Installations on the Island of Oahu, Hawaii.

1.0 General Information.

1.1 Overview. The Contractor shall perform elevator & chairlift maintenance, repair, test, inspection and certification services at Army installations in the Island of Oahu, Hawaii. Technical Exhibits (TE) 1 to 4 list the current inventory of elevators and chairlifts. Number of elevators and chairlifts listed may increase or decrease, the Government may negotiate changes and modify the contract accordingly.

1.1.1 State Laws & Federal Requirements. The Contractor shall perform all services in accordance (IAW) applicable State and Federal Laws & Regulations, Occupational Health & Safety Administration (OSHA), Army Policies and the American Society of Mechanical Engineers (ASME) Commercial Elevator standards, codes, and regulation such as but not limited to:

a. ASME A17.1 – Safety Code for Elevators and Escalators

b. ASME A17.2.1 – Traction Elevators

c. ASME A17.2.2 – Hydraulic Elevators

d. ASME A18.1 – Safety Standard for Platform Lifts and Stairway Chairlifts

1.1.2 The Contractor will perform preventive maintenance and repairs of elevators and chairlifts that are coming off of warranties and without existing service agreements.

1.2. Components. The Contractor shall perform elevator preventive maintenance (PM) and repairs. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings

b. Training facilities

c. Maintenance shops

d. Warehouses

e. Medical facilities and clinics Parking Structure only

f. Schools, chapels, and recreational facilities

g. Childcare facilities

h. Barracks

i. Billeting

j. Range facilities

k. HVAC systems – N/A

l. Fire alarms – N/A

m. Roofs – N/A

n. Installed building equipment – N/A

1.3 Work Management and Control. Not Applicable.

1.4 Non-Personal Services. The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (KO) immediately.

1.5 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of Subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel. The Contractor shall partner with the Government to resolve all issues and conflicts in a timely and expeditious manner.

1.6 Contract Administration and Management. The following subsections specify requirements for contract, management, and personnel administration.

1.6.1 Contract Administration. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions no later than the close of the next business day. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

1.6.2 Contract Management. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at Army installations on the Island of Oahu, Hawaii and the Contractor’s corporate offices.

1.6.3 Personnel Administration. The Contractor shall provide the following management and support as required. The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall provide administrative support to employees (time keeping, leave processing, pay, and emergency needs).

1.7 Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for Subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add Subcontractors to their team after notification to the Contracting Officer (KO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

1.8 Contractor Personnel, Disciplines, and Specialties. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

1.9 Location and Hours of Work. The Contractor shall perform all work during Government’s normal working hours of 7:30 am to 4:00 pm, Monday thru Friday, except US Federal Holidays.

Approval from the KO/COR is required to work other than normal hours. Emergency work may be performed seven (7) days a week, 24 hours a day including Federal Holidays, which the Contractor will be granted 24/7 access to all Army installations.

2.0 Description of Services. The Contractor shall develop and implement (after KO approval) a Comprehensive PM and Repair Program for elevators and chairlifts in Army Installations, Oahu Island, Hawaii. The contractor shall perform comprehensive elevator maintenance, repair, test, inspection and certification services in accordance with applicable industry standards, manufacture’s guidelines, and preventive maintenance schedule. PM consists primarily of elevator inspection, testing, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on buildings and structures, its component equipment and other systems included at facilities which are listed in TE #1– Unaccompanied Personnel Housing (UPH) Barracks Elevators, TE #2 - Non-UPH Administrative Elevators, TE #3 – Chairlifts, and TE#6 – Reimbursable Customer Elevators (TEs #4 - #6 listed elevators and chairlifts with test dates) located in Army Installations (including Aliamanu Military Reservation, Fort DeRussy, Fort Shafter, Helemano Military Reservation, Schofield Barracks, Tripler Army Medical Center non-medical facilities, and Wheeler Army Airfield) in the Island of Oahu, Hawaii. The Contractor shall submit a finalized Comprehensive PM and Repair Program for this service at the Post Award Conference. All services shall be provided in compliance with all commercial elevator standards, codes, and regulations such as but not limited to:

(1) ASME A17.2.1 – Traction Elevators

(2) ASME A17.2.2 – Hydraulic Elevators

(3) ASME A17.1 - Safety Code for Elevators and Escalators

(4) ASME QEI-1 - Standard for the Qualification of Elevator Inspectors

2.1 Facility Workload. Not Applicable.

2.2 Natural Gas Appliance and Equipment. Not Applicable.

2.3 Heating, Ventilation, and Air Conditioning (HVAC). Not Applicable.

2.4 Eye Washes and Safety Showers. Not Applicable.

2.5 Roof Gutters, Drains, and Downspouts. Not Applicable.

2.6 Automatic Doors. Not Applicable.

2.7 Overhead Doors. Not Applicable.

2.8 Gates and Dock Levelers. Not Applicable.

2.9 Air Compressors/Unfired Pressure Vessels. Not Applicable.

2.10 Plumbing. Not Applicable.

2.11 Sanitary Wastewater Treatment and Collection System. Not Applicable.

2.12 Industrial Wastewater Treatment Plant (IWTP). Not Applicable.

2.13 Heating/Cooling Plants. Not Applicable.

2.14 Winterization and De-Winterization. Not Applicable.

2.15 Chemical Treatment of Water Systems. Not Applicable.

2.16 Lift Stations. Not Applicable.

2.17 Maintenance Cycles. Not Applicable.

2.18 Electrical. Not Applicable.

2.19 Auxiliary Generators. Not Applicable.

2.20 Grounding Point Checks. Not Applicable.

2.21 Security Systems. Not Applicable.

2.22 Fire Alarm/Suppression Systems. Not Applicable.

2.23 Playgrounds. Not Applicable.

2.24 PM for Barracks Buildings. Not Applicable.

2.25 Elevator & Chairlift Maintenance.

2.25.1 Preventive Maintenance (PM).

2.25.1.1 Preventive Maintenance Schedule. The Contractor shall develop a PM schedule in accordance with manufacturer’s recommendation for each elevator and chairlift type. The schedule shall indicate the PM frequency for each elevator. The Contractor shall submit the PM schedule with their proposal, and updated when required. The Contractor shall coordinate with the building POC and COR prior to the scheduled PM. The Government reserves the right to reschedule a PM, COR will coordinate the reschedule with the Contractor.

2.25.1.2 Preventive Maintenance, Inspection and Minor Repairs. The Contractor shall perform the PM during normal duty hours in accordance with the schedule to ensure reliable and continuous safe operations. The maintenance work shall be in accordance with commercial practices or manufacturers specifications, if available, and shall be intended to maintain the elevators in a safe and reliable operating condition until the next scheduled maintenance. The Contractor shall complete the PM within five (5) working days after scheduled date. The Contractor shall post “Out of Service” signs on all floors prior to starting the PM services that will take more than one (1) hour to complete.

2.25.1.3 The preventive maintenance program shall maintain all elevators listed in Technical Exhibits 1-2 in accordance with manufacturer recommended levels including but not limited to;

running at rated speed, rated capacity, desired door open/close timing, designated floor stops and required floor leveling parameters. Preventive maintenance shall include minor repairs for deficiencies found such as replacement of normal wear and tear parts or bulb replacement.

2.25.1.4 Inspection and Maintenance shall include all items as specified in preventive maintenance schedule/periodic maintenance list, and shall be included in the cost of CLIN X001, X002, X003 and X007. The objective of this requirement is to provide an overall comprehensive inspection, adjustment, lubrication, housekeeping / cleaning of elevator rooms and pits, repairs and replacements of equipment and/or components (including light bulbs / lamps and pushbuttons), and recordkeeping.

2.25.1.5 ASME A17.1 recommends that periodic inspections be performed by a Qualified Elevator Inspector, as defined by ASME QEI-1. The inspections are performed to determine whether the existing equipment conforms to the Code.

2.25.2 Routine Service Calls.

2.25.2.1. The KO/COR will phone a service call to the Contractor for repairs that occur during normal duty hours. The Contractor shall respond to maintenance service requested within three

(3) working hours after notification. Downtime of the elevator shall be kept to an absolute minimum. The Contractor shall post “Out of Service” signs on all floors if repairs will take more than one (1) hour, prior to starting the repairs. This service call includes responding to the call, and perform quick repair (minor) or providing an assessment of the repair work (work estimate & work plan). If repair work goes beyond the routine service call, the Contractor shall first submit to COR (for review), and obtain approval from Contracting Officer a complete description of repairs required and price proposal (to include labor hours and parts cost breakdown). The Contractor’s submittal may be via email or telephone. The Contractor shall commence work immediately after approval is granted from the Contracting Officer and shall proceed with work. Major Repair Services are not covered with the service call and will be negotiated using the pre-negotiated routine labor rate for Repair Services’ CLIN.

2.25.2.2. All minor repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. The Contractor shall prepare and submit a written report within two (2) working days after the service call.

2.25.3 Emergency Service Calls.

2.25.3.1 An emergency service call includes incident in which personnel are trapped inside an elevator, a fire involving either an elevator car or hoist way, and any other condition determined by the COR or an authorized Government representative. The Contractor shall respond to the emergency service call within one (1) hour after notification during both normal duty hours and after normal duty hours. The Contractor shall follow all Federal, State and local code requirements for passenger evacuation procedures. The Contractor shall address quickly to remedy a dangerous or unhealthy situation to prevent damage to the facility and/or personnel. This service call includes responding to the call, and perform quick repair (critically urgent) or providing an assessment of the repair work (work estimate & work plan). If repair work goes beyond the emergency service call, the Contractor shall first submit to COR (for review), and obtain approval from Contracting Officer a complete description of repairs required and price proposal (to include labor hours and parts cost breakdown). The Contractor’s submittal may be via email or telephone. The Contractor shall commence work immediately after approval is granted from the Contracting Officer/COR and shall proceed with work until the emergency is alleviated.

2.25.3.2 All minor repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. The Contractor shall prepare and submit a written report within one (1) working day after the service call.

2.25.4 Major Repair Services. The repair service request can be generated under three circumstances: during PM, routine service call, or during the emergency call. Any recommended repair services shall be submitted to the COR for Contracting Officer’s approval. All work shall be performed by skilled and competent personnel in accordance with recognized commercial practices or manufacturer’s standards. Original design of the item being repaired shall not be changed or modified without prior written approval of the Contracting Officer (KO).

2.25.4.1 Work Estimate. The Contractor will provide a price estimate, including the number of labor hours required and all materials. Labor hours will include only the actual performance of the services on site and not travel time. As soon as the Contractor completes the service, they shall immediately notify the COR that the problem has been fixed. The Contractor shall use the current contract labor rate per CLIN X006. Parts required for repair will be included in the work estimate.

The Contractor shall provide all the materials and spare parts of the same type and brand of the components to be replaced, or compatible. Compatible materials shall be justified to the COR and approved by the COR before the Contractor may install them. All materials shall be free from defects in material or workmanship. Parts and materials will be based on manufacturer’s published list price or cost on invoice from supplier, whichever is less, and approved by the COR.

2.25.4.2 Work Plan. The Contractor shall prepare a work plan and provide it to the COR for approval after receiving approval of the repair service. Repair services shall be completed timely and in accordance with the Contractor's approved work plan. Any deviance from the work plan shall be coordinated with and approved by the COR.

2.25.4.3 Warranty. All the services, the materials, and spare parts furnished by the Contractor for the performance of this contract shall be covered by one (1) year warranty. The Contractor's warranty with respect to work repaired or replaced will run for one (1) year from the date of repair or replacement.

2.25.4.4 The Contractor shall have an inventory of normal wear and tear items available on hand.

2.25.5 Annual and Semi-Annual Certificate and Safety Tests.

2.25.5.1 All testing and certification shall be performed in accordance with ASME A.17.1 annual certification, semi-annual certification, three year hydraulic safety tests and five-year traction safety tests shall be performed by the Contractor. Certification and safety tests shall be witnessed and certified by a Qualified Elevator Inspector (QEI).

2.25.5.2 Correction of any maintenance deficiencies noted by the licensed elevator inspector shall be accomplished by the Contractor before the next scheduled certification and testing.

2.25.5.3 The Contractor shall be responsible for the Qualified Elevator Inspector (QEI) services, including scheduling for the three-year hydraulic safety and five-year traction safety test.

2.25.6 Reports.

2.25.6.1 Preventive Maintenance Report. The Contractor shall prepare and submit a written PM Report within two (2) working days after each PM is completed. The PM Report shall identify each elevator, the location, maintenance work performed, date of PM, name of technician performing the PM, and overall condition of the elevator. If repairs require work considered beyond the PM work, the Contractor shall notify the COR for appropriate decision and action.

2.25.6.2 Routine Service Call Report. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. The Contractor shall prepare and submit a written repair report within two (2) working days after the repairs are completed. The repair report shall include the date and time of the service call, the location of the elevator, elevator number, the repairs performed, the name of the technician performing the repairs and any other information (i.e. recommendations or concerns).

2.25.6.3 Emergency Service Call Report. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. The Contractor shall prepare and submit a written repair report within one (1) working day after the repairs are completed. The repair report shall include the date and time of the emergency service call, the location of the elevator, elevator number, the repairs performed, the name of the technician performing the repairs and any other information (i.e. recommendations or concerns).

2.25.6.4 Major Repair Services Report. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality. The Contractor shall prepare and submit a written repair report within one (1) working day after the repairs are completed. The repair report shall include the date and time of the repair services, the location of the elevator, elevator number, the repairs performed, and any other information (i.e. recommendations or concerns).

2.25.6.5 Annual and Semi-Annual Certification and Safety Test Report. The Contractor shall prepare and submit a written Annual and Semi-Annual Certification and Safety Tests Report within two (2) working days after each certification and safety test in completed. This report shall identify each elevator, the location, maintenance work performed, date of certification and safety tests, name of technician, and overall condition of the elevator. The Contractor shall notify the COR for appropriate decision and action if the certification and safety tests fails.

2.26 Swimming Pools and Hot Tubs. Not Applicable.

2.27 Keys and Locks. Not Applicable.

2.28 Food Service Equipment (FSE). Not Applicable.

3.0 Special Requirements.

3.1 Personnel.

The Contractor shall have a local representative on the Island of Oahu, Hawaii, and readily available to respond to preventive maintenance, service calls, emergency service calls, annual and semi-annual certification and safety tests inquiries and requirements of this PWS within one hour of notification. The Contractor shall provide the COR a local or toll free telephone number, cell phone numbers(s), and a designated POCs to receive emergency service calls after normal duty hours. Calling will constitute notification by the Government and begin the time required to respond. The Contractor shall notify the COR immediately by email or telephone when changes are made to POCs or telephone numbers. The Contractor shall be responsible for the quality control of all work performed under this contract to assure the requirements of this contract are provided as specified. Manage total work effort with the COR to ensure fully adequate, and timely completion of work. Coordinates all aspects for each task order to include scheduling of work with the COR.

3.2 Emergency Phones in Elevators.

The Contractor shall program all emergency phones in each elevator within 24 hours of contract start date. The phones shall be programmed to auto dial calls directly to the Contractor’s emergency service phone center. The Contractor shall within 48 hours prior to the end of the contract, reprogram each elevator phone to auto dial the Federal Fire Department.

3.3 Fire Extinguishers in Machine Room.

The Contractor shall maintain the fire extinguishers in all building machine rooms while performing PM. If the fire extinguisher needs to be replaced, the Contractor shall purchase a new one and dispose of the old one properly.

3.4 Restricted Buildings.

3.4.1 The following areas are classified as RESTRICTED – Fort Shafter Buildings 145; Schofield Barracks 1410, 1500 and 1503. The list of restricted areas are subject to change within the life of this contract.

3.4.2 All Contractor personnel working in the restricted areas shall be U.S. citizens and will be escorted by Government personnel at all times.

3.4.3 The Contractor should anticipate some delays with entry into these buildings. All personnel shall report to the Building Facility Manager for clearance and sign into the security check in log.

The Contractor and their personnel may be subject to search upon entering and exiting the work areas. Cameras are prohibited inside the secured areas and security personnel are authorized to apprehend and confiscate any unauthorized film, sketches, diagrams, etc., being removed or taken into the area. Cameras and wireless communication devices, such as cellular telephones, pagers and laptop computers are prohibited inside the secured areas.

4.0 Performance Requirements.

4.1 Quality Control Plan. The Contractor shall develop a Quality Control Plan (QCP) and implement a quality control program to satisfy the specific requirements of the contract. The QCP shall initially identify potential problem areas and trends to correct deficiencies experienced and strive to develop an optimal QCP. The QCP shall document that all elevator personnel are properly trained and certified for the equipment they work on as well as ensure all work areas are cleaned up after work is completed. A copy of the QCP shall be provided to the KO and COR no later than ten days after receipt of award. The Contractor shall update the QCP, as required, and provide copies to the KO and COR.

Performance Standards

a) STD: Identified trends and corrects deficiencies AQL: 90% accurate 100% of the time and improved to 100% within 30 days of government notice.

b) STD: All elevator personnel are properly trained and certified for the equipment they work on.

AQL: 90% accurate 100% of the time and improved to 100% within 30 days of government notice.

c) All work areas shall be cleaned up after work is completed AQL: 90% accurate 100% of the time and improved to 100% within 30 days of government notice.

Deliverable A001 Quality Control Plan

5.0 Performance Requirement Summary (PRS)

Statements Standards/AQLs Incentive/Remedy

2.25.1 Preventive

Maintenance per commercially accepted industry standards

Per ASME A17.1, A17.2.1, A17.2, and A18.1. Performs PM as scheduled.

AQL: Required to be accomplished 90% of the time.

Reperformance

2.25.2 Routine Service

Calls responded to once notification has been established.

Responds to service calls and repair remedial service calls within the specified time.

2.25.3 Emergency Service

Calls responded to once notification has been established.

Responds to emergency service calls within the specified time.

accomplished 100% of the time.

Issue a CDR

2.25.4 Repair Services

supporting documents submitted per

PWS.

Submit estimate of repair for approval to COR.

2.25.5 Annual and Semi-

Annual Certificate and Safety Tests conducted with Elevator Certification Inspector

Performs the annual and semi-annual certification and safety tests IAW ASME A17.1 and ensures standards are compliant.

AQL: Required to be accomplished 100% of the time.

2.25.6.1 2.25.6.5

Reports are submitted per PWS

a) Submit Preventive Maintenance Report within specified time after PM is completed.

AQL: Required to be accomplished 90% of the time.

b) Submit Routine Service Call Report within specified time after repairs are completed.

AQL: Required to be accomplished 90% of the time.

c) Submit Emergency Service Call Report within specified time after repairs are completed.

AQL: Required to be accomplished 100% of the time.

d) Submit Major Repair Services Report within specified time after repairs are completed.

AQL: Required to be accomplished 90% of the time.

e) Submit Annual and Semi- Annual Certification and Safety Tests Report within specified time after tests are completed.

Technical Exhibits (TE)

TE #1 – UPH Barracks Elevators TE #2 – Non-UPH Administrative Elevators TE #3 – Non-UPH Administrative Chairlifts TE #4 – UPH Barracks Elevators with Test Dates TE #5 – Non-UPH Administrative Elevators with Test Dates TE #6 – Reimbursable Customer Elevators (9th MSC) with Test Dates

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

A. Quote Submittal and Inquiries

1. Submission of quotes will be received through upload to Government Contract Opportunities (former FBO) website at https://beta.sam.gov/. In the event of issues with the Government Contract Opportunities website, please contact the Contract Specialist, Bronson Abrigo at 808-656-0977 or Email: bronson.k.abrigo.civ@mail.mil and Contracting Officer, Anthony Reyes at 808-656-0980 or Email: anthony.g.reyes1.civ@mail.mil. Quotes may be submitted via other transmission methods such as e-mail, standard mail, or drop off only after acknowledgement by the Contract Specialist or Contracting Officer. All solicitation and amendments issued will be posted on the Government Contract Opportunities website at https://beta.sam.gov/. Once posted, all interested vendors are responsible to monitor the website until the closing date for any issued amendments. It is the responsibility of the vendor to ensure quotes are received and acknowledged by the Contract Specialist or Contracting Officer, on or before the deadline for submission of quotes as indicated in Block 8 of the SF 1449.

2. The points of contact for this acquisition include the Contract Specialist, and Contracting Officer. It is recommended that both individuals are included on any correspondence.

3. The deadline for the submission of questions is no later than five (5) business days after issuance of solicitation. A summary of questions received and Government responses will be provided via an amendment to the solicitation and posted on the Government Contract Opportunities website. Questions received after 4:00 p.m., HST on the fifth business day may not be answered. Questions must be submitted in writing to Contract Specialist and Contracting Officer.

B. General Instructions

1. The Request for Quote (RFQ) and evaluation of quotes will be conducted in accordance with FAR Subpart 12.6 and FAR Subpart 13.5. Offers will be evaluated using the criteria set forth in the Addendum to FAR 52.212-2. Noncompliance with the RFQ may cause a quote to not be considered for award.

2. The submission of documentation specified below will constitute the vendor’s acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement (PWS) and contract type.

3. It is the Government’s intent to award without discussions. Vendors are encouraged to present their best terms from a price and technical standpoint. However, in accordance with FAR 52.212-1, the Government reserves the right to conduct discussions should it become necessary.

4. All referenced documents for this solicitation are available on the Government Contract Opportunities website at https://beta.sam.gov.

C. Quote Preparation Instructions

1. In order to be considered for award, the vendor’s quote shall include the following:

a. Standard Form (SF) 1449 with price quotation, signed and dated

b. Amendments to the Solicitation or acknowledgements (if applicable), signed and dated

c. Completed Certifications (if not entered in the System for Award Management

(SAM)) to include FAR 52.212-3 Alternate I, Offer Representations and Certifications Commercial Item.

d. Submittal of quote in accordance with FAR 52.212-1, Addendum to FAR 52.212-1; and FAR 52.212-2, Addendum to FAR 52.212-2. Quotations responding to:

Factor 1 – Technical Quotation, maximum 30 pages, see paragraph 3 below.

Factor 2 – Price Quotation, see paragraph 4 below.

2. Quote Contents. All information the vendor intends to have considered, including the vendor’s best price, shall be submitted with the initial quote. The Government quote evaluation will be limited to the information provided by the vendor and nothing will be assumed. Vendors are responsible for including sufficient details to permit a complete, thorough, and accurate evaluation of the submitted quote. Proprietary information shall be clearly marked. Materials not directly related to the information requested shall not be included in the quote. Any information not requested will be disregarded in the evaluation process.

3. Technical Quotation. The technical approach must reflect a clear understanding of the program objectives, operating environment, and the demands and constraints in regards to the customer supported. The following shall be included in the Narrative discussion:

a. Subfactor 1 – Preventive Maintenance Plan. Submit a plan which may be supplemented with schedules, diagrams, charts, etc. as desired to present an analysis of the Government’s work requirements, focused on preventive maintenance of the elevators and chairlifts in accordance with paragraph 2.25.1.1 of the Performance Work Statement (PWS). The narrative shall clearly demonstrate the offeror has a comprehensive knowledge and understanding of the requirement. The vendor may briefly describe their technical operations approach to provide preventive maintenance services. The vendor should not simply regurgitate the information in the PWS, instead the vendor should provide their plan/method in maintaining the elevators and chairlifts sustaining their operational condition, including testing, inspection, certification and repair.

b. Subfactor 2 – Elevator Mechanic & Inspector Qualification.

(1) Submit State of Hawaii’s Elevator Mechanic License.

(2) Submit Qualified Elevator Inspector (QEI) certificate issued by the National

Association of Elevator Safety Authorities (NAESA).

c. Subfactor 3 - Relevant Work Experience. Submit your work experience (expertise & regulatory compliance) within the last three (3) years on contracts of similar scope and magnitude performed to the proposed project.

4. Pricing. The pricing schedule shall be submitted fully completed and error free. Quotes shall include price for all Contract Line Item Numbers (CLINs) for the base and option periods on the Standard Form (SF) 1449 Continuation Sheets of the solicitation.

a. Pricing for each CLIN must be submitted in the proper format. The proper format consists of QUANTITY * UNIT PRICE = AMOUNT/NET AMOUNT. Each CLIN should include the unit price, as well as the total amount. All amounts shall be rounded to the nearest hundredth decimal place (i.e. $X.XX). In the event of mathematical errors, the unit price will be used as the basis for computing price.

b. Prices shall not extend past the second decimal point for unit and extended amounts.

The proposed price shall include all personnel, supplies, services, management, overhead, and other direct costs, G&A and profit to fulfill the contractual requirements of the PWS and any Technical Exhibits/Attachments.

c. The vendor shall calculate the total price for each period of performance, as well as the total overall price.

5. Complete blocks 12, 17 and 30 of the SF1449 as well as signing/acknowledging any amendments. In doing so, the vendor accedes to the contract terms and conditions as written in the Request for Quote.

6. All quotes shall remain valid for 120 calendar days.

7. System for Award Management (SAM) registration. Contractor shall have an active registration in SAM to be considered for award. To obtain information on SAM or to register with SAM visit the web site at: https://www.beta.sam.gov.

8. Late submissions. Vendors are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If the vendor does not receive confirmation of receipt, it is the responsibility of the vendor to contact the contract specialist identified above to confirm their quote has been received. Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is late and will not be considered for award.

ADDENDUM TO 52.212-2

EVALUATION – COMMERCIAL ITEMS

A. Basis of Award. The request for quotations uses streamlined simplified acquisition procedures pursuant to FAR Subpart 12.6 and FAR Subpart 13.5. The Government intends to award a single firm fixed price requirements contract resulting from this solicitation to the responsible vendor whose quote conforms to the solicitation, meets the minimum requirements, price and other factors are considered. Award will be made to the lowest price quotation that meets the minimum technical approach requirement.

The following factors shall be used to evaluate vendor’s quotation:

Factor 1 – Technical Quotation Subfactor 1 - Preventive Maintenance Plan Subfactor 2 - Elevator Mechanic & Inspector Qualification Subfactor 3 - Relevant Work Experience Factor 2 – Price Quotation

Past performance will not be formally evaluated but will be reviewed during the responsibility determination. The Government reserves the right to seek past performance information by any means available, including, but not limited to, Contractor Performance Assessment Reporting System (CPARS), Past Performance Information Retrieval System (PPIRS) and Federal Awardee Performance & Integrity Information Systems (FAPIIS) as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104.

As set forth in FAR 52.212-1, the Government intends to evaluate quotes and award a contract without discussion with vendors. Therefore. The Vendor’s initial offer should contain the Vendor’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussion if later determined by Contracting Officer to be necessary.

B. Evaluation Criteria.

1. Factor 1 - Technical Quotation. The purpose of the technical factor is to assess whether the offeror’s proposal will satisfy the Government’s minimum requirements. Evaluator shall evaluate the offeror’s proposal against the requirements to determine whether the proposal is acceptable or unacceptable, using the ratings and descriptions outlined below.

Acceptable Proposal meets the requirements of the solicitation Unacceptable Proposal does not meet the requirements of the solicitation

Overall, the technical quotation must reflect a clear understanding of the program’s objectives, operating environment, and the demands and constraints in regards to the customers supported. Vendor’s technical approach shall address whether subcontracting any effort, the approach to accomplish the required services and obtain parts. The technical approach shall address the following subfactors as a minimum:

(a) Subfactor 1 – Preventive Maintenance Plan. This evaluates the proposed preventive maintenance plan and technical approach in maintaining the elevators and chairlifts sustaining their operational condition. The plan should include preventive maintenance schedule listing maintenance task to be accomplished periodically as required by the elevator manufacturer and paragraph 2.25.1 of the PWS. A preventive maintenance plan should be inclusive of Elevator and Chairlift maintenance, repair, test, inspection and certification services.

(b) Subfactor 2 – Elevator Mechanic & Inspector Qualification.

(1) Shall provide a copy of a valid Elevator Mechanic License in the State of

Hawaii.

(2) Shall provide a copy of a valid Qualified Elevator Inspector (QEI) certificate issued by the National Association of Elevator Safety Authorities (NAESA).

(c) Subfactor 3 - Relevant Work Experience. This evaluates relevant work experience information. The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS. At a minimum, at least one relevant experience. Please note that previous Government contract experience is not required.

2. Factor 2 – Price Quotation.

(a) Price will not be scored or rated and should be provided on the Standard Form (SF) 1449. The Government expects competitive quotes to be submitted for this procurement and will use these competitive quotes to determine price reasonableness in accordance with FAR 13.106-3.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government will evaluate the option contained in the clause 52.217-8 by adding to the total price one half the amount of the final year’s option price to the offeror’s total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and ½ of the 4th option. Offerors are not required to enter a price for the six- month period. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) Unbalanced pricing. Vendors are cautioned against submitting a quote that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items (including Basic and Option Years) is significantly overstated or understated as indicated by the application of price analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

(d) The Government intends to evaluate quotes and make award without any discussions, questions, or clarifications to vendors. Each vendor's initial quote shall contain the vendor's best terms from a technical and cost/price standpoint. Unclear or inconsistent quotes may not result in discussions, questions, or clarifications to the vendors. In addition, quotes with an omission/failure to follow the instructions of the RFQ or quotes that are unclear/inconsistent, regardless of their proposed costs, may be rated Unacceptable and therefore be ineligible for award. The Government reserves the right to ask questions of vendors if the Contracting Officer determines them to be necessary.

MISSION-ESSENTIAL CONTRACTOR S

Mission-Essential Contractor Services Plan Per DFARS 252.237-7023 CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES and 252.237-7024

NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES

A Mission-Essential Contractor Services Plan (for periods of crisis) is required and must be submitted along with the bid. Please review the DFARS clause and follow the details provided.

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0001 12 Months Maintenance, Repair, Test, Inspection

FFP

Preventative Maintenance, Minor Repair, Test, Inspection and Certification services for Hydraulic Elevators per Performance Work Statement (PWS) Sections 2.25.1 Preventive Maintenance, 2.25.5 Annual & Semi-Annual Certificate and Safety Tests, 2.25.6.1 Preventive Maintenance Report, & 2.25.6.5 Annual & Semi-Annual Certification and Safety Test Report & Technical Exhibits (TE) #1 to TE#3, and TE#5 to TE#6

*Inspections/Certifications/Safety Tests will not start until 1 July 2021, contract for these services will expire 30 Jun 2021* FOB: Destination

PURCHASE REQUEST NUMBER: 0011574682

PSC CD: J039

ESTIMATED

NET AMT

UNIT UNIT PRICE ESTIMATED AMOUNT

0002 12 Months Maintenance, Repair, Test, Inspection

FFP

Preventative Maintenance, Minor Repair, Test, Inspection and Certification services for Traction Elevators per Performance Work Statement (PWS) Sections 2.25.1 Preventive Maintenance, 2.25.5 Annual & Semi-Annual Certificate and Safety Tests, 2.25.6.1 Preventive Maintenance Report, & 2.25.6.5 Annual & Semi-Annual Certification and Safety Test Report.& TE#1 to TE#3, and TE#5 to

TE#6..

*Inspections/Certifications/Safety Tests will not start until 1 July 2021, contract for these services will expire 30 Jun 2021* FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0003 12 Months Maintenance, Repair, Test, Inspection

FFP

Preventative Maintenance, Minor Repair, Test, Inspection and Certification services for Chair Lifts per Performance Work Statement (PWS) Sections 2.25.1 Preventive Maintenance, 2.25.5 Annual & Semi-Annual Certificate and Safety Tests, 2.25.6.1 Preventive Maintenance Report, & 2.25.6.5 Annual & Semi-Annual Certification and Safety Test Report.& TE#1 to TE#3, and TE#5 to

TE#6.

*Inspections/Certifications/Safety Tests will not start until 1 July 2021, contract for these services will expire 30 Jun 2021* FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0004 375 Each Routine Service Calls

FFP

Routine Service Calls per attached PWS specifically Sections 2.25.2 Routine Service Calls and 2.25.6.2 Routine Service Call Report.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0005 120 Each Emergency Service Calls

FFP

Emergency Service Calls for urgent situations such as entrapments, fires, and other conditions determined by COR or authorized Government personnel per PWS Section 2.25.3 Emergency Service Calls and 2.25.6.3 Emergency Service Call Report.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0006 24 Job Major Repair Services

FFP

Major Repair Services per PWS 2.25.4 Major Repair Services and 2.25.6.4 Repair Service Report.

***When providing your quote, do not enter "Unit Price" and "Estimated Amount" total for this CLIN, provide the following labor rate below for repair service work:

Routine Labor Rate: $________ Emergency Labor Rate: $__________ (if different from Routine Labor Rate)

UNIT UNIT PRICE ESTIMATED AMOUNT

0007 12 Months Maintenance, Repair, Test, Inspection

FFP

Preventative Maintenance, Minor Repair, Test, Inspection and Certification services for the 9th MSC Hydraulic Elevators per Performance Work Statement (PWS) Sections 2.25.1 Preventive Maintenance, 2.25.5 Annual & Semi-Annual Certificate and Safety Tests, 2.25.6.1 Preventive Maintenance Report, & 2.25.6.5 Annual & Semi-Annual Certification and Safety Test Report & Technical Exhibits 6.

*Inspections/Certifications/Safety Tests will start immediately for the reimbursable customer elevators.

UNIT UNIT PRICE ESTIMATED AMOUNT

1001 12 Months OPTION Maintenance, Repair, Test, Inspection

FFP

Preventative Maintenance, Minor Repair, Test, Inspection and Certification services for Hydraulic Elevators per Performance Work Statement (PWS) Sections 2.25.1 Preventive Maintenance, 2.25.5 Annual & Semi-Annual Certificate and Safety Tests, 2.25.6.1 Preventive Maintenance Report, & 2.25.6.5 Annual & Semi-Annual Certification and Safety Test Report & Technical Exhibits (TE) #1 to TE#3, and TE#5 to TE#6

*Inspections/Certifications/Safety Tests will not start until 1 July 2021, contract for these services will expire 30 Jun 2021*

UNIT UNIT PRICE ESTIMATED AMOUNT

1002 12 Months OPTION Maintenance, Repair, Test, Inspection

FFP

Preventative Maintenance, Minor Repair, Test, Inspection and Certification services for Traction Elevators per Performance Work Statement (PWS) Sections 2.25.1 Preventive Maintenance, 2.25.5 Annual & Semi-Annual Certificate and Safety Tests, 2.25.6.1 Preventive Maintenance Report, & 2.25.6.5 Annual & Semi-Annual Certification and Safety Test Report.& TE#1 to TE#3, and TE#5 to

TE#6..

*Inspections/Certifications/Safety Tests will not start until 1 July 2021, contract for these services will expire 30 Jun 2021*

UNIT UNIT PRICE ESTIMATED…