B08_W912CM24R0009 P0001 AMENDMENT.pdf

0012083581

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the deadline for RFQ submission from September 6 to September 13, 2024.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912CM24R0009

X 9B. DATED (SEE ITEM 11)

15-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2024

CODE

RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

W912CM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CM24R0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Sep-2024 08:00 AM to 13-Sep-2024 10:00 AM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

Addendum to provision 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services:

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph being revised.

Paragraph (a) North American Industry Classification System (NAICS) code and small business size standard. This provision is amended to read: Small business size standard does not apply to this solicitation.

Paragraph (b) – Submission of proposals and Para. (f) Late Submissions, Modifications, Revisions, and Withdrawals of Proposals are hereby revised to include:

1. Proposals shall be received prior to the time and date specified in Block 8 on page 1 of the Standard Form

1449 (SF 1449). The time for submission of proposeals is Central European Time (CET), Wiesbaden, Germany local time. Proposals received after this date and time are “late” and may not be considered for award. It is the Offeror’s responsibility to ensure proposals are received timely.

2. Offeror shall submit proposals via email only. Submissions shall be emailed to all the following:

1. Contract Specialist: Nancy Tagu at nancy.n.tagu.ln@army.mil

2. Contracting Officer: Aaron Ritter at aaron.m.ritter.civ@army.mil

3. RCO Wiesbaden Mailbox: usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@army.mil.

SUBJECT of e-mail shall be “Submission of proposal W912CM-24-R-0009”. Proposals that are sent in multiple emails shall be numbered to include the total number of emails sent.

NOTE: (1) The size restriction for attachments to emails on the US Government server is 10 MB.

(2) Failure to submit to all email addresses may result in your proposal not being considered for award.

(3) Faxed and mailed (paper) proposals are not authorized and may be rejected.

(4) All proposals shall be submitted in English.

3. All questions regarding to this solicitation shall be submitted in writing via email to all email addresses listed above. The Government requests that you submit questions as soon as possible, but no later than 1400 Central European Time on 28 August 2024. Questions received after this date and time may not be answered by the Government. Questions shall annotate a reference to the specific part of the solicitation (for example, page and paragraph number) to which they pertain. Answers to questions will be posted at https://www.sam.gov under the solicitation number. It is the Offeror’s responsibility to monitor SAM.gov for posting of amendments, answers to questions, and other instructions, if any.

4. Data previously submitted, if any, will not be used in the evaluation of your response to this solicitation.

Previously submitted data shall not be included in your proposal “by reference”.

5. This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of your proposal or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation of negotiations.

6. INSTRUCTIONS FOR WRITTEN SUBMITTALS

a. This is a competitive procurement in accordance with FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, and conducted under the authority of FAR Part 13, Simplified Acquisition Procedures. The Government intends to issue a single-award Indefinite Delivery / Indefinite Quantity (IDIQ) contract for this requirement.

b. The Government intends to award the contract on a Lowest Price Technically Acceptable (LPTA) basis pursuant to the award evaluation criteria stated in FAR clause 52.212-2. The Offeror is cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects.

c. The Government intends to award a contract without exchanges. Therefore, in accordance with FAR provision 52.212-1(g), the Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct exchanges if it is in the best interest of the Government as determined by the Contracting Officer.

7. PROPOSAL FORMAT AND CONTENT:

a. This solicitation utilizes streamlined acquisition procedures. Proposals will be evaluated by the Government based on the evaluation criteria stated in FAR 52.212-2 of this solicitation.

The Government will use the following factors and subfactors for its evaluation:

FACTOR I - Technical

SUBFACTOR A – Entry Qualifications SUBFACTOR B - Experience

FACTOR II - Supplier Performance Risk System (SPRS) FACTOR III - Price

b. This paragraph provides detailed instructions regarding the format for the proposal submission:

i. Proposal submission shall be clearly indexed and logically assembled based on the table below. Each volume shall be clearly identified and shall begin at the top of a page.

ii. All pages of each original volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header or footer.

iii. Pages shall be numbered sequentially by volume. If there is an ambiguity in the numbering of pages, the Government may exercise its own discretion in counting pages.

iv. Page size shall be 8.5 x 11 inches, or A4. Use 1-inch margins on all sides of each page.

Paragraphs shall be single-spaced. Font shall be no less than 12-point. This does not apply to copies of certificates or any solicitation documents.

v. Types of acceptable media are Word or PDF files.

vi. Offeror’s Technical Approach shall not exceed fifteen (15) single-sided pages. Any pages more than fifteen (15) will not be evaluated by the Government. Resumes, completed copies of the SF 1449, representations/certification, and any certificates / licenses, will not be considered part of the page count.

c. VOLUME I – PROPOSAL AND REPRESENTATIONS AND CERTIFICATIONS:

i. An authorized official shall complete the SF1449 in blocks 12, 17a, 30a, 30b, and 30c.fA

Volume Volume Title Page Limit

I

1. “SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS” shall be completed and signed by an official authorized to bind the Offeror.

2. Completed representations / certifications (if required):

a. FAR 52.204-24, Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

b. FAR 52.212-3 ALT I, Offeror Representations and Certifications, Commercial Products and Commercial Services (MAY 2024)

c. FAR 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation

(JUN 2020)

d. DFARS 252.229-7001, Tax Relief – Alt 1

(APR 2020)

N/A

II

Factor I – Technical SUBFACTOR A – Entry Qualifications SUBFACTOR B - Experience

Fifteen (15) single-sided pages (Excludes resumes/qualification documents and experience submittals

III

Factor II - Price

a. Completed copy of Attachment 1 Price Book (all highlighted cells on all worksheets must be completed by the Offeror, and,

b. Completed SF1449 Schedule Supplies/Services with prices filled-in for all contract line items (CLINs) based on calculations gathered from Attachment 1 (Price Book)

N/A

ii. SAM Registration (SAM.gov)

iii. The offeror shall complete and return the following:

a) FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

b) FAR 52.212-3 ALT I, Offeror Representations and Certifications -- Commercial Items (MAY 2024). Note: Offerors registered in SAM need only complete paragraph b of the above clause, if applicable.

c) FAR 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020).

Note: Offerors seeking exception shall complete Department of the Treasury Internal Revenue Service Form W-14, Certificate of foreign Contracting Party Receiving Federal Procurement Payments, available at www.irs.gov/w14. Instructions on how to complete the W-14 form can be found at www.irs.gov/instructions/iw14.

d) DFARS 252.229-7001, Tax Relief – Alternate I (APR 2020)

iv. Acknowledgement of all Amendments to the solicitation (if any amendments are issued).

This request does not commit the Government to pay any costs incurred in the preparation and submission of your proposal or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation on negotiations.

d. VOLUME II – FACTOR I - TECHNICAL

i. SUBFACTOR A – ENTRY QUALIFICATIONS Offerors shall submit the following to demonstrate it can meet the certification and licensure requirements stated in the PWS.

a) The company’s registration from the Chamber of Trade (Handwerkskammer) or the Chamber of

Commerce (Industrie und Handwerkskammer (IHK) that is certified as “Kaelte Klima Fachbetrieb”.

b) Resume(s) and any other documentation demonstration the experience, certifications, and qualifications for any contracting personnel proposed to be “key personnel” as defined in the PWS.

c) An attestation or some other document that verifies all contractor employees planned to work this contract meet the following certification requirements based on their position:

(1) Certified Master (Meister) or Engineer (Ingenieur) level for refrigerant systems

(Kaelteanlagenbau - Meister or Ingenieur).

(2) Certified qualified personnel (“befaehigte Person”) possessing the following qualifications: -

- VDI 6022 – Hygiene training courses - RLT systems, Category A and B (VDI 6022–

Hygieneschlulung RLT Anlagen Kategorie A und B)

- Certified personnel of category I in accordance with:

o Artikel 5 der Verordnung (EG) Nr. 842/2006 o Verordnung (EG) Nr. 303/2008 o Para 5 der ChemKlimaschutzV o Apprenticeship diploma refrigeration engineering (unaltered German version‘Gesellenbrief Kaeltetechnik’)

(3) Hoisting platform according to BGR 500 and BGR 945 (Hebebuehnen nach BGR 500 und

BGR 945).

Certificates obtained abroad must be translated to German and certified by the Bundesministerium fuer Bildung und Forschung (www.anerkennung-in-deutschland.de) in Germany.

ii. SUBFACTOR B – EXPERIENCE

i. The Offerors shall submit an individual Reference Information sheet (Attachment 6) for a minimum of two (2) but no more than three (3) reference contracts that are recent, as defined below. All references shall describe experience in the area of HVAC maintenance and repair. The Offeror shall ensure the contact and contract information contained in each Reference Information sheet is accurate.

The Government may contact references to verify the accuracy of the information provided.

“Recent” is defined as the efforts that are completed or ongoing during the past five (5) years prior to the issue date of the solicitation.

“Relevant” is defined as similarity to work contemplated under this Solicitation with respect to scope, type of work, and value. The value for each reference sheet submitted shall be an annual minimum of € 200,000.00.

e. VOLUME III – FACTOR II - PRICE

i. Offeror shall complete and submit the “Schedule of Supplies/Services” for contract line items 0001- 0005, 1001 - 1005, 2001 - 2005, 3001 - 3005, 4001 – 4005, and all highlighted cells of the same CLINs contained in the Price Book Attachment 01.

ii. Note that all CLINs are firm fixed prices with the exception of CLIN 0005 where the Offeros shall enter the proposed hourly rates for E002 and E003.

iii. Do not lock or protect the excel worksheets or submit them in pdf format. It is not the Government’s intent to change any entries, but to assist in calculations.

iv. Offerors shall enter the total price in Euros (€) for each line item. Proposals shall be provided with only 2-digits after the decimal point.

v. Prices provided shall be fully loaded, inclusive of all fees, overheads, G&A, insurance, profits, or any other markups. Complete pricing for each CLIN or Sub-CLIN as required without taxes and duties for which the U.S. Government is exempt and including all shipping charges, FOB Destination to Germany.

Failure to do so may be a cause for the proposal to not be considered for award.

vi. In the event there is a difference between a unit price and the total amount, the unit price will be held to be the intended proposal and the total of the CLIN will be recomputed accordingly. US Companies are encouraged to provide US Dollar proposals only, as otherwise serious payment problems may occur.

f. SUPPLIER PERFORMANCE RISK SYSTEM (SPRS):

In accordance with Defense Federal Acquisition Regulations (DFARS) 204.76, the Government is required to utilize SPRS risk assessments for quotes and proposals in response to solicitations for supplies and services, to include solicitations using FAR Part 12 procedures for the acquisition of commercial products and commercial services, unless excepted by Department of Defense Instruction (DoDI) 5000.79, Defense-wide Sharing and Use of Supplier and Product Performance Information. The SPRS retrieves item, price, quality, delivery, and contractor information from contract in Government reporting systems to develop risk assessments of Contractors. While not a formal evaluation factor for the purposes of this procurement, the KO shall consider price risk and supplier risk, if available in SPRS, as part of the award decision. Offerors without a risk assessment in SPRS shall not be considered favorably or unfavorably. See DFARS Provision 252.204-7024 Notice on the Use of the Supplier Performance Risk System, for details.

g. The completion and submission to the Government of the above items will constitute the proposal. The proposal shall communicate the Offeror’s unconditional assent to the terms and conditions in this solicitation, including any attachments and documents incorporated by reference. The Offeror’s failure or refusal to assent to any of the terms and conditions of this solicitation or the Offeror’s imposition of additional conditions or any material omission in its proposal may constitute a deficiency that will make the proposal unacceptable to the Government. The Government reserves the right to permit Offeror to revise their proposal if in the Government’s best interest.

h. All information shall be confined to the appropriate volume. The Government will not consider information found in other volumes. Offerors shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of their proposal. Proprietary information shall be clearly marked.

i. If a proposal is missing any of the elements listed in this RFQ, the proposal may be deemed to be

“unacceptable” and may not be evaluated further. The Government may also determine a proposal “unacceptable” if the Offeror takes any exceptions to the terms and conditions of the RFP or imposes conditions.

8. Para (c) Period for acceptance of Offerors, is hereby revised as follows: "The Offeror agrees to hold the prices in its proposal firm for 90 calendar days from the date specified for receipt of offerors."

9. Para (d) Product Samples. N/A.

10. Para (f) Late submissions, modifications, revisions, and withdrawals of offerors. Paragraph (f)(1) of this provision is amended to read: Offerors are responsible for submitting proposals, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation (See Blocks 8 & 9 on page 1). "Local Time" means Central European Time (or Central European Summer Time, as appropriate). Paragraph (h) - Multiple awards: Only one contract award will be made.

11. Para (h) Multiple Awards. This is amended as to state that only one award will be made from this solicitation.

12. Para (i) Availability of Requirements document cited in the solicitation. This paragraph does not apply to this solicitation.

13. The following is hereby added: Para (m) System for Award Management (SAM). Per FAR 4.1102, prospective Contractors shall be registered in System for Award Management (SAM) database prior to award of a contract or agreement.

(End of Addendum)

(End of Summary of Changes)