W912CM23Q0004-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is as follow s:

1. Address questions received via Attachment 4.

2. Incorporate changes to Performance Work Statement (PWS).

3. Amend RFQ

All changes/affected areas are highlighted.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Apr-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912CM23Q0004

X 9B. DATED (SEE ITEM 11)

25-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Apr-2023

CODE

RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

W912CM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CM23Q0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM 52.212-1

ADDENDUM TO FAR 52.212-1

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph being revised.

Para (a) North American Industry Classification System (NAICS) code and small business size standard does not apply to this solicitation.

Para (b) Submission of Quotes and Para. (f) Late Submissions, Modifications, Revisions, and Withdrawals of Quotes are hereby revised to include:

1. Quotes shall be received prior to the time and date specified on page 1 (Standard Form 1449) in Block 8. The time for submission of quotes is Central European Time (CET), Wiesbaden, Germany local time. Late quotes will not be considered. It is the Offeror's responsibility to ensure quotes are received timely.

Courtesy Translation:

Anbieter sind verantwortlich, Angebote vor dem angegebenen Zeitpunkt von diesem Buero erhalten wurde.

2. Offerors shall submit quotes via email only. Submissions shall be sent to all email addresses listed below.

a. Sebastian Gotzmer, Contract Specialist: Sebastian.Gotzmer.LN@army.mil and

b. Leyla Campbell, Contracting Officer: Leyla.L.Campbell.civ@army.mil and

c. RCOW Email Bid Box: usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@army.mil

Subject of e-mail shall be “Submission of Quote W912CM-23-Q-0004”. Quotes that are sent in multiple emails shall be numbered to include the total number of emails sent.

NOTE: (1) The size restriction for attachments to emails on the US Government server is 8 MB.

(2) Failure to submit to all email addresses may result to your quote not being considered for award.

(3) Faxed and mailed quotes are not authorized and may be rejected.

(4) All quotes must be in English.

3. All questions or concerns the offeror may have shall be submitted in writing to all the email addresses listed above. Questions shall be submitted no later than 10 business days prior after issuance of solicitation. The applicable solicitation section or applicable specification paragraph shall be included in the questions. Answers to questions will be posted to betaSAM website at https://www.sam.gov under the solicitation number. It is the Offerors’ responsibility to monitor the web site for posting of amendments, answers to questions, and other instructions, if any.

4. INSTRUCTIONS FOR WRITTEN SUBMITTALS

4.1 The Government will award a single contract on a Lowest Price Technically Acceptable (LPTA) basis pursuant to the award evaluation criteria stated in FAR clause 52.212-2. The Government intends to award a contract without discussions. Therefore, offerors are cautioned to examine this solicitation in its entirety and to ensure that their quote contains all necessary information, provides all required documentation, and is complete in all respects. In accordance with FAR provision 52.212-1(g), the offeror's initial quote should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions, if determined necessary by the Contracting Officer.

Quote Format and Content: Failure to submit the information requested below may result in the offeror’s quote being determined technically unacceptable. Each quote shall contain:

PRE-AWARD COMPLIANCE

a. An authorized official shall complete the SF1449 in blocks 12, 17a, 30a, 30b, and 30c.

b. Offerors shall complete FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items. With the exception of paragraphs (b) and (v), completion of the provision is not required if the offeror has an active SAM registration. Offerors with an active SAM registration shall complete the annual representations and certifications electronically via the System for Award Management (SAM) website.

c. The offeror should complete DFARS clause 252.229-7001 Tax Relief.

d. All amendments to the solicitation (if any amendments are issued), shall be acknowledged.

The completion and submission to the Government of the below items will constitute the quote. The quote shall communicate the Offeror’s unconditional assent to the terms and conditions in this solicitation, including any attachments and documents incorporated by reference. The Offeror’s failure or refusal to assent to any of the terms and conditions of this solicitation or the Offeror’s imposition of additional conditions or any material omission in its quote may constitute a deficiency that will make the quote unacceptable to the Government. The Government reserves the right to permit Offerors to revise their quote if the Government thinks it is in its interest to do so.

Evaluation methodology for this procurement consists of the three (3) factors: Technical, Past Performance, and Price. The business goal of the contract is to purchase pest surveillance and control services.

The Government intends to evaluate quotes and award a contract without discussions with Offerors. Therefore, the Offeror's initial quote should contain the Offeror's best terms from technical, and price standpoints. The Government reserves the right to consider as acceptable only those quotes submitted in accordance with all requirements set forth or referenced in this solicitation and that demonstrate an understanding of the scope of the requirement. The Government may reject any or all quotes if such action is in the public interest; and waive informalities and minor irregularities in quotes received.

This request does not commit the Government to pay any costs incurred in the preparation and submission of your quote or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the quote or for preparation of negotiations.

4.2 Quote Format and Content: All text shall be single-spaced and 12-point Times New Roman font. This does not include copies of certificates. The Contractor shall number each page in order to eliminate any confusion. In the event that there is an ambiguity in the numbering of pages, the Government may exercise its own discretion in counting pages (Cover page, table of contents, Attachment 3, and requested certfications are exempt from the page count). Types of acceptable media are Word or PDF document compatible with MS Word 2016 or Adobe Reader 9.

This solicitation utilizes streamlined acquisition procedures. Each quote shall contain:

Volume Title Page Limitations

I 1. “SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS” shall be completed and signed by an official authorized to bind the Offeror.

2. Completed FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items

(OCT 2014)

3. DFARS 252.229-7001, TAX RELIEF -

ALTERNATE I (SEPT 2014)

4. FAR52.229-11 TAX ON CERTAIN FOREIGN

PROCUREMENTS--NOTICE AND

REPRESENTATION (JUN

2020)

5. Acknowledge ALL Amendments, if any.

No limitation

II

Factor I - Technical:

(a) Subfactor A - Qualifications

(b) Subfactor B – Experience

Attachment 3 Reference Information Sheet

15 Pages (page count does not include copies of certifications, a cover page, or table of contents, Attachment 3)

III Factor II - Price to include complete the Schedule Supplies/Services for all contract line items (CLINs) 0001, 1001, and 2001

No Limitation

(i) All information shall be confined to the appropriate volume. The Government will not consider information found in other volumes. Offerors shall confine submissions to essential matters, sufficient to define the quote and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of their quote. Proprietary information shall be clearly marked.

(ii) Certifications and Representations - Each Offeror shall complete (fill-in and sign) the solicitation sections indicated below using the document (without modification to the document) provided with the solicitation.

4.3 VOLUME I – Quote and Representations and Certifications:

The Offeror shall complete:

a. Blocks 12, 17a, 30a, 30b, and 30c of SF 1449 shall be completed by an authorized official of the firm.

b. FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items (OCT 2014).

Offerors registered in SAM need only complete paragraph b of the above clause, if applicable.

c. DFARS 252.229-7001 Tax Relief - ALTERNATE I (SEPT 2014)

d. FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS--NOTICE AND

REPRESENTATION (JUN 2020)

e. Submit acknowledgment of all Amendments to the solicitation (if any amendments are issued).

4.4 Offerors shall be as specific and complete as to clearly demonstrate to the Government the offeror’s understanding and capabilities to perform all aspects of the solicitation requirements. Quotes shall be clear, concise, and include sufficient details for effective evaluation and for substantiating the validity of stated claims. The PWS describes the services that will be acquired through this solicitation. Offerors shall meet the performance standards outlined in the PWS.

4.4.1 Volume II – Factor I - Technical:

Subfactor A – Qualifications: The Offeror shall provide the following documentation:

This subfactor is met when the quoters provides resumes or curriculum vitae (CV), in .pdf format for personnel proposed to work under the resultant contract who clearly meet the required minimum qualifications described in the PWS 1.10. Quoters shall also provide current/valid copies of required forklift certifications and at least one valid GCCS-A certificate for personnel proposed to perform staging facility operations. Quoters shall provide letters of intent of the personnel proposed to perform.

Subfactor B – Experience: The Offeror shall submit an individual Reference Information Sheet (Attachment 3) for a minimum of two (2) but no more than five (5) reference contracts with the U. S. Government or Private Industry that are recent, as defined below. All references shall describe experience in the area of pest surveillance and control that is similar in scope or greater in scope, magnitude and complexity as the effort described in this solicitation. The Offeror shall ensure the contact and contract information contained in each Reference Information Sheet is accurate. The Government may contact references to verify the accuracy of the information provided.

“Recent” is defined as the efforts that are completed or ongoing during the past five (5) years prior to the issue date of the solicitation.

“Relevant” means similarity to work contemplated under this Solicitation with respect to complexity, length of performance, scope, type of work, and value (minimum $100,000.00 annual value per contract).

4.4.2 VOLUME III – Factor II - Price

4.4.2.1 Offeror shall complete and submit the “Schedule of Supplies/Services” for contract line items 0001, 1001 and 2001. Do not lock or protect the excel worksheets or submit them in pdf format. It is not the Government’s intent to change any entries, but to assist in calculations.

Para (m) System for Award Management (SAM).

It is required under FAR 4.1102 "Policy" that Prospective contractors shall be registered in System for Award Management (SAM) database prior to award of a contract or agreement. To get registered in SAM you need:

(1) DUNS & Bradstreet (D&B) number and (2) NATO Cage Code (NCAGE) number.

(2) For the DUNS number enter the website http:/www.upik.de/upik_anfrage.cgi and complete the application form.

D&B Support Tel.: +49 (61 51) 13 75-7 77, Email: kundenservice@dnbgermany.de

(3) For the NCAGE send an email request with your name, address and telephone number (shall be the same name and address like you registered your DUNS number) to Email: ncbge-ncage@bundeswehr.org NCAGE Support Tel.: 02241-: 02241-991-643 or 422 or 440.

(4) When you have the DUNS# and NCAGE you have to establish a user account in the System for Award Management (SAM) website https://www.sam.gov/portal/public/SAM/ under “create user account” and you will receive a confirmation email. After establishment of your user account in SAM you have to complete your registration in SAM.

(End of Addendum)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Headquarters (HQ) United States Army Europe and Africa (USAREUR-AF) G4 Staging Facilities Operation Support

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide staging facilities operation support to HQ USAREUR-AF G4.

1.2 Background: The USAREUR-AF G4 mission is to provide logistics support, plans, policies, processes, and services to meet soldier and theater-wide Army needs in times of peace, crises, special operations and war. The G4 is the senior logistics advisor to the Commanding General (CG), USAREUR-AF and USAREUR-AF’s major subordinate commands. The USAREUR-AF G4 provides staff supervision, management, and direction for the Major Command’s (MACOM) logistics operations. This mission requires a high level of expertise to ensure theater-wide logistical support of USAREUR-AF activities.

1.3 Scope: The Contractor shall provide non-personal service(s) for Staging Facility Operations which include the use of Global Combat System Support –Army (GCSS-A), and operation of forklifts. The contractor shall use Logistic Information Systems (LIS) to include but not limited to: GCSS-A, Decision Support Tool (DST), Defense Logistics Agency's (DLA) Programs and systems, Radio Frequency In-Transit Visibility (RF-ITV) Tracking, Integrated Data Environment (IDE)/Global Transportation Network (GTN) Convergence (IGC), Transportation Coordinators' Automated Information for Movements System (TC-AIMS), Cargo Movement Operations System (CMOS) and Army Enterprise Systems Integration Program (AESIP).

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.3.1 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years.

1.4 Objectives: The objective of this contract is to maintain a 100% acountabilty of property received and processed through the warehouse according to Army regulations.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 Days after date of contract award (Deliverable #1)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 5 Days. If the Government has provided comments, the Contractor shall then have 3 Days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 15 Days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment /

Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus

5 years?

i. How the Contractor maintain staffing levels to meet the Performance Standards that are outlined in the

PWS.

1.5.1.1 Reserved

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 2 hours of identifying those issues. Verbal reports shall be followed up by written reports within 1 work day.

(Deliverable #2).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS.

If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

The applicable German national and local holidays are:

New Year’s Day 01 January Good Friday varies yearly Easter Monday varies yearly Labor Day 01 May Ascension Day varies yearly Whit Monday varies yearly Corpus Christi (Only in Baden-Wurttemberg, Bavaria, Hessen, varies yearly Nordrhein- Westphalen, Rheinland-Palatinate and Saarland) Day of German Unity 03 October

All Saints' Day (Only in Baden-Wuerttemberg, Bavaria, 01 November Nordrhein- Westphalen, Rheinland-Palatinate and Saarland) 1st Christmas Day 25 December 2nd Christmas Day 26 December

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730 to 1630 Central European Time (CET), Monday through Friday, except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0730 to 1630 Central European Time (CET), Monday through Friday, except U.S. Holidays identified in paragraph

1.5.3.1. The Government facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of of 0730 to 1630 Central European Time (CET), Monday through Friday, except U.S. Holidays identified in paragraph 1.5.3.1 or be accessible within in less than 24 hours by email or telephone. The Government facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 Contractor Work Plan: RESERVED

1.5.5 Training Holidays: USAREUR-AF has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at HQ USAREUR- AF G4 Staging Facility, Miesau, Germany.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://www.aepubs.eur.army.mil/AE-Regulations/

Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: USAG Wiesbaden, Clay Kaserne Location: Clay Kaserne Building No: 1057 DSN Phone No: 548-4059 Commercial Phone No: 0611-143 548 4059

Installation Access Control Office:

Location: Clay Kaserne Building No: 1062 DSN Phone No: 548-47080/1/2/3 Commercial Phone No: 0611-143 548 7080/1/2/3

Installation Access for Miesau Installation Access Office, Pulaski Barracks Building 2974 DSN Phone No: 493-4020 Commercial Phone No: 0631-3406-4020

Installation Access Office, Kleber Kaserne Building 3245 DSN Phone No: 483-8476 Commercial Phone No: 0631-411-8476

1.6.3.1 In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award (Deliverable 3#). The log must at a minimum contain the following information Identifyied in 1.6.3.4 RA shall insert information required in this log. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log (Deliverable #3).

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) workdays.

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) workdays.

1.6.3.4 Common Access Cards (CAC): The Contractor shall provide the following information: Last, First Middle Name, Cadency Name, Personal identifier (e.g. Social Security Number, Federal Identification Number, or Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) to the COR with 3 calendar days after award (unless circumstances require otherwise and as directed by the Contracting Officer) (Deliverable #3). The Contractor shall ensure safeguarding of Personally Identifiable Information (PII) and comply with requirements under 1.22.5.

1.6.3.4.1 The Contractor shall provide a CAC log within the first 30 calendar days after contract award and within five (5) days after changes have been made (Deliverable #3) (unless circumstances require otherwise and as directed by the Contracting Officer). The COR will provide format and content for the log during the post award meeting.

Note - CACs are Government property and must be accounted for.

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors (GERMANY)

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 3 Days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable 4#). The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 3 Days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable #4). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: (GERMANY) (For locations outside of Germany, RA shall consult with the responsible Security Office and Activity Manager applicable to location(s) associated with this PWS.)Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and the Requiring Activity Manager a Polizeiliches Fuehrungszeugnis, issued within the previous four months, no later than 3 Days after Contract Award (Deliverable 4#). Forwarding correspondence from the Contractors shall identify the associated contract number. The Requiring Activity Manager will determine the favorability of the Polizeiliche Fuehrungszeugnis and notify the Contractor. The Contractor shall forward a copy of unfavorable Polizeiliche Fuehrungszeugnis to the Contracting Officer via the COR and the Requiring Activity Manager within 1 Day of receipt, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.6.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13) and additional installation policies.

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Special Qualifications : The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, shall be provided to the Contracting Officer Representative within 3 days of award. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available during the contactor support hours outlined in 1.5.4.

Qualifications for other personnel are listed below:

a. The contractor shall provide documentation for the requirements of paragraphs for all contractor employees to the COR within five (5) calendar days after performance start.

All Contractor personnel shall be Ability to read, write, and speak English (proficiency levels equivalent to level 3 or higher of the BILC STANGAG 6001 Edition 5 dated February 2019 for reading and writing) (speaking skill is not required of a contractor who is hearing or speech impaired).

b. Staging Facility Operations: The contractor shall provide personnel with the following minimum qualifications:

a. The contractor employees shall be able to obtain a Common Access Card (CAC) to access computers.

b. The contractor employees shall have GCSS-A Property Book and Unit Supply (combined in one application module) training certificate from Army recognized training facility (like Vilseck CATC), or GCSS-A Program Manager (New Equipment Training) provided 40 hour course.

c. The contractor employees shall have a high school diploma or equivalent.

d. The contractor employees shall have a minimum of two (2) years’ experience within the last five (5) years in Property Book, Unit Supply and warehouse operations and functions.

e. The contractor employees shall be able to attain a valid vehicle driver’s license for Europe. (OF 346 or DA form 5984-E license).

f. The contractor shall ensure that employees have specialized permits, licenses, and certifications required to operate equipment under this contract. The contractor shall operate and maintain all equipment in a safe manner in accordance with AR 385-10, AR 385-55, AR 600-55 and local policies (OF Form 346 or DA Form 5984-E).

Copies of all required permits, licenses, and certifications shall be delivered to the COR within 5 days of award or onboarding of new personnel. Copies of annual training will be provided (Deliverable #5)

g. The contractor employees shall be able to lift minimum of 70.5 pounds (32 kilos).

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, in email coorespondence, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor workspace (staging site, on-site office, desk or work area, etc.) shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715).

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract.

All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.17 The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.18 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than 1 day {Deliverable #6} prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance under this contract.

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.)

or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable #7) within 3 days of identification. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: RESERVED

1.21 Safety: The contractor shall ensure that all reasonable efforts are made to protect all persons from harm and the U.S. Government property from damage in accordance with Host Nation safety requirements and comply with AE 385-10, AR 385-10 The Army Safety Program and DA Pamphlet 385-10 Army Safety Program.

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all of its operations and activities conform to the USAG Wiesbaden's environmental policy requirements. The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Wiesbaden installations are conducted in accordance with the USAG Wiesbaden Spill Prevention and Response Plan, Solid Waste Policy, Final Governing Standards-Germany, and applicable German environmental laws/standards.

“The Contractor shall contact the COR or the USAG Wiesbaden Directorate of Public Works-Environmental Division (DPW-ED), DSN 548-4092, CIV 0611143-548-4092, Bldg. 1059, Clay Kaserne for a copy of the Garrison Environmental Policy, Spill Prevention and Response Red Plan, Garrison Solid Waste Policy and German Final Governing Standards. “

Current Environmental Policy (Garrison policy Number 22) is available at the Garrison website:

http://www.wiesbaden.army.mil/policies/22EnvironmentalManagementSystem.pdf

“Current Prohibited Refuse Disposal Practices Policy (Garrison policy Number 27) is available at the Garrison website:

http://www.wiesbaden.army.mil/policies/27Prohibited_Refuse_Disposal_Practices.pdf”

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 10 Calendar Days (Deliverable #8) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 10 Calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion (Deliverable #8) for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 10 Days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training (Deliverable #8) every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.