Attachment 4 - Questions and Answers Logistic Support Services April 12 2023.pdf

1. SOFA Status.

Question #1: Does the contract provide Status of Forces Agreement (SOFA) status to those eligible?

The contract does not provide Status of Forces Agreement (SOFA).

Question #2: If the answer to Question #1 is “Yes”, will the individual also be provided logistical support? If so, what support is authorized?

The contract does not provide Status of Forces Agreement (SOFA).

2. PWS paragraph 1.5.4.3 Contractor Support Hours states, “…The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.”

Question #1: Is the contractor required to backfill the position when the selected candidate is on annual or sick leave?

The contractor is not required to provide backfill. However, the contractor shall provide adequate personnel to perform all tasks defined within this PWS.

Question #2: At what time must a replacement be provided if the candidate is no longer able to perform their duties or is absent for an extended period?

The replacement should be provided within a week if there is an extended absence.

3. PWS paragraph 1.5.4.3 Contractor Support Hours states, “The Contractor shall provide support between the hours of of 0730 to 1630 Central European Time (CET), Monday through Friday, except U.S. Holidays identified in paragraph 1.5.3.1.”

Question #1: Does the Government require a contractor company representative available by telephone or email during those same hours?

The Government has revised the PWS that it is sufficient to get back to us within 24 Hours.

Question #2: Does the Government want a contractor management structure physically located in Europe?

Contractor management is not required to be physically located in Europe.

4. PWS 1.24 Authorization to Perform Services in Germany: How will the Government ensure that contractors are compliant with Host Nation Taxation for local national personnel?

It is the contractor’s responsibility to ensure compliance with Host Nation regulations.

5. RFP pg. 42: Volume II is given for Technical and Volume IV is given for price. There is no Volume III listed; is this correct?

The RFQ has been revised to properly number the Volumes in section 4.4.

6. PWS Technical Exhibit C Estimated Workload Data states, “…Historically, this requirement has been satisfied with two FTE.” The total hours required per Technical Exhibit C is 5,374. This equates to 2.8 FTEs if an annual FTE is 1,912 hours. 1,912 is the typical annual FTE calculation based on approved Federal Holidays and 10 days of vacation. We understand this is “estimated” only however if there is a high possibility that these hours will be required, it cannot be accomplished with only 2 FTEs.

Question #1: Does the government agree to 1,912 annual hours per FTE? If not, what is the government’s calculation for annual FTE hours?

The average hours for Technical Exhibit C should be 4,160 which averages 2 FTE and the hours are estimated to be 2,080. The Technical Exhibit C of the PWS has been updated accordingly.

Question #2: Is the contractor expected to meet the 5,374 annual hours required in the PWS?

The contractor is expected to meet the estimated hours of 4160. The Technical Exhibit C of the PWS has been updated accordingly.

7. PWS Paragraph 1.3 Scope states, “The Contractor shall provide non-personal service(s) for Staging Facility Operations which include the use of Global Combat System Support –Army (GCSS-A), and operation of forklift and Government vehicles.” PWS Paragraph 4.4 Vehicles and Equipment further states, “The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS, not previously covered under 3.4.”

Question #1: The highlighted sections above seem to contradict. Please clarify if contractors are required/authorized to operate Transportation Motor Pool (TMP) vehicles in the execution of their duties.

The contractor is not required nor authorized to operate TMP vehicles. The PWS has been updated accordingly.

** “Government vehicles” should be removed from the PWS. **

Question #2: PWS Part 5, paragraph 5.2.4 “Turn-in to DLA-DS” provides specific tasks related to this. The specific tasks do not include transportation of items to/from the Miesau warehouse to the DLA location. Are the contractors required to transport items to/from the Miesau warehouse for any reason?

No, the contractor is not required to transport items to/from the Miesau warehouse.

Question #3: If the answer to Question #2 is “Yes”, and the individuals are not authorized use of TMP vehicles, then transport of items to the DLA Disposition Services location is not possible by a contractor vehicle. Non-government vehicles (POVs, rentals, leased) are not authorized access/entrance into the DLA-DS site at this time. Please clarify how the government will resolve this issue.

The contractor is not required to transport items to/from the Miesau warehouse.

8. PWS paragraph 1.10 Special Qualifications states, “…The contractor employees shall be able to attain a valid vehicle driver’s license for Europe. (OF 346 or DA form 5984-E license). PWS paragraph 3.4 Equipment also states, “…The Government will provide the contractor access to GCSS-ARMY and any additional systems/programs, computers, printers, scanners, dollies, forklifts (currently Electrical 4.5 ton and Stock Selector). The contractor shall perform daily operator Preventative Maintenance Checks and Services (PMCS) on equipment and dispatch equipment as required.”

Question #1: Please confirm that contractors are authorized to obtain a TMP license through the local TMP driver’s education/licensing.

The contractor is not required nor authorized to operate TMP vehicles.

Question #2: If the contractor is not authorized a TMP license, they will not be able to operate/dispatch government equipment. Please adjust the verbiage in the PWS as necessary.

The PWS has been updated accordingly.

9. RFP Pg. 41, 4.4.1 Technical Volume states, “This subfactor is met when the quoters provides resumes or curriculum vitae (CV), in .pdf format for personnel proposed to work under the resultant contract who clearly meet the required minimum qualifications described in the PWS

1.10. Quoters shall also provide current/valid copies of required forklift certifications and at least one valid GCCS-A certificate for personnel proposed to perform staging facility operations.

Quoters shall provide letters of intent of the personnel proposed to perform.”

Question: Are resumes and letters of intent included in the 15-page maximum for this value, or can they be included as an appendix?

The RFP has been updated to state resumes, letters of intent, and certifications are not included in the 15-page limitation for Volume II – Factor I – Technical.