W912CM-22-Q-0001-0003 Pest Surveillance and Control.pdf

0011582971-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a. Performance Work Statement Part 3 Government Property and Services - Provide information regarding storage container;

b. Addendum to FAR 52.212-1 - Extend the date and time for receipts of questions;

c. Addendum to FAR 52.212-1 - Update email address for submission of questions and quotes.

All changes are highligted in yellow .

1. CONTRACT ID CODE PAGE OF PAGES

J 1 46

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Nov-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CM22Q0001

X 9B. DATED (SEE ITEM 11)

27-Oct-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Nov-2021

CODE

RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

W912CM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CM22Q0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph being revised.

Para (a) North American Industry Classification System (NAICS) code and small business size standard does not apply to this solicitation.

Para (b) Submission of Quotes and Para. (f) Late Submissions, Modifications, Revisions, and Withdrawals of Quotes are hereby revised to include:

1. Quotes shall be received prior to the time and date specified on page 1 (Standard Form 1449) in Block 8. The time for submission of quotes is Central European Time (CET), Wiesbaden, Germany local time. Late quotes will not be considered. It is the Offeror's responsibility to ensure quotes are received timely.

Courtesy Translation:

Anbieter sind verantwortlich, Angebote vor dem angegebenen Zeitpunkt von diesem Buero erhalten wurde.

2. Offerors shall submit quotes via email only. Submissions shall be sent to all email addresses listed below.

a. Joan Ahuja, Contract Specialist: joan.ahuja1.ln@army.mil (NOTE: Name, then number 1, ln = lima/November) and

b. Mr. Andrew Green, Contracting Officer: andrew.w.green17.civ@army.mil and

c. RCOW Email Bid Box: usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@mail.mil

Subject of e-mail shall be “Submission of Quote W912CM-22-Q-0001”. Quotes that are sent in multiple emails shall be numbered to include the total number of emails sent.

NOTE: (1) The size restriction for attachments to emails on the US Government server is 8 MB.

(2) Failure to submit to all email addresses may result to your quote not being considered for award.

(3) Faxed and mailed quotes are not authorized and may be rejected.

(4) All quotes must be in English.

3. All questions or concerns the offeror may have shall be submitted in writing to all the email addresses listed above. Questions shall be submitted no later than November 9, 2021, 1400 Centeal European Time. The applicable solicitation section or applicable specification paragraph shall be included in the questions. Answers to questions will be posted to betaSAM website at https://www.beta.sam.gov under the solicitation number. It is the Offerors’ responsibility to monitor the web site for posting of amendments, answers to questions, and other instructions, if any.

4. INSTRUCTIONS FOR WRITTEN SUBMITTALS

4.1 The Government will award a single contract on a Lowest Price Technically Acceptable (LPTA) basis pursuant to the award evaluation criteria stated in FAR clause 52.212-2. The Government intends to award a contract without discussions. Therefore, offerors are cautioned to examine this solicitation in its entirety and to ensure that their quote contains all necessary information, provides all required documentation, and is complete in all respects. In accordance with FAR provision 52.212-1(g), the offeror's initial quote should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions, if determined necessary by the Contracting Officer.

Quote Format and Content: Failure to submit the information requested below may result in the offeror’s quote being determined technically unacceptable. Each quote shall contain:

PRE-AWARD COMPLIANCE

a. An authorized official shall complete the SF1449 in blocks 12, 17a, 30a, 30b, and 30c.

b. Offerors shall complete FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items. With the exception of paragraphs (b) and (v), completion of the provision is not required if the offeror has an active SAM registration. Offerors with an active SAM registration shall complete the annual representations and certifications electronically via the System for Award Management (SAM) website.

c. The offeror should complete DFARS clause 252.229-7001 Tax Relief.

d. All amendments to the solicitation (if any amendments are issued), shall be acknowledged.

The completion and submission to the Government of the below items will constitute the quote. The quote shall communicate the Offeror’s unconditional assent to the terms and conditions in this solicitation, including any attachments and documents incorporated by reference. The Offeror’s failure or refusal to assent to any of the terms and conditions of this solicitation or the Offeror’s imposition of additional conditions or any material omission in its quote may constitute a deficiency that will make the quote unacceptable to the Government. The Government reserves the right to permit Offerors to revise their quote if the Government thinks it is in its interest to do so.

Evaluation methodology for this procurement consists of the two (2) factors: Technical, and Price. The business goal of the contract is to purchase pest surveillance and control services.

The Government intends to evaluate quotes and award a contract without discussions with Offerors. Therefore, the Offeror's initial quote should contain the Offeror's best terms from technical, and price standpoints. The Government reserves the right to consider as acceptable only those quotes submitted in accordance with all requirements set forth or referenced in this solicitation and that demonstrate an understanding of the scope of the requirement. The Government may reject any or all quotes if such action is in the public interest; and waive informalities and minor irregularities in quotes received.

This request does not commit the Government to pay any costs incurred in the preparation and submission of your quote or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the quote or for preparation of negotiations.

4.2 Quote Format and Content: All text shall be single-spaced and 12-point Times New Roman font. This does not include copies of certificates. The Contractor shall number each page in order to eliminate any confusion. In the event that there is an ambiguity in the numbering of pages, the Government may exercise its own discretion in counting pages. Types of acceptable media are Word or PDF document compatible with MS Word 2016 or Adobe Reader 9. This solicitation utilizes streamlined acquisition procedures. Each quote shall contain:

Volume Title Page Limitations

I 1. “SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS” shall be completed and signed by an official authorized to bind the Offeror.

2. Completed FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items (Nov 2013)

3. DFARS 252.229-7001, TAX RELIEF -

ALTERNATE I (SEPT 2014)

4. Acknowledge ALL Amendments, if any.

No limitation

II

Factor I - Technical:

(a) Subfactor A - Qualifications

(b) Subfactor B - Experience

No Limitation

III Factor III - Price to include complete the Schedule

Supplies/Services for contract line items (CLINs) 0001, 0002, 0003, 0004, 1001, 1002, 1003, 1004, 2001, 2002, 2003, 2004, 3001, 3002, 3003, 3004, 4001, 4002, 4003, & 4004.

No Limitation

(i) All information shall be confined to the appropriate volume. The Government will not consider information found in other volumes. Offerors shall confine submissions to essential matters, sufficient to define the quote and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of their quote. Proprietary information shall be clearly marked.

(ii) Certifications and Representations - Each Offeror shall complete (fill-in and sign) the solicitation sections indicated below using the document (without modification to the document) provided with the solicitation.

4.3 VOLUME I – Quote and Representations and Certifications:

The Offeror shall complete:

a. Blocks 12, 17a, 30a, 30b, and 30c of SF 1449 shall be completed by an authorized official of the firm.

b. FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items (OCT 2014).

Offerors registered in SAM need only complete paragraph b of the above clause, if applicable.

c. DFARS 252.229-7001 Tax Relief - ALTERNATE I (SEPT 2014)

d. Submit acknowledgment of all Amendments to the solicitation (if any amendments are issued).

4.4 Offerors shall be as specific and complete as to clearly demonstrate to the Government the offeror’s understanding and capabilities to perform all aspects of the solicitation requirements. Quotes shall be clear, concise, and include sufficient details for effective evaluation and for substantiating the validity of stated claims. The PWS describes the services that will be acquired through this solicitation. Offerors shall meet the performance standards outlined in the PWS.

4.4.1 Volume II – Factor I - Technical:

Subfactor A – Qualifications: The Offeror shall provide the following documentation:

a. DIN EN ISO 9001 Quality Management System;

b. DIN EN 14001 Environmental Management System;

c. Provide proof that the firm is registered and approved to perform pest control services in Germany, IAW Hazardous Substance Regulation, Amendment 1, No 3;

d. Qualified employees possessing certification for Plant Protection Law dd. February 6th 2012; BGBl. I S.

148 Para # 9 (Sachkundenachweis für Pflanzenschutz, wie verlangt im Pflanzenschutzgesetz vom 6. Februar 2012 (BGBl. I S. 148, Paragraph 9);

e. The Offeror shall provide current and valid written certifications indicating Industrie und Handwerkskammer (IHK) certification for Pest Control or “Gepruefter Schaedlingsbekaempfer/in” (Certified Pest Controller) according to German law for each personnel working under this contract;

Subfactor B - Written Confirmation The Offeror shall provide a written confirmation (on the company’s letterhead), signed by an authorized representative, stating that the certified persons (as requested in Subfactor A) are actually employed by the company. The confirmation must contain the name of each certificate holder and the name or title of the certificate.

Subfactor C – Experience: The Offeror shall submit an individual Reference Information Sheet (Attachment 10) for a minimum of two (2) but no more than five (5) reference contracts with the U. S. Government or Private Industry that are recent, as defined below. All references shall describe experience in the area of pest surveillance and control that is similar or greater in scope, magnitude and complexity as the effort described in this solicitation.

The Offeror shall ensure the contact and contract information contained in each Reference Information Sheet is accurate. The Government may contact references to verify the accuracy of the information provided.

“Recent” is defined as the efforts that are completed or ongoing during the past five (5) years prior to the issue date of the solicitation.

“Relevant” is defined as similarity to work contemplated under this Solicitation with respect to scope, type of work, and annual value.

4.4.2 VOLUME IV – Factor III - Price

4.4.2.1 Offeror shall complete and submit the “Schedule of Supplies/Services” for contract line items 0001, 0002, 0003, 0004, 1001, 1002, 1003, 1004, 2001, 2002, 2003, 2004, 3001, 3002, 3003, 3004, 4001, 4002, 4003, 4004, and all Exhibit Line Items (ELINs) contained in the Price Books (Attachment 9). The amounts for CLINs 0005, 0006, 1005, 1006, 2005, 2006, 3005, 3006, 4005, and 4006 will be a fixed amount that is included in the Price Book. Do not lock or protect the excel worksheets or submit them in pdf format. It is not the Government’s intent to change any entries, but to assist in calculations.

NOTE: PAST PERFORMANCE will be reviewed as part of the Government's determination of Contractor responsibility. The Offeror is not required to include any Past Performance information with their quote

Past performance information is an indicator of a Contractor's ability to perform the contract successfully. The Government will evaluate Contractors for past performance as a part of the Government's determination of Contractor responsibility for award.

Past performance review may be conducted on one or more of the following:

(a) Government’s knowledge of previous Contractor performance;

(b) Customer surveys, and Reference Information Sheets;

(c) The Government wide Past Performance Information Retrieval System (PPIRS), System Award Management (SAM), etc.;

or

(d) Any other basis that the Contracting Officer determines to be reasonable.

In the event of a Contractor without a record of recent and relevant past performance, or for whom information on past performance is not available, the Contractor will be determined responsible.

Para (d) Product Samples. This paragraph does not apply.

Para (h) Multiple Awards. This is amended as to state that only one award will be made from this solicitation.

Para (i) Availability of Requirements document cited in the solicitation. This paragraph does not apply to this Solicitation.

The following is hereby added:

Para (m) System for Award Management (SAM).

It is required under FAR 4.1102 "Policy" that Prospective contractors shall be registered in System for Award Management (SAM) database prior to award of a contract or agreement. To get registered in SAM you need:

(1) DUNS & Bradstreet (D&B) number and (2) NATO Cage Code (NCAGE) number.

(2) For the DUNS number enter the website http:/www.upik.de/upik_anfrage.cgi and complete the application form.

D&B Support Tel.: +49 (61 51) 13 75-7 77, Email: kundenservice@dnbgermany.de

(3) For the NCAGE send an email request with your name, address and telephone number (shall be the same name and address like you registered your DUNS number) to Email: ncbge-ncage@bundeswehr.org NCAGE Support Tel.: 02241-: 02241-991-643 or 422 or 440.

(4) When you have the DUNS# and NCAGE you have to establish a user account in the System for Award Management (SAM) website https://www.sam.gov/portal/public/SAM/ under “create user account” and you will receive a confirmation email. After establishment of your user account in SAM you have to complete your registration in SAM.

(End of Addendum)

PERFORMANCE WORK STATEMENT

Pest Surveillance and Control Services for

United Army States Garrison, Wiesbaden

Part 1

General Information

1. GENERAL: This is a performance work statement (PWS) for non-personal Pest Control and Surveillance services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The Contractor shall provide Pest Control and Surveillance services within the United States Army Garrison (USAG) Wiesbaden footprint. Areas and facilities receiving services under this PWS are listed in Attachment 4.

1.2 Background: USAG Wiesbaden has a mission to provide Pest Control aPart nd Surveillance services to all areas within the USAG Wiesbaden footprint. These services are required for compliance with both applicable Army and Host Nation laws and regulations, environmental laws, and accepted commercial standards and practices.

1.3 Scope: The Contractor shall provide non-personal scheduled and On-Demand Pest Control and Surveillance services. The Contractor shall furnish all employees, supervision, equipment, supplies, tools and transportation necessary to provide comprehensive integrated pest control and surveillance services within the USAG Wiesbaden footprint. The Contractor shall utilize Integrated Pest Management (IPM), as defined in para. 2.1 below, for the pest surveillance and control program. The Contractor shall have adequate personnel for scheduled and On-Demand services that allow for services to be carried out in several varying locations simultaneously. The Contractor shall comply with existing applicable Army and Host Nation laws and regulations, environmental laws, and accepted commercial standards and practices.

1.4 Objectives: The Contractor shall manage all Pest Control and Surveillance related requirements within USAG Wiesbaden. Services shall include regularly scheduled pest control services as well as On-Demand services.

USAG Wiesbaden has a self-help pest management program to assist building occupants with control of nuisance pests such as ants, silverfish, etc. Factors such as individual success in the self-help pest management program, variations of sanitation, weather conditions, pesticide effectiveness, and new developments in pest control materials or changes in Host Nation law or Army policies may affect the amount of work required.

Pest Management Services under this PWS include surveillance and control of

Rats and Mice Household Pests - Cockroaches, earwigs, sow bugs, crickets, etc.

Stored Product Pests - Grain and flour beetles, meal moths, spider beetles, mites, etc.

Public Health Pests - Fleas, bedbugs, wasps, Oak Processionary Moth caterpillar larvae and nests, etc.

Nuisance Pests - Ants, silverfish, spiders, etc.

Response to problems with wild animals entering the facilities such as dormice Control of pigeons, and other birds Carcass removal and proper disposal of rodents, birds, and rabbits associated feces, and any other contaminated materials

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the Contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the Contractor will ensure all keys issued will remain controlled items

f. How the Contractor will inventory and track maintenance of all Government Provided Equipment /

Materials, if applicable.

g. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

h. How the Contractor will file and save all Quality Control related documents for the life of the contract plus five (5) years.

A final QCP shall be submitted to the Contracting Officers Representative (COR) for review and acceptance within 10 calendar days (Deliverable 1) after date of contract award. After acceptance of the QCP, the Contractor will receive the COR’s acceptance in writing. Any changes to the accepted QCP shall be resubmitted for acceptance within five (5) calendar days after the change occurs.

1.5.2 The Contractor shall inform the COR or alternate COR (ACOR) of issues or potential issues that might affect the performance within two (2) hours of identifying those issues verbally or by phone call. Verbal or telephoned reports regarding these potential issues shall be followed up by written reports within two (2) work days (Deliverable 2).

1.5.3 Quality Assurance: The Government shall evaluate the Contractor’s performance under this PWS in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.5.4 Recognized Holidays: The following provides information on recognized holidays for the purpose of this PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day after the holiday will apply as the deadline for submittal.

1.5.4.1 U.S. Holidays: Work may be performed on U.S. holidays, as coordinated and approved by the COR or Contracting Officer. When a U. S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4.2 Host Nation Holidays: Work may be performed on local Host Nation holidays as coordinated and approved by the COR or Contracting Officer. The German national and local holidays are:

New Year’s Day 01 January Good Friday varies yearly

Easter Monday varies yearly Labor Day 01 May Ascension Day varies yearly Whit Monday varies yearly Corpus Christi varies yearly Day of German Unity 03 October 1st Christmas Day 25 December 2nd Christmas Day 26 December

1.5.5 Operating Hours:

1.5.5.1 Government Facility Office Hours: The Government facility office hours are 0715 to 1600, Monday through Friday except on U.S. Holidays identified in paragraph 1.5.4.1 or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.5.2 Government Facility Operating Hours: RESERVED

1.5.5.3 Contractor Support Hours: The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

a. The Contractor shall provide regularly scheduled pest control services between the hours of 0715 and 1600, Monday through Saturday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

b. On-Demand Services Hours of Operation (Priority II and Priority III): The Contractor shall provide On-

Demand services between the hours of 0715 and 1600. Additionally, the Contractor may be required to provide On- Demand services outside of regular service hours from Monday to Sunday 24 hours per day and on recognized holidays, as coordinated with the COR or ACOR. See also paras 5.3.2 and 5.3.3. The Contractor shall provide contact information for receipt of On-Demand service calls.

c. On-Demand Services Emergency Hours of Operation (Priority I): The Contractor shall provide 24-hour emergency services Monday through Sunday to include recognized holidays, as coordinated with the COR or ACOR . See also para 5.3.1. The Contractor shall provide contact information for receipt of emergency service calls.

1.5.5.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a work plan. The plan shall identify regularly scheduled work (location, work to be completed, and timeline). The Contractor’s proposed work plan shall be submitted to the COR for review within five (5) workdays after date of contract award (Deliverable 3). The COR will review and either accept or return their comments to the Contractor within five (5) work days. The Contractor shall submit a final work plan to the COR within three (3) workdays. (Deliverable 3).

1.5.6 Training Holidays: United States Army Europe (USAREUR) has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.7 Place of Performance: The work to be performed under this PWS shall be performed at various facilities and areas within the USAG Wiesbaden footprint as listed in Attachment 4 and site survey maps in Attachment 4A.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor personnel performing work under this PWS shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative).

1.6.2 Personnel Security Clearance Requirements: RESERVED.

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any Subcontractors used in performance of this PWS comply with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control.

The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://www.aepubs.eur.army.mil/AE-Regulations.

1.6.3.1 The Contractor shall provide an installation pass log to the COR within 10 work days after contract award (Deliverable 4). The log shall, at a minimum, contain the following information: name of employee, copy of police good conduct certificate (Fuehrungszeugnis) not older than one (1) year, and a copy of passport or Identification Card. The log shall be updated as employees are added or removed and submitted to the COR within five (5) work days after any changes to the log (Deliverable 5). The updated installation pass log shall be current and available at any time upon request by the Government.

1.6.3.2 Upon the termination, cancellation or completion of the contract or employment of contractor personnel, the Contractor shall collect the installation access passes the same day employment of an individual has expired or been terminated and return them to the issuing office within 30 calendar days. (Deliverable 6).

Below is the responsible Organizational Sponsor & Installation Access Control Office for this PWS:

Organizational Sponsor: USAG Wiesbaden, Clay Kaserne Location: Clay Kaserne Building No: 1057 DSN Phone No: 548-4063 Commercial Phone No: 0611-143 548 4063

Installation Access Control Office:

Location: Clay Kaserne Building No: 1062 DSN Phone No: 548-7080/1/2/3 Commercial Phone No: 0611-143 548 7080/1/2/3

1.6.3.3 Common Access Cards (CAC): RESERVED.

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors. The Contractor shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office, and residence permits for local national installation passes and access rosters. The Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, Headquarters United States Department of the Army (HQDA), and local policy. The Contractor may have to complete additional security training to comply with the security standards of this PWS. In addition to the changes otherwise authorized by the changes clause of the contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. If the Contractor incurs costs to comply with the FPCON changes, the Government will provide equitable adjustment.

1.6.4.1 U.S. Citizen: RESERVED.

1.6.4.2 Local Nationals and Third Country Nationals: Prior to beginning work, Contractors employing local national and third country nationals shall furnish the Contracting Officer (KO) via the COR a police good conduct certificate (Polizeiliches Fuehrungszeugnis), issued within the previous one (1) year, not later than ten (10) work days after contract award (see para 1.6.3.1, Deliverable 4). Forwarding correspondence from the Contractors shall identify the associated contract number. The IACS will determine the favorability of the Polizeiliches Fuehrungszeugnis and the COR will notify the Contractor of the findings.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured in accordance with (IAW) the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: RESERVED.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Definition of COR duties can be found in Part 2 of this PWS. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following Contractor personnel are considered key personnel by the Government:

Technical Project Manager (TPM) and Alternate Technical Project Manager (ATPM). The Contractor shall provide a Technical Project Manager who shall be responsible for performance of all work under this PWS. The name of this person and at least one ATPM who shall act for the Contractor when the TPM is absent shall be designated in writing to the Contracting Officer and COR within ten (10) days of contract award (Deliverable 7) and whenever changes occur. The TPM or ATPM shall have full authority to act for the Contractor on all contract matters related to the daily operations noted in this PWS.

The TPM or ATPM shall be available by phone from 0715 – 1600 Central European Time (CET) Monday through Friday except Host Nation and U.S Federal holidays or when the Government facility is closed for administrative reasons. As stated in section 1.5.5.3, the Contractor shall provide contact information for 24/7/365 receipt of emergency and on-demand service calls.

Qualifications for key personnel:

The TPM or ATPM, performing services under this PWS shall read, write and speak English to communicate with Government personnel, accurately record data, and perform required work IAW English language documentation and publications used by the Government and its suppliers and as specified in this PWS.

1.11.1 Special Qualifications: All Contractor personnel working under this PWS shall be host nation-certified Pest Controller (Industrie und Handelskammer (IHK) gepruefter Schaedlingsbekaempfer) in the appropriate categories of work under this PWS (public health, stored products protection, and plant protection) and communicate in English to communicate with Government personnel, accurately record data, and perform required work in accordance with English language documentation and publications used by the Government and its suppliers.

The Contractor shall hold all legally required certificates, licenses, and expertise to execute the performance work statement specifications, including the removal, storage, transportation of pests, as well as pesticide application.

The Contractor shall hold equipment certifications in compliance with all applicable host nation and United States (US) laws and regulations. The Contractor shall provide current licenses, certificates or other documentation of qualification to the COR for approval prior to employees performing services under this PWS (Deliverable 8).

Contractor personnel shall maintain copies of all certifications at all times while performing services and may be requested, by the Government, to produce those documents at any time. Any expired certifications shall be renewed and presented to the COR at no additional cost to the Government.

The Contractor shall submit to the COR compliance certificates for all equipment to be used prior to contract performance (Deliverable 9). If Contractor furnished equipment or materials change during the life of the contract, compliance certificates for all replacement equipment or materials shall be provided to the COR for approval prior to usage (e.g. Technischer Ueberwachungsverein (TUEV) certificates to ensure calibration of Oak processionary caterpillar (OPC) spraying equipment).

The Contractor shall provide to the COR the following current and valid professional licenses, certifications, and permits (Deliverable 10). Certificates shall be provided prior to commencement of work by any new personnel performing services under this PWS.

a. The Contractor shall have a DIN EN ISO 9001 Quality Management System certification (most recent version).

b. The Contractor shall have a DIN EN 14001 for Environmental Management System certification (most recent version).

c. Proof that the firm is registered and approved to perform pest control services in Germany, IAW Hazardous Substance Regulation, Amendment 1, No 3.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure all documents or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification. Contractors performing work at Government workplaces shall provide their employees with an easily readable identification (ID) badge indicating the employee’s name, the Contractor’s name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall ensure their employees wear the badges visibly when performing work at Government workplaces.

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs: RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this PWS.

All documents and materials, to include the source codes of software, produced under this PWS shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this PWS may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorized Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this PWS on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: RESERVED

1.18 Organizational Conflict of Interest (OCI): The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: RESERVED

1.20 Safety: All work shall be performed in a safe manner. The Contractor shall comply with all safety and fire regulations as prescribed by the German Accident Prevention Regulations and their Insurance Companies (Unfall- Verhuetungs-Vorschriften der Berufsgenossenschaften (UVV) und der Unfall-Versicherungen). The Contractor shall also comply with the guidelines of Technische Regeln fuer Gefahrenstoffe (TRGS) 523, Technical guidelines for hazardous substances (Technische Richtlinien fuer Gefahrstoffe) and adhere to all safety-related, occupational health related, hygiene, and ergonomic requirements concerning the marketing and exposure to pesticides.

1.21 Environmental Compliance: USAG Wiesbaden has implemented an Environmental Management System (EMS) that conforms to Army policy, EMS requirements in Executive Order (EO) 13423 ("Strengthening Federal

Environmental, Energy and Transportation Management"). As required by Army Regulation 200-1, our EMS is mission-enhancing, conforms to the ISO 14001 Standard, and is garrison-wide in scope.

1.22 Environmental Compliance Plan and Program: The Contractor shall ensure that all of its operations and activities conform to the USAG Wiesbaden's EMS policy requirements. The Contractor shall ensure that all contract personnel have obtained appropriate levels of training on the handling, use, storage, and disposal of hazardous materials (HM) at no additional cost to the Government. In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Wiesbaden installations are conducted in accordance with USAG Wiesbaden EMS Policy, Final Governing Standards Germany, and applicable German environmental laws/standards. The Contractor shall inform the COR of the types and quantities of hazardous materials that they plan to bring into the garrison to meet their contractual duties, to include the Material Safety Data Sheets (MSDS) and storage requirements for the hazardous materials. The Contractor must provide this information before bringing the hazardous materials onto USAG Wiesbaden. The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by HM he has brought to the garrison or by his activities. The Contractor must immediately report any HM spills to the garrison Fire Department at CIV 0611- 705-117. The Contractor shall contact the COR or the USAG Wiesbaden Directorate of Public Works Environmental Division (DPW-ED), DSN 337-5587, CIV 0611-705-5587, Bldg. 1059, Clay Kaserne for a copy of the garrison EMS policy and German Final Governing Standards. The USAG Wiesbaden EMS policy (Commander's Policy Letter #22, Environmental Management Systems) can also be obtained from the garrison website.

1.23 Required Training: The following provides information on AT / OPSEC related training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including Subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty

(30) calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated Subcontractor employees. The Contractor shall submit certificates of completion (Deliverable 11) for each affected Contractor employee and Subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within thirty (30) calendar days after completion of this training by all employees and Subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training (Deliverable 11) every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training (Deliverable 11).

1.23.2 OPSEC Training: All Contractor employees, including Subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this PWS (Deliverable 12). OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel shall complete refresher training every 12 months (Deliverable 12). Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training (Deliverable 12).

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer.