(30Aug21) Vendor Questions - Government Response - W912CM-21-Q-0016.pdf

Vendor Questions - Government Response

W912CM-21-Q-0016

August 30, 2021

Draft RFQ Section and Page Number Section Cited Question to the Government Government Response

1 1.1 Description of Services/Introduction, pg 21

The Contractor shall provide Family Advocacy Program (FAP) services to military personnel, DoD civilians and their family members in the United States Army Garrison (USAG) Wiesbaden Military Community.

Please provide clarity on the number of FTE's this RFQ should include.

The Performance Work Statement (PWS) describes the services that will be acquired through this solicitation. It is each contractor's business decision how many employees are required to provide the services required.

2 1.1 Description of Services/Introduction, pg 21

The Contractor shall provide Family Advocacy Program (FAP) services to military personnel, DoD civilians and their family members in the United States Army Garrison (USAG) Wiesbaden Military Community.

If there are no incumbent FTE's available, and local hires are unavailable, will relocation expenses be authorized?

This is a Firm Fixed Price contract.

Relocation expenses will not be separately authorized.

3 1.5.4 Contractor Support Hours, pg

Same as 1.5.4.1. Additionally, the contractor shall be required to be on-call rotation 24/7 approximately every other week not to exceed 50% of the time. Government.

Will overtime be authorized This is a Firm Fixed Price contract.

Overtime is not authorized.

4 1.8 Post Award Conference/Periodic Progress Meetings, pg 25

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

Due to the current COVID-19 crisis, is a virtual meeting an option?

Due to the current COVID-19 situation virtual meetings may be an option.

5 1.10 Key Personnel, pg 26

The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The Contract Manager or Alternate Contract Manager shall be available during Contractor hours of operation.

Is it a requirement that the Contract Manager (CM) and Alternate Contract Manager (ACM) works from ACS USAG Wiesbaden, or can the CM/ACM work from any location to include remote work?

The Contract Manager and Alternate are not required to work from Wiesbaden.

6 1.10 Key Personnel, pg26

The following personnel are considered key personnel by the Government: Contractor personnel performing services under this contract. Qualifications for all key personnel are listed below:

� Bachelor's Degree (or equivalent to a minimum of a four-year secondary education with a certificate or degree) in the area of Social Work, Psychology, Sociology, Marriage and Family Therapy, Counseling, Behavioral Science or Human Services from an accredited university. � Minimum two (2) years documented and verifiable experience in family systems and in family violence prevention and intervention, performed within the past five (5) years.

Will the Government consider allowing the contractor to employ an Alternate Contract Manager who does not have a minimum two (2) years documented and verifiable experience in family systems and in family violence prevention and intervention, performed within the past five

(5) years?

No, contractor personnel shall be qualified in accordance with PWS paragraph 1.10.

Solicitation #W912CM21Q0016 Family Advocacy Program Services Army Community Service (ACS) USAG Wiesbaden

August 30, 2021

7 1.10 Key Personnel, pg 26

The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The Contract Manager or Alternate Contract Manager shall be available during Contractor hours of operation.

Will the CM and ACM be allowed the opportunity to manage multiple contracts or shall the be solely dedicated to this contract?

This is a business decision of the contractor. However, the contractor shall ensure the CM and ACM perform to the full extent these services require.

8 1.13 Contractor Travel, pg 27 RESERVED Will contractor travel be required? If so, will there be funding for this and if so, how much travel will be involved?

In accordance with 1.5.6 travel will only be required within the USAG Wiesbaden Military community, to include ACS and Garrison facilities, and will not be separately priced.

1.14 Other Direct Costs (ODCs), pg

27 RESERVED Will there be funding for ODC's?

This is a firm fixed price contract. ODCs will not be separately authorized

10 5.2 Tasks, pg 33

5.2.1 . The contractor shall be required to be on-call rotation 24/7 approximately every other week not to exceed 50% of the time. The Contractor shall respond to all calls within 30 minutes. If the Contractor receives a referral that meets VAP criteria, the Contractor shall respond in-person (if needed), within one (1) hour.

Will the government provide a work phone to the contractor(s)?

The government will provide a work phone as part of the office work space.

The government will provide a communal phone for use during on-call duties. Any phone in addition would be the responsibility of the contractor.

11 5.2 Tasks, pg 33

5.2.1 . The contractor shall be required to be on-call rotation 24/7 approximately every other week not to exceed 50% of the time. The Contractor shall respond to all calls within 30 minutes. If the Contractor receives a referral that meets VAP criteria, the Contractor shall respond in-person (if needed), within one (1) hour.

Will overtime be authorized? This is a Firm Fixed Price contract.

Overtime is not authorized.

Will Local Vicinity Travel be authorized for contractor(s) traveling between installations for required visits/meetings/trainings/victim incidents, etc.?

In accordance with 1.5.6 travel will only be required within the USAG Wiesbaden Military community, to include ACS and Garrison facilities. Direct reimbursement of local travel expenses is not authorized as this will be a Firm Fixed Price contract.

13 Is there an incumbent? No, there is no incumbent.

Page 19 paragraph (7) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020) (E.O. 13658) block is not checked by the Contracting Officer.

Please verify that this contract is not subject to the Minimum Wage Executive Order dated 27 April 2021.

FAR 52.222-55 does not apply since the services will be performed outside the United States.

15 PWS para 1.5.3.1 U.S. Holidays Will the number of hours required be revised to 1,912 hours per year given the new Juneteenth Holiday?

The number of work hours are not stipulated, the contractor shall provide services as stated in the PWS, during the hours stated in paragraph 1.5.4.

Additionally, IAW PWS para 1.5.3.1 work shall not be performed on US.

Holidays.

52.225-17 EVALUATION OF

FOREIGN CURRENCY OFFERS

(FEB 2000)

“If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://www.oanda.com/currency/converter in effect as follows...”

Please confirm the government may receive bids in EUROs and that the conversion rate will be based on the date the proposal was due.

IAW FAR 52.225-17, if quotes are received in more than one currency, they will be converted to US Dollars using the exchange rate on the date specified for receipt of quotes.

August 30, 2021

17 PWS Paragraph 3.2 Facilities

The Government will provide the necessary workspace for the Contractor’s staff to provide the support outlined in the PWS, to include desk space, telephones, computers, and other items necessary to maintain an office environment.

Does the Gov’t provide a cell phone for on-call duties or is it the Contractor’s responsibility as part of section 4.4. of the PWS?

The government will provide a communal phone for use during on-call duties.

18 The PWS does not provide information regarding if and how soon a backfill is required.

After how many days of an absence will a backfill be required? Is a backfill required while the incumbent is on approved vacation?

The contractor is required to ensure coverage to provide services IAW with PWS 1.5.4 Contractor Support Hours.

Paragraph 52.228-3 WORKERS'

COMPENSATION INSURANCE

(DEFENSE BASE ACT) (JUL 2014)

“(a) The Contractor shall--(1) Before commencing performance under this contract, establish provisions to provide for the payment of disability compensation and medical benefits to covered employees and death benefits to their eligible survivors, by purchasing workers' compensation insurance or qualifying as a self-insurer under the Longshore and Harbor Workers' Compensation Act (33 U.S.C. 932) as extended by the Defense Base Act (42 U.S.C. 1651, et seq.), and continue to maintain provisions to provide such Defense Base Act benefits until contract performance is completed

Please confirm that contractor companies are required to provide worker’s compensation per the DBA.

Clause 52.228‐3 applies if the contractor employs any of the following individuals under the contract or a subcontract at any tier: (a) a United States citizen; (b) a permanent resident of the United States; or

(c) an individual, regardless of nationality, hired in the United States. See also attached "Waiver Issued under Section 1651(e) of the DBA" for Germany.