W912CM-17-T-0014.pdf

SEE ADDENDUM

(No Collect Calls)

W912CM-17-T-0014 04-Apr-2017

b. TELEPHONE NUMBER

0611-143-546-6735

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 04 May 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOANN THEODORE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010910750-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ECC RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

WIESBADEN 65187

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W582RS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PIETRO RIZZO

PIETRO RIZZO

1959 DILTZ PLACE

09005-9623 UNIT 29623, BOX 30 APO AE

GERMANY

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CM-17-T-0014

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6 Months Floor Mats Rental & Cleaning

FFP

Base Year: POP: 01 November 2017 to 31 October 2018

Supply, replace, and clean up to 4,500 square meters (sqm) of floor mats.

Exchange Frequency 2x (2 times) per month from 01 November 2017 to 30 April

2018 in accordance with PWS Part 5 and Technical Exhibit 1 - Price Schedule.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010910750-0001

NET AMT

0002 6 Months Floor Mats Rental & Cleaning

FFP

Base Year: POP: 01 November 2017 to 31 October 2018

Supply, replace, and clean up to 4,500 square meters (sqm) of floor mats.

Exchange frequency 1x (one time) a month (6 services) from 01 May 2018 to 31

October 2018 in accordance with PWS Part 5 and Technical Exhibit 1 - Price

Schedule.

1001 6 Months OPTION Floor Mats Rental & Cleaning

FFP

Option Year I: POP: 01 November 2018 to 31 October 2019

Supply, replace and clean up to 4,500 square meters (sqm) of floor mats. Exchange frequency 2x (2 times) per month (6 services) from 01 November 2018 to 30 April

2019 in accordance with PWS Part 5 and Technical Exhibit 1 - Price Schedule.

1002 6 Months OPTION Floor Mats Rental & Cleaning

FFP

Option Year I: POP: 01 November 2018 to 31 October 2019

Supply, replace, and clean up to 4,500 square meters (sqm) of floor mats.

Exchange frequency 1x (1 time) per month (6 services) from 01 May 2019 to 31

October 2019 in accordance with PWS Part 5 and Technical Exhibit 1 - Price

2001 6 Months OPTION Floor Mats Rental & Cleaning

FFP

Option Year II: POP: 01 November 2019 to 31 October 2020

Supply, replace, and clean up to 4,500 square meters (sqm) of floor mats.

Exchange frequency 2x (2 times) per month (6 services) from 01 November 2019 to 30 April 2020 in accordance with PWS Part 5 and Technical Exhibit 1 - Price

2002 6 Months OPTION Floor Mats Rental & Cleaning

FFP

Option Year II: POP: 01 November 2019 to 31 October 2020

Supply, replace, and clean up to 4,500 square meters (sqm) of floor mats.

Exchange frequency 1x (1 time) per month (6 services) from 01 May 2020 to 31

October 2020 in accordance with PWS Part 5 and Technical Exhibit 1 - Price

7500 1 Job Contractor Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.4 of the PWS. The initial reporting period is from contract start date to 30 Sep 2018.

Note that reporting is due NLT 31Oct 2018. A Final Report shall be made for the remaining contract period if Option 1 is not exercised. Final payment will not be processed until the COR has verified completion of the CMR reporting requirement.

NOTE: The offeror is required to determine to price or not-separately price this requirement. However, whenever this will be priced, the offeror is required to provide data on how he got to that price.

(In completing the CMR, use Command: US Army Installation Management;

Country: Germany; Description: USAG Wiesbaden; UIC: is W6E9AA).

7501 1 Job OPTION Contractor Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.4 of the PWS. Note that reporting is due

NLT 31 Oct 2019. A Final Report shall be made for the remaining contract period if Option 2 is not exercised. A Final Report shall be made for the remaining contract period. Final payment will not be processed until the COR has verified completion of the CMR reporting requirement.

NOTE: The offeror is required to determine to price or not-separately price this requirement. However, whenever this will be priced, the offeror is required to provide data on how he got to that price.

(In completing the CMR, use Command: US Army Installation Management;

7502 1 Job OPTION Contractor Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.4 of the PWS. Note that reporting is due

NLT 31 Oct 2020. A Final Report shall be made for the remaining contract period.

Final payment will not be processed until the COR has verified completion of the

CMR reporting requirement.

NOTE: The offeror is required to determine to price or not-separately price this requirement. However, whenever this will be priced, the offeror is required to provide data on how he got to that price.

(In completing the CMR, use Command: US Army Installation Management;

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

7500 Destination Government Destination Government

7501 Destination Government Destination Government

7502 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 01-NOV-2017 TO

30-APR-2018

N/A PIETRO RIZZO

PIETRO RIZZO

1959 DILTZ PLACE

09005-9623 UNIT 29623, BOX 30 APO AE

GERMANY

W582RS

0002 POP 01-MAY-2018 TO

31-OCT-2018

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-NOV-2018 TO

30-APR-2019

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-MAY-2019 TO

31-OCT-2019

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-NOV-2019 TO

30-APR-2020

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-MAY-2020 TO

31-OCT-2020

N/A (SAME AS PREVIOUS LOCATION)

7500 POP 01-NOV-2017 TO

31-OCT-2018

N/A (SAME AS PREVIOUS LOCATION)

7501 POP 01-NOV-2018 TO

31-OCT-2019

N/A (SAME AS PREVIOUS LOCATION)

7502 POP 01-NOV-2019 TO

31-OCT-2020

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY FULL TEXT

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting

Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

PERFORMANCE WORK STATEMENT

Rental & Cleaning of Floor Mats at USAG Wiesbaden

Part 1

General Information

1. Introduction: This is a non-personal services contract to provide Rental & Cleaning of Floor Mats at

USAG Wiesbaden. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor who, in turn is responsible to the Government.

1.1 Background: In response to a decrease in custodial services in recent years, the use of floor mats at

Government building entrances is required to avoid soil and dirt carrying into buildings.

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1. Introduction.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable

United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Part 6. The Contractor shall ensure that all work meets the level of service, performance standards, and tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, portions of installations, by in-house

Government personnel or by other Contractors.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required report(s), and submit information as specified by the Deliverable List presented in this PWS.

1.3 Objectives: Performance consists of supplying, cleaning, and exchanging the building entrance floor mats on a regular basis at locations designated in Technical Exhibit 3.

1.4 Functional Areas: The functional areas are distributed throughout the USAG Wiesbaden as stated in

Para. 1.6.10.

1.5 Period of Performance: The Period of Performance (PoP) is one (1) 12-month base year and two (2)

12-month Option years.

1.6 Management and Administration: RESERVED

1.6.1 Phase In /Phase Out Period: RESERVED

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Contract Manager physically present on-site during normal duty hours. The Contract Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the COR, in writing, the name, title, office, home and mobile telephone number of the Contract Manager. A Contractor employee shall be designated to act for the Contract

Manager when work is being performed outside of duty hours, or during the Contract Manager’s absence.

Both the Contract Manager and the Contractor employee filling in for the Contract Manager (Alternate), shall have full authority to act for the Contractor on all Contract matters relating to daily operation of this Contract.

1.6.3 Contractor Responsiveness: The Contract Manager or designated alternate shall be available for telephone communication or site attendance, with the COR, as required by the COR, 07:30-16:00, Monday through Friday.

The Contract Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information at no additional costs to the Government. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The Contractor is responsible for conducting business, between the hours of

07:30-16:00, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Recognized Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.7 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.8 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

As a minimum, the QCP must include the following to be acceptable:

i. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor’s Quality Control Team.

ii. How the Contractor will monitor the timeliness of the work to ensure that the work performed complies with all deadlines and goals.

iii. How the Contractor will monitor or measure quality performance against established standards or specifications to ensure that the work performed complies with all specifications and requirements of the contract.

iv. How the Contractor intends to deliver quality services to ensure customer satisfaction throughout the life of the contract.

v. Analysis of quality control and timeliness reports shall be submitted to the COR on the first Monday of every month.

QCP is to be delivered within 10 days after contract award. After acceptance of the quality control plan the

Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.9 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10 Place of Performance: The work to be performed under this contract will be performed at the following Government facilities:

Wiesbaden-Erbenheim, Clay Kaserne

Mainz-Kastel Storage Station, Ludwig-Wolker-Str.

AEC Amelia-Earhart-Center, Konrad-Adenauer-Ring 59, Wiesbaden

McCully Barracks, Oberolmerstr., Wackernheim

Mainz-Kastel Housing Area, Wiesbadener Str., Mainz-Kastel

Hainerberg Housing Area, Wiesbaden

1.6.11 Type of Contract: The Government will award a Firm-Fixed Price (FFP) contract.

1.6.12 Security Program: RESERVED

1.6.13 Physical Security: The following requirements are for Contractor employees with an area of performance within an Army-controlled installation, facility, or area.

1.6.13.1 AT Level I Training: All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract is awarded and within 30 calendar days after employees commence contract performance. The Contractor shall submit certificates of completion for each affected

Contractor employee and subcontractor employee to the COR or Contracting Officer within five (5) calendar days after training is completed by each employee and subcontractor employee. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

1.6.13.2 Access and General Protection/Security Policy and Procedures: The Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative).

The Contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.13.3 iWATCH/iSALUTE Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH/iSALUTE program (training standards provided by the requiring activity

ATO). This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within

30 calendar days after the contract is awarded and within 30 calendar days after employees commence contract performance. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or Contracting Officer within five (5) calendar days after training is completed by each employee and subcontractor employee.

1.6.13.4 OPSEC Training: All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete OPSEC training within 30 calendar days after the contract is awarded and within 30 calendar days after employees commence contract performance. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or Contracting Officer within five (5) calendar days after training is completed by each employee and subcontractor employee. All Contractor employees must complete annual

OPSEC awareness training, in accordance with Army Regulation (AR) 530-1.

1.6.14 Key Control: RESERVED

1.6.15 Special Qualifications: RESERVED

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.17 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.18 Key Personnel: The follow personnel are considered key personnel by the Government - contract manager and alternate contract manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the

Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 07:30-16:00, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.20 Contractor Travel: RESERVED

1.6.21 Other Direct Costs: RESERVED

1.6.22 Data Rights: RESERVED

1.6.23 Organizational Conflict of Interest: Contractor and sub-Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting

Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Safety: RESERVED

1.6.24.1 Safety Plan and Program: RESERVED

1.6.25 Environmental Compliance:

Environmental Compliance Plan and Program: USAG Wiesbaden has implemented an Environmental

Management System (EMS) that conforms to Army policy, EMS requirements in Executive Order (EO)

13423 ("Strengthening Federal Environmental, Energy and Transportation Management"). As required by

Army Regulation 200-1, our EMS is mission-enhancing, conforms to the ISO 14001 Standard, and is garrison-wide in scope. The Contractor shall ensure that all of its operations and activities conform to the

USAG Wiesbaden's EMS policy requirements. The Contractor shall ensure that all contract personnel have obtained appropriate levels of training on the handling, use, storage, and disposal of hazardous materials

(HM). In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Wiesbaden installations are conducted in accordance with USAG Wiesbaden EMS Policy, Final Governing Standards

Germany, and applicable German environmental laws/standards. The Contractor shall inform the Contracting

Officer/Contracting Officer Representative of the types and quantities of hazardous materials that they plan to bring into the garrison to meet their contractual duties, to include the Safety Data Sheets and storage requirements for the hazardous materials. The Contractor must provide this information before bringing the hazardous materials onto USAG Wiesbaden. The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by HM he has brought to the garrison or by his activities. The Contractor must immediately report any HM spills to the garrison Fire Department at

CIV 0611-705-117. The Contractor shall contact the COR or the USAG Wiesbaden Directorate of Public

Works Environmental Division (DPW-ED), DSN 548-4094, CIV 0611-143-548-4094, Bldg 1059, Clay

Kaserne for a copy of the garrison EMS policy and German Final Governing Standards. The USAG

Wiesbaden EMS policy (Commander's Policy Letter #22, Environmental Management Systems) can also be obtained from the garrison website at:

http://www.wiesbaden.army.mil/sites/commander/PolicyLetters/CP%2022%20Environmental%20Manageme nt.PDF

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A Contractor or vendor awarded a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Sub-Contractor - One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-Contractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: The Government will provide the following training - AT Level 1 Training online

(https://atlevel1.dtic.mil/at/), OPSEC training, and iWATCH/iSALUTE Training.

3.2 Facilities: RESERVED

3.3 Utilities: The Government will provide electricity and water required to perform contract related services at no cost.

The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: RESERVED

3.5 Materials: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: The Contractor shall furnish supplies necessary to meet the requirements under this PWS.

4.4 Equipment: RESERVED

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide the services below.

5.1.1 Supply, cleaning, and exchange of floor mats: The Contractor shall supply clean floor mats, clean and exchange them on a regular basis at the locations determined in Technical Exhibit 3.

5.1.2 Washing floor mats: The Contractor shall clean the floor mats in accordance with the contract schedule. Contractor use of a standard environmentally-friendly washing process is preferred.

5.1.3 Floor mat specifications: All floor mats shall meet the following specifications:

Mat gauze made of high-twist nylon thread

A minimum of 800 grams (g) of thread per square meter (sqm) of mat

The base of the mat must be made of rubber that is free of PVC

Quality of material-not easily inflammable – according to DIN 4102-B1- Flame retardant

Anti-static

Ability to absorb at least two (2) liters (L) of moisture per sqm

Ability to absorb at least two (2) kilograms (kg) of dry dirt and debris per sqm

Skid-proofing

All floor mats provided shall be solid gray or black in color. The Contractor shall provide floor mats in red color for Bldg. 1002 size 1.50 x 4.00 m and 2.00 x 4.00 cm, in accordance with Technical Exhibit 3, at no additional cost.

5.1.4 Frequency of exchange:

The exchanges in this contract shall be:

Exchange frequency 2 x month from 01 November to 30 April

Exchange frequency 1 x month from 01 May to 30 October

5.1.5 Exchange response time. Upon identifying a requirement for exchange of floor mats, the Contractor shall complete the exchange no later than the next scheduled exchange date, in accordance with the frequency schedule.

5.1.6 Delivery Acceptance Reports. Delivery acceptance reports shall be delivered once (1) per month and twice (2) per month, according to delivery frequency (See Technical Exhibit 1). Each report shall contain the following data – Contract number, date, contractor name, driver name, driver signature, building number, quantity, mat sizes, location, and comments as necessary. All reports shall be submitted in English.

5.2 On-Demand Services: RESERVED

5.3 Functional Areas: see 1.6.10

5.4 Contractor Manpower Reporting Application (CMRA): The Contractor shall ensure ALL

Contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site.

The Contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year

(FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the Contractor shall load the required reporting data in the

“Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The Contractor shall completely fill in all required data fields. The Contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The Contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil

PART 6

APPLICABLE PUBLICATIONS

http://www.ecmra.mil/ http://www.ecmra.mil/ mailto:dodcmra@pentagon.af.mil

6. Applicable Publications (Current Editions):

http://www.wiesbaden.army.mil/sites/commander/PolicyLetters/CP%2022%20Environmental%20Manageme nt.PDF https:\atlevel1.dtic.mil/at/,

6.1 Contractor Adherence: RESERVED

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List

7.1 Attachment 1 – Performance Requirements Summary

7.2 Attachment 2 – Deliverables Schedule

7.3 Technical Exhibit 1 – Price Schedule

7.4 Technical Exhibit 2 - Floor Mats Dimensions

7.5 Technical Exhibit 3 - Floor Mats Delivery Locations

ATTACHMENT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 1

Management and

Administration Contractor shall comply with PWS provisions relating to Management and Administration operations.

Monthly COR inspection checklist Pass /

Fail criteria.

Document number

>95 Percent

Compliant Rate

100%

Inspection of

COR PRS

Inspection

Checklist

2) PWS Part 1

Management and

Administration

Contractor shall comply with PWS provisions relating to Management and Administration processes.

Surveillance

Process Audits

Safety/Environmental

Discrepancies < 1

Technical

Discrepancies

Periodic

Inspection http://www.wiesbaden.army.mil/sites/commander/PolicyLetters/CP%2022%20Environmental%20Management.PDF http://www.wiesbaden.army.mil/sites/commander/PolicyLetters/CP%2022%20Environmental%20Management.PDF

3) PWS Part 3

Government

Furnished Item and

Services

Contractor shall comply with PWS provisions relating to Government

Furnished Item and

Services operations.

RESERVED RESERVED RESERVED

4) PWS Part 3

Government

Furnished Items and

Services

Contractor shall comply with PWS provisions relating to Government

Furnished Items and

Services processes.

RESERVED RESERVED RESERVED

5) PWS Part 4

Contractor Furnished

Items and Services

Contractor shall comply with PWS provisions relating to Contractor

Furnished Items and

Services operations.

Monthly COR inspection checklist Pass /

Fail criteria.

Document number

>95 Percent

Compliant Rate

100%

Inspection of

COR PRS

Inspection

Checklist.

6) PWS Part 4

Contractor Furnished

Items and Services Contractor shall comply with PWS provisions relating to Contractor

Furnished Items and

Services processes.

Surveillance

Process Audits

Safety/Environmental

Discrepancies < 1

Technical

Discrepancies

Periodic

Inspection

7) PWS Part 5 Specific

Tasks

Contractor shall comply with PWS provisions relating to Specific

Tasks operations.

Monthly COR inspection checklist Pass /

Fail criteria.

Document number

>95 Percent

Compliant Rate

100%

Inspection of

COR PRS

Inspection

Checklist.

8) PWS Part 5 Specific

Tasks

Contractor shall comply with PWS provisions relating to Specific

Tasks processes.

Surveillance

Process Audits

Safety/Environmental

Discrepancies < 1

Technical

Discrepancies

Periodic

Inspection

9) PWS Part 6

Applicable

Publications

Contractor shall comply with PWS provisions relating to Applicable

Publications operations.

Monthly COR

PRS inspection checklist Pass /

Fail criteria.

>95 Percent

Total Overall

PRS Inspection

Checklist

Compliant Rate

100%

Inspection of

COR PRS

Inspection

Checklist.

10) PWS Part 6

Applicable

Publications

Contractor shall comply with PWS provisions relating to Applicable

Publications processes.

Surveillance

Process Audits

0 Safety or

Environmental

Discrepancies <

1 Technical

Discrepancies

Periodic

Inspection

11) PWS Part 7

Technical Exhibit

Listing

Contractor shall comply with PWS provisions relating to Technical

Exhibit Listing operations.

Monthly COR inspection checklist Pass /

Fail criteria.

Document number

>95 Percent

Compliant Rate

100%

Inspection of

COR PRS

12) PWS Part 7

Technical Exhibit

Listing

Contractor shall comply with PWS provisions relating to Technical

Exhibit Listing processes.

Surveillance

Process Audits

Safety/Environmental

Discrepancies < 1

Technical

Discrepancies

100%

Inspection

ATTACHMENT 2

Deliverables Schedule

Deliverable Frequency Medium/Format Submit To

Presentation of Contract

Manager/Alternate, IAW PWS

1.6.2

At Post Award conference, and updated as necessary.

In writing via e-mail KO and COR

Quality Control Plan, IAW

PWS 1.6.8

QCP is to be delivered within 10 days after contract award

In writing via e-mail

COR

AT Level I Training

Certificates, IAW PWS

1.6.13.1

Within 30 calendar days after contract effective date;

and within 30 calendar days after new Contractor personnel begin work.

In writing via e-mail

COR

iWATCH/iSALUTE Training

Certificates, IAW PWS

1.6.13.3

Within 30 calendar days after contract effective date; and within 30 calendar days after new Contractor personnel begin work.

In writing via e-mail

COR

OPSEC Training Certificates, IAW PWS 1.6.13.4

Within 30 calendar days after contract effective date;

and within 30 calendar days after new Contractor personnel begin work.

In writing via e-mail

COR

Deliverable Frequency Medium/Format Submit To

Presentation of Contract

Manager/Alternate, IAW PWS

1.6.2

At Post Award conference, and updated as necessary.

In writing via e-mail KO and COR

Delivery acceptance report, IAW PWS 5.1.6

Once per month or twice per month, according to delivery frequency

In writing via e-mail

COR

TECHNICAL EXHIBIT 2

Floor Mats Dimensions

REQUIRED FLOOR MATS DIMENSIONS: The floor mats under this contract have the following dimensions -

Mat

Dimension

(centimeters

[cm])

85 x 90

85 x 150

85 x 250

85 x 400

100 x 200

110 x 300

110 x 400

120 x 250

150 x 200

150 x 250

150 x 300

150 x 400

200 x 300

200 x 400

200 x 500

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

(a) Definitions. As used in this provision--

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for

Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) database means that--

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding

Accountability and Transparency Act of 2006 (see subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification

Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or

Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)(1) By submission of an offer, the Offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation

``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM database.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (MAY 2015)

http://www.sam.gov/ https://www.acquisition.gov/

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and

(2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes'', as amended (41 U.S.C. 601-613).

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.