PNMX 24_Combined Synopsis Solicitation -10 JUL 24.pdf

RFQ/SOLICITATION NUMBER: W912CL-24-Q-0006

PANAMAX 24 CPX EXECUTION EVENT

Date: 14 July 24

COMBINED SYNOPSIS/SOLICITATION FOR

PANAMAX 24 CPX LODGING, MEALS,

CONFERENCE/EVENT ROOMS,

LAUNDRY, AUDIO/VISUAL

EQUIPMENT

General Information

Document Type: Combined Solicitation/Synopsis

W912CL-24-Q-0006

14 July 2024 1500 CST, 15 July 2024 1500 CST, 22 July 2024 1500 CST, 22 July 2024 V231- Lodging, Hotel / Motel N/A 721110 – Lodging, Hotel / Motel

Solicitation Number:

Posted Date:

Question Due Date:

Original Response Date:

Current Response Date:

Product or Service Code:

Set Aside:

NAICS Code:

Contracting Office Address Regional Contracting Center – Americas 410th Contracting Support Brigade 4130 Stanley Road, Building 1026 JBSA Fort Sam Houston, TX 78234-2726

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes that only solicitation; “quotations” are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ)”. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04, dated 01 April 2024.

The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, with a size standard of $40M.

The 410th Contracting Support Brigade is seeking to obtain support to provide Lodging, Meals, Conference/Event Room, Laundry Services and AV Equipment in San Antonio, TX. The Contractor shall provide non-personal services and deliver to the Government, Lodging, Meals, Conference/Event Room, Laundry Services and AV Equipment as specified in the Performance Work Statement (PWS).

All interested companies shall provide “quotation(s)” for the following:

Services - See Attachment 1 – PANAMAX 24 CPX EXECUTION EVENT

Date: 09 July 24

Attachment 1 CLIN Structure:

CLIN Service QTY Unit Unit Price

Total Price

0001 Hotel Rooms in accordance with PWS – (4 – 16 August 2024)

145 Night

0002 Catered Meals, Breakfast in accordance with PWS – (5 – 16 August 2024)

144 Each

0003 Catered Meals, Dinner in accordance with PWS (4 – 15 August 2024)

144 Each

0004 Conference/Event Room in accordance with PWS - (14 – 15 August 2024)

2 Days

0005 Conference/Event Room in accordance with PWS - (15 August 2024)

1 Days

0006 AV/Printing Equipment/ Wi-Fi services in accordance with PWS (14 – 15 August 2024)

1 Job

0007 Laundry Services in accordance with the PWS (5-15 August 2024)

1 Job

0008 Parking Spots VIP in accordance with the PWS (4 – 16 August 24)

5 Each

Grand Total: $ USD

Company Name: Unique Entity Identifier:

Date: 09 July 24

The following FAR and DFARS provisions and clauses apply to this acquisition:

52.204-1 Approval of Contract. Dec-89 52.204-7 System for Award Management. Oct-18 52.204-13 System for Award Management Maintenance Oct-18 52.204-16 Commercial and Government Entity Code Reporting Aug-20 52.204-18 Commercial and Government Entity Code Maintenance Aug -20 52.204-19 Incorporation by Reference of Representations and Certifications. Dec-14 52.204-26 Covered Telecommunications Equipment or Services-Representation Oct-20 52.204-27 Prohibition on a ByteDance Covered Application Feb-23 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures. Dec-23 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law.

Feb-16

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services Sep-23 52.212-3 Offeror Representations and Certifications-Commercial Items. Feb-24 52.212-4 Contract Terms and Conditions-Commercial Items. Nov-23 52.219-1 Small Business Program Representations Feb-24 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar-23 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation.

Jan-17

252.244-7000 Subcontracts for Commercial Items and Commercial Components (DOD contracts)

Nov-23

252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep-11 252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep-22 252.204-7003 Control of Government Personnel Work Product 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation Dec-19 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services--Representation May-21

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

Jan-23

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors. Jan-23 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec-18 252.232-7010 Levies on Contract Payments. Dec-06 252.243-7001 Pricing of Contract Modifications. Dec-91

Date: 09 July 24

***NOTE: ALL OFFERORS SHALL COMPLY WITH FAR 52.204-7(b)(1) *** FAR 52.204-7(b)(1): “An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

System of Award Management (SAM) Registration Instructions:

1. Visit the SAM home page at https://www.sam.gov/.

2. Click “Create a User Account” button on SAM home page and follow the instructions.

3. Click “Register Entity” button on SAM home page and follow the instructions.

Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (MAR 2023)

(b)(2) Questions: Submit all questions via email by 15 July 2024, at 1500 CST to the 410th Contracting Support Brigade, Regional Contracting Center- Americas, Mr. Robert L. Sheridan, Contracting Officer, robert.l.sheridan10.civ@army.mil with a courtesy copy to SSG Anthony Strobel, Contracting Specialist, phone (210) 295-6129.

Quote Due Date: The closing date to submit the quote by electronic mail is on 22 July 2024, at 1500 CST. Submit the quote to Mr. Robert L. Sheridan, Contracting Officer, robert.l.sheridan10.civ@army.mil with a courtesy copy to SSG Anthony Strobel, Contracting Specialist at anthony.d.strobel2.mil@army.mil.

Submit the Quote by completing Attachment 1, executed copy of any and all Amendments to the solicitation. and a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. The Contractor shall submit a narrative in sufficient detail to evaluate compliance with the requirements of PWS 1.1.1, Hotel located within .5-miles of Downtown San Antonio and all task requirements of 5.1. Contractor shall provide One-Hundred Forty-Five (145) single/double rooms, from

4-16 AUG. .

Title the subject line of your email for questions and submittal of quote is “PANAMAX 24 CPX EXECUTION EVENT, W912CL-24-Q-0006.”

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Addendum to FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered using FAR Part 12 using Simplified Acquisition Procedures (FAR Part 13) The following factors shall be used to evaluate offers.

Price Technical

Technical Acceptability - Technical acceptability is defined as the offeror's ability to meet ALL the minimum requirements/salient characteristics identified in the FAR 52.212-1, Instruction to Offerors, the Performance Work Statement paragraphs 1.1.1, 5.1, and determined to be either acceptable or unacceptable.

https://www.sam.gov/ mailto:robert.l.sheridan10.civ@army.mil mailto:robert.l.sheridan10.civ@army.mil mailto:anthony.d.strobel2.mil@army.mil

Price –Award will be made to the quoter who provides the Lowest Price Technical Acceptable Quote for CLINs 0001-0008.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment As prescribed in 4.2105(a), insert the following provision:

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

Date: 09 July 24

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section;

and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

http://www.sam.gov/

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (SEP 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a)(1)-(6) (b)(1), (4), (30), (33), (34), (44), (58), (59), (60)

(d) (1)-(3) (e)(1), and (2)

FAR 52.252-1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=brosefar

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2 in 1 Invoice

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Pay Official DoDAAC HQ0490 Issue By DoDAAC W912CL Admin DoDAAC** W912CL Inspect By DoDAAC

Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Contracting Officer: Robert L. Sheridan, Email: robert.l.sheridan10.civ@army.mil

Contracting Specialist: SSG Anthony Strobel, Email: anthony.d.strobel2.mil@mail.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

AMC Level Protest

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm:

A6SE040.001

Redstone Arsenal, AL 35898-5000 Facsimile number (256)450-8840

The AMC-Level protest procedures are found at:

http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp mailto:robert.l.sheridan10.civ@army.mil mailto:anthony.d.strobel2.mil@mail.mil http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp

Date: 09 July 24

Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

i. This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

ii. If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued.

Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

i. Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

ii. Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

iii. Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

3. The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

4. In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

i. May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

ii. Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

iii. Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

iv. Will issue a complete, properly formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

Performance Work Statement United States Army South (ARSOUTH)

Panamax 2024 (PMX 24) Performance Work Statement (PWS)

Lodging, Catered meals, Ball Room/Event Room, Laundry, and Audio/Visual Equipment Command Post Exercise (CPX)

4-16 August 2024 As of: 30 April 24

Part 1 General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise any supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide contract lodging, catered meals, ballroom/event space, laundry services, and audio-visual services as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.1.1 The hotel shall be located within a .5-mile radius of Downtown San Antonio Alamo District (Riverwalk) area. The hotel must be a hotel that has been assessed and approved by US Army South, Operational Protection Division (OPD) as a hotel in a safe, low crime area, as determined in the Criminal Threat Assessment (CTA) Report.

1.1.2 Hotel shall be in an area that has local restaurants within a .5-mile walking distance from the hotel.

1.1.3 The hotel shall have a full-service restaurant on property and can cater meals and provide room service.

1.1.4 The hotel shall have a loading and unloading parking area that is able to accommodate (2), 44 passenger bus for loading and unloading of personnel. The Hotel shall have an access controlled and monitored parking garage/lot that provides physical security of personnel and government rental vehicles.

1.1.5 The hotel shall have gym and pool facilities within hotel property.

1.1.6 The Contracting Officer Representative (COR) will identify those individuals on the guest list whose rooms will be paid by the US Government, under the contract. The US Government will not pay for telephone calls, mini-bar, room service, cell phones, and hotel charges other than those specifically provided for under this contract.

1.2 Background. Lodging, catered meals, ballroom/event space, laundry services, and audio-visual equipment services for United States Army South (ARSOUTH, also referred to herein as “the Government”) in support of PANAMAX 2024 CPX Exercise.

Date: 09 July 24

1.3 Objectives. The Contractor provides the Government with lodging, catered meals, event room spaces, laundry, and audio/visual equipment services.

1.4 Scope. The Contractor shall provide non-personal services and deliver to the Government, Lodging, catered meals, ballroom/event space, laundry services, and audio/visual equipment services. The Contractor shall accomplish tasks as outlined in Part 5 of this PWS and as specified in Tables 1-2, Attachments 1-5, and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and COR. The COR will be on site for coordinating activities and monitors all technical aspects of the contract and assists in contract administration.

1.5 Period of Performance. 4-16 Aug 2024.

1.6 General Information:

1.6.1 Quality Control Plan (QCP). Reserved.

1.6.2 Operations Security (OPSEC) SOP/Plan Requirements: Reserved.

1.6.3 Quality Assurance (QA). The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.4 Recognized Holidays. The Contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day

1.6.5 Hours of Operation: The contractor is responsible for conducting business between the hours of 6:00 AM – 9:00 PM, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

Date: 09 July 24

1.6.6 Place of Performance. The Hotel and work to be performed under this contract shall be located within a .5-mile radius of Downtown San Antonio Alamo District (Riverwalk) area or the San Antonio International Airport/Hwy 410 area within a 5-mile radius of Joint Base San Antonio (JBSA). The hotel must be a hotel that has been assessed and approved by US Army South, Operational Protection Division (OPD) as a hotel in a safe, low crime area, as determined in the Criminal Threat Assessment (CTA) Reports.

1.6.7 Type of Contract. The government anticipates the award of a firm-fixed price contract.

1.6.8 Access and General Protection Policy and Procedures: The contractor shall be responsible for establishing written policies, procedures and applicable training for all hotel staff concerning access control and general protection to include, but not limited to: room key issuance, room key replacement, response to non-guests, deliveries to guests, emergency response, severe weather conditions, storage of guest valuables, theft, etc.

1.6.8.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.8.2 Physical Security. Reserved

1.6.8.3 Escorts. Reserved

1.6.8.4 Personnel Security Clearance Requirements. Reserved

1.6.8.5 Background Checks: Reserved

1.6.8.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: Reserved

1.6.8.6.1 Contractor Common Access Card (CAC) Eligible Requirements. Reserved

1.6.8.6.1.1 Federal Installation/Facility Access. Reserved

1.6.8.6.2. Contractor Non-CAC Eligible Requirements for DOD Facility and Installation Access. Reserved

1.6.8.7 Employment Eligibility. Reserved

1.6.8.8 Access to Government Information Systems. Reserved

1.6.8.9 Key Control. Reserved

1.6.8.10 Lock Combinations. Reserved

1.6.9 Post Award Conference/Contract Periodic Progress Meetings. The Contractor shall attend the post award meetings convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5.

The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Knowledge of any items that impact the unit’s ability to conduct its mission or support operations, as well as measure taken to resolve these shortcomings, will be kept close hold and not be disseminated outside of approved need-to-know channels. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel. The following personnel are considered key personnel by the government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer, at the post award meeting. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between the hours of 6:00AM-9:00 PM.

1.6.12 Special Qualifications or Certifications. Reserved

1.6.12.1 IA/IT Training Certification: Reserved

1.6.13 Identification of Contractor Employees: Reserved

1.6.13.1 Badging of Contractor Employees. Reserved

1.6.13.2 Uniform. Reserved

1.6.14 Contractor Travel. Reserved

1.6.15 Other Direct Costs (ODC). Reserved

1.6.16 Data Rights. Reserved

1.6.17. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.17.1 Non-Disclosure Statements. Reserved

1.6.17.2 Advertisement and Social Media. The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc.

before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (www.dimoc.mil/resourcess/limitations/). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website, commercial broadcasts, online forums, and social media including the posting of content on accounts owned by friends, family, or associates.

1.6.17.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging.

Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.18 Organizational Conflict of Interest (OCI). Reserved

1.6.19 Phase-in/Phase-Out (PIPO) Period. Reserved

1.6.20 General Training Requirements:

1.6.20.1 Anti-terrorism (AT) Level 1 Training. Reserved

1.6.20.2 OPSEC Awareness. If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition or reconstruction of information. The contractor shall immediately report any incidents of anyone attempting to obtain sensitive or proprietary information by unauthorized individual(s) and remain alert to such attempts via social engineering, phishing, or online communication. A prepublication review is required by the COR/KO prior to releasing any information related to the activities, plans and operations associated with this support. Specific details and knowledge of the location, time and place of support activities associated with this US/Partner Nation(s) effort will be kept close hold and will only be shared with personnel who have an approved need-to-know.

1.6.20.3 Information Assurance (IA) Training. Reserved

1.6.20.4 Information Assurance (IA)/Information Technology (IT) Training. Reserved

1.6.20.5 Threat Awareness Reporting Program (TARP Training). Reserved http://www.dimoc.mil/resourcess/limitations/

1.6.20.6 iWATCH Training. Reserved

1.6.20.7 OPSEC Training. Reserved

1.6.21 Overseas Training Requirements: Reserved

1.6.21.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling. Reserved

1.6.21.2 SERE Training. Reserved

1.6.22 Foreign (OCONUS) Requirements. Reserved

1.6.22.1 Theater and Country Clearance Requirements. Reserved

1.6.22.2 Vetting. Reserved

1.6.22.3 Installation Access to DOD Facility or Host Nation Installation. Reserved

1.6.22.4 Host Nation Installation Access with No DOD Facility. Reserved

1.6.22.5 Deoxyribonucleic Acid (DNA) Samples. Reserved

1.6.22.6 Medical Travel Requirement. Reserved

1.6.23 Synchronized Pre-deployment and Operational Tracker (SPOT). Reserved

1.6.24 Safety: The hotel shall be a hotel that has been assessed and approved by US Army South, Operational Protection Division (OPD) as a hotel in a safe, low crime area, as determined in the Criminal Threat Assessment (CTA) Reports.

1.6.25 Environmental Compliant: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Foreign National. A foreign national is not a U.S. citizen. Green card holders are also identified as foreign nationals. A foreign national is further categorized as either a third country national or a local national based on the person’s citizenship and location of performance of duty.

2.1.8. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. Local National. Local national are foreign nationals who are citizens of the country where the performance of duty will occur.

2.1.10. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.11. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.12. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.13. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.14. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.15. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.16. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.17. Third Country National. Third country nationals are foreign nationals who are not citizens of the country where the performance of duty will occur.

2.1.18. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19. Work Week. Monday through Friday, unless specified otherwise.

2.1.20. Operations Security (OPSEC). A security program involving primarily the protection of unclassified sensitive information from unauthorized disclosure.

2.2 Acronyms:

NOTE: Once an acronym has been established, defined, and used in a sentence, only the acronym will be used from that point forward.

AFFSSIR Armed Forces Repository of Specimen Samples ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counterintelligence CLIN Contract Line-Item Number CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative CPX Command Post Exercise CTA Criminal Threat Assessment DD Form 254 Department of Defense Contract Security Requirement List DNA Deoxyribonucleic Acid (DNA)

DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FPCON Force Protection Condition FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services HR Hotel Representative IA Information Assurance IAW In Accordance With IT Information Technology JBSA Joint Base San Antonio JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LN Local National LOA Letter of Authorization NCIC-III National Crime Information Center…