Solicitation_W912CL18Q0023.docx

W912CL18Q0023

Section SF 1449 - CONTINUATION SHEET

MNFS CPX LODGING PN (321)

FFP

The contractor shall provide 657 rooms for the Partner Nation participants in the MNFS phase of PANAMAX from 25 July - 11 August 2018 in accordance with Performance Work Statement (PWS) paragraph 5.2.1 and Table 1.

FOB: Destination

PSC CD: V231

NET AMT

MNFS CPX BREAKFAST PN

The contractor shall provide 657 breakfast meals to Partner Nation (PN) participants in the MNFS Phase of PANAMAX 18 from 26 July - 11 August 2018 in accordance with schedule in Performance Work Statement (PWS) paragraph 5.9.2 and 5.9.2.1 and Table 2.

NET AMT

MNFS CPX DINNER PN

The contractor shall provide 657 dinner meals for Parnter Nation (PN) participants in MNFS phase of PANAMAX 18 from 25 July - 10 August 2018 in accordance with schedule in Performance Work Schedule (PWS) paragraph 5.9.3 and 5.9.3.1 and table 2.

NET AMT

MNFS CPX ACADEMICS/CONFERENCE ROOM

The contractor shall provide 5 academic/conference rooms that will accomodate 75-80 personnel in the MNFS phase of PANAMAX 18 on 31 July 2018 in accordance with Performance Work Schedule (PWS) paragraph 5.16 and Attachment 1.

NET AMT

MNFS CPX Audio/Visual Conf Rm

The contractor shall provide Audio Visual equipment for each conference room in the MNFS phase of PANAMAX 18 on 31 July 2018 in accordance with Performance Work Schedule (PWS) paragraph 5.15 and Attachment 1.

NET AMT

MNFS CPX LAUNDRY

The contractor shall provide laundry service for a total of 98 loads to Partner Nation (PN) participants in the MNFS phase of PANAMAX 18 once per week from 29 July - 11 August per instructions in the Performance Work Statement (PWS) paragraph 5.12, 5.12.1- 5.12.5 and table 4.

NET AMT

MNFS CPX MIDNIGHT PACKAGED/BOXE MEALS PN

The contractor shall provide 105 packaged/boxed meals to Partner Nation (PN) participants in the MNFS phase of PANAMAAX 18 3-9 August per instructions in Performance Work Statement (PWS) paragraph 5.9.4, table 3..

NET AMT

PERFORMANCE WORK STATEMENT

United States Army South (ARSOUTH) Panamax 2018 (PMX 18) Performance Work Statement (PWS) Lodging, Contract Meals, Conference Rooms, Audio Visual and Laundry Services Multi-National Forces South (MNFS) Command Post Exercise (CPX) Event 25 Jul – 11 Aug 2018

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide contract meals services as defined in this. The Contractor shall perform to the standards in this contract.

1.1.1 The hotel shall be located in a safe, low crime area within a 2-mile radius of downtown San Antonio Riverwalk Historic district.

1.1.2 The hotel shall have a full service restaurant on the property or have the ability to cater breakfast and dinner.

1.1.3 The hotel must have sufficient availability to accommodate approximately One hundred and eighty seven (187) conference attendees at the contracted rate. Forty Nine (49) single/double rooms in accordance with the below schedule will be ordered under this contract. One hundred and thirty eight (138) rooms will NOT be covered under this contract.

Note: The COR will contact the hotel to obtain a block reservation number for room reservations to be made directly by the conference participants that are not covered under this contract. The Contractor shall provide reservation cut-off dates and the special room rates for this conference. The Government will not be liable for any costs associated with these reservations.

1.1.4 Quality Standards for Rooms. All rooms shall include a high standard of hygiene, private bath with full toilet and shower facilities, hot and cold running water, clean linen on a daily basis, working electricity, color television with cable, clock, and telephone. The room shall also be appropriately furnished. All guest will be placed between the 2nd and 11th floor, if possible.

1.1.5 The US Government may request additional rooms at the same quoted rate; subject to room availability.

1.1.6 The Contracting Officer Representative (COR) will identify those individuals on the guest list whose rooms will be paid by the US Government, under the contract. The US Government will not pay for telephone calls, mini-bar, room service, cell phones, and hotel charges other than those specifically provided for in this contract. It is highly recommended the contractor requests a credit card from guests upon check-in to secure potential unauthorized charges. Charges not covered by the US Government are to be resolved between the guests and the hotel.

1.1.7 Meal preparations: The Contractor shall strive to accommodate special diets where feasible and within contracted meal rates. The Government Representative will identify individuals with dietary restrictions, if applicable. Food served in Buffet style should be labeled. Non-alcoholic juice, soft drinks, coffee, tea or beverage is included with meals. If Voucher, Sign-in, or any other system is used it will be controlled/approved by either the Contracting Officer or the COR. Contractor personnel will comply with Technical Exhibit 1 UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOODBORNE ILLNESS.

1.2 Background. Lodging, Contract Meals, Conference Rooms, Audio Visual and Laundry Services for United States Army South (ARSOUTH, also referred to herein as “the Government”) in support of Panamax 2018 Multi-National Forces South (MNFS) Command Post Exercise (CPX) Event.

1.3 Objectives. The Contractor provides the Government with Lodging, Contract Meals, Conference Rooms, Audio Visual and Laundry Services.

1.4 Scope. The Contractor shall provide non-personal services and deliver to the Government hotel accommodations and meals as specified in Tables 1-6, Attachment 1, 2 and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and Contracting Officer Representative (COR). The COR will be on site for coordinating activities and monitors all technical aspects of the contract and assists in contract administration. See 1.6.9.

1.5 Period of Performance. 25 Jul – 11 Aug 2018

1.6 General Information:

1.6.1 Quality Control Plan (QCP). In accordance with (IAW) FAR-46.202-1 Contracts for Commercial Items. “When acquiring commercial items (reference) FAR Part 12, the Government shall rely on contractors’ existing quality assurance systems as a substitute for Government inspection and testing before tender for acceptance unless customary market practices for the commercial item being acquired include in-process inspection. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

1.6.2 Quality Assurance (QA). This Contract is being established using FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures; therefore, no Quality Control Plan (QCP) is required. The Government will rely on the contractor’s existing quality assurance systems as a substitute for Government inspection and testing beforetender for acceptance conform to the contract requirements.

1.6.3 Recognized Holidays. N/A

1.6.4 Place of Performance. The Hotel and work to be performed under this contract will be located and performed in a safe low crime area within a 2-mile radius of the Riverwalk Historic District, San Antonio, TX.

1.6.5 Type of Contract. The government will award a firm-fixed price contract.

1.6.6 Access and General Protection Policy and Procedures:

1.6.6.1 FPCON: N/A

1.6.6.2 Physical Security. The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.6.3 Escorts. N/A

1.6.6.4 Personnel Security Clearance Requirements. N/A

1.6.6.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

· Full birth name

· Married name (if applicable)

· SSN or local equivalent (ID card number)

· Date of birth

· Place of birth (city, country)

1.6.6.5.1 Background Check Notification Requirements. If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.6.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph may result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.6.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.6.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: N/A

1.6.6.6.1 Contractor Common Access Card (CAC) Eligible Requirements. N/A

1.6.6.6.1.1 Federal Installation/Facility Access. N/A

1.6.6.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access. N/A

1.6.7 Employment Eligibility. The Contractor shall ensure that all Contractor employees and sub-contractor employees performing services under this contract in the U.S. or its territories have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.8 Access to Government Information Systems. N/A

1.6.9 Key Control. N/A

1.6.10 Lock Combinations. N/A

1.6.11 Post Award Conference/Contract Periodic Progress Meetings. The Contractor shall attend the post award meetings convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13 Key Personnel. The following personnel are considered key personnel by the government: The KO and the COR. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between the hours of 7:00-6:00 PM.

1.6.14 Special Qualifications or Certifications. N/A

1.6.15 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.15.1 Badging of Contractor Employees. N/A

1.6.15.2 Uniform. The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.16 Contractor Travel. N/A

1.6.17 Other Direct Costs (ODC). N/A

1.6.18 Data Rights. N/A

1.6.19. Non-Disclosure Requirements: N/A

1.6.19.1 Non-Disclosure Statements. N/A

1.6.19.2 Advertisement and Social Media. The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.20 Organizational Conflict of Interest (OCI). N/A

1.6.21 Phase-in/Phase-Out (PIPO) Period. N/A

1.6.22 General Training Requirements:

1.6.22.1 Anti-terrorism (AT) Level 1 Training. N/A

1.6.22.2 OPSEC Awareness. If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.22.3 Information Assurance (IA) Training. N/A

1.6.22.4 Information Assurance (IA)/Information Technology (IT) Training. N/A

1.6.22.5 Threat Awareness Reporting Program (TARP Training). N/A

1.6.22.6 iWATCH Training. N/A

1.6.22.7 OPSEC Training. N/A

1.6.23 Overseas Training Requirements:

1.6.23.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling. N/A

1.6.23.2 SERE Training. N/A

1.6.24 Foreign (OCONUS) Requirements. N/A

1.6.24.1 Theater and Country Clearance Requirements. N/A

1.6.24.2 Vetting. N/A

1.6.24.3 Installation Access to DOD Facility or Host Nation Installation. N/A

1.6.24.4 Host Nation Installation Access with No DOD Facility. N/A

1.6.24.5 Deoxyribonucleic Acid (DNA) Samples. N/A

1.6.24.6 Medical Travel Requirement. N/A

1.6.25 Synchronized Pre-deployment and Operational Tracker (SPOT). N/A

PART 2

DEFINITIONS & ACRONYMS

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. Local National. Local national are foreign nationals who are citizens of the country where the performance of duty will occurs.

2.1.9. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.10. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.11. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.12. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.13. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.14. Shall. Imperative.

2.1.15. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.16. Third Country National. For the purpose of this clause or provision, a third country national (TCN) is defined as any person, regardless of citizenship, who travels into the USSOUTHCOM AOR from outside of the USSOUTHCOM AOR. This includes personnel who are citizens of the country where performance of the contract is being conducted, but reside outside of the USSOUTHCOM AOR. For this purpose, non-DOD contractor personnel are considered traveling under DOD sponsorship.

2.1.17. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.18. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

NOTE: Once an acronym has been established, defined and used in a sentence, only the acronym will be used from that point forward.

CAP Crisis Action Planning

CPX Command Post Exercise

FPCON Force Protection Condition

HR Hotel Representative

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. None.

3.2 Facilities. None.

3.3 Utilities. None.

3.4 Equipment. None.

3.5 Materials. None.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS, in accordance with or as listed in any other sections of this PWS, or as contained within any attachments under this PWS.

4.2 Facility Security Clearance. See paragraph 1.6.6.2.

4.3. Materials. The Contractor shall furnish all materials and supplies necessary to meet the requirements as listed under any other sections of this PWS or as contained within any attachments under this PWS.

4.4. Equipment. The Contractor shall provide all equipment required to meet the requirements as listed under any other sections of this PWS or as contained within any attachments under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide non-personal services and deliver to the Government hotel accommodations and meals as specified in Tables 1-6, Attachment 1 and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and GR/COR.

5.1. Check-in and Checkout: Participants may show up earlier than regular check-in time. Contractor shall allow early arrivals to check-in as early noon, if there is availability of rooms. The contractor shall additionally, allow guests with late flight departures to check out as late as 6:00 PM when possible. Contractor shall provide a secure area for storage of personal luggage when neither early check-in nor late check-out is possible.

5.2 Lodging:

5.2.1 Contracted Lodging. The Contractor shall provide contracted lodging for approximately Five (5) Partner Nation Guests from 25-29 July 2018 and then increase to a total of forty nine (49) guests from 29 Jul – 11 August 2018. Table 1 below reflects the estimated number of standard rooms for exercise participants to be paid by the contract.

5.2.1.1 Reserved.

5.2.1.2 The US Government will only pay for rooms and services actually used and any applicable penalties due to late cancellations, not to exceed one night charge.

Table 1 Contracted Lodging for Non-US Personnel starting on 25 Jul – 11 Aug 2018

TOTAL 49

5.3 Reserved.

5.4 The Contractor shall provide the Government’s security director an orientation. The hotel security manager shall meet with the Government security director to establish a direct point of contact within the hotel staff to solve security issues.

5.5 Hotel Representative. The contractor shall provide a representative as a liaison. The hotel representative (HR) shall be vested with the authority to resolve issues and payment as they arise. The HR shall be available throughout the time period the hotel is in use by the Government. The contractor shall provide a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their particular areas of support, (for example: room maintenance, security, banquets, payment, etc.).

5.6 Service Breakdowns. The contractor shall ensure required maintenance or repairs for hotel equipment, to include guest rooms, conference facilities, breakout rooms, elevators; kitchen equipment, etc. are corrected immediately at the expense of the contractor. All equipment shall be repaired within one hour or replaced within two hours of reported malfunction.

5.7 Baggage Service. The contractor shall have baggage handling available for hotel guests during check-in and check-out.

5.8 Extended Stays. Guests wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. Guests who wish to extend their stay at the hotel may do so at the hotel’s discretion and the guests’ financial resources. If flights are delayed/cancelled due to inclement weather the participants covered under the lodging contract shall be allowed to come back to the Hotel and use the facilities while awaiting transportation. If the delay/cancellation is such that guests must stay an extra night/s awaiting transportation they will have the option of checking back in at the U.S. Government expense.

5.9 Meals:

5.9.1 Hotel Meal Program. The contractor shall provide voucher to the COR for issuing to room guests to account for meals served. The vouchers shall be use to provide a consumption list (head count) at the end of each business day to the COR with an invoice showing actual charges for each meal. The Government will only pay for meals consumed and accounted by vouchers. Contractor shall submit receipts and other billing information as requested by the Contracting Officer. NOTE: Payment for any drink containing alcohol is the responsibility of and must be paid for separately by the guest requesting such beverage.

5.9.2 Breakfast. The contractor shall provide a breakfast buffet at an appropriate facility on site as agreed to by the vendor and the Government based on the schedules and for the guest quantities as stated in the table 4.

5.9.2.1 Breakfast Schedule CPX Event: 26 Jul – 2 Aug 2018 Breakfast will be served between the hours of 5:30 – 7:00 AM. Starting on 3 Aug – 10 Aug 18, Breakfast will be consumed in two major groups, 1st group from 5:00-6:30 AM and 2nd group from 8:00-9:30 AM. On 11 Aug 18, breakfast will be served at normal hotel business hours.

5.9.3 Dinner. The contractor shall provide dinner (Menu/Buffet) at an appropriate facility on site as agreed to by the vendor and the Government based on the schedules and for the guest quantities as stated in the table 4. Dinner shall, as a minimum, consist of main entrees, side dishes, dessert, and a non-alcoholic beverage such as water, juice, soft drinks, tea and or coffee and be consistent with a value sufficient to provide a complete dinner meal. The contractor shall provide a minimum of four choices for its buffet/menu selection(s). The Voucher or Sign-in system will apply to authorized personnel. Any un-authorized charges shall be billed directly to the user.

5.9.3.1 Dinner Schedule, CPX Event: 25 Jul – 2 Aug 2018 Dinner will be served between the hours of 6:00-8:00 PM. Starting on 3 Aug – 10 Aug 18, Dinner will be consumed in two major groups, 1st group from 4:30-6:00 PM and 2nd group from 8:00-9:30 PM.

Table 2 Estimated Schedule of Contracted Meals 25 Jul – 11 Aug 2018

1st Grp 5:00 - 6:30 am (approx. 34) 2nd Grp 8:00 - 9:30 am (approx. 15)

DINNER

1st Grp 4:30-6:00 pm (approx. 15) 2nd Grp 8:00 – 9:30 pm (approx. 34)

5.9.4 Packaged/boxed contract meals. The Contractor shall provide packaged/boxed meals in the quantities requested and ready for pick up by HHBn Unit Representative at the prescribed times in accordance to table # 5 below. Packaged/boxed meals shall, as a minimum, consist of an alternating variety of different type of meal options every day. Packaged/boxed meals shall consists of a mix of hot and cold sandwiches/wraps. Each package/box meal shall contain a sandwich/wrap, chips, fruit, cookie or pastry, and a non-alcoholic beverage) Packaged/boxed meal can also consist of a light main meal entree (main entry, side dish, salad, dessert, and a non-alcoholic beverage). Type of packaged/boxed meal style (sandwich or main meal entrée) should be alternated every other day. Meals will be consistent with a value sufficient to provide a complete meal.

Table 3 Estimated Schedule of Contracted Packaged Meals 3 – 9 Aug 2018

10:30 PM Pick Up

5.9.5 Coffee Breaks. N/A.

5.10 Parking. The contractor shall provide 2 “self-park” reserved parking spaces from 26 Jul – 10 Aug 2018. The reserved parking places must be clearly designated for ARSOUTH guests. Parking must be in a safe environment with adequate lighting and security. Hotel staff must be aware of reserved parking spaces. Hotel Guest using the “self-parking” service will be validated by the COR.

5.11 Hotel Facilities. The contractor shall provide access to all hotel guest facilities and amenities, to include the business center, swimming pool, spa, and exercise facilities will be made available for conference participants free of charge as long as they are registered in the hotel. Access also includes copies, fax, and Internet capability charged to the individual (in the case that it is not included in the lodging package).

5.12 Laundry Services. The contractor shall provide the Government reliable & punctual laundry services for Non US personnel only (1 Voucher per week = 1 load of laundry per week) and only during the contract period of 29 JUL -11 Aug. Contractor shall provide laundry services (wash, dry, and fold) for a total of only 98 laundry loads, in accordance with Table # 6. Contractor shall not to exceed (NTE) 98 laundry loads/vouchers, which is the total number of laundry loads/vouchers authorized throughout this contract period.

Table # 4 Estimated Laundry Services

5.12.1 The contractor shall provide room service laundry pickup and drop-off while maintaining 100% accountability of clothing under his/her responsibility utilizing hotel’s laundry itemized receipts. Laundry shall be cleaned, dried, fluffed and folded only. Laundry shall be returned laundered and undamaged to customers rooms by NLT 1800 the following day.

5.12.2 Any type of the following items may be laundered but is not limited to military uniform items, civilian clothes to include under garments, socks, and handkerchiefs is authorized for laundry under this contract. The contractor shall not accept requests for special handling (Dry Cleaning) or pressing/starching of uniforms or civilian clothes as part of this contract. Any other special request not covered within the specifics of this contract will be a charge incurred and made directly to the guest’s personal credit card on file for incidentals.

5.12.3 The Government in coordination with the contractor will provide each guest with two (2) laundry vouchers to use and account for laundry services used/rendered. In conjunction with the hotel’s laundry itemized receipts. The contractor shall tag clothing in each bag with a unique number to match the bag so that clothing does not get mixed up with other persons clothing. The Contractor shall provide each customer a receipt (inventory sheet) of items placed in the bag. The contractor will maintain accountability of laundry bundles serviced with these vouchers and in coordination with the Contracting Officer Representative (COR) will submit these vouchers at the end of the contract period to the Contracting Officer (KO) for payment. The Government will only pay for laundry services used and accounted by the submitted vouchers.

5.12.4. The COR will inform the contractor and KO and work out any issues or claims of any unresolved claims for lost items.

5.12.5. The contractor shall be liable for any property lost while in their possession. The contractor shall have full responsibility for the costs of any damage or lost laundry articles due to negligence of the contractor or their employees while providing laundry services.

5.13 Airport Shuttle Service. The Contractor shall provide a courtesy shuttle service to and from San Antonio International airport as part of their standard business practices. Shuttle services shall be provided when guest calls hotel reception desk requesting the service.

5.14. Social Events: N/A

5.15 Automation, Audio/Visual (AV) Specifications: On 31 Jul 18, the contractor shall provide and set up 5ea. projectors, 5ea. screens, and 5ea. podiums with microphones/sound systems in each conference room as part of the MNFS Academic Training Day conference room set up in accordance with Attachment # 1.

5.16 Conference Rooms: On 31 Jul 18, as part of the MNFS Academics Training Day, the contractor shall set up and provide 5 separate conference rooms spaces from 10:00AM to 6:00PM, with enough tables and chairs for seating up to 75-80 persons in each conference room. Conference Rooms will be set up no later than 10:00 AM, in a class room style set up and equipped with a podium with sound, a screen and a projector in accordance with attachment #1. Each conference room will also have one additional table in accordance with attachment # 1 for an interpreter soundproof booth set up (booth is provided by 3rd party vendor).

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit:

7.1. Attachment 1 – Conference Rooms Set Up Diagram – MNFS Academics Training Day

7.2. Attachment 2 - Performance Requirements

7.3 Technical Exhibit 1 - UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOODBORNE ILLNESS

ATTACHMENT 1

Conference Rooms Set Up Diagram – MNFS Academics Training Day

Note: Each conference room will be set up in the same configuration and with the same audio visual equipment.

ATTACHMENT 2

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

1. Combating Trafficking in Persons FAR 52.222-50 c The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph (b) of this clause The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment

2. Contracting Manpower Reporting PWS para. 5.20. and CLIN XXXX

PRS # 1

The Contractor shall provide non-personal services and deliver to the Government hotel accommodations, meals and laundry as specified in Tables 1-4 and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and Contracting Officer Representative (COR). PWS para. 1.4 The contractor provided correct number of rooms, meals and laundry as specified in Tables 1-4 in coordination with the KO or COR.

PRS # 2

Back Ground Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check done by the State Police Department of their U.S. residence. Security checks that have been completed as part of a security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. PWS para. 1.6.6.5.

PRS # 3

The Government Representative will identify individuals with dietary restrictions. The contractor shall strive to accommodate special diets where feasible and within contracted meal rates. Food served in Buffet style should be labeled. Non-alcoholic juice, soft drinks, coffee, tea or beverage is included with meals. If Voucher, Sign-in, or any other system is used it will be controlled/approved by either the Contracting Officer or the COR.

PWS para. 1.1.7

Exhibit 1

UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOODBORNE ILLNESS

(Revised 12 November 2014)

A. FOODBORNE ILLNESS

Foodborne illness may be caused by microorganisms such as bacteria, viruses, or parasites, and improper processing, storage or handling of food greatly increase the risk for illness. Taking extra care to follow the steps outlined in this document will significantly help reduce the chance of foodborne illness.

B. TIME-TEMPERATURE MEASURES

1. Raw animal foods will be cooked to heat all parts of the food to the following minimum requirements for temperature and time:

(a) 145F/63C for 15sec for raw shell eggs for immediate service, fish, seafood, beef, veal, lamb, and commercially raised game animals.

(b) 155F/68C for 15sec for eggs not prepared for immediate service and pork; OR 66C one minute; OR 63C for 3 minutes.

(c) 165F/74C for 15sec for poultry, stuffed fish, stuffed meat, and stuffed pasta. Poultry will not be stuffed. Stuffing and dressing will be cooked separately.

(d) Cooks will use a properly calibrated and sanitized (e.g. Alcohol wipes) thermometer to measure temperature.

2. Fruits and vegetables that are cooked for hot holding will be cooked to a temperature of 135F/57C. Cut fruits and vegetables under refrigeration will be held at 41F/5C or less until cooked or served.

3. Foods held hot will be maintained at 135F/57C or higher. Temperatures need to be verified with a properly sanitized thermometer. Hot foods not kept at 135F/57C or greater since preparation will be discarded after 4 hours. Cold foods served and not held at 41F/5C or less will be discarded after 4 hours.

4. Potentially Hazardous Foods (PHF) will be thawed in one of the following manners (listed most to least desirable):

(a) In refrigeration that maintains the food temperature at 41F/5C or less.

(b) Completely submerged under running potable water at a water temperature of 70F (21C) or below with sufficient water velocity to agitate and float off loose particles in an overflow.

(c) Microwave (only if cooked immediately thereafter).

5. Refrigerated foods will be protected/wrapped properly and clearly marked with time/date of preparation or opening and use-by date (7 days or less) and stored at 41F/5C or less.

6. Frozen foods need to be clearly marked with time/date of preparation or packaging and use by date (45 days or less) and stored frozen at 0F/-18C or less.

7. Shell eggs at receipt will be at 45F/7C or below and stored under refrigeration at 41F/5C or less.

8. Obtain products from wholesale distributors that deliver food at the proper temperature and in sealed packages with labels identifying the product. Food products stored in packages other than their original container or package shall be labeled with original product name and time/date when original container/package was first opened.

9. Under no circumstances will leftover food be reheated, mixed with fresh ingredients, or served again for future meals; however, bakery items may be served again at the next scheduled meal.

10. The following foods may not be served in a ready-to-eat (RTE) form: (a) raw animal food (such as Sushi or raw-marinated fish, raw molluscan shellfish, and steak) (b) partially cooked food (such as lightly cooked fish, rare meat, and soft-cooked eggs) (c) raw seed or bean sprouts (d) ice, unless from an authorized/approved ice plant or other authorized potable water source. Non-potable/non-approved ice used for cooling will not come in direct contact with the food item being cooled (e) Unpasteurized fruit juices or dairy products.

C. CROSS-CONTAMINATION MEASURES

1. Cross contamination of food will be prevented by: (a) separating raw animal foods during storage and preparation from RTE foods and cooked foods. This can be accomplished by using separate equipment (cutting boards, utensils) and during storage – by arranging RTE items over products requiring lower cooking temperatures and products requiring higher cooking temperatures on the bottom (b) all cutting boards, utensils, and food contact surfaces used for potentially hazardous foods (PHF) will be cleaned and sanitized throughout the day at least every 4 hours or at any time during the operation when contamination may have occurred.

2. Before being peeled, cut, combined with other ingredients, or offered in a RTE form, raw fresh fruits and vegetables will be:

(a) Thoroughly washed in potable water to remove soil and other contaminants.

(b) When chlorine solution is used for disinfecting whole fresh fruits and vegetables, it is used at a 50-200 ppm concentration level.

(c) Completely immerse FF&V for at least 1 minute in the disinfecting solution.

3. Food will be protected from contamination by storing the food in a clean dry location; where it is not exposed to splash, dust, or other contamination; and at least 15 cm/6 in above the floor. During preparation, unpackaged food will be protected from environmental sources of contamination.

4. Recommend holding tank for bulk water (designated for kitchen and shower use, etc…) be secured with a lock and that bulk water be maintained at 1.0 ppm free available chlorine and checked daily.

5. Food service workers shall eat, drink, or use any form of tobacco ONLY in designated areas where the contamination of exposed food; clean equipment, utensils, and linens; unwrapped single service and single use articles; or other items needing protection cannot result.

D. FOOD CONTACT SURFACES MEASURES

1. Utilize the 3 compartment sink as follows:

(a) First compartment (WASH) - equipment and utensils will be thoroughly washed with detergent and hot water at no less than 110F/43C.

(b) Second compartment (RINSE) - Equipment and utensils rinsed in clean water no less than 120F/49C.

(c) Third compartment (SANITIZE) - Sanitize equipment and utensils in one of the following manners:

1. Immerse in hot water 171F/77C or above for at least 30 seconds.

2. Immerse in approved sanitizer (ex. chlorine solution for at least 15 seconds at temperature of 75F/24C and concentration of 100 ppm chlorine (5 ppm FAC). Add 16 tsp (80 ml) of 5% liquid bleach to 40 L of water to achieve 5 ppm FAC. Chlorine test strips should be provided at each sink.

2. Ware washing machines that use hot water to sanitize will achieve a dishware/utensil surface temperature of 160F (71C).

3. Cleaned and sanitized equipment and utensils will be stored: (a) in a clean and dry location (b) where they are not exposed to splash, dust, or other contamination (c) on a rack above the floor that permits air drying (d) either covered or inverted.

4. Plates and utensils will be allowed to air-dry after washing and sanitizing to prevent recontamination.

5. Cleaning cloths used for wiping food spills will be reasonably clean and stored in a chemical sanitizer solution between 50-100 ppm chlorine/5 ppm FAC (or equivalent) solution and used for food contact and non-food contact surfaces, OR use single use clean paper towels. Sanitizer solution will be checked at a frequency necessary to ensure maintenance of proper concentration.

E. PERSONAL HYGIENE MEASURES

1. Food employees will vigorously wash hands and exposed arms for at least 20 seconds with warm water and soap at a designated hand washing sink before food preparation or working with exposed food; after the toilet, after breaks, after coughing, sneezing, using a handkerchief or tissues, using tobacco, eating, or drinking; after handling soiled equipment or utensils; during food preparation, as often as necessary to remove soil and contamination and to prevent cross contamination when changing tasks; between working with raw food and ready-to-eat (RTE) food; after engaging in other activities that contaminate the hands.

2. If an alcohol-based hand…