Amendment_0001_W912CL-18-Q-0023_MNFS.pdf

SEE ADDENDUM

(No Collect Calls)

W912CL18Q0023 03-Jul-2018

b. TELEPHONE NUMBER

210-295-5903

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 13 Jul 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CL9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TONY T. ERSKINE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

410TH CONTRACTING SUPPORT BRIGADE - RCC

REGIONAL CONTRACTING CENTER AMERICAS

ASCC-AMF-4130 STANLEY ROAD STE 320

JBSA FORT SAM HOUSTON TX 78234-2726

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81XG9 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARSOUTH, G3

JUAN ROSAS

4130 STANLEY ROAD BLDG # 1000

FORT SAM HOUSTON TX 78234

TEL: 210-295-6974 FAX:

210-808-9473/9474FAX:

TEL: 210-295-XXXX SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF42

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CL18Q0023

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 657 Each

MNFS CPX LODGING PN (321)

FFP

The contractor shall provide 657 rooms for the Partner Nation participants in the MNFS phase of PANAMAX from 25 July - 11 August 2018 in accordance with Performance Work Statement (PWS) paragraph 5.2.1 and Table 1.

FOB: Destination

PSC CD: V231

NET AMT

0002 657 Each

MNFS CPX BREAKFAST PN

FFP

The contractor shall provide 657 breakfast meals to Partner Nation (PN) participants in the MNFS Phase of PANAMAX 18 from 26 July - 11 August 2018 in accordance with schedule in Performance Work Statement (PWS) paragraph

5.9.2 and 5.9.2.1 and Table 2.

0003 140 Each

MNFS CPX LUNCH PN

FFP

The contractor shall provide 140 lunch meals for Parnter Nation (PN) participants in MNFS phase of PANAMAX 18 on 31 July 2018 in accordance with schedule in Performance Work Schedule (PWS) paragraph 5.9.3 and 5.9.3.1 and table 2.

0004 657 Each

MNFS CPX DINNER PN

FFP

The contractor shall provide 657 dinner meals for Parnter Nation (PN) participants in MNFS phase of PANAMAX 18 from 25 July - 10 August 2018 in accordance with schedule in Performance Work Schedule (PWS) paragraph 5.9.3 and 5.9.3.1 and table 2.

0005 1 Job

MNFS CPX ACADEMICS/CONFERENCE ROOM

FFP

The contractor shall provide 5 academic/conference rooms that will accomodate 75-80 personnel in the MNFS phase of PANAMAX 18 on 31 July 2018 in accordance with Performance Work Schedule (PWS) paragraph 5.16 and Attachment 1.

0006 1 Job MNFS CPX Audio/Visual Conf Rm

FFP

The contractor shall provide Audio Visual equipment for each conference room in the MNFS phase of PANAMAX 18 on 31 July 2018 in accordance with Performance Work Schedule (PWS) paragraph 5.15 and Attachment 1.

0007 98 Each

MNFS CPX LAUNDRY

FFP

The contractor shall provide laundry service for a total of 98 loads to Partner Nation (PN) participants in the MNFS phase of PANAMAX 18 once per week from 29 July - 11 August per instructions in the Performance Work Statement (PWS) paragraph 5.12, 5.12.1- 5.12.5 and table 4.

0008 105 Each

MNFS CPX MIDNIGHT PACKAGED/BOXE MEALS PN

FFP

The contractor shall provide 105 packaged/boxed meals to Partner Nation (PN) participants in the MNFS phase of PANAMAAX 18 3-9 August per instructions in Performance Work Statement (PWS) paragraph 5.9.5, table 3..

PERFORMANCE WORK STATEMENT

United States Army South (ARSOUTH) Panamax 2018 (PMX 18)

Performance Work Statement (PWS) Lodging, Contract Meals, Conference Rooms, Audio Visual and Laundry Services

Multi-National Forces South (MNFS) Command Post Exercise (CPX) Event 25 Jul – 11 Aug 2018

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide contract meals services as defined in this. The Contractor shall perform to the standards in this contract.

1.1.1 The hotel shall be located in a safe, low crime area within a 2-mile radius of downtown San Antonio Riverwalk Historic district.

1.1.2 The hotel shall have a full service restaurant on the property or have the ability to cater breakfast and dinner.

1.1.3 The hotel shall have sufficient capacity to accommodate approximately One Hundred Ninety Seven (197) single/double rooms at the Government rate. Fifty Four (54) single/double rooms in accordance with the below schedule will be ordered under this contract. One hundred and forty three (143) rooms will NOT be covered under this contract.

1.1.4 Quality Standards for Rooms. All rooms shall include a high standard of hygiene, private bath with full toilet and shower facilities, hot and cold running water, clean linen on a daily basis, working electricity, color television with cable, clock, and telephone. The room shall also be appropriately furnished. All guest will be placed between the 2nd and 11th floor, if possible.

1.1.5 The US Government may request additional rooms at the same quoted rate; subject to room availability.

1.1.6 The Contracting Officer Representative (COR) will identify those individuals on the guest list whose rooms will be paid by the US Government, under the contract. The US Government will not pay for telephone calls, mini-bar, room service, cell phones, and hotel charges other than those specifically provided for in this contract. It is highly recommended the contractor requests a credit card from guests upon check-in to secure potential unauthorized charges. Charges not covered by the US Government are to be resolved between the guests and the hotel.

1.1.7 Meal preparations: The Contractor shall strive to accommodate special diets where feasible and within contracted meal rates. The Government Representative will identify individuals with dietary restrictions, if applicable. Food served in Buffet style should be labeled. Non-alcoholic juice, soft drinks, coffee, tea or beverage is included with meals. If Voucher, Sign-in, or any other system is used it will be controlled/approved by either the Contracting Officer or the COR. Contractor personnel will comply with Technical Exhibit 1 UNIVERSAL

CONTROL MEASURES TO MITIGATE RISK OF FOODBORNE ILLNESS.

1.2 Background. Lodging, Contract Meals, Conference Rooms, Audio Visual and Laundry Services for United States Army South (ARSOUTH, also referred to herein as “the Government”) in support of Panamax 2018 Multi- National Forces South (MNFS) Command Post Exercise (CPX) Event.

1.3 Objectives. The Contractor provides the Government with Lodging, Contract Meals, Conference Rooms, Audio Visual and Laundry Services.

1.4 Scope. The Contractor shall provide non-personal services and deliver to the Government hotel accommodations and meals as specified in Tables 1-6, Attachment 1, 2 and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and Contracting Officer Representative (COR). The COR will be on site for coordinating activities and monitors all technical aspects of the contract and assists in contract administration. See 1.6.9.

1.5 Period of Performance. 25 Jul – 11 Aug 2018

1.6 General Information:

1.6.1 Quality Control Plan (QCP). In accordance with (IAW) FAR-46.202-1 Contracts for Commercial Items.

“When acquiring commercial items (reference) FAR Part 12, the Government shall rely on contractors’ existing quality assurance systems as a substitute for Government inspection and testing before tender for acceptance unless customary market practices for the commercial item being acquired include in-process inspection. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

1.6.2 Quality Assurance (QA). This Contract is being established using FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures; therefore, no Quality Control Plan (QCP) is required.

The Government will rely on the contractor’s existing quality assurance systems as a substitute for Government inspection and testing beforetender for acceptance conform to the contract requirements.

1.6.3 Recognized Holidays. N/A

1.6.4 Place of Performance. The Hotel and work to be performed under this contract will be located and performed in a safe low crime area within a 2-mile radius of the Riverwalk Historic District, San Antonio, TX.

1.6.5 Type of Contract. The government will award a firm-fixed price contract.

1.6.6 Access and General Protection Policy and Procedures:

1.6.6.1 FPCON: N/A

1.6.6.2 Physical Security. The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.6.3 Escorts. N/A

1.6.6.4 Personnel Security Clearance Requirements. N/A

1.6.6.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.6.6.5.1 Background Check Notification Requirements. If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.6.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph may result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.6.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.6.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: N/A

1.6.6.6.1 Contractor Common Access Card (CAC) Eligible Requirements. N/A

1.6.6.6.1.1 Federal Installation/Facility Access. N/A

1.6.6.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access. N/A

1.6.7 Employment Eligibility. The Contractor shall ensure that all Contractor employees and sub-contractor employees performing services under this contract in the U.S. or its territories have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.8 Access to Government Information Systems. N/A

1.6.9 Key Control. N/A

1.6.10 Lock Combinations. N/A

1.6.11 Post Award Conference/Contract Periodic Progress Meetings. The Contractor shall attend the post award meetings convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13 Key Personnel. The following personnel are considered key personnel by the government: The KO and the COR. The Contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between the hours of 7:00-6:00 PM.

1.6.14 Special Qualifications or Certifications. N/A

1.6.15 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.15.1 Badging of Contractor Employees. N/A

1.6.15.2 Uniform. The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.16 Contractor Travel. N/A

1.6.17 Other Direct Costs (ODC). N/A

1.6.18 Data Rights. N/A

1.6.19. Non-Disclosure Requirements: N/A

1.6.19.1 Non-Disclosure Statements. N/A

1.6.19.2 Advertisement and Social Media. The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.20 Organizational Conflict of Interest (OCI). N/A

1.6.21 Phase-in/Phase-Out (PIPO) Period. N/A

1.6.22 General Training Requirements:

1.6.22.1 Anti-terrorism (AT) Level 1 Training. N/A

1.6.22.2 OPSEC Awareness. If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.22.3 Information Assurance (IA) Training. N/A

1.6.22.4 Information Assurance (IA)/Information Technology (IT) Training. N/A

1.6.22.5 Threat Awareness Reporting Program (TARP Training). N/A

1.6.22.6 iWATCH Training. N/A

1.6.22.7 OPSEC Training. N/A

1.6.23 Overseas Training Requirements:

1.6.23.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling. N/A

1.6.23.2 SERE Training. N/A

1.6.24 Foreign (OCONUS) Requirements. N/A

1.6.24.1 Theater and Country Clearance Requirements. N/A

1.6.24.2 Vetting. N/A

1.6.24.3 Installation Access to DOD Facility or Host Nation Installation. N/A

1.6.24.4 Host Nation Installation Access with No DOD Facility. N/A

1.6.24.5 Deoxyribonucleic Acid (DNA) Samples. N/A

1.6.24.6 Medical Travel Requirement. N/A

1.6.25 Synchronized Pre-deployment and Operational Tracker (SPOT). N/A

PART 2

DEFINITIONS & ACRONYMS

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. Local National. Local national are foreign nationals who are citizens of the country where the performance of duty will occurs.

2.1.9. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.10. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.11. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.12. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.13. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.14. Shall. Imperative.

2.1.15. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.16. Third Country National. For the purpose of this clause or provision, a third country national (TCN) is defined as any person, regardless of citizenship, who travels into the USSOUTHCOM AOR from outside of the USSOUTHCOM AOR. This includes personnel who are citizens of the country where performance of the contract is being conducted, but reside outside of the USSOUTHCOM AOR. For this purpose, non-DOD contractor personnel are considered traveling under DOD sponsorship.

2.1.17. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.18. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

NOTE: Once an acronym has been established, defined and used in a sentence, only the acronym will be used from that point forward.

AFFSSIR Armed Forces Repository of Specimen Samples ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CAP Crisis Action Planning CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CPX Command Post Exercise DD Form 254 Department of Defense Contract Security Requirement List DNA Deoxyribonucleic Acid (DNA) DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FPCON Force Protection Condition FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services HR Hotel Representative IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LN Local National LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance

QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TCN Third Country National TE Technical Exhibit TSDB Terrorist Screening Data Base U.S.C. United States Code USSOUTHCOM United States Southern Command

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. None.

3.2 Facilities. None.

3.3 Utilities. None.

3.4 Equipment. None.

3.5 Materials. None.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS, in accordance with or as listed in any other sections of this PWS, or as contained within any attachments under this PWS.

4.2 Facility Security Clearance. See paragraph 1.6.6.2.

4.3. Materials. The Contractor shall furnish all materials and supplies necessary to meet the requirements as listed under any other sections of this PWS or as contained within any attachments under this PWS.

4.4. Equipment. The Contractor shall provide all equipment required to meet the requirements as listed under any other sections of this PWS or as contained within any attachments under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide non-personal services and deliver to the Government hotel accommodations and meals as specified in Tables 1-6, Attachment 1 and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and GR/COR.

5.1. Check-in and Checkout: Participants may show up earlier than regular check-in time. Contractor shall allow early arrivals to check-in as early noon, if there is availability of rooms. The contractor shall additionally, allow guests with late flight departures to check out as late as 6:00 PM when possible. Contractor shall provide a secure area for storage of personal luggage when neither early check-in nor late check-out is possible.

5.2 Lodging:

5.2.1 Contracted Lodging. The Contractor shall provide contracted lodging for approximately Five (5) Partner Nation Guests from 25-29 July 2018, Five (5) Partner Nation Guests from 25 July-11 Aug 2018 and then increase to a total of forty nine (49) guests from 29 Jul – 11 August 2018. Table 1 below reflects the estimated number of standard rooms for exercise participants to be paid by the contract.

5.2.1.1 Reserved.

5.2.1.2 The US Government will only pay for rooms and services actually used and any applicable penalties due to late cancellations, not to exceed one night charge.

Table 1 Contracted Lodging for Non-US Personnel starting on 25 Jul – 11 Aug 2018

Non-US Participants

Arrival Date Departure Date Number of Nights Total Nights

5 25 Jul 18 29 Jul 18 4 20

5 25 Jul 18 11 Aug 18 17 85

44 29 Jul 18 11 Aug 18 13 572

TOTAL 54 677

5.3 Reserved.

5.4 The Contractor shall provide the Government’s security director an orientation. The hotel security manager shall meet with the Government security director to establish a direct point of contact within the hotel staff to solve security issues.

5.4 Hotel Representative. The contractor shall provide a representative as a liaison. The hotel representative (HR) shall be vested with the authority to resolve issues and payment as they arise. The HR shall be available throughout the time period the hotel is in use by the Government. The contractor shall provide a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their particular areas of support, (for example: room maintenance, security, banquets, payment, etc.).

5.5 Service Breakdowns. The contractor shall ensure required maintenance or repairs for hotel equipment, to include guest rooms, conference facilities, breakout rooms, elevators; kitchen equipment, etc. are corrected immediately at the expense of the contractor. All equipment shall be repaired within one hour or replaced within two hours of reported malfunction.

5.6 Baggage Service. The contractor shall have baggage handling available for hotel guests during check-in and check-out.

5.8 Extended Stays. Guests wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. Guests who wish to extend their stay at the hotel may do so at the hotel’s discretion and the guests’ financial resources. If flights are delayed/cancelled due to inclement weather the participants covered under the lodging contract shall be allowed to come back to the Hotel and use the facilities while awaiting transportation. If the delay/cancellation is such that guests must stay an extra night/s awaiting transportation they will have the option of checking back in at the U.S. Government expense.

5.9 Meals:

5.9.1 Hotel Meal Program. The contractor shall provide voucher to the COR for issuing to room guests to account for meals served. The vouchers shall be use to provide a consumption list (head count) at the end of each business day to the COR with an invoice showing actual charges for each meal. The Government will only pay for meals consumed and accounted by vouchers. Contractor shall submit receipts and other billing information as requested by the Contracting Officer. NOTE: Payment for any drink containing alcohol is the responsibility of and must be paid for separately by the guest requesting such beverage.

5.9.2 Breakfast. The contractor shall provide a breakfast buffet at an appropriate facility on site as agreed to by the vendor and the Government based on the schedules and for the guest quantities as stated in the table 4.

5.9.2.1 Breakfast Schedule CPX Event: 26 Jul – 2 Aug 2018 Breakfast will be served between the hours of 5:30 – 7:00 AM. Starting on 3 Aug – 10 Aug 18, Breakfast will be consumed in two major groups, 1st group from 5:00- 6:30 AM and 2nd group from 8:00-9:30 AM. On 11 Aug 18, breakfast will be served at normal hotel business hours.

5.9.3 Lunch. The contractor shall provide Lunch (Menu/Buffet) at an appropriate facility on site as agreed to by the vendor and the Government based on the schedules and for the guest quantities as stated in the table 4. Lunch shall, as a minimum, consist of main entrees, side dishes, dessert, and a non-alcoholic beverage such as water, juice, soft drinks, tea and or coffee and be consistent with a value sufficient to provide a complete lunch meal. The contractor shall provide a minimum of three choices for its buffet/menu selection(s). The Voucher or Sign-in system will apply to authorized personnel. Any unauthorized charges shall be billed directly to the user.

5.9.3.1 Lunch Schedule, CPX Event: Contractor shall provide lunch on 31 Jul 18 and lunch will be served between the hours of 11:30 - 1:00 PM.

5.9.4 Dinner. The contractor shall provide dinner (Menu/Buffet) at an appropriate facility on site as agreed to by the vendor and the Government based on the schedules and for the guest quantities as stated in the table 4. Dinner shall, as a minimum, consist of main entrees, side dishes, dessert, and a non-alcoholic beverage such as water, juice, soft drinks, tea and or coffee and be consistent with a value sufficient to provide a complete dinner meal. The contractor shall provide a minimum of four choices for its buffet/menu selection(s). The Voucher or Sign-in system will apply to authorized personnel. Any unauthorized charges shall be billed directly to the user.

5.9.4.1 Dinner Schedule, CPX Event: 25 Jul – 2 Aug 2018 Dinner will be served between the hours of 6:00-8:00 PM. Starting on 3 Aug – 10 Aug 18, Dinner will be consumed in two major groups, 1st group from 4:30-6:00 PM and 2nd group from 8:00-9:30 PM.

Table 2 Estimated Schedule of Contracted Meals

25 Jul – 11 Aug 2018

DATE

BREAKFAST

1st Grp 5:00 - 6:30 am (approx. 34) 2nd Grp 8:00 - 9:30 am (approx. 15)

Lunch 11:30 am – 1:00 PM

DINNER

1st Grp 4:30-6:00 pm (approx. 15)

2nd Grp 8:00 – 9:30 pm (approx. 34)

Contract Meals

Contract Meals

25 Jul 18 0 0 10

5.9.5 Packaged/boxed contract meals. The Contractor shall provide packaged/boxed meals in the quantities and at the prescribed times IAW table # 5. Requested packaged meals shall be ready for pick up by HHBn Unit Representative IAW table 5 below. Packaged/boxed meals shall, as a minimum, consist of an alternating variety of different type of meal options every day. Packaged/boxed meals shall consists of a mix of hot and cold sandwiches/wraps. Each package/box meal shall contain a sandwich/wrap, chips, fruit, cookie or pastry, and a non-alcoholic beverage) Packaged/boxed meal can also consist of a light main meal entree (main entry, side dish, salad, dessert, and a non-alcoholic beverage). Type of packaged/boxed meal style (sandwich or main meal entrée) shall be alternated every other day. Meals will be consistent with a value sufficient to provide a complete meal.

Table 3 Estimated Schedule of Contracted Packaged Meals

3 – 9 Aug 2018

DATE

Packaged Meal

10:30 PM Pick Up

2 Aug 18 15

3 Aug 18 15

4 Aug 18 15

5 Aug 18 15

6 Aug 18 15

7 Aug 18 15

8 Aug 18 15

26 Jul 18 10 0 10

27 Jul 18 10 0 10

28 Jul 18 10 0 10

29 Jul 18 10 0 49

30 Jul 18 49 0 49

31 Jul 18 49 140 49

1 Aug 18 49 0 49

2 Aug 18 49 0 49

3 Aug 18 49 0 49

4 Aug 18 49 0 49

5 Aug 18 49 0 49

6 Aug 18 49 0 49

7 Aug 18 49 0 49

8 Aug 18 49 0 49

9 Aug 18 49 0 49

10 Aug 18 49 0 49

11 Aug 18 49 0 0

TOTAL 657 140 657

9 Aug 18 15

TOTAL 120

5.9.5 Coffee Breaks. N/A.

5.10 Parking. The contractor shall provide 2 “self-park” reserved parking spaces from 26 Jul – 10 Aug 2018. The reserved parking places must be clearly designated for ARSOUTH guests. Parking must be in a safe environment with adequate lighting and security. Hotel staff must be aware of reserved parking spaces. Hotel Guest using the “self-parking” service will be validated by the COR.

5.11 Hotel Facilities. The contractor shall provide access to all hotel guest facilities and amenities, to include the business center, swimming pool, spa, and exercise facilities will be made available for conference participants free of charge as long as they are registered in the hotel. Access also includes copies, fax, and Internet capability charged to the individual (in the case that it is not included in the lodging package).

5.12 Laundry Services. The contractor shall provide the Government reliable & punctual laundry services for Non US personnel only (1 Voucher per week = 1 load of laundry per week) and only during the contract period of 29 JUL -11 Aug. Contractor shall provide laundry services (wash, dry, and fold) for a total of only 98 laundry loads, in accordance with Table # 6. Contractor shall not to exceed (NTE) 98 laundry loads/vouchers, which is the total number of laundry loads/vouchers authorized throughout this contract period.

Table # 4 Estimated Laundry Services

Dates Number of Personnel

Laundry Services/Vouchers

Authorized per person

Total Estimated Services/ Vouchers

29 Jul – 10 Aug 18 49 2 98

5.12.1 The contractor shall provide room service laundry pickup and drop-off while maintaining 100% accountability of clothing under his/her responsibility utilizing hotel’s laundry itemized receipts. Laundry shall be cleaned, dried, fluffed and folded only. Laundry shall be returned laundered and undamaged to customers rooms by NLT 1800 the following day.

5.12.2 Any type of the following items may be laundered but is not limited to military uniform items, civilian clothes to include under garments, socks, and handkerchiefs is authorized for laundry under this contract. The contractor shall not accept requests for special handling (Dry Cleaning) or pressing/starching of uniforms or civilian clothes as part of this contract. Any other special request not covered within the specifics of this contract will be a charge incurred and made directly to the guest’s personal credit card on file for incidentals.

5.12.3 The Government in coordination with the contractor will provide each guest with two (2) laundry vouchers to use and account for laundry services used/rendered. In conjunction with the hotel’s laundry itemized receipts. The contractor shall tag clothing in each bag with a unique number to match the bag so that clothing does not get mixed up with other persons clothing. The Contractor shall provide each customer a receipt (inventory sheet) of items placed in the bag. The contractor will maintain accountability of laundry bundles serviced with these vouchers and in coordination with the Contracting Officer Representative (COR) will submit these vouchers at the end of the contract period to the Contracting Officer (KO) for payment. The Government will only pay for laundry services used and accounted by the submitted vouchers.

5.12.4. The COR will inform the contractor and KO and work out any issues or claims of any unresolved claims for lost items.

5.12.5. The contractor shall be liable for any property lost while in their possession. The contractor shall have full responsibility for the costs of any damage or lost laundry articles due to negligence of the contractor or their employees while providing laundry services.

5.13 Airport Shuttle Service. The Contractor shall provide a courtesy shuttle service to and from San Antonio International airport as part of their standard business practices. Shuttle services shall be provided when guest calls hotel reception desk requesting the service.

5.14. Social Events: N/A

5.15 Automation, Audio/Visual (AV) Specifications: On 31 Jul 18, the contractor shall provide and set up 5ea.

projectors, 5ea. screens, and 5ea. podiums with microphones/sound systems in each conference room as part of the MNFS Academic Training Day conference room set up in accordance with Attachment # 1.

5.16 Conference Rooms: On 31 Jul 18, as part of the MNFS Academics Training Day, the contractor shall set up and provide 5 separate conference rooms spaces from 8:00AM to 6:00PM, with enough tables and chairs for seating up to 75-80 persons in each conference room. Conference Rooms will be set up no later than 7:00 AM, in a class room style set up and equipped with a podium with sound, a screen and a projector in accordance with attachment #1. Each conference room will also have one additional table in accordance with attachment # 1 for an interpreter soundproof booth set up (booth is provided by 3rd party vendor).

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit:

7.1. Attachment 1 – Conference Rooms Set Up Diagram – MNFS Academics Training Day

7.2. Attachment 2 - Performance Requirements

7.3 Technical Exhibit 1 - UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOODBORNE

ILLNESS

ATTACHMENT 1

Conference Rooms Set Up Diagram – MNFS Academics Training Day

Note: All Five conference room will be set up in the same configuration and with the same audio visual equipment.

ATTACHMENT 2

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

1. Combating Trafficking in Persons FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment

100% Compliance 100% Inspection, COR Validation

2. Contracting Manpower Reporting PWS para. 5.20. and CLIN

XXXX

The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil. The contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 day from end date of the contract to complete the CMR requirement.

100% Compliance 100% Inspection, COR Validation

PRS # 1

The Contractor shall provide non-personal services and deliver to the Government hotel accommodations and meals as specified in Tables 1-4 and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and Contracting Officer Representative (COR). PWS para. 1.4

The contractor provided correct number of rooms and meals as specified in Tables 1-4 in coordination with the KO or

COR.

100% Compliance 100% Inspection, COR Validation

PRS # 2

Back Ground Checks: The Contractor shall ensure

Documentation of these checks will be made available to the Contracting Officer or

Validation contractor employees and subcontractor employees performing services under this contract have passed a security check done by the State Police Department of their U.S.

residence. Security checks that have been completed as part of a security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. PWS para.

1.6.6.5.

Contracting Officer Representative upon request.

The Government retains the right to exclude any employee from performance of duties under this contract if a security check reveals information an employee is a security risk.

PRS # 3

The Government Representative will identify individuals with dietary restrictions. The contractor shall strive to accommodate special diets where feasible and within contracted meal rates. Food served in Buffet style should be labeled. Non-alcoholic juice, soft drinks, coffee, tea or beverage is included with meals. If Voucher, Sign-in, or any other system is used it will be controlled/approved by either the Contracting Officer or the COR.

PWS para. 1.1.7

Scheduled meals are prepared according to predetermined menus. Food served in Buffet style should be labeled.

Validation.

Exhibit 1

UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOODBORNE ILLNESS

(Revised 12 November 2014)

A. FOODBORNE ILLNESS

Foodborne illness may be caused by microorganisms such as bacteria, viruses, or parasites, and improper processing, storage or handling of food greatly increase the risk for illness. Taking extra care to follow the steps outlined in this document will significantly help reduce the chance of foodborne illness.

B. TIME-TEMPERATURE MEASURES

1. Raw animal foods will be cooked to heat all parts of the food to the following minimum requirements for temperature and time:

(a) 145F/63C for 15sec for raw shell eggs for immediate service, fish, seafood, beef, veal, lamb, and commercially raised game animals.

(b) 155F/68C for 15sec for eggs not prepared for immediate service and pork; OR 66C one minute; OR 63C for 3 minutes.

(c) 165F/74C for 15sec for poultry, stuffed fish, stuffed meat, and stuffed pasta. Poultry will not be stuffed.

Stuffing and dressing will be cooked separately.

(d) Cooks will use a properly calibrated and sanitized (e.g. Alcohol wipes) thermometer to measure temperature.

2. Fruits and vegetables that are cooked for hot holding will be cooked to a temperature of 135F/57C. Cut fruits and vegetables under refrigeration will be held at 41F/5C or less until cooked or served.

3. Foods held hot will be maintained at 135F/57C or higher. Temperatures need to be verified with a properly sanitized thermometer. Hot foods not kept at 135F/57C or greater since preparation will be discarded after 4 hours.

Cold foods served and not held at 41F/5C or less will be discarded after 4 hours.

4. Potentially Hazardous Foods (PHF) will be thawed in one of the following manners (listed most to least desirable):

(a) In refrigeration that maintains the food temperature at 41F/5C or less.

(b) Completely submerged under running potable water at a water temperature of 70F (21C) or below with sufficient water velocity to agitate and float off loose particles in an overflow.

(c) Microwave (only if cooked immediately thereafter).

5. Refrigerated foods will be protected/wrapped properly and clearly marked with time/date of preparation or opening and use-by date (7 days or less) and stored at 41F/5C or less.

6. Frozen foods need to be clearly marked with time/date of preparation or packaging and use by date (45 days or less) and stored frozen at 0F/-18C or less.

7. Shell eggs at receipt will be at 45F/7C or below and stored under refrigeration at 41F/5C or less.

8. Obtain products from wholesale distributors that deliver food at the proper temperature and in sealed packages with labels identifying the product. Food products stored in packages other than their original container or package shall be labeled with original product name and time/date when original container/package was first opened.

9. Under no circumstances will leftover food be reheated, mixed with fresh ingredients, or served again for future meals; however, bakery items may be served again at the next scheduled meal.

10. The following foods may not be served in a ready-to-eat (RTE) form: (a) raw animal food (such as Sushi or raw-marinated fish, raw molluscan shellfish, and steak) (b) partially cooked food (such as lightly cooked fish, rare meat, and soft-cooked eggs) (c) raw seed or bean sprouts (d) ice, unless from an authorized/approved ice…