Solicitation_18-Q-0020.pdf

SEE ADDENDUM

(No Collect Calls)

W912CL18Q0020 08-May-2018

b. TELEPHONE NUMBER

210-295-5903

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 18 May 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CL9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TONY T. ERSKINE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

410TH CONTRACTING SUPPORT BRIGADE - RCC

REGIONAL CONTRACTING CENTER AMERICAS

CCEC-AMF-4130 STANLEY ROAD STE 320

JBSA FORT SAM HOUSTON TX 78234-2726

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81XG9 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARSOUTH, G3

JUAN ROSAS

4130 STANLEY ROAD BLDG # 1000

FORT SAM HOUSTON TX 78234

TEL: 210-295-6974 FAX:

210-808-9473/9474FAX:

TEL: 210-295-XXXX SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CL18Q0020

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 126 Nights CAP PN Lodging

FFP

The contractor shall provide 21 rooms for the Partner Nation participants in the Crisis Action Planning (CAP) phase of PANAMAX from 10-16 June 2018 in accordance with Performance Work Statement (PWS) paragraph 5.3.2 and Table 1 of the PWS.

FOB: Destination

NET AMT

0002 54 Nights CAP US Lodging

FFP

The contractor shall provide 9 rooms for United States participants in the Crisis Action Planning (CAP) phase of PANAMAX from 10-16 June 2018 in accordance with Performance Work Statement (PWS) paragraph 5.3.2 and Table 2 of the PWS.

0003 126 Meal CAP PN Breakfast Meal

FFP

The contractor shall provide 126 breakfast meals for Partner Nation (PN) participants in the Crisis Action Planning (CAP) phase of PANAMAX 18 from 10- 16 June 2018 in accordance with Performance Work Statement (PWS) paragraph

5.9.3 and Table 4 of the PWS.

0004 126 Meal CAP PN Dinner Meal

FFP

The contractor shall provide 126 dinner meals for Partner Nation (PN) participants in the Crisis Action Planning (CAP) phase of PANAMAX 18 from 10-16 June 2018 in accordance with Performance Work Statement (PWS) paragraph 5.9.4 and Table 4 of the PWS.

0005 1 Each

CONFERENCE SPACE

FFP

The contractor shall provide one conference room space to accommodate 65 personnel to host icebreaker in accordance with Performance Work Statement (PWS) paragraph 5.14.1.

PERFORMANCE WORK STATEMENT

United States Army South (ARSOUTH) Panamax 2018 (PMX 18)

Performance Work Statement (PWS) Lodging and Meals MNFS CAP Event As of 8 May 2018

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide contract meals services as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: Contract Lodging and Meals Services for United States Army South (ARSOUTH, also referred to herein as “the Government”) in support of Panamax 2018 Crisis Action Planning (CAP) Event/Conference Room for ice breaker.

1.3 Objectives: The Contractor provides the Government with Contract Lodging and Meals Services and conference room for ice breaker for approximately 65 personnel.

1.4 Scope: The Contractor shall provide non-personal services and deliver to the Government hotel accommodations and meals as specified in Table 4 and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and Goverenment Representative(GR)/Contracting Officer Representative (COR).

1.5 Period of Performance: 10 Jun – 16 Jun 2018

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: N/A

1.6.4 Place of Performance: The work to be performed under this contract will be performed within a 5 mile radius of the Riverwalk Historic District, San Antonio, TX

1.6.5 Type of Contract: The government will award a firm-fixed price contract.

1.6.6 Access and General Protection Policy and Procedures:

1.6.6.1 FPCON: N/A

1.6.6.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.6.3 Escorts: N/A

1.6.6.4 Personnel Security Clearance Requirements: N/A

1.6.6.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or GR/COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or GR/COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.6.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and GR/COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or GR/COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7 Remedies: In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.8 Subcontracts: The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.8.1 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: N/A

1.6.8.2 Contractor Common Access Card (CAC) Eligible Requirements: N/A

1.6.8.3 Federal Installation/Facility Access: N/A

1.6.8.4 Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: N/A

1.6.9 Employment Eligibility: The Contractor shall ensure that all Contractor employees and sub-contractor employees performing services under this contract in the U.S. or its territories have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or GR/COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.9.1Access to Government Information Systems: N/A

1.6.9.2 Key Control: N/A

1.6.9.3 Lock Combinations: N/A

1.6.10 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, GR/COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government http://www.uscis.gov/e-verify

1.6.11 Government Representative(GR)/Contracting Officer Representative (COR): The GR/COR will be identified by separate letter. The GR/COR monitors all technical aspects of the contract and assists in contract administration.

The GR/COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the GR/COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the GR/COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The GR/COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The following personnel are considered key personnel by the government: The Contracting Officer (KO) and the GR/COR. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between

1.6.13 Special Qualifications or Certifications: N/A

1.6.14 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.14.1 Badging of Contractor Employees: N/A

1.6.14.2 Uniform: The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.15 Contractor Travel: N/A

1.6.16 Other Direct Costs (ODC): N/A

1.6.17 Data Rights: N/A

1.6.18 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.19 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.6.20 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.21 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.22 Phase-in/Phase-Out (PIPO) Period: N/A

1.6.23 General Training Requirements:

1.6.24 Anti-terrorism (AT) Level 1 Training: N/A

1.6.25 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.25.1 Information Assurance (IA) Training: N/A

1.6.25.2 Information Assurance (IA)/Information Technology (IT) Training: N/A

1.6.25.3 Threat Awareness Reporting Program (TARP Training): N/A

1.6.25.4iWATCH Training: N/A

1.6.25.6 OPSEC Training: N/A

1.6.25.7 Overseas Training Requirements:

1.6.25.8 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: N/A

1.6.25.9 SERE Training: N/A

1.6.25.10 Foreign (OCONUS) Requirements: N/A

1.6.25.11 Theater and Country Clearance Requirements: N/A

1.6.25.12 Vetting: N/A

1.6.25.13 Installation Access to DOD Facility or Host Nation Installation: N/A http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

1.6.25.14 Host Nation Installation Access with No DOD Facility: N/A

1.6.25.15 Deoxyribonucleic Acid (DNA) Samples: N/A

1.6.25.16 Medical Travel Requirement: N/A

1.6.25.17 Synchronized Pre-deployment and Operational Tracker (SPOT): N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Government Representative(GR)/Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. Local National. Local national are foreign nationals who are citizens of the country where the performance of duty will occurs.

2.1.9. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.10. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.11. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.12. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.13. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.14. Shall. Imperative.

2.1.15. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.16. Third Country National. For the purpose of this clause or provision, a third country national (TCN) is defined as any person, regardless of citizenship, who travels into the USSOUTHCOM AOR from outside of the USSOUTHCOM AOR. This includes personnel who are citizens of the country where performance of the contract is being conducted, but reside outside of the USSOUTHCOM AOR. For this purpose, non-DOD contractor personnel are considered traveling under DOD sponsorship.

2.1.17. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.18. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFFSSIR Armed Forces Repository of Specimen Samples ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DNA Deoxyribonucleic Acid (DNA) DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services GR Government Representative IA Information Assurance

IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LN Local National LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TCN Third Country National TE Technical Exhibit TSDB Terrorist Screening Data Base U.S.C. United States Code USSOUTHCOM United States Southern Command

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished

Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. None.

3.2 Facilities. None.

3.3 Utilities. None.

3.4 Equipment. None.

3.5 Materials. None.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance. See paragraph 1.6.7.2.

4.3. Materials. The Contractor shall furnish all materials and supplies necessary to meet the requirements under this

PWS.

4.4. Equipment. The Contractor shall provide all equipment required for an audience of about 65 participants, to ensure success of the icebreaker listed in the specific tasks (Part 5).

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide non-personal services and deliver to the Government hotel accommodations and meals as specified in Tables 1-4 and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and GR/COR.

5.1. Check-in and Checkout: In some cases participants may show up earlier than regular check-in time. Contractor shall allow early arrivals to check-in as early noon, if there is availability of rooms. The hotel shall additionally allow guests with late flight departures to check out as late as 6:00 PM when possible. Contractor shall provide a secure area for storage of personal luggage when neither early check-in nor late check-out is possible.

5.2 Lodging:

5.2.1 The hotel shall be located in a safe, low crime area within a 5 mile radius of downtown San Antonio Riverwalk Historic district.

5.2.2 The hotel must have a full service restaurant on the property or have the ability to cater breakfast and dinner.

5.2.3 The hotel must have sufficient capacity to accommodate approximately 37 single/double rooms at the Government rate, including 7 self-paying guests.

5.2.4 Quality Standards for Rooms: All rooms shall include a high standard of hygiene, private bath with full toilet and shower facilities, hot and cold running water, clean linen on a daily basis, working electricity, color television with cable, clock, and telephone. The room shall also be appropriately furnished. All guest will be placed between the 2nd and 11th floor, if possible.

5.3 The US Government may request additional rooms at the same quoted rate; subject to room availability.

5.3.1 The GR/COR will identify those individuals on the guest list whose rooms will be paid by the US Government, under the contract. The US Government will not pay for telephone calls, mini-bar, room service, cell phones, and hotel charges other than those specifically provided for in this contract. It is highly recommended the hotel request a credit card from guests upon check-in to secure potential unauthorized charges. Charges not covered by the US Government are to be resolved between the guests and the hotel.

5.3.2 Contracted Lodging. The Contractor shall provide lodging for thirty (30) guests from 10 – 16 June 2018. The tables below reflects the estimated number of standard rooms for exercise participants to be paid by the contract.

5.3.2.1 Government is only responsible and will pay under contracted room personnel for requirements indicated in attachment as Contracted Lodging. *Government can only block rooms for “Self Pay” personnel – they are individually responsible for their own bills and rooms shall be provided at the contracted price as indicated in table 3 as Lodging for Self Pay (Credit Card).

5.3.2.2 The US Government will only pay for rooms and services actually used and any applicable penalties due to late cancellations, not to exceed one night charge.

Table 1 Contracted Lodging PN Personnel 10-16 Jun 18

Participants Arrival Date Departure Date Number of Nights Total Nights

21 10 Jun 18 16 Jun 18 6 126

TOTAL

Table 2

Contract Lodging for US personnel 10-16 Jun 18

US Participants Arrival Date Departure Date Number of Nights Total Nights

9 10 Jun 18 16 Jun 18 6 54

5.3.3. Self-Pay Lodging. The Contractor shall provide lodging for seven (7) guests from 10 - 16 June 2018, which will be self-pay. Rooms shall be blocked off for “self-pay” personnel. Self-pay personnel will be individually responsible for their own bills and will provide a credit card or other acceptable method of payment to the contractor upon check-in. Contractor shall extend the contracted room pricing for “self-pay” personnel. These rooms are not guaranteed under this contract.

Table 3

Lodging for Self Pay (Credit Card) 10-16 Jun 18

Participants Arrival Date Departure Date Number of Nights Total Nights

7 10 Jun 18 16 Jun 18 6 42

5.4 The hotel shall provide the Government’s security director an orientation. The hotel security manager shall meet with the Government security director to establish a direct point of contact within the hotel staff to solve security issues.

5.5 Hotel Representative. The contractor shall provide a representative as a liaison. The hotel representative (HR) must be vested with the authority to resolve issues and payment as they arise. The HR shall be available throughout the time period the hotel is in use by the Government. The hotel will provide a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their particular areas of support, (for example: room maintenance, security, banquets, payment, etc.).

5.6. Service Breakdowns. The hotel shall ensure required maintenance or repairs for hotel equipment, to include guest rooms, conference facilities, breakout rooms, elevators; kitchen equipment, etc. are corrected immediately at the expense of the hotel. All equipment shall be repaired within one hour or replaced within two hours of reported malfunction.

5.7. Baggage Service. The hotel shall have baggage handling available for hotel guests during check-in and check-out.

5.8. Extended Stays. Guests wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. Guests who wish to extend their stay at the hotel may do so at the hotel’s discretion and the guests’ financial resources. If flights are delayed/cancelled due to inclement weather the participants covered under the lodging contract shall be allowed to come back to the Hotel and use the facilities while awaiting transportation. If the delay/cancellation is such that guests must stay an extra night/s awaiting transportation they will have the option of checking back in at the US Government expense.

5.9.1. General. Scheduled meals are prepared according to predetermined menus. The GR/COR will identify individuals with dietary restrictions, if applicable. The hotel shall strive to accommodate special diets where feasible and within contracted meal rates. Food served in buffet-style should be labeled. Non-alcoholic juice, soft drinks, coffee, tea or beverage are included with meals. If Voucher, Sign-in, or any other system is used it will be controlled/approved by either the Contracting Officer or the GR/COR. Contractor personnel will comply with Technical Exhibit 1 UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOODBORNE

ILLNESS.

5.9.2. Hotel Meal Program. The hotel shall provide voucher to the GR/COR for issuing to room guests to account for meals served. The vouchers shall be use to provide a consumption list (head count) at the end of each business day to the GR/COR with an invoice showing actual charges for each meal. The Government will only pay for meals consumed and accounted by vouchers. Hotel shall submit receipts and other billing information as requested by the Contracting Officer. NOTE: Payment for any drink containing alcohol is the responsibility of and must be paid for separately by the guest requesting such beverage.

5.9.3. Breakfast. The hotel shall provide a breakfast buffet at an appropriate facility on site as agreed to by the vendor and the Government based on the schedules and for the guest quantities as stated in table 4 below.

5.9.3.1 Breakfast Schedule CAP Event: 11-16 Jun 18, breakfast times from 6:00-7:30 AM.

5.9.4. Dinner. The hotel shall provide dinner (Menu/Buffet) at an appropriate facility on site as agreed to by the vendor and the Government based on the schedules and for the guest quantities as stated in the table 4 below.

5.9.4.1 Dinner Schedule, CAP Event: 10-16 Jun 18 Dinner times from 6:00-8:30pm.

5.9.4.2 Dinner shall, at a minimum, consist of main entrees, side dishes, dessert, and a non-alcoholic beverage such as water, juice, soft drinks, tea and or coffee and be consistent with a value sufficient to provide a complete dinner meal. The hotel shall provide a minimum of four choices for its buffet/menu selection(s). The Voucher or Sign-in system will apply to authorized personnel. Any un-authorized charges shall be billed directly to the user.

Table 4 Estimated Schedule of Contracted Meals

DATE BREAKFAST

6:00 - 7:30 AM

DINNER

6:00 - 8:30 PM

10 Jun 18 0 21

11 Jun 18 21 21

12 Jun 18 21 21

13 Jun 18 21 21

14 Jun 18 21 21

15 Jun 18 21 21

16 Jun 18 21 0

TOTAL 126 126

5.9.5. Coffee Breaks. N/A.

5.10. Parking. The hotel shall provide 2 “self-park” reserved parking spaces for the duration of period of performance. Hotel Guest using the “self-parking” service will be validated by the GR/COR.

5.10.1 On 10 June, the hotel shall provide an additional three (3) reserved parking spaces from 4:30-9:00 PM.

5.11. Business Center.

5.11.1. The hotel shall provide access to the business center for all exercise participants. Access includes copies, fax, and Internet capability charged to the individual (in the case that it is not included in the lodging package).

5.12. Laundry Services. N/A.

5.13. Shuttle Service. Hotel shall provide shuttle service to and from San Antonio International airport.

5.14. Social Events:

5.14.1 CAP Event Ice breaker: On 10 Jun 18 hotel shall provide an event room to accommodate 65 personnel from 5:00 PM -9:00 PM. Room shall be set up in a social gathering style with sufficient high tables (standing only) no chairs. Hotel shall set up a cash only bar.

5.15 Automation, Audio/Visual (AV) Specifications: N/A.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit:

7.1 Attachment 1 – Performance Requirements Summary

7.2 Technical Exhibit 1 - UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOODBORNE

ILLNESS

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

% Deduction from monthly invoice for not meeting Performance

Standards

1. Combating Trafficking in Persons FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the

100% Compliance

100% Inspection, GR/COR

Validation contract, reduction in benefits, or termination of employment

2. Contracting Manpower Reporting PWS para. 5.20. and CLIN

XXXX

The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil. The contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 day from end date of the contract to complete the CMR requirement.

100% Compliance

100% Inspection, GR/COR

Validation

PRS # 1

The Contractor shall provide non-personal services and deliver to the Government hotel accommodations and meals as specified in Attachment 2 and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and GR/COR. PWS para. 1.4

The contractor provided correct number of rooms and meals as specified in Attachment 2 in coordination with the KO or

GR/COR.

100% Compliance

Random sampling and customer feedback

PRS # 2

Back Ground Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check done by the State Police Department of their U.S.

residence. Security checks that have been completed as part of a security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. PWS para.

1.6.7.3.

Documentation of these checks will be made available to the Contracting Officer or Contracting Officer Representative upon request.

The Government retains the right to exclude any employee from performance of duties under this contract if a security check reveals information an employee is a security risk.

100% Compliance

Random sampling and feedback.

PRS # 3

The GR/COR will identify individuals with dietary restrictions. The hotel shall

Scheduled meals are prepared according to predetermined menus. Food served in Buffet style should be labeled.

100% Compliance

Random sampling and feedback.

https://cmra.army.mil/ strive to accommodate special diets where feasible and within contracted meal rates. Food served in Buffet style should be labeled. Non-alcoholic juice, soft drinks, coffee, tea or beverage is included with meals. If Voucher, Sign-in, or any other system is used it will be controlled/approved by either the Contracting Officer or the

GR/COR.

PWS para. 5.10.1

Technical Exhibit 1

UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOODBORNE ILLNESS

(Revised 12 November 2014)

A. FOODBORNE ILLNESS

Foodborne illness may be caused by microorganisms such as bacteria, viruses, or parasites, and improper processing, storage or handling of food greatly increase the risk for illness. Taking extra care to follow the steps outlined in this document will significantly help reduce the chance of foodborne illness.

B. TIME-TEMPERATURE MEASURES

1. Raw animal foods will be cooked to heat all parts of the food to the following minimum requirements for temperature and time:

(a) 145F/63C for 15sec for raw shell eggs for immediate service, fish, seafood, beef, veal, lamb, and commercially raised game animals.

(b) 155F/68C for 15sec for eggs not prepared for immediate service and pork; OR 66C one minute; OR 63C for 3 minutes.

(c) 165F/74C for 15sec for poultry, stuffed fish, stuffed meat, and stuffed pasta. Poultry will not be stuffed.

Stuffing and dressing will be cooked separately.

(d) Cooks will use a properly calibrated and sanitized (e.g. Alcohol wipes) thermometer to measure temperature.

2. Fruits and vegetables that are cooked for hot holding will be cooked to a temperature of 135F/57C. Cut fruits and vegetables under refrigeration will be held at 41F/5C or less until cooked or served.

3. Foods held hot will be maintained at 135F/57C or higher. Temperatures need to be verified with a properly sanitized thermometer. Hot foods not kept at 135F/57C or greater since preparation will be discarded after 4 hours.

Cold foods served and not held at 41F/5C or less will be discarded after 4 hours.

4. Potentially Hazardous Foods (PHF) will be thawed in one of the following manners (listed most to least desirable):

(a) In refrigeration that maintains the food temperature at 41F/5C or less.

(b) Completely submerged under running potable water at a water temperature of 70F (21C) or below with sufficient water velocity to agitate and float off loose particles in an overflow.

(c) Microwave (only if cooked immediately thereafter).

5. Refrigerated foods will be protected/wrapped properly and clearly marked with time/date of preparation or opening and use-by date (7 days or less) and stored at 41F/5C or less.

6. Frozen foods need to be clearly marked with time/date of preparation or packaging and use by date (45 days or less) and stored frozen at 0F/-18C or less.

7. Shell eggs at receipt will be at 45F/7C or below and stored under refrigeration at 41F/5C or less.

8. Obtain products from wholesale distributors that deliver food at the proper temperature and in sealed packages with labels identifying the product. Food products stored in packages other than their original container or package shall be labeled with original product name and time/date when original container/package was first opened.

9. Under no circumstances will leftover food be reheated, mixed with fresh ingredients, or served again for future meals; however, bakery items may be served again at the next scheduled meal.

10. The following foods may not be served in a ready-to-eat (RTE) form: (a) raw animal food (such as Sushi or raw-marinated fish, raw molluscan shellfish, and steak) (b) partially cooked food (such as lightly cooked fish, rare meat, and soft-cooked eggs) (c) raw seed or bean sprouts (d) ice, unless from an authorized/approved ice plant or other authorized potable water source. Non-potable/non-approved ice used for cooling will not come in direct contact with the food item being cooled (e) Unpasteurized fruit juices or dairy products.

C. CROSS-CONTAMINATION MEASURES

1. Cross contamination of food will be prevented by: (a) separating raw animal foods during storage and preparation from RTE foods and cooked foods. This can be accomplished by using separate equipment (cutting boards, utensils) and during storage – by arranging RTE items over products requiring lower cooking temperatures and products requiring higher cooking temperatures on the bottom (b) all cutting boards, utensils, and food contact surfaces used for potentially hazardous foods (PHF) will be cleaned and sanitized throughout the day at least every 4 hours or at any time during the operation when contamination may have occurred.

2. Before being peeled, cut, combined with other ingredients, or offered in a RTE form, raw fresh fruits and vegetables will be:

(a) Thoroughly washed in potable water to remove soil and other contaminants.

(b) When chlorine solution is used for disinfecting whole fresh fruits and vegetables, it is used at a 50-200 ppm concentration level.

(c) Completely immerse FF&V for at least 1 minute in the disinfecting solution.

3. Food will be protected from contamination by storing the food in a clean dry location; where it is not exposed to splash, dust, or other contamination; and at least 15 cm/6 in above the floor. During preparation, unpackaged food will be protected from environmental sources of contamination.

4. Recommend holding tank for bulk water (designated for kitchen and shower use, etc…) be secured with a lock and that bulk water be maintained at 1.0 ppm free available chlorine and checked daily.

5. Food service workers shall eat, drink, or use any form of tobacco ONLY in designated areas where the contamination of exposed food; clean equipment, utensils, and linens; unwrapped single service and single use articles; or other items needing protection cannot result.

D. FOOD CONTACT SURFACES MEASURES

1. Utilize the 3 compartment sink as follows:

(a) First compartment (WASH) - equipment and utensils will be thoroughly washed with detergent and hot water at no less than 110F/43C.

(b) Second compartment (RINSE) - Equipment and utensils rinsed in clean water no less than 120F/49C.

(c) Third compartment (SANITIZE) - Sanitize equipment and utensils in one of the following manners:

1. Immerse in hot water 171F/77C or above for at least 30 seconds.

2. Immerse in approved sanitizer (ex. chlorine solution for at least 15 seconds at temperature of 75F/24C and concentration of 100 ppm chlorine (5 ppm FAC). Add 16 tsp (80 ml) of 5% liquid bleach to 40 L of water to achieve 5 ppm FAC. Chlorine test strips should be provided at each sink.

2. Ware washing machines that use hot water to sanitize will achieve a dishware/utensil surface temperature of 160F (71C).

3. Cleaned and sanitized equipment and utensils will be stored: (a) in a clean and dry location (b) where they are not exposed to splash, dust, or other contamination (c) on a rack above the floor that permits air drying (d) either covered or inverted.

4. Plates and utensils will be allowed to air-dry after washing and sanitizing to prevent recontamination.

5. Cleaning cloths used for wiping food spills will be reasonably clean and stored in a chemical sanitizer solution between 50-100 ppm chlorine/5 ppm FAC (or equivalent) solution and used for food contact and non-food contact surfaces, OR use single use clean paper towels. Sanitizer solution will be checked at a frequency necessary to ensure maintenance of proper concentration.

E. PERSONAL HYGIENE MEASURES

1. Food employees will vigorously wash hands and exposed arms for at least 20 seconds with warm water and soap at a designated hand washing sink before food preparation or working with exposed food; after the toilet, after breaks, after coughing, sneezing, using a handkerchief or tissues, using tobacco, eating, or drinking; after handling soiled equipment or utensils; during food preparation, as often as necessary to remove soil and contamination and to prevent cross contamination when changing tasks; between working with raw food and ready-to-eat (RTE) food; after engaging in other activities that contaminate the hands.

2. If an alcohol-based hand sanitizer is used, it will be applied to hands AFTER thoroughly cleaned as described above.

3. Each hand washing station will be supplied: soap, disposable towels, and a waste container.

4. Food employees need to wear authorized…