Amendment 0001_W912CH-24-R-0172.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code Page Of

2. Amendment/Modification No.

3. Effective Date

4. Requisition/Purchase Req No.

5. Project No. (If applicable)

6. Issued By Code 7. Administered By (If other than Item 6) Code

8. Name And Address Of Contractor (No., Street, City, County, State and Zip Code)

9A. Amendment Of Solicitation No.

9B. Dated (See Item 11)

10A. Modification Of Contract/Order No.

10B. Dated (See Item 13) Code Facility Code

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing items 8 and 15, and returning ____________ copies of the amendments: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting And Appropriation Data (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATIONS OF CONTRACTS/ORDERS

It Modifies The Contract/Order No. As Described In Item 14.

A. This Change Order is Issued Pursuant To: The Changes Set Forth In Item 14 Are Made In

The Contract/Order No. In Item 10A.

B. The Above Numbered Contract/Order Is Modified To Reflect The Administrative Changes (such as changes in paying office, appropriation data, etc.) Set

Forth In Item 14, Pursuant To The Authority of FAR 43.103(b).

C. This Supplemental Agreement Is Entered Into Pursuant To Authority Of:

D. Other (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______________ copies to the Issuing Office.

14. Description Of Amendment/Modification (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. Name And Title Of Signer (Type or print)

16A. Name And Title Of Contracting Officer (Type or print)

15B. Contractor/Offeror 15C. Date Signed 16B. United States Of America 16C. Date Signed

By (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITIONS UNUSABLE

30-105-02 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SEE SCHEDULE

X

Firm Fixed Price

W912CH

ACC-DTA

6501 E. 11 MILE RD.

DETROIT ARSENAL, MI 48397-5000

ASHLEY TREIER

EMAIL: ASHLEY.S.TREIER.CIV@ARMY.MIL

W912CH-24-R-0172

2025APR08

X

X 2025MAY15 12:00pm

2 signed

SEE SECOND PAGE FOR DESCRIPTION

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CONTINUATION SHEET

Reference No. of Document Being Continued Page of

Name of Offeror or Contractor:

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SECTION A - SUPPLEMENTAL INFORMATION

Buyer Name: ASHLEY TREIER

Buyer Office Symbol/Telephone Number: CCTA-CPB-B/(571)588-8976

Type of Contract 1: Firm Fixed Price

Type of Contract 2: Cost No Fee

Kind of Contract: Service Contracts

*** End of Narrative A0000 ***

1. The purpose of Amendment 0001 to Solicitation W912CH-24-R-0172 is to revise Section C.3.1 MINIMUM LABOR, remove Travel Discount language depicted within Section L.4.2.2.7, revise Attachment 0001 Government Format Pricing Model (GFPM) to remove Travel Discounts and update the title to Attachment 0001 Government Format Pricing Model (GFPM)_V.2, remove Test Plan Deliverable language within Section

L.4.1.4, removal of Contract Data Requirement List (CDRL) A010, and remove any and all language relating to eCRAFT, as well as extend the Solicitation proposal submission date and time.

2. Language within Section C.3.1 has been modified to include the primary interface requirements for the Senior Cost/Data Analyst.

Language depicted within Section C.3.1 Minimum Labor Qualifications has changed from:

A. Section C.3.1. MINIMUM LABOR is updated as follows:

From: The primary interface and point of contact to the Government on all program and contract administrative issues shall be qualified at the Subject Matter Expert or Principal Cost / Data Analyst level. Each task order shall have a primary technical lead assigned. Primary technical leads shall be at the Subject Matter Expert, Principal Cost / Data Analyst, Senior Cost / Data

Analyst or Cost /Data Analyst level depending on the scope of the task order project.

To: The primary interface and point of contact to the Government on all program and contract administrative issues shall be qualified at the Subject Matter Expert, Principal Cost / Data Analyst, or Senior Cost / Data Analyst level. Each task order shall have a primary technical lead assigned. Primary technical leads shall be at the Subject Matter Expert, Principal Cost /

Data Analyst, Senior Cost / Data Analyst or Cost /Data Analyst level depending on the scope of the task order project.

3. Travel Discount language from Section L.4.2.2.7 has been removed in its entirety and this section has been marked as RESERVED.

4. The following language within Section L.4.1.4 has been revised:

i. From: L.4.1.4, (j) Copy of the Performance Work Statement or Scope of Work for the submitted Contract and the test plan deliverables.

To: L.4.1.4, (j) Copy of the Performance Work Statement or Scope of Work for the submitted Contract.

5. Travel Discount language has been removed from Attachment 0001 Government Format Price Matrix (GFPM). The title of Attachment 0001

Government Format Price Matrix (GFPM)has been updated in Section J- List of Attachments.

i. Please note the following title change to Attachment 0001:

From: Attachment 0001 Government Format Pricing Model (GFPM)

To: Attachment 0001 Government Format Pricing Model (GFPM)_V.2

6. The following eCRAFT language has been marked deleted from the solicitation and is hereby marked as RESERVED and/or deleted as a result:

i. The following language within Section C.13.has been removed and marked as RESERVED.

ii. The following Contract Data Requirement List Data Item: A010 has been deleted.

7. The Solicitation Proposal due date will be extended from 08 MAY 2025 to 15 MAY 2025 with submissions being due at 1200 Eastern

Daylight Time (EDT).

8. Offerors shall acknowledge receipt of all amendments. See block 11 on page 1 for further details.

9. All other terms and conditions to this Solicitation remain unchanged and in full force and effect.

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W912CH-24-R-0172

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

*** END OF NARRATIVE A0002 ***

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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Executive Office Cost Analyst PWS and Contract Requirements

DESCRIPTION / SPECIFICATION / WORK STATEMENT

C.1.0 General Information

This is a non-personal services contract to provide Cost Analysis Support (CAS) services for the Program Executive Office Combat Support

& Combat Service Support (PEO CS&CSS), as well as Program Executive Office Ground Combat Systems (PEO GCS) and other organizations as specified. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government, regardless of the performance location.

C.1.0.1 Description of Supplies and Services / Introduction

The contractor shall provide all non-personal services, qualified personnel, and supervision necessary to perform the CAS services as defined in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract.

C.1.0.2 Customer

The intent of this contract is to provide support to multiple Project Management Offices (PMO) for both PEOs in addition to other organizations, which include:

i. Tank-automotive and Armaments Command (TACOM) Life Cycle Management Command (LCMC)

ii. Program Executive Office Soldier (PEO- Soldier)

iii. Joint Program Executive Office Chemical Biological Defense (JPEO-CBD)

iv. Marine Corps Systems Command (MARCORSYSCOM)

v. The Office of the Deputy Assistant Secretary of the Army Cost and Economics (ODASA-CE)

vi. Program Executive Office for Simulation, Training and Instrumentation (PEO STRI)

vii. Department of the Navy

viii. Ground Vehicle Systems Center (GVSC)

ix. Army Futures Command (AFC)

x. Other Department of Defense (DoD) Agencies as requested and subject to approval of Army Contracting Command -

Detroit Arsenal Procurement Contracting Officer (PCO)

C.1.0.3 Scope

This PWS applies to services in the areas of cost, economic, and technical analyses of weapon system programs, acquisition programs, investment activities, and other sustainment/support workload efforts of the Department of the Army (DA), Department of the Navy and

United States Marine Corps (USMC) within the DoD. Services will consist of cost, economic, and technical analysis for combat weapon systems, combat support and combat service support systems, information management systems, as well as associated acquisition and financial management reporting and data analytics.

C.1.0.4 Period of Performance/Ordering Periods

The period of performance for any specific task(s) will be identified at the task order level. At the Indefinite Delivery Indefinite

Quantity (IDIQ) contract level, there will be five, one year ordering periods with an optional six-month ordering period, as follows:

60 Day Phase-In Date of Contract Award - 60 Days after Contract Award (DACA)

1st Ordering Period 61 DACA - 425 DACA

2nd Ordering Period 426 DACA - 790 DACA

3rd Ordering Period 791 DACA - 1,156 DACA

4th Ordering Period 1,157 DACA - 1,521 DACA

5th Ordering Period 1,522 DACA - 1,886 DACA

Optional FAR 52.217-8 Ordering Period 1,887 DACA - 2,067 DACA

The total of the contract-ordering periods is 66 months, if the Government excercises the FAR 52.217-8 Option.

C.1.0.5 Recognized Holidays

The contractor is not required to perform services on the day these holidays are observed:

i. New Years Day

ii. Martin Luther King Day

iii. Presidents Day

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iv. Memorial Day

v. Juneteenth

vi. Independence Day

vii. Labor Day

viii. Columbus Day

ix. Veterans Day

x. Thanksgiving Day

xi. Christmas Day

C.1.0.6 Hours of Operation

The contractor shall conduct business no more than 40 hours per workweek per employee. The contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS and in individual Task Orders. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

C.1.0.7 Place of Performance, Telework, and Temporary Work Locations

The contractor shall perform the work under this contract at the contractors facility and/or onsite at the Detroit Arsenal (DTA) in

Detroit Arsenal, MI; Selfridge Air National Guard Base (SANGB) in Harrison Township, MI; Ft. Belvoir, VA; Marine Corps Base Quantico, VA; Aberdeen Proving Ground, MD; Natick Soldier Systems Center, MA; Redstone Arsenal, AL or any other mutually agreed upon location.

Contractor personnel performing services under this PWS may be required to travel and work at off-site duty locations in support of each project, as specified in the Task Order, in accordance with paragraph C.1.0.12 of this PWS.

C.1.0.7.1 Teleworking and Temporary Work Locations: In order to meet Task Order requirements, the contractor may provide the project-related tasks at a location other than the location assigned, on a temporary basis, as teleworking, when authorized.

C.1.0.7.1.1 Teleworking will be permitted when it is in the Government's best interest to support Task Order specified projects. The contractor's teleworking procedures must be approved by the COR. Prior to teleworking, the contractor shall provide the COR with a copy of their teleworking procedures and a signed statement from the contractor acknowledging that the contractor personnel is in compliance with the procedures and has the required equipment available for telework.

C.1.0.8 Type of Contract

The contract type for all task orders issued against this contract will be Firm Fixed Price (FFP) in accordance with FAR 16.202. Travel will be on a Cost, No Fee (CNF) basis only.

C. 1.0.9 Physical Security

The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

C.1.0.10 Contracting Officer Representative (COR)

A qualified COR will be appointed by the Contracting Officer at the IDIQ level and will serve as the COR for all awarded task orders unless an alternate COR (ACOR) is appointed at the Task Order level. (The term ACOR herein after will be synonymous with the term COR).

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinates availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or the resulting orders.

C.1.0.10.1 Government Surveillance.

C.1.0.10.2 Methods of Surveillance.

The following Methods of Surveillance will be utilized in monitoring the Contractors' performance:

Contract/Task Order Performance Requirements Summary (PRS)

Required Services Performance Standard Acceptable Quality Level (AQL) Method of Surveillance

Develop credible, Applicable policy, and No more than one revision per 100% review at all defendable cost estimates, regulations plus any study task. meetings and reviews.

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studies, analyses and Government guidance products using sound provided under this 100% inspection of analytical techniques and task order. product.

processes. All of C.3.2.

Required skill set, academics and experience.

Prepare and deliver high Applicable policy, and No more than one revision per 100% inspection IAW quality, fully documented regulations (see 1.4) report. CDRL A002 reports for all cost plus any Government estimates, studies, guidance provided analyses and products under this task order.

assigned. C.3.5.1.

CDRL A002 Required skill set, academics and experience.

Develop and deliver high Complete, Accurate, No more than one revision per 100% inspection quality plans, presentation Timely each study task.

materials and briefings, as required to support tasks, meetings and reviews.

All of C.2.3 and C.3.2

CDRL A003

Attend and/or participate Contractor is in 100% Compliance 100% inspection of in all required meetings attendance. attendance and reviews. C.2, CDRL

A001. Attendees are 100% inspection as prompt and documented by CDRL appropriately A001 with COR prepared. confirmation.

Method of attendance is the most effective and cost-efficient choice.

Prepares and delivers Trip Reports/Meeting 100% Compliance with 100% inspection as trip reports/meeting Minutes are complete, reporting documented by CDRL minutes for all travel, timely and accurate. A001 with COR and meetings attended. confirmation.

C.2.4 CDRL A001

Prepares and submits Complete, Accurate, 100% compliance with 100% inspection as monthly task order Timely reporting documented by CDRL status reports. A004 with COR

C.4.1 CDRL A004 confirmation.

C.1.0.11 Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

C.1.0.12 Contractor Travel

The contractor may be required to travel as specified by individually issued Task Orders. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract and applicable task orders IAW FAR 31.205-46, Travel Costs. All travel requires Government approval and authorization and a notification

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to the COR.

C.1.0.13 Organizational Conflict of Interest

Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services, which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractors mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies he or she deems necessary, to include prohibiting the Contractor from participation in subsequent contracting opportunities.

C.1.1 Common Access Card (CAC) Automated Contractor Verification System

C.1.1.1 CAC Applications

The contractor shall appoint an Information Assurance Officer to process CAC applications for its employees and subcontractor employees in accordance with (IAW) Federal Acquisition Regulation (FAR) 52.204-9, Personal Identity Verification of contractor Personnel, DoD

Directive 8190.3 Smart Card Technology and DoD Instruction 8520.2 PKI and PK Encryption.

C.1.1.2 Requests for CAC

The contractor shall submit requests for CACs, with the personnel and job titles, via email to the COR.

C.1.1.3 Contractor Verification System (CVS)

The Government will establish a CVS application account for each CAC request and provide each contractor and subcontractor employee a

User Identification (ID) and password via email.

C.1.1.4 CAC Access

Contractor and subcontractor employees shall access the CVS account and complete the CAC application within seven calendar days of notification of ID and password.

C.1.1.5 CAC Request Status

The Government will inform contractor and subcontractor employees via email of the status of the CAC request. The status will be one of the following: (1) Approved; contractor shall proceed to nearest Real-Time Automated Personnel Identification System (RAPIDS) Defense

Enrollment and Eligibility Reporting System (DEERS) location to obtain CAC; (2) Returned; additional information or correction to application required by contractor employee; or (3) Rejected; Government in separate correspondence will provide reason(s) for rejection.

C.1.1.6 CAC Approved and Rejected Applications

The contractor shall maintain records of all approved and rejected CAC applications.

C.1.1.7 CAC Period of Performance

Issued CACs may be for a period of performance no longer than two years or the contract performance completion date (inclusive of all options), whichever is earlier. If a requirement for a CAC exists beyond two years, the contractor and subcontractor(s) shall submit a new request.

C.1.1.8 CAC Return

The contractor and subcontractor(s) shall return issued CACs to the DEERS office IAW FAR 52.204-9. The contactor shall notify the

Government of all CACs returned to the DEERS Office.

C.2.0 MEETINGS

C.2.1 Start of Work Meeting (SOWM)

The contractor shall hold a start of work meeting at its facility, unless some other location is designated in the contract, within 30 calendar days after contract award. The Start of Work Meeting is to assure a clear and mutual understanding of the contract terms, 7 30

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conditions, line items, technical requirements and sequence of events needed for successful execution of the subject contract effort.

The contractor shall participate with the Government to arrange a schedule and agenda for the meeting.

The contractor shall at a minimum invite Government contracting personnel (PCO/Contract Specialist). At the discretion of the PCO, other

Government technical personnel may be invited to the meeting: Contracting Officer's Representative (COR) identified in Section G or in an appointment letter; Quality Assurance personnel; DCMA; etc. All Government invitees shall be given at least 14 days advance notice of the time, date, and location of the start of work meeting. The preferred method of notification is by email. The contractor shall prepare and submit a proposed agenda for the SOWM at least three business days before the scheduled meeting date, to include an outline of how it will accomplish all awarded tasks IAW Contract Data Requirement List (CDRL) A003. The contractor shall provide the Government with minutes of the Start of Work Meeting within 3 business days after the meeting is held IAW CDRL A001.

C.2.2 Task Order Kickoff Meeting rThe contractor shall host a Kickoff Meeting for each Task Order awarded. The Kickoff Meeting shall include the contractor personnel assigned to the tasks prescribed by the Task Order and PEOs CS&CSS and GCS personnel overseeing the Task Order. The contractor shall hold Kickoff Meetings via Microsoft TEAMS within 15 calendar days of award of a Task Order, unless otherwise agreed to by PEOs CS&CSS and GCS.

C.2.3 Task Order Status Meeting

The contractor shall host Task Order Status Meetings at its facility, unless the parties agree to some other location, as identified by an individual Task Order. The Contractor shall prepare presentation materials IAW CDRL A003 for each status meeting.

C.2.4 Meeting Minutes

When required by a Task Order, the contractor shall provide meeting minutes within two business days IAW CDRL A001 (Record of Meeting

Minutes).

C.3.0 COST ANALYSIS SUPPORT REQUIREMENTS

The Government will assign services for the contractor to perform under this contract, via Task Orders, and may include tasks from one or more sections of this PWS.

C.3.1 Minimum Labor Qualifications.

All work under this Task Order shall be performed by the Contractor using the Contractors equivalent labor category(s) for the six labor descriptions identified in C.3.1.1 - C.3.1.6 below. The primary interface and point of contact to the Government on all program and contract administrative issues shall be qualified at the Subject Matter Expert, Principal Cost / Data Analyst, or Senior Cost/ Data

Analyst level. Each task order shall have a primary technical lead assigned. Primary technical leads shall be at the Subject Matter

Expert, Principal Cost / Data Analyst, Senior Cost / Data Analyst or Cost /Data Analyst level depending on the scope of the task order project.

For all six labor categories, a minimum of a bachelor's degree in operations research, mathematics, statistics, engineering, economics, data science, computer science or related discipline, from an accredited college or university is required. A degree in another subject requiring substantial competence in college-level mathematics, statistics, or programming may satisfy the requirement.

C.3.1.1 Subject Matter Expert.

The Subject Matter Expert shall perform the tasks defined in Part 3 of the PWS and guide less senior Analyst(s) in the performance of task orders.

A minimum of 20 years of experience in cost analysis, cost estimating, or data analytics is required. Advanced degrees or certifications (e.g. Masters in Cost Estimating and Analysis, masters in mathematics, statistics, economics or other related field, International Cost Estimating and Analysis Association Certification) can be substituted for a combined total of 1 year of experience.

C.3.1.2 Principal Cost / Data Analyst.

The Principal Cost / Data Analyst shall perform the tasks defined in Part 3 of the PWS and guide less senior Analyst(s) in the performance of task orders.

A minimum of 15 years of experience in cost analysis, cost estimating, or data analytics is required. Advanced degrees or certifications (e.g. Masters in Cost Estimating and Analysis, masters in mathematics, statistics, economics or other related field, International Cost Estimating and Analysis Association Certification) can be substituted for a combined total of 1 year of experience.

C.3.1.3 Senior Cost / Data Analyst

The Senior Cost / Data Analyst shall perform the tasks defined in Part 3 of the PWS and guide less senior Analyst(s) in the performance

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of task orders.

A minimum of 11 years of experience in cost analysis, cost estimating, or data analytics is required. Advanced degrees or certifications

(e.g. Masters in Cost Estimating and Analysis, masters in mathematics, statistics, economics or other related field, International Cost

Estimating and Analysis Association Certification) can be substituted for a combined total of 1 year of experience.

C.3.1.4 Cost / Data Analyst

The Cost / Data Analyst shall perform the tasks defined in Part 3 of the PWS and guide Junior Cost / Data Analyst(s) in the performance of task orders.

A minimum of 7 years of experience in cost analysis, cost estimating, or data analytics is required. Advanced degrees or certifications

(e.g. Masters in Cost Estimating and Analysis, masters in mathematics, statistics, economics or other related field, International Cost

Estimating and Analysis Association Certification) can be substituted for a combined total of 1 year of experience.

C.3.1.5 Junior Cost / Data Analyst

The Junior Cost / Data Analyst shall perform the tasks defined in Part 3 of the PWS.

A minimum of 3 years of experience relating to cost analysis, cost estimating, or data analytics is required.

C.3.1.6 Entry Level Cost / Data Analyst

The Entry Level Cost / Data Analyst shall perform the tasks defined in Part 3 of the PWS.

C.3.2 Cost Analyst Products and Support

The Contractor shall perform cost analysis and/or On-Site support under this PWS. The Contractor shall develop and deliver high quality plans, presentation materials and briefings, as required to support task orders, meetings and reviews IAW CDRL A003. Task Orders may include individual efforts, or combinations of efforts, from the following task areas of cost analysis products and services that the

Contractor will develop and provide to any of its customers listed in C.1.0.2:

Task Area 1: Life Cycle Cost Estimates

Task Area 2: Specialized Cost Estimates and Data Analysis Techniques

Task Area 3: Cost and/or Benefit Comparisons

Task Area 4: Contractor Performance Analysis

Task Area 5: Programmatic Support to PMs/PEOs and Headquarters Elements

Task Area 6: Knowledge Management

C.3.2.1 Task Area 1 Life Cycle Cost Estimates

A complete, detailed, and fully documented material system life cycle cost estimate updated to support the Defense Acquisition System, Joint Capabilities Integration and Development System (JCIDS) the Planning, Programming, Budgeting, and Execution (PPBE) system. It estimates the systems life cycle cost, from cradle to grave. This includes all Research and Development, Procurement, Acquisition

Operations and Maintenance, Military Construction, Operations and Support, and Disposal elements. Cost elements included in the life cycle cost estimate are defined in the Army Cost Analysis Manual, March 2020 and associated 13 March 2020 Implementation Memorandum.

C.3.2.1.1 Defense Acquisition System Cost Estimates

The Defense Acquisition Systems processes require Life Cycle Cost Estimates (LCCE) to inform programmatic decisions and assess program performance. The LCCE is a document that includes costs incurred during the total life (from project initiation through termination) of a system or aggregation of systems. This includes all Research and Development, Procurement, Acquisition Operations and Maintenance, Military Construction, Operations and Support, and Disposal elements. The LCCE may have a different title depending on the acquisition program, the purpose of the estimate and the office completing the estimate. Examples of types of LCCEs include, but are not limited to: Program Office Estimate, Independent Cost Estimate, Component Cost Estimate (CCE), Army Cost Position, and Army Cost Estimate.

Reference: Army Cost Analysis Manual, March 2020 and associated 13 Mar 2020 Implementation Memorandum. Cost elements included in the life cycle cost estimate are defined in reference.

C.3.2.1.2 Cost Informed Requirements Development

Requirements documents must identify the overall resources associated with pursuing the capability solution, including materiel and non-materiel costs over its projected lifecycle, and to ensure those resources are planned to be available for successful execution of the program. To support the requirements approval process, a Cost Benefit Analysis (CBA) or Analysis of Alternatives (AoA) may be required.

A CBA is a structured methodology that determines the costs and benefits of one or more alternatives and compares them in order to identify the best alternative to achieve a stated goal/objective. An AoA provides a systematic and unbiased comparative analysis of

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operational effectiveness, costs, affordability and risks of potential alternatives. It also provides a comparative analysis of the benefits and costs of proposed solutions(s). Both CBAs and AoAs will include LCCEs of each alternative. References: U Army Regulation 70-

1 (AR 70-1) Army Operation of the Adaptive Acquisition Framework November 2023; Manual for the Operation of the Joint Capabilities

Integration and Development System, October 2021; DoD Instruction 5000.84 Analysis of Alternatives, August 2020; Office of the Secretary of Defense Cost Assessment and Program Evaluation Analysis of Alternatives Cost Estimating Handbook, July 2021.

C.3.2.1.3 Budget Estimate Formulation

Budget formulation estimates can support a number of activities, including acquisition, base support operations, installation management, and personnel requirements. The types of activities will vary based on a variety of factors including the system acquisition category (ACAT), the Adaptive Acquisition Pathway, and stage of the systems lifecycle. This task is the process of updating a Program

Office Estimate to support the PPBE process and/or provide support to the PPBE process. Budget estimate formulations, updates, and course of action analysis may be required to support: Strategic Portfolio Analysis Review (SPAR), Program Objective Memorandum (POM), Budget Estimate Submission (BES), Budget Document (P&R Form) creation, higher headquarters and Congressional Requests for Information

(RFIs), the Budget enactment process or budgeting drills. References: To be provided at issuance of applicable task orders.

C.3.2.1.4 Affordability Analysis

Affordability analysis is required to support the Defense Acquisition System, JCIDS, and PPBE processes. A LCCE may be required to develop program affordability goals, targets, and caps. LCCEs will be maintained and assessed against affordability criteria (including goals, targets, caps, and program funding). Affordability analysis may be an iterative process including updating LCCEs, assessing affordability, and adjusting program requirements, schedules or funding. Examples of affordability assessment processes or documents include Cost Informed Trade Assessments (CITA), Cost as an Independent Variable (CAIV), Program Funding and Quantities (Spruill) Chart, Unit Cost target assessments, and Buy to Budget Drills. References: To be provided at issuance of applicable task orders.

C.3.2.2 Task Area 2: Specialized Cost Estimates and Data Analysis Techniques

The objective of this task area is for the Contractor to prepare and provide estimates that are more specialized. Task Orders issued under this task area may require the Contractor to prepare and deliver items and perform services described below:

C.3.2.2.1 Cost Estimate.

A prediction of costs consisting of:

i. A clearly defined requirement;

parii. A statement of cost assumptions;

iii. A source identification for basic cost data; and

iv. Documentation of the methodologies used.

Further defined as: the estimated cost of a component or aggregation of components that is developed by using historical cost data and

/or mathematical models. Reference: Army Cost Analysis Manual, March 2020 and associated 13 Mar 2020 Implementation Memorandum.

C.3.2.2.2 Cost Analysis

The act of developing, analyzing, and documenting cost estimates through various analytical approaches and techniques. It is the process of analyzing and estimating incremental and total resources required to support past, present and future systems. In its application to future resource requirements, it becomes an integral step in selection of alternatives by the decision maker. Reference: Army Cost

Analysis Manual, March 2020 and associated 13 Mar 2020 Implementation Memorandum.

C.3.2.2.3 Software Cost Estimate

A cost estimate / life cycle cost estimate for software for a system. Reference: Army Cost Analysis Manual, March 2020 and associated 13

Mar 2020 Implementation Memorandum.

C.3.2.2.4 Data Collection

Data are the foundation of every cost estimate and reliable cost estimates are rooted in historical data. The data collection plan should emphasize the collection of current and relevant technical, programmatic, cost, and risk data. Data collection is a lengthy process and continues throughout the development of a cost estimate and through program execution. Many types of data need to be collected: technical, schedule, program, and cost data. In addition to gathering historical data from other programs, cost analysts should develop plans to collect data on the current program throughout program execution. It is best practice to continuously collect new data. Cost analysts should assess current data processes and data sources. Process steps investigated should include, but are not limited to, the data source(s) currently utilized, data gaps, data cleansing, data assumptions, and frequency of data refreshes.

Examples of potential data collection includes both government data (program budget and accounting data, program schedules and technical reports) and contractor data (catalog prices, contractor CDRLs, forward pricing rate agreements). References: Army Cost Analysis Manual, 10 30

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March 2020 and associated 13 Mar 2020 Implementation Memorandum; GAO Cost Estimating and Assessment Guide: Best Practices for Developing and Managing Program Costs, March 2020; and DoD Instruction 5000.73 entitled Cost Analysis Guidance and Procedures, March 2020.

C.3.2.2.5 Development of Methodologies, Models, Databases, Tools or Applications

The design and development of cost estimating approaches, spreadsheets, models, tools, techniques, and methods which are used to support the cost analysis and cost estimating process. Analysts build most DoD cost estimating models in Microsoft Excel or Automated Cost

Estimating Integrated Tools (ACEIT). Some organizations have built Microsoft Excel templates to bring consistency to model building and facilitate their management. The Army requires the use of ACEIT on all ACAT I and II programs. There are also many tools available to support specific parts of the cost estimating process such as statistical analysis, software cost estimating, data visualization, and simulation. In addition to Microsoft Excel and ACEIT, system dynamics models and data science applications like R and Python are becoming popular for specific analysis, especially as data files get larger. Data visualization tools include software applications like

Microsoft Power BI, Tableau, and Qlik. Analysts shall select tools to support the cost estimating process. Analysts shall not tailor the cost estimating process simply to accommodate the constraints of any particular tool. References: Army Cost Analysis Manual, March

2020, associated 13 Mar 2020 Implementation Memorandum DoD Cost Estimating Guide December 2020; GAO Cost Estimating and Assessment

Guide: Best Practices for Developing and Managing Program Costs, March 2020; and DoD Instruction 5000.73 Cost Analysis Guidance and

Procedures, March 2020.

C.3.2.2.6 Risk, Uncertainty or Sensitivity Analysis

Cost uncertainty analysis is the process of identifying and quantifying the uncertainties associated with elements of the cost estimate in the areas such as cost, technical and schedule. Risk is the probability of the unfavorable outcome. Sensitivity analysis is an analysis whereby different values of certain key variables are tested to see how sensitive investment results are to possible change in assumptions. It is a method of evaluating the riskiness of an investment. References: Army Cost Analysis Manual, March 2020, associated

13 Mar 2020 Implementation Memorandum and Joint Agency Cost Schedule Risk & Uncertainty Handbook, March 2014.

C.3.2.2.7 Data Analytics and Visualization

Data analytics is the process of analyzing raw data to help identify and solve problems. Data analytics methods include developing tools and visualizations to communicate information and present the results of analysis. Data analytics and visualization tools may also include dashboards, databases, automated reports, and statistical analyses. Developing data analytics and data visualization solutions should be a collaborative process to identify stakeholder needs, and the data and methodologies required to meet mission needs. Analysts shall develop custom dashboards and reports, improve existing reporting processes, and ensure stakeholder accessibility of developed tools and reports. References: To be provided at issuance of applicable task orders.

C.3.2.3 Task Area 3: Cost and/or Benefit Comparisons

The objective of this task area is for the Contractor to prepare and provide analysis that is used to compare costs and/or benefits of alternative courses of action. A comprehensive list and description of the work that may be required from the Contractor under this task area is shown below:

C.3.2.3.1 Economic Analysis

A systematic approach to identify, analyze and compare costs or benefits of alternative courses of action that shall achieve a given set of objectives. This approach is taken to determine the most efficient and effective manner to employ resources. References: AR 11-18, Cost and Economic Analysis Program, August 2019, Department of the Army Economic Analysis Manual, February 2001, and DoDI 7041.03

Economic Analysis for Decision-Making, October 2017.

C.3.2.3.2 Cost Benefit Analysis

A structured methodology of forecasting and comparing the anticipated costs and benefits of alternative courses of action to identify the most effective manner of achieving a stated goal or objective. Reference: U.S. Army Cost Benefit Analysis Guide, V3.3, February

2018.

C.3.2.3.3 Business Case Analysis (BCA)

A decision-making tool or framework to systematically identify, analyze, and compare benefits and costs of alternative courses of action. Reference: DOD Product Support Business Case Analysis Guidebook June 2024.

C.3.2.4 Task Area 4: Contractor Performance Analysis

The objective of this task area is for the Contractor to prepare and provide analysis of contactor data reporting documentation.

Support to these processes includes: (1) Preparing plans and plan revisions. (2) Preparing and reviewing waiver requests. (3) Preparing and reviewing CDRL and scope of work language. (4) Providing recommendations to the PMO and plan approval authority. (5) Reviewing data submissions for completeness and accuracy. A comprehensive list and description of the work that may be required from the Contractor

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under this task area is shown below:

C.3.2.4.1 Cost and Software Data Report (CSDR)

The intent of CSDRs is to capture expenditure, technical, and programmatic data on efforts that are significant either for a current program or when a similar effort may be required for a future program. The collected data is the primary data source utilized when completing cost estimates. The CSDR Plan specifies the work breakdown structure (WBS) elements, the specific collection of Contractor cost data reporting (CCDR) and software resources data reporting (SRDR) data by program or contract, reporting frequency, and other supporting material such as the resource distribution table (RDT), the project applicability matrix (PAM), and technical characteristics. Reference: DoDM 5000.04, Cost and Software Data Reporting, May 2021.

C.3.2.4.2 Earned Value Management (EVM) Analysis

Analysis of variance in contract costs and schedules. Extends to assistance with Integrated Baseline Reviews (IBR), development of

WBS/CCDR Plan, analysis of CPR/CFSR monthly reports and providing Earned Value (EV) training. AR 70-1 Army Operation of the Adaptive

Acquisition Framework November 2023; DoD Instruction 5000.85 Major Capability Acquisition, August 2020; and DoD EVMS Interpretation

Guide (EVMSIG), March 2019.

C.3.2.4.3 Tailored Cost and Technical Data Collection

Tailored cost and technical data collection can be used when CSDRs or EVM are determined by the Government to not be appropriate or additional data is required. Examples of tailored requirements include Bill of Materials, Project Expenditure Report, and Average Unit

Manufacturing Cost Estimates. CDRLs shall be developed based on specific program requirements. References: Army Cost Analysis Manual, March 2020, associated 13 Mar 2020 Implementation Memorandum; DoD Cost Estimating Guide December 2020, GAO Cost Estimating and

Assessment Guide: Best Practices for Developing and Managing Program Costs, March 2020, and DoD Instruction 5000.73 entitled Cost

Analysis Guidance and Procedures, March 2020.

C.3.2.5 Task Area 5: Support to PMs/PEOs and Headquarters Elements

The objective of this task area is for the Contractor to prepare and provide programmatic support to Project Management Offices. Task

Orders issued under this task area may require the Contractor to prepare and deliver items and perform services listed and described below:

C.3.2.5.1 Milestone Support

Support for milestone reviews to include preparation of cost related milestone documentation to interfacing with Project Management

Offices, Program Executive Offices, Headquarters of Army Material Command (HQ AMC), Department of Army (DA), United Status Marine Corps, Department of Navy and Office of the Secretary of Defense (OSD) level cost offices in reviews and meetings. References: To be provided at issuance of applicable task orders.

C.3.2.5.2 Cost Analysis Requirements Description

A document that describes the salient features of both the acquisition program and the system itself and provides the basis for the Life

Cycle Cost Estimates (LCCEs) Reference: Army Cost Analysis Manual, March 2020 and associated 13 Mar 2020 Implementation Memorandum. DoD

Instruction 5000.73 entitled Cost Analysis Guidance and Procedures, March 2020.

C.3.2.5.3 Cost Estimation Review and Approval Processes

Depending on the cost estimating product, acquisition pathway of the program, ACAT level or equivalent and decision being supported, estimates have a variety of cost estimate approval processes. Independent review is an evaluation method for internal control.

Independent reviews check the accuracy and reliability of cost data, promote efficiency within the discipline of cost analysis, and encourage adherence to prescribed cost analysis managerial policies. Some examples of review and approval processes include Cost

Estimate Validation, DASA-CE Sufficiency Review, Cost Review Board Working Group, Program Manager approval and PEO/Milestone Decision

Authority approval. These reviews and approval processes may require providing copies of the estimate, formal documentation of the estimate, responding to reviewer questions, updating the estimate, briefing results and obtaining documented approval. References: To be provided at issuance of applicable task orders.

C.3.2.5.4 Acquisition Program Baselines (APB) and Program Management Controls (PMC)

The APB is the contract between the Program Manager (PM) and the Milestone Decision Authority (MDA) documenting program performance, schedule, and cost goals (objectives). APB provides reference point for measuring program status. A Program Management Control (PMC) may be used to establish guardrails for monitoring program performance when a formal APB is not appropriate. Reference: Army Regulation 701

Army Operation of the Adaptive Acquisition Framework November 2023.

C.3.2.5.5 Acquisition Program Reporting

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Recuring program reports of program status relative to APB, PMC or standard metrics. Examples of acquisition reporting requirements includes Management Acquisition Reports (MAR), Defense Acquisition Executive Summary (DAES), Selected Acquisition Reports, Program

Identification Data (PID), Program Status Reports, and maintenance of Program Master List data. Reference: Army Regulation 701 Army

Operation of the Adaptive Acquisition Framework November 2023.

C.3.2.6 Task Area 6: Knowledge Management

Continuous learning by participating in data analysis, cost estimating, and data tools training is important for keeping abreast of the latest techniques and maximizing lessons learned. Analyst should attend such training workshops to keep their technical and problem-solving skills current. Maintaining skills is essential if subject matter experts are to be relied upon to apply best practices in their roles. Under this task, the contractor shall develop a training and development program that includes outreach and knowledge management for the requested community.

C.3.2.6.1 Software and Technology

Data analysis tools are consistently evolving and improving. Under this task area the contractor shall provide research support and guidance on available information technology (IT) and infrastructure. The Contractor shall strategize with the Government to leverage existing available technology, data, and resources to solve data cost needs identified. The Contractor shall also identify additional technology gaps and inform the Government of available software, assets, and tools that may impact the viability of the project(s).

References: To be provided at issuance of applicable task orders.

C.3.2.6.2 Training: Under this task area, the contractor shall develop training for required Government and contractor staff on analytics and cost estimating tools, methodologies, and processes (to include ACEIT, Excel, R, Python, DAX, Power BI, etc.) The contractor shall develop training programs to improve the technical competency and data literacy of the workforce, to include analytical software (R, Python, Power BI, etc.) analytical methodologies (statistical analysis, data visualization, database architecture) and cost estimating tools (ACEIT, etc.). The contractor may be required to develop tailored training for project stakeholders on tools developed under this contract. References: To be provided at issuance of applicable task orders.

C.3.3 Documentation Software

The Contractor shall develop, integrate and document all cost estimates utilizing any unique software requirements specified in the task order. If utilizing the software, Automated Cost Estimate Integrated Tools (ACE-IT), version 8.1 or higher shall be used.

C.3.4 Result Justification

The Contractor shall be able to present and justify the methodologies used and the results obtained for all assigned task orders at all

Government meetings and briefings. The Contractor shall provide personnel to explain the reports, analysis or other product provided under this contract to support briefings to any organization within the US Department of Defense or any other entity of the United

States Government.

C.3.5 Documentation

C.3.5.1 For each Task Order the Contractor shall provide the Government a fully documented report and/or ACE-IT file IAW CDRL A002. All backup material, working papers, source material, and electronic files and spreadsheets shall accompany the full report and are the property of the Government.

C.3.5.2 Documentation submitted by the Contractor shall comply with format and content requirements as specified in the executed Task

Order and shall be in accordance with Government policy, guidance, and regulations. See paragraph C.3.6.

C.3.5.3 Documentation shall contain sufficient detail to allow independent recreation or validation of the estimate with information provided. For each estimated element of cost, at a minimum documentation shall include:

(1 Description of estimated cost element and what that cost includes…