81st_RSC_VTC_Solicitation_W9124C-16-R-5011.pdf

SEE ADDENDUM

(No Collect Calls)

W9124C-16-R-5011 01-Sep-2016

b. TELEPHONE NUMBER

(803) 751-5512

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 21 Sep 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124C9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARK BLEVINS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010871049-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W6BB ACA JACKSON

KO DIRECTORATE OF CONTRACTIN

FORT JACKSON SC 29207-5490

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W904GZ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

81ST REGION

FORT JACKSON

COLUMBIA, SC SC 29207

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

334310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9124C-16-R-5011

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job VTC Command Conference Room

FFP

VTC Command Conference Room, all components and supply items in accordance with ("IAW") Performance Work Statement ("PWS").

FOB: Destination

PURCHASE REQUEST NUMBER: 0010871049-0001

NET AMT

0002 1 Job Installation

FFP

All labor and effort required to install VTC IAW with PWS. Includes one year full warranty, non pro-rated, "bumper-to-bumper" and 24-7 on call assistance and on-site assistance within 24 hours of first service calls for those issues not resolved.

0003 12 Months Professional Services

FFP

All services related to fully evaluating currently installed VTC, and expertise required to determine most optimal VTC solution. Proposal shall include written explaination IAW PWS. Full one year warranty, "bumper-to-bumper, non-pro rated warranty on all parts and labor, and 24-7 call desk assistance and on-site repair / assistance within 24 hours of first service call.

0004 1 Job CMR Reporting

FFP

The Contractor shall report ALL Contractor labor hours (including Sub-Contractor labor hours) required for performance of services provided under this contract for the United States Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

1001 12 Months OPTION Warranty & Operational Agreement

FFP

Full one year warranty, "bumper-to-bumper, non-pro rated warranty on all parts and labor, and 24-7 call desk assistance and on-site repair / assistance within 24 hours of first service call.

PURCHASE REQUEST NUMBER: 0010871049-0001

1002 1 Job OPTION CMR Reporting

FFP

The Contractor shall report ALL Contractor labor hours (including Sub-Contractor labor hours) required for performance of services provided under this contract for the United States Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted

2001 12 Months OPTION Warranty & Operational Agreement

FFP

Full one year warranty, "bumper-to-bumper, non-pro rated warranty on all parts and labor, and 24-7 call desk assistance and on-site repair / assistance within 24 hours of first service call.

2002 1 Job OPTION CMR Reporting

FFP

The Contractor shall report ALL Contractor labor hours (including Sub-Contractor labor hours) required for performance of services provided under this contract for the United States Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted

Section C - Descriptions and Specifications

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

COMBO 2-1

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* ALL ENTRIES TBD Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC ____ Issue By DoDAAC ____ Admin DoDAAC ____ Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

TBD

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

PERFORMANCE WORK STATEMENT

Performance Work Statement

For

Video Teleconference Room Suite Lifecycle

Part 1

GENERAL INFORMATION

1. GENERAL: The 81st RSC Headquarters is located at 81 Wild Cat Way, Building 1525, Fort Jackson, South Carolina. Inside the Headquarters building there is a Command Conference Room (“CCR”) which supports Internet Protocol (IP) video teleconference (“VTC”) equipment that transmits both classified/unclassified material/operations. The system’s classified side was separated recently, however, there exits non-functioning equipment remaining therein. The separation of the classified from the unclassified components leaves the command without a properly functioning unclassified IP based VTC system which includes nonfunctioning, outdated equipment. The VTC configuration operates using three separate TV’s, which allows viewing from different directions. It has one touch screen to control the system. The current system has been modified multiple times and is a patchwork of multiple modules which have now reached its end of life.

1.2 Description of Services/Introduction: This is a turn-key buy. The successful contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, expertise, and anything else as needed to perform the necessary work to perform to the standards in this contract except those items provided by the Government.

1.3 Objectives: As noted above, this is a turnkey buy. The successful contractor shall procure and install modern IP capable VTC equipment such as the Polycom Bundle HDX Media Center 8000® or the Cisco TelePresence, MX200 or MX300®. PLEASE NOTE: This is not an endorsement of any particular VTC make or model. Rather, this information is illustrative and being solely provided to give the selling community a general idea of the government’s need. The successful contractor shall make a global assessment of the government’s VTC equipment needs. The successful contractor shall uninstall/recover/remove any and all unnecessary equipment by breaking it down and removing it from the current system. In other words, any equipment that cannot be reutilized shall be removed and turned over to the Government. Installation shall ensure improved airflow for the entire system to prevent possible overheating, cable management throughout the system, room, executive table, and hide unnecessary cabling from atop the conference room table and any other areas within sight. All recovered / removed Items will remain on site and returned to the government control immediately. The overall goal is to maximize savings through re-using that equipment which can be used, minimized footprint of the new system, and selection of the optimal equipment that integrates with current systems yet will provide long term, maintenance free equipment that avoids planned obsolescence.

1.4 Scope: The contractor shall provide all material, labor, equipment, and supervision required to accomplish the following:

Procure and install a commercially available VTC system with the capability to host and present presentations with local content connected to the VTC equipment.

VTC should be capable of being viewed on different TV screens with ability to isolate which screen is showing VTC or content.

VTC equipment should have multiple ports for different types of connections such as VGA, DVI, and HDMI.

Provide all necessary hardware, equipment and infrastructure support to push and display content to remote site connections and dialed in users.

The installation of any IT/ Phone related equipment and supporting infrastructure will comply with UFC 3-580 June 2007(B) the Army Reserve IT Manual W/Change 3 (C), I3A dated Feb 2010 (D), the Army Reserve ICT & Construction Criteria Diagrams W/Flowcharts Dated 17 Dec15. Attached as Annex’s for information purposes.

Must also meet DISA STIG and USARC ARNET requirements. Attached as

Annex’s for information purposes.

Completed project will include wiring and design diagrams of VTC system provided to the 81st RSC to meet IT best practices and for historical recordkeeping. Any possible coding shall remain Government property.

Removal of any non-functioning and/or not need components of the current system.

Provide all user manuals

1.5 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to protect, secure, identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6 Quality Assurance: During relocation, quality assurance checks will be conducted to ensure services closely associated with inherently governmental functions are not being performed. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Recognized Holidays: The contractor is not required to perform services on federally recognized holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.8 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1700 Monday thru Friday except Federal holidays or when the facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.9 Place of Performance: The work to be performed under this contract will be performed at 81st RSC, Building, 81 Wild Cat Way, Building #1525, Fort Jackson, SC 29207 which is located in Richland County.

1.10 Type of Contract: The Government anticipates a single, firm fixed price contract.

1.11 Security Requirements: No security clearance is required.

1.12 PHYSCIAL Security: The contractor shall be responsible for safeguarding any equipment, information and property provided for attendee use.

1.13 Key Control: The contractor will not be issued a key for entrance into the facility.

1.14 Post Award Conference/Periodic Progress Meetings: No conference or progress meetings are needed because once the contractor commences work, it will be required to work continuously to completion.

1.15 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.16 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800 and 1700, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.17 Identification of Contractor Employees: All contract personnel must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors are not required to wear badge while in the facility.

1.18 Contractor Travel: N/A – must be priced at time of quote as the financial arrangement between contractor and government is anticipated to be a single, firm fixed priced contract.

Other Direct Costs: N/A.

1.19 Data Rights: Any data rights or codes, or similar items shall always remain government property and shall be furnished upon request.

1.20 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.21 PHASE IN /PHASE OUT PERIOD: Not Applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Moving Services: N/A

2.1.1. CONTRACTOR: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK: Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The successful contractor’s personnel shall be escorted into Building 1525.

3.2 Facilities: Government facilities for work will be Building 1525.

3.3 Utilities: Government utilities will be provided as needed.

3.4 Equipment: Government equipment will not be provided.

3.5 Materials: Government materials will not be provide except those which are currently on-site relative to the existing VTC system.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Not applicable

4.2 Secret Facility Clearance: No applicable

4.3. Materials: The Contractor shall provide all materials as needed.

4.4. Equipment: The Contractor shall provide all equipment as needed.

4.5 Services: The Contractor shall provide all non-personal services as needed

4.6 Expertise: The Contractor shall provide all necessary expertise in VTC systems as needed.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Provide complete assessment - evaluation of the 81st RSC’s VTC requirement to include recommendation of the optimal VTC system which utilizes-reuses the maximum, practicable amount of current system’s components to reduce costs and provide a long serving system which mitigates against planned obsolescence.

5.2 Procure a commercially available VTC system and install those required items so that the end-state is a fully functional VTC system, to likewise include all hardware and software patching through the life of the contract. Warranty & Service Agreement is included for the first year, and two one-year option year periods for bumper-to-bumper warranty and customer service.

5.3 Provide “Bumper-to-Bumper” warranty and customer service on the entire system included the first year and two one-year option periods which shall not be prorated and only commences when the system is fully functional and all work is fully accepted by the customer. Customer Service shall include telephonic support and on-site assistance.

Telephonic support shall be available M-F 8AM to 5PM EST and on-site support shall be present within 24-hours from the first service call where telephonic support does not resolve the customer’s perceived problem / issue. Additionally, the contractor shall provide all training and any necessary training manuals for the end user to ensure the customer is fully comfortable and competent in the use of said system.

5.4 Protection, Removal and Cleaning – Remove / dismantle all unnecessary items and return the same to the Government. All Government property / workplace spaces shall be protected / undamaged. After all work is completed, all debris / packing material is removed and the area shall be turned over to the Government ready for its intended purpose.

5.5. Contractor Management Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil . The required information includes:

A. Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative

(COR)

B. Contract number, including task and delivery order number

C. Beginning and ending dates covered by reporting period

D. Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data

E. Estimated direct labor hours (including sub-Contractors)

F. Estimated direct labor dollars paid this reporting period (including sub- Contractors)

G. Total payments (including sub-Contractors)

H. Predominant Federal Service Code (FSC) reflecting services provided by

Contractor (and separate predominant FSC for each sub-Contractor if different)

I. Estimated data collection cost

J. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information)

K. Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

L. Presence of deployment or contingency contract language

M. Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.6. Contractor Manpower Reporting Language for Contract Performance Work statements and Related Background Information:

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Army (IMTLS) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website”.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

UFC 3-580 June 2007(B)

The Army Reserve IT Manual W/Change 3 (C), I3A dated Feb 2010 (D)

The Army Reserve ICT & Construction Criteria Diagrams W/Flowcharts Dated 17 Dec15.

PART 7

GENERAL SAFETY REQUIREMENTS

8. FIRE AND SAFETY REQUIREMENTS

8-1. Fire Prevention and Protection:

a. The Contractor and Contractor employees shall comply with AR 420-90, Fire and Emergency Services, and National Fire Prevention Association guidelines.

b. Installation fire prevention personnel may make periodic routine inspections for compliance.

8-2. Safety Program:

a. The Contractor shall implement a safety program to ensure that all operations and activities comply with Occupational Safety and Health Administration (OSHA) standards and other safety and health local general consensus standards.

b. The Contractor shall be thoroughly familiar with all safety and health requirements of this PWS in accordance with OSHA national consensus standards, including the requirement to establish a site specific standard operating procedure in accordance with OSHA Directives CPL 02-00-124 and CPL 2-0.124--Multi-Employer Citation Policy (Dec. 10, 1999), Multi-employer Worksite Policy.

c. The Government has the right to inspect and test all services related to safety standards, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

8-3. Protective Items: To comply with OSHA, Contractor personnel shall use protective clothing and equipment whenever and wherever required in the performance of services as determined in the contractors standard operating procedures related to tasks included in this PWS.

8-4. Safety Instruction: The Contractor shall provide initial indoctrination and continuing instruction to all employees to enable employees to conduct their work in a safe manner and to recognize and report hazardous conditions to the appropriate offices for corrective or abatement action. Initial indoctrination shall be provided for safe work practices; proper use, care, and maintenance of equipment; reporting hazards, accidents, and mishaps; employee responsibility for accident prevention and fire prevention; fire evacuation routes and internal shelter areas.

8-5. Notification of Accidents and Damage to Government Equipment Property:

a. General requirements for reporting accidents and loss or damage to Government property are contained in AR 385-10, and DA PAM 385-40 for the Performance of Contract Property Administration.

b. Damage to Government property must be reported regardless of the dollar amount of damage.

The Contractor shall provide immediate notification of property damage to the hand receipt holder and the COR. The Contractor shall prepare a Report of Accident, U.S. Army Accident Report, DA Form 285. Forward the original and one copy to the KO within five (5) workdays after a reportable accident occurs.

8-6. INJURIES: The Contractor shall immediately notify the designated Government representative of any injury to a Contractor employee. The Government will advise the Contractor if additional information or forms are required. The Contractor shall prepare an OSHA form 301 and forward to the COR and KO within five (5) workdays after a recordable accident occurs. OSHA Accident reporting for contracted employees will be the responsibility of the contractor in accordance with 29 CFR 1904 and 1925.

8-7. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective

Standard Performance Threshold

Incentives/ Disincentiv es

PRS # 1.

Provide complete assessment -evaluation of the 81st RSC’s VTC requirement to include recommendation of the optimal VTC system which utilizes-reuses the maximum, practicable amount of current system’s components to reduce costs and provide a long serving system which mitigates against planned obsolescence

Entire proposal shall fully support the 81st RSC’s desired end-state.

100% Assessment of the Government’s need and provides a comprehensive written report relative to the optimal VTC solution as needed.

CPARs rating / no payment until full and satisfactory completion.

PRS # 2.

Procure commercially available VTC system and install those required items so that the end-state is a fully functional VTC system, to likewise include all hardware and software patching through the life of the contract and during the three (3) years of bumper-to-bumper warranty and customer service.

81st RSC VTC shall be a commercial system which provides the required VTC services now and into the foreseeable future.

100% for procurement and installation of VTC system and all other deliverables.

CPARs rating / no payment until full and satisfactory completion

PRS # 3.

Provide “Bumper-to-Bumper” warranty and customer service on the entire system for first year, inclusive, and two

(2) one year option year periods, which shall not be prorated and only commences when the system is fully functional and all work is fully accepted by the customer. Customer Service shall include telephonic support and on-site assistance. Telephonic support shall be available M-F 8AM to 5PM EST and on-site support shall be present within 24-hours of the first service call where telephonic support does not resolve the customer’s perceived problem / issue. Additionally, the contractor shall provide all training and any necessary training manuals for the end user to ensure the customer is fully comfortable and competent in the use of said system.

Warranty and Customer Service shall ensure uninterrupted use of the VTC system except in those narrow circumstances where a malfunction occurs and in those instances repairs are quick and there is an easy process whereby service / equipment is returned 100%

100% warranty and customer service for the entire three (3) year period.

CPARs rating / no payment until full and satisfactory completion

PRS #4.

Protection, Removal and Cleaning – Remove / dismantle all unnecessary items and return the same to the Government. All Government property / workplace spaces shall be protected / undamaged. After all work is completed, all debris / packing material is removed and the area shall be turned over to the Government ready for its intended purpose.

Dismantling and clean-up is an integral part of the requirement, to include re-using any possible components and turning over those which cannot.

100% dismantling and clean-up, and work area turn-over.

CPARs rating / no payment until full and satisfactory completion

PRS #5.

Contractor Management Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentag on.mil .

CMR reporting as required by the Government.

100% as required. CPARs rating / no payment until full and satisfactory completion

Technical Exhibit 2:

PRICING BREAKDOWN

Every vendor shall provide a breakdown of it pricing. The Breakdown must include the following:

1. Labor

2. Supply Items/Materials The Labor breakdown shall include, at a minimum, the following:

1. Labor hour categories and the projected / anticipated number of hours required for this effort. A chart or matrix shall be provided to the Government which shall permit the Government to easily identify the number of individuals required for this effort, their title / function, their hourly rate, and total hours required for this effort with a grand summary of hours and pricing.

2. Supply items/materials/parts shall be clearly identified in each vendor's proposal. If a COTs VTC solution comes as a pre-packaged suite, for example, then the vendor shall be permitted to identify that particular model # / manufacturer and attach the commercially available component list. However, each vendor shall likewise include any other necessary parts or components required for this effort. A chart or matrix shall be supplied to the Government which easily identifies components, parts, and other supply items for this effort and their corresponding pricing. A grand summary of pricing shall likewise be required.

Vendors who fail to provide this pricing information may have their quote disregarded.

Therefore, every vendor is strictly reminded that the above pricing information is required.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 90 dys. ADC 1 81ST REGION

FORT JACKSON

COLUMBIA, SC SC 29207

W904GZ

0002 90 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 POP 15-SEP-2016 TO

14-SEP-2017

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 30-SEP-2016 TO

29-SEP-2017

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 30-SEP-2017 TO

29-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 30-SEP-2017 TO

29-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 30-SEP-2018 TO

29-SEP-2019

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 30-SEP-2018 TO

29-SEP-2019

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.209-7 Information Regarding Responsibility Matters JUL 2013 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.227-14 Rights in Data--General MAY 2014 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.242-15 Stop-Work Order AUG 1989 52.246-2 Inspection Of Supplies--Fixed Price AUG 1996 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-16 Responsibility For Supplies APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

DEC 2015

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

DEC 2015

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUN 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

X (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L.

111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Oct 2001) of 52.219-9.

____ (iii) Alternate II (Oct 2001) of 52.219-9.

____ (iv) Alternate III (Oct 2015) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

X (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

X (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

____(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126).

X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

X (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

X (30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

____ (31)…