Amendment0001-Solicitation-SubstationPM-202308130.pdf

W912C323Q0004

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Continuation page for Questions and Answ ers and all information of the amendment.

1. CONTRACT ID CODE PAGE OF PAGES

1 58

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912C323Q0004

X 9B. DATED (SEE ITEM 11)

18-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Aug-2023

CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

W912C3 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

CONTINUATION

AMENDMENT 0001:

a. The purpose of this solicitation amendment is for the following:

1. To distribute the questions and answers (Q&A) recieved by the due date, as stipulated in the Request for Quotes (RFQ).

QUESTIONS AND ANSWERS

1Q: Please clarify the requirement for certification from “El colegio de Peritos Electricistas”. We are US company based in USA Mainland and we have a team of NETA certified electricians and technicians. Do we need to reach out to El colegio de Peritos Electricistas organization for certification?

If yes, do we need to acquire this certification by the time of bid or by the time of award?

1A: This certification is for certified electricians operating in Puerto Rico. Yes, it shall be provided by the time of Bid in accordance with the RFQ.

2Q: In addition, are we required to have all the other types of certifications to do business in Puerto Rico by the time of bid or by the time of award?

2A: Yes. By the time of Bid due in accordance with the RFQ.

2. Vendors are required to submit Certiifications/Licenses and Company background experience with their quote. See Instructions to Vendors/Supplemental Information, Award Evalaution. Failure to submit may be cuase for not being considered for award.

3. To update verbiage in Performance Work Statement, Paragraph 2.1 Description of Services, 2.1.2 Certification (PRS Matrix #9) and Attachment #1 (Paragraph 2.1.2 Certifications).

b. The date and time for receipt of quotes has been extended to 8 September 2023; 10:00 am local Puerto Rico time.

c. All other terms and conditions remain unchanged.

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Sep-2023 10:00 AM to 08-Sep-2023 10:00 AM.

The following have been modified:

INSTRUCTIONS TO VENDORS

SUPPLEMENTAL INFORMATION:

1. REQUEST FOR QUOTE: W912C323Q0004, Contractor shall furnish labor, materials, tools, equipment, supervision, transportation, insurance and all necessary to perform work in connection with the Electrical Substation Preventative Maintenance and Repairs at Fort Buchanan, PR 00934.

This procurement is issued as a 100% Small Buisness Set-aside. Applicable NAICS: 238210

QUOTE DUE DATE CHANGE:

8 Setpember 2023; 10:00 am local Puerto Rico time or as amended via an Amendment.

IMPORTANT CERTIFICATION REQUIRED WITH QUOTE: VENDORS WILL NEED TO FURNISH

EVIDENCE OF KEY PERSONNEL QUALIFICATIONS WITH AT LEAST FIVE (5) YEARS OF

EXPERIENCE RELATED TO 38KV/13.2KV ELECTRICAL SUBSTATIONS WITH THEIR QUOTE.

SEE ITEM 5 BELOW FOR INFORMATION AND LISTING AND UNDER FAR 52.212-2.

Failure to submit a price for any CLIN/SUBCLIN requiring a price, may be cause for rejection to include base period and each option. In the event there is a discrepancy between the unit price and the extended total, the unit price shall govern as the intended price. If the offeror shows only the extended total price but fails to enter a unit price, the total will be divided by the estimated quantity and shall govern to be the intended price.

READ THE ENTIRE SOLICITATION TO INCLUDE THE PERFORMANCE WORK STATEMENT AND

ATTACHMENTS TO ENSURE COMPLIANCE.

2. PERIOD OF PERFORMANCE: The period of performance: Date of Award through One (1) Year Period plus Two (2) One (1) Year Option periods to be exercised by the Government, if required.

3. WRITEN QUESTIONS: Written questions must be furnished to the Government no later than:

August 25, 2023 at 12:00 Noon (PR Local Time)

In order to ensure a suitable response is provided before the quote closing date. All questions are to be submitted in writing by the time specified in the solicitation for submission of questions or they may not be addressed before solicitation closing date; therefore, Offerors are advised to submit questions as soon as possible.

Please provide your company name, telephone number, point of contact, email address, and solicitation number on all questions. The Government will respond to all questions via the issuance of an amendment (issued to all vendors and posted in SAM) which incorporates the question and the Government’s response.

4. WAGE DETERMINATION: WAGE DETERMINATION 2015-5707 REV. 21 DATED 04/17/2023 AND

FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (E.O. 13658).

(Incorporated via FAR 52.212-5) are applicable to this requirement.

5. TYPE OF CONTRACT: The resultant contract will be a firm fixed price contract.

6. SAM REGISTRATION: Offerors shall be registered in the System for Award Management (SAM).

To obtain information on SAM and/or to register with SAM, visit their web site at www.sam.gov. An Active SAM Registration is required of all Department of Defense contractors.

7. FORT BUCHANAN SOLICITATIONS: All information concerning this solicitation and its requirement shall be directed to the Fort Buchanan Contracting Office. Any remarks, explanations, or answers provided by any other Government Representative shall not change or qualify any of the terms or conditions of the solicitation. The solicitation shall only be changed by a written amendment issued by the Fort Buchanan Contracting Office.

8. AWARD/EVALUATION: ADDENDA TO FAR 52.212-2 herein

a. Price

b. Technical – Compliance with required Certifications.

TECHNICAL COMPLIANCE: FURNISH WITH QUOTE:

1. a. All personnel working in the substation shall be an electrician/ technician certified.

b. Foreman/supervisor shall have the Puerto Rico “Peritos electricista” license.

c. Project manager shall be an Electrical Professional Engineering (PE) licensed.

2. Contractor shall provide copies of required Certifications/license for all personnel contemplated for working at the substation.

3. Contractor shall provide Company background experience working with similar type of electrical substations to this requirement.

4. The Vendor must furnish evidence of key personnel qualifications with at least five (5) years of experience related to 38kv/13.2kv electrical substations.

Note: If any vendor has any concern with the above, as required to properly provide the required services, submit your questions before the date and time indicated for questions.

This solicitation shall be evaluated by awarding to the quote that is technically acceptable at the lowest price.

Evaluation – For Offers evaluated in order of price (beginning with the lowest priced offer, and working up in order of price (lowest to highest), as required, if the low is found not to be technically acceptable): not all offers will be technically evaluated unless required, as deemed by the Contracting Officer; each item in the below Technical Criteria Table will receive one of the adjectival ratings defined below. Any criterion that receives “U” rating will result in an overall unacceptable rating for the factor and the offer(s) is/are not eligible for award.

ADJECTIVAL RATING DEFINITION

Acceptable (A) Quote clearly meets the minimum requirements of the solicitation.

Unacceptable (U) Quote does not clearly meet the minimum requirements of the solicitation.

The Government intends to evaluate the quotes and award a contract without discussions with Offerors.

Therefore, the offeror’s initial quote should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest priced quote; and waive informalities and minor irregularities in quote received.

PRICE FACTOR: Submission Instructions – Offerors shall submit a fully completed SF 1449, Pricing Schedule.

Price will not be assigned an adjectival rating; and will be evaluated to determine if the Offeror's price is fair and reasonable. The Government may determine that a quote is unacceptable if prices are significantly under or over market pricing. Price shall be evaluated at estimated quantities multiplied times their respective unit price, not to exceed two (2) decimal places.

The Contractor shall submit with their quote a cost breakdown (labor/materials/other direct cost/G&A/Profit/ etc.

As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the offeror's final option period price to the offeror's total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance of period.

9. QUOTE SUBMISSION:

A. Reminded: Offerors are reminded to submit a quote based only on the information/items provided in the released solicitation and/or as amended.

Failure to submit a price for any CLIN/SUBCLIN requiring a price, may be cause for rejection to include base period and each option. In the event there is a discrepancy between the unit price and the extended total, the unit price shall govern as the intended price. If the offeror shows only the extended total price but fails to enter a unit price, the total will be divided by the estimated quantity and shall govern to be the intended price.

B. Date and Time of Submission: Offers shall be received before the date and time for receipt of Quotes at the location designated. Failure to submit the quote package so as to reach the Government at the location designated for receipt of quotes, may be cause for rejection of the quote.

C. Email Quotes: Submit Quotes via email to:

Felix Marrero, Contract Specialist: felix.r.marrero2.civ@army.mil and Maria Otero, Contracting Officer: maria.d.otero4.civ@army.mil

Quote submission via email: On subject Line:

COMPANY NAME_W912C323Q0004, Electrical Substation PM at Fort Buchanan, PR NOTE: Ensure you submit your quote under one email. If multiple emails or a revise quote (prior to date and time for receipt of quote) is submitted, you are required to identified in email. Vendor is responsible for ensure the entire quote is received prior to date and time for receipt of quote.

Therefore, highly recommend you obtain a read receipt from individuals above.

D. Hand Carried Quotes: All hand carried quotes can be placed in the Bid Box located inside the Visitor Center Office, Fort Buchanan.

10. PERIOD FOR ACCEPTANCE OF QUOTES. The offeror agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes.

11. QUOTE PRICES: THIS WILL BE A FIRM-FIXED PRICE TYPE CONTRACT: CONTRACTORS

WILL BE RESPONSIBLE FOR ANY COST NOT INCORPORATED BUT NECESSARY TO

SUCCESSFULLY COMPLETE THE WORK STIPULATED IN THE CONTRACT.

12. MUNICIPALITY TAXES/TAXES: FOR THIS REQUIREMENT, GUAYNABO APPLIES. Municipalities of Puerto Rico like Bayamon and Guaynabo aggressively audit contractors for payment of municipal taxes.

Contractors shall read carefully FAR Clause 52.229-3 Federal, State and Local Taxes.

13. DOING BUSINESS IN PUERTO RICO: ALL OFFERORS ARE CAUTIONED TO RESEARCH AND GET

FAMILIARIZED WITH REQUIREMENTS OF DOING BUSINESS IN PUERTO RICO (I.E. SISTEMA

UNIFICADO DE RENTAS INTERNA (SURI), INSURANCES, TAXES, ETC..)

14. DOCUMENTS IN THE SPANISH LANGUAGE: SOME DOCUMENTS ATTACHED HEREIN ARE IN

THE SPANISH LANGUAGE AS PROVIDED/MAY BE PROVIDED BY INDIVIDUAL PUERTO RICO

AGENCY/LOCATION.

15. NOTE: ANY CONTRACTOR DELAYS DUE TO NON-PERFORMANCE OF WORK, LACK OF

MATERIAL/EQUIPMENT OR PERSONNEL, WILL NOT BE JUSTIFICATION FOR A TIME

EXTENSION. THE CONTRACTOR SHALL, AT ALL TIMES, MAINTAIN A WORKFORCE FOR

UNINTERRUPTED

PERFORMANCE OF ALL WORK WITHIN THIS PERFORMANCE WORK STATEMENT (PWS).

16. VENDOR UEI NUMBER: Enter your UEI number here from your SAM Registration information.

UEI NUMBER ______________________________.

TAXPAYER ID #______________________________.

17. REPRESENTATIONS AND CERTIFICATIONS REQUIREMENT: Prospective contractors must complete electronic annual representations and certifications (FAR 52.212-3 Alternate I Offeror Representations and Certifications - Commercial Products and Services) to include the DFARS Representations and Certifications at www.sam.gov in conjunction with required registration in the System for Award Management, www.sam.gov database by the request for quote closing date to be eligible to receive an award for this Request for Quote.

JOINT VENTURE: A small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the specified categories:

18. EQUAL EMPLOYMENT OPPORTUNITY: The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-26(c)(3), Equal Opportunity, is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

19. ALTERNATIVE DISPUTES RESOLUTION: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1(g), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties.

Interested parties are encouraged to use alternative dispute resolution procedures to the maximum.

20. LEGAL COMPLIANCE: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

FALSE CLAIMS: 31 U.S. CODE § 3729 - FALSE CLAIMS ACT:

(a) LIABILITY FOR CERTAIN ACTS.— (1) IN GENERAL.—Subject to paragraph (2), any person who—(A) knowingly presents, or causes to be presented, a false or fraudulent claim for payment or approval; (B) knowingly makes, uses, or causes to be made or used, a false record or statement material to a false or fraudulent claim; (C) conspires to commit a violation of subparagraph (A), (B), (D), (E), (F), or (G); (D) has possession, custody, or control of property or money used, or to be used, by the Government and knowingly delivers, or causes to be delivered, less than all of that money or property; (E) is authorized to make or deliver a document certifying receipt of property used, or to be used, by the Government and, intending to defraud the Government, makes or delivers the receipt without completely knowing that the information on the receipt is true; (F) knowingly buys, or receives as a pledge of an obligation or debt, public property from an officer or employee of the Government, or a member of the Armed Forces, who lawfully may not sell or pledge property; or

(G) knowingly makes, uses, or causes to be made or used, a false record or statement material to an obligation to pay or transmit money or property to the Government, or knowingly conceals or knowingly and improperly avoids or decreases an obligation to pay or transmit money or property to the Government, is liable to the United States Government for a civil penalty of not less than $5,000 and not more than $10,000, as adjusted by the Federal Civil

Penalties Inflation Adjustment Act of 1990 (28 U.S.C. 2461 note; Public Law 104–410 [1]), plus 3 times the amount of damages which the Government sustains because of the act of that person.

21. MEDICAL MARIHUANA/CANNABIS: Federal Government prohibits the use of any illegal drugs at Fort Buchanan including Medical Marihuana/Cannabis. Contractor is responsible to instruct employees to avoid any used or distribution on Fort Buchanan premises.

22. FIRE ARMS: NO FIRE ARMS ARE PERMITTED INSIDE FORT BUCHANAN INSTALLATION. EVEN

IF THE OWNER HAS A PERMIT, NO FIREARMS ARE PERMITTED.

23. REAL ID COMPLIANT: Fort Buchanan Installation requires visitors to present government-issued identification for access to its facilities. For visitors presenting a state-issued driver’s license or identification card, EFFECTIVE 1 OCTOBER 2020, Fort Buchanan Installation will only accept such documents if they are issued by states that are REAL ID compliant. If the state that issued your license is listed as noncompliant to facilitate access please bring an alternate form of government-issued photo ID—such as a passport or Federal employee, military, or veteran (see local policy) identification card.” Failure to provide stated acceptable identifications after 1 October 2020, may be basis for not granting access onto Fort Buchanan installation.

24. INSTALLATION ACCESS CONTROL: The Fort Buchanan Visitor Control Center

(787) 707-3995/707-3241. The Visitor Control Center (VCC) operates from its facilities at The Borinqueneers’ Gate Monday thru Friday, from 7 am to 4 pm and effective November 5, 2022 open Saturdays from 10 am to 2

pm. Visitor Passes are temporary and Sponsors must accompany the guest at all times during their visit to the installation. The vehicle operator must possess and if requested, present the following: Valid federal ID, valid vehicle registration, proof of current vehicle insurance, valid driver's license.

25. REQUIRED INSURANCE:

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Workmen’s Compensation As required by state laws

Employer’s Liability Insurance $100,000 per accident General Liability Insurance - Bodily Injury Liability

$500,000 per occurrence

Auto Liability Insurance $200,000 per person

Bodily Injury $500,000 per occurrence

Property Damage $20,000 per occurrence

Within ten (10) calendar days after contract award, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained.

26. FAR 52.222‐42: In accordance with FAR 52.222‐42, the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Base Operations- Main Electrical Substation Maintenance

July 2023

Table of Contents

INTRODUCTION ........................................................................................................................... I

1.1 Background ................................................................................. Error! Bookmark not defined.1

1.2 Objectives ...................................................................................................................................... i

1.3 Climatic Conditions ........................................................................................................................ i

1.4 Facility Access

1.5 Traffic Flow ................................................................................................................................... ii

1.6 Drainage ....................................................................................................................................... ii

1.7 Restoration of Landscape Damage .............................................................................................. ii

1.8 Dust Suppression ......................................................................................................................... ii

2.0 REQUIREMENTS ................................................................................................................... II

2.1 Description of Services ................................................................................................................. ii

2.1.1 Non-Personal Services ......................................................................................................... ii General Information. ............................................................................................................. ii

2.1.3 Place of Performance and Hours of Operation. ................................................................... iii Federal Holidays ................................................................................................................... iii Travel/Temporary Duty Emergency Services

2.1.7 Contract Administration and management. ......................................................................... iv

2.1.8 COR/ACOR Functions .......................................................................................................... v

2.1.9 Quality Control (QC) ............................................................................................................. v

2.1.10 Subcontract Management

2.1.11 Contractor Employees

2.1.12 Business Relations ............................................................................................................. vii

2.2 Work Management. ..................................................................................................................... vii

2.2.1 Coordination ........................................................................................................................ vii

2.2.2 General Fund Enterprise Business System (GFEBS). ........................................................ vii

2.3 Historic Property or Archaeological Site

2.3.1 Repair and Replacement

2.4 Special Requirements

2.4.1 Security

2.4.2 Security Training. ...................................................................................................................... ix

2.4.3 Safety ................................................................................................................................... ix

2.4.4 Training, Physical Requirements, or other Expertise Required. .............................................. x0

2.4.5 Environmental Requirements. ............................................................................................ x0

2.4.6 Contingency Plans. .................................................................................................................... xi

2.5 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. ..................................... xi

2.5.1 Project Support. .......................................................................................................................... xi

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS ............................................................... XI

3.1 High Level Objectives (HLO). ...................................................................................................... xi

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs). ...... xi

3.2 Transition ..................................................................................................................................... xi

3.3 Contractor Manpower Reporting Application (CMRA). ................................................................ xi

3.3.1 Reporting Labor Hours ......................................................... Error! Bookmark not defined.

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX. ................................................. XI Quality Assurance ....................................................................................................................... xiv Quality Control Plan (QCP) ........................................................................................................ xv

5.0 COMMON LEVELS OF SERVICE (CLS) ................................................................................ XV

6.0 DELIVERABLES ................................................................................................................. XV

7.0 RELATED DOCUMENTS. .................................................................................................... XVII

7.1 Definitions and Acronyms .......................................................................................................... xvii

7.1.1 Definitions .......................................................................................................................... xvii

7.1.2 Acronyms ......................................................................................................................... xxvii

7.2 Applicable Directives, Publications. .......................................................................................... xxix

7.3 Technical Exhibit (TE). ............................................................................................................... xxxi

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE) ............................... xxxi

7.4.1 Utilities .............................................................................................................................. xxxi Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE) ................................ xxxi

7.5.1 Contractor-Furnished Material and Responsibilities ............................................................... xxxi

7.5.2 Contractor-Furnished Items .................................................................................................... xxxii

7.5.3. Contractor Facilities ......................................................................................................... xxxii

7.6 U.S. Department of Labor (DOL) Wage Determination (WD) ...... Error! Bookmark not defined.

Performance Work Statement (PWS)

Introduction. This is a non-personal services contract to provide Maintenance Services to the Main Electrical Substation, building 142, in Fort Buchanan, Puerto Rico.

The Government shall not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this

PWS.

1.1 Background. Last maintenance works provided to the Fort Buchanan Main Electrical Substation was in 2021. Fort Buchanan is a U.S. Army Reserve installation in Puerto Rico located in the Municipality of Guaynabo, within the San Juan metropolitan area and consists of approximately 756 acres and 98 buildings. The population base consists of approximately 130,000 military, Government civilian, and Contactor personnel, as well as resident family members. It serves under direct control of the Installation Management Command, Atlantic Region. Its mission is to synchronize, integrate, and deliver installation services and facilities in support of Senior Commanders to enable a ready and resilient Army.

1.2 Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents. The contractor shall provide preventive maintenance (PM) services and repairs at the Main Electrical Substation located at South Gate Road, Building 142, Fort Buchanan. All services shall be conducted in accordance with industry standards and the NFPA Standards 70B: 2023, “Electrical Equipment Maintenance” to provide Fort Buchanan with a reliable availability and use of electrical power, and a safe environment-related benefit.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill the maintenance of Fort Buchanan Electrical Substation and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions. The average annual rainfall is 88 inches; with the wettest months being April- October. The average annual maximum and minimum temperatures are approximately 74- and 87-degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 71 degrees in the month of March to a high of 88 degrees in the month of August. Summer temperatures often reach 90 degrees Fahrenheit, while sub-freezing weather is not common during the winter months.

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall give a thirthy (30) calendar days notice to the Contracting Officer (KO) and Contracting Officer Representative (COR prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets.

Emergency road closures shall be coordinated with the Contracting Officer Representative (COR) or Alternate Contracting Officer Representative (ACOR).

1.6 Drainage. N/A

1.7 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government.

The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

1.8 Dust Suppression. The Contractor shall perform dust suppression as directed by the COR/ACOR.

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific CLS or Functional Area

(FA).

The contractor shall provide copies of all main personnel as Project Manager, Supervisor, electricians, and technician’s certification/license. Also provide background of company for work related to similar types of electrical substations to this requirement.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.2.1.2.1 Period of Performance (POP). The POP consists of One (1) base period, and Two (2) Option periods. The POP is as follows:

Base Period 29 Sep 2023 to 28 Sep 2024 Option Period I 29 Sep 2024 to 28 Sep 2025 Option Period II 29 Sep 2025 to 28 Sep 2026

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the location listed in Technical Exhibit (TE) #2.

2.1.3.2 Hours of Operation. The contractor is responsible for conducting preventative maintenance services at Main Electric Substation at building 142, between the hours of 7:00-4:00 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. When a total power outage is required, works may be required to be performed during weekend’s timeframe, unless otherwise required by the government. The Contractor must always maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Work outside regular working hours will require prior approval from the Contracting Officer. A written request shall be provided to the Contracting Officer for approval, 14 calendar days prior to commencement.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below, unless proposed by contractor for a total power outage and approved by the government. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day GoodFriday President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

2.1.4.1 The Contractor shall provide personnel support within the next working day of notification, as required, to support the Directorate of Public Works (DPW) mission. In case of requiring to performance services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO with priority. The Program Manager shall be available during normal hours of operation to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a federal holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within 2 hours. The Contractor shall resume operations with KO approval.

2.1.5 Travel/Temporary Duty. Not Applicable.

2.1.6 Emergency Services.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.1.7 Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO.

The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.3. The Contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.10 Subcontract Management. Any subcontractor requires to be certified in the work being done. A submittal with credentials, and background experience shall be provided and accepted by the government. All tests shall be supervised by a Licensed PE Engineer.

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 The Contractor shall provide a Program Manager who is responsible for the performance of the work. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.11.1.2 Certain administrative personnel will require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. These persons shall have, at a minimum, a favorable National Agency Check

(NAC).

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall furnish evidence of key personnel qualifications, certificate and years of experience to the KO with their quote.

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). N/A

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within 2 days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Work Management. Applicable only for CLS 411.

2.2.1 Coordination. The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission.

2.2.2 General Fund Enterprise Business System (GFEBS). N/A

2.3 As-Builts and Geospatial Information System (GIS). N/A

2.4 Historic Property or Archaeological Site. N/A.

2.5 Special Requirements.

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.5.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.5.1.3 Contractor Vehicle Registration. The Contractor shall register all Contractor-owned or operated vehicles and trailers operating on the installation within 15 working days of contract start date. The Contractor shall complete all applications with the Provost Marshal Vehicle Registration section located in Building 504. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.5.1.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

a. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

b. Approved access are provided annually. Once the Contracting Officer execute the Option Period a new DD Form 369 is required to renew the access for another year. Any background that comes with remarks needs to be address by the correspondent employee and resubmit for clearance. Failure to pass background check will deny access to Fort Buchanan automatically. Waivers are not allowed under this section.

The latest version DD Form 369 for each personnel shall be submitted to the Contracting Officer in order to obtain a temporary pass/access NLT 10 days after contract award.

This pass is valid for the duration of…