Amend1-W912C321Q005A-FiberOptic-B399-B566-20210902.pdf

0011652780

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. This amendment is issue to include Questions and Answ er as submitted by Vendors.

Includes: Attach-Q12-Turbine UG of Model-W912C321Q005A-FiberOpticB399-B566-20210902

b. Time and date to receipt of quotes is extended to September 10, 2021;10:00 am local PR time.

c. Instructions to Vendors, paragraph 11 b. NAICS w as corrected to NAICS 237130.

d. All other terms and conditions of the requirement remain unchanged

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Sep-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912C321Q005A

X 9B. DATED (SEE ITEM 11)

06-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Sep-2021

CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

W912C3 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912C321Q005A

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

QUESTIONS & ANSWERS

Questions & Answers Section

Contractor Questions 1: The fiber requested for the two routes are SM OS2 IN/OUT according to the SOW. This can be confirm?

Government Response: Yes. That is correct. The fibers are SM OS2 IN/OUT.

Contractor’s Question 2: Only for clarification, is it require to do the Confined Space report with the Multi-Gas Air Monitor. For work in Confined Space going to be require the use of Rescue Emergency equipment with all the procedure? The Confined Space form is provided by the owner or by the contractor?

Government response: NEC does not have a requirement for a Confined Space report. However, any personnel working in NEC confined spaces must: use a calibrated Multi-Gas Air Monitor to test air quality, a tri-pod to lower and raise personnel and equipment, and personnel entering the confined space must wear a full body harness with D ring on the back to be hooked to the tri-pod hook. Personnel must also have the Fire Department number on hand to call in case of an emergency for 1st responders to arrive. The fire department dispatch number is (787) 707-3410 and (787) 707-5911. They must provide the exact location, manhole or hand hole number and street, i.e., Southgate Road or Patriot Blvd, etc. If the contractor has a confined space form, NEC will accept that copy for record purposes. However, NEC does not have such form.

Contractor’s Question 3: We need to provide the certification of calibration for the Confined Space Air Monitor, OTDRs and Fiber equipment calibrations documents?

Government Response 3: Contractor is required to ensure the fiber optic is ready to be use. Equipment used to complete task is contractor’s responsibility. Yes. NEC requires that the contractor provide evidence of calibration of Confined Space Air Monitor, Optical Power Meter, and Optical Laser Source devices. NEC does not require calibration documentation for OTDRs, but should be in good working condition.

Questions related to route from MH-25 to HH B-566:

Contractor’s Question 4: The conduit that we are going to use is a vacant spare pipe?

Government Response 4: NO, It is not vacant. Two 12 strand fiber Optic Cable (FOC) and 100-24 Gauge Jelly filled (PE-89).

Contractor’s Question 5: The J-hook are just for the Bldg566?

Government response: Yes. B-399 conduit is close to the cab.

Contractor’s Question 6: Is it require to install a plenum inner duct for the interior of Bldg. 566?

Government response: Yes. It is required.

Contractor’s Question 7: Is i t require to provide FO cable test before and after installation?

And provide both test reports?

Government response: Yes. A fiber optic (FO) cable test is required by NEC after the installation.

The test results must provide OTDR trace readings, and fiber optic cable loss readings. Both results must be provided to the NEC in paper copy accompanied by electronic copy such as CD or DVD.

Contractor’s Question 8: We need to provide test certification for the cable link from end (BLD

566) to end (BLD?)?

Government response: YES, From Building 566 Telecommunication room (TR/ER) to building 527 Telecommunication room (TR).

Contractor’s Question 9: Is i t require to do other work at the end of the UGFOC-48-SM A- 6 Cable or is already terminate and ready for route cable certification?

Government response: It is terminated in a patch panel

For the route from Wind Turbine to MHB-399:

Contractor’s Question 10: During the site visit the existing HH have heavy traffic cover, are require to provide the same cover for the new ones to install?

Government response: Yes. Contractor shall consider existing conditions to maintain uniformity throughout the base.

Contractor’s Question 11: During the site visit we have notice that some areas have rocks, do you have any soil study for this route from existing HH-4D to Wind Turbine?

Government response: No soil study/soil data is available for this particular area. Based on previous works in the area we do not anticipate for the contractor to encounter issues with large size rocks. The size of rock material, expected to be encountered along the excavation, is such for a regular excavator equipment to manage without any issues.

Contractor’s Question 12: The pull box installation, we don’t find installation details. Can you provide details for it?

Government response: Yes. Attached to this amendment is the specifications required for the installation of the Pull Box.

Contractor’s Question 13: Is the utility detection ground penetration radar required to provide a detailed detection report?

Government response: Though the Contractor is required to submit an excavation permit to DPW, the information provided in such permit will not provide the exact location of the underground infrastructure. Though the Government does not require for the Contractor to provide a detection report, the Contractor is responsible for implementing a mechanism to assist him/her in the effort of identifying a more precise location of such utilities along the intended excavation work in order to mitigate potential damages to those.

Contractor’s Question 14: The area form HH-4D to wind Turbine is an existing rain drain can consider in case the new trench running at this specific area.

Government response: Contractor should perform work as stated in the SOW, if exposure of the line become visible with time Government will consider the situation at that time. Contractor shall ensure Installation at the present time is in accordance with regular construction and installation standards for the specific work to be perform.

Contractor’s Question 15: Some area have like abandon concrete platform (entrance) in case of impacted we need to restore it as before at this areas?

Government response: If a deviation of the excavation cannot be realized, any areas disturbed by this project needs to be restored back to its original condition or better. In addition, any areas disturbed by the contractor not contemplated within the project, needs to be restored back to its original condition or better.

Contractor’s Question 16: Is consider to install plenum inner duct in Bldg. 399 for this new fiber run?

Government response: YES, Use approximately 30 feet of plenum innerduct. Minimum One (1) inch.

Contractor’s Question 17: In the wind generator mention to fuse the cable with an existing one, this FO connection is suing a fiber splice enclosure, can provide details for this enclosure. Ex.

Where is going to be install? Is Wall mount, underground or rack?

Government response: Enclosure is inside the cabinet. However, the existing cabinet belongs to Johnson Control (JCI) group. We believe it to be beneficial to intercept cable underground at the corner of site cage going to the Wind Turbine, and install a box at the intercept point to fuse right there.

Contractor’s Question 18: In the wind turbine area will the tube be brought to this area, we want to know if there are existing ducts that will be intercepted outside the platform or will it be necessary to install a new duct to the cabinet?

Government response: There are existing conduits that shall be intercepted outside the platform. The new schedule 40 conduit must intercept underground cable coming from the wind mill outside of the platform. The intercept point will need a splice box of 24” X 36” X

30” Polymer Concrete Assembly box to fuse existing FO cable to new FO cable. Nameplate on box should read “Fiber Optic.”

Contractor’s Question 19: Why in NEC Concept Drawing OSP Construction for the installation of a FOC-12-SM from South Gate WIND Turbine Instrument Panel to B399 for the DES CCTV Cameras present Material List with Option 1 and Option 2?

Government response: Cable termination shall be ultra polish connecter (UPC-SC) Pig tail by fusion method.

SUMMARY OF CHANGES

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time has changed from 07-Sep-2021 10:00 AM to 10-Sep-2021 10:00 AM.

The following have been modified:

INSTRUCTIONS TO VENDORS

1. The requirement is for Contractor to Install Fiber Optic Cable Systems for Building 399 and Building 566 at Fort Buchanan Puerto Rico.

An Award for this requirement will be made pursuant to FAR 13, Simplified Acquisition Procedures.

2. Quotes shall be emailed to Carla Rosario at email: carla.m.rosario-rivera.civ@mail.mil with copy to Maria Otero at email: maria.d.otero4.civ@mail.mil.

Quotes are due to the Government on or before the time listed on the 1442, Puerto Rico time. It is the contractor’s responsibility to ensure their quote is received by the due date and time. Contractor shall submit a signed SF 1442, Amendments issued, if any, any other requested information in the Request for Quote.

3. If a quote is based on a teaming/partnering relationship or a joint venture, the contractor shall provide, with the quote, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

4. This procurement is 100% Small Business Set-Aside. Applicable NAICS Code 237130 with a size standard of $39.5 Million.

5. Period for acceptance of quotes. The offeror agrees to hold the prices in it offer firm for 90 days.

6. Site Visit. The COVID-19 Pandemic has drastically impacted the nation causing many unprecedented challenges on our day-to-day work. The COVID-19 situation has impacted the Army’s and more specific, the MICC Fort Buchanan’s ability to conduct acquisition processes based on normal practices. The following change is intended to assist in the continuation of the acquisition process in a transparent manner. The changes will allow the

Government to conduct one (1) scheduled Site Visit while ensuring safety and compliance with social distancing amid COVID-19 Pandemic.

A site visit will be conducted on 12 August 2021 at 9:00 a.m. The government will meet interested vendors at 8:00 AM (sharp) at the Visitor Control Center Parking (VCC) lot. Interested vendors shall have a valid driver’s license (REAL ID) or passport in order to enter Fort Buchanan. Maximum of one (1) person from each company will be allowed.

Person attending the site visit shall wear and use a medical mask (defined as surgical or procedure masks that are flat or pleated; they are affixed to the head with straps that go around the ears or head or both) throughout visit and completion.

Site visitors shall observe six (6) feet of distance from others at all times.

In addition, compliance with hand hygiene shall also be adhered or wearing of gloves as it is critical to prevent human-to-human transmission of COVID-19.

7. Written questions. Must be furnished to the Government no later 14 Aug 2021; 11:00 am local time; in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date;

therefore, contractors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

8. VENDOR’S DUNS NUMBER ______________________________.

9. VENDOR’S TAXPAYER ID #______________________________.

10. VENDOR’S CAGE CODE __________________________________.

11. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov.

If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal. In addition, contractors shall complete all representation and certifications in SAM and include Certification of FAR 52.204-26.

a. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

b. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 237130 with a size standard of $39.5 Million, or a NAICS of similar business size, the government reserves the right to proceed to award to the next otherwise successful actively registered contractor.

c. Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete Representations and Certifications in SAM.

12. Contract Specialist: Carla Rosario If you have questions pertaining to the Purchase Order after contract award, please request assistance from the Contract Specialist. Be sure to include the contract number in your request for assistance. Requesting contract assistance from any other individual could result in a delayed response.

13. Contracting Officer: Maria Otero

14. Contracting Officer’s Representative (COR): To Be Determined at the time of Award.

15. Basis for Award: The Government intends to evaluate quotes and award a contract without discussions.

Therefore, the contractor’s initial offer should contain the contractor’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest and waive informalities and minor irregularities in quotes received.

The price proposed in response to this solicitation shall include all costs, state sales taxes, permits, licenses and the overall project management, superintendence and quality control, and any other related costs for planning and execution of “Renovation of Restrooms at Building 390 Fort Buchanan Puerto Rico”.

Unit prices shall not exceed two decimal places.

The Government reserves the right to reject any quote that is conditioning the price

16. Postaward Conference: The Contracting Officer/Contract Specialist will be conducting a Postaward Conference. The awardee will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

17. Insurance. For required insurance see FAR Clause 52.228-5, Insurance - - Work on a Government Installation in this solicitation.

18. DOING BUSINESS IN PUERTO RICO. Offerors are cautioned to research and get familiarized with requirements of doing business in Puerto Rico (i.e. Sistema Unificado de Rentas Internas (SURI), taxes, etc.

19. NOTICE TO DOD EMPLOYEES AND CONTRACTORS ON PROTECTING CLASSIFIED

INFORMATION AND THE INTEGRITY OF UNCLASSIFIED GOVERNMENT INFORMATION

TECHNOLOGY (IT) SYSTEMS

The recent disclosure of U.S. Government documents by WikiLeaks has caused damage to our national security.

Each DoD employee and contractor is obligated to protect classified information and the integrity of government IT systems in accordance with applicable laws and DoD policies.

Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites) do not alter the documents’ classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by DoD employees and contractors, until it is declassified by an appropriate original classification authority.

DoD employees and contractors are reminded of the following obligations with respect to protecting classified information and the integrity of unclassified government IT systems.

DoD employees or contractors shall not access classified information unless they have:

o Received a favorable determination of eligibility for access by an appropriate authority, o Signed an approved nondisclosure agreement, o Demonstrated a need to know the information, and o Received training on proper safeguarding of classified information and on the criminal, civil, and administrative sanctions that may be imposed on an individual who fails to protect classified information from unauthorized disclosure.

DoD employees or contractors shall not remove classified information from official premises or disclose it without proper authorization.

Except as authorized by DoD policy and procedures, DoD employees or contractors shall not, while accessing the web on unclassified government systems (including BlackBerries or other smartphones), access or download documents that are marked classified (including classified documents publicly available on WikiLeaks.org and other websites), as doing so risks putting classified information on unclassified IT systems.

This requirement applies to accessing or downloading that occurs using government computers or employees’ or contractors’ personally owned computers that access unclassified government systems, either through remote Outlook access or other remote access capabilities that enable connection to these government systems.

This requirement does not restrict employee or contractor access to unclassified, publicly available news reports (and other unclassified material) that may in turn discuss classified material, as distinguished from access to the underlying classified documents available on public websites or otherwise in the public domain.

DoD employees or contractors shall refer all public queries on this matter to their servicing Public Affairs office;

they shall neither confirm or deny the presence of classified information in articles or websites in the public domain.

DoD employees or contractors shall refer Congressional queries pertaining to the presence of classified information in articles or websites in the public domain to their servicing Congressional Affairs office.

DoD employees and contractors who believe they have inadvertently accessed or downloaded classified information from a public website via an unclassified government IT system, or without prior authorization, shall contact their information assurance manager (IAM) or information assurance office (IAO) for assistance. Note: In the case of classified documents inadvertently accessed or downloaded from the WikiLeaks website or other websites posting WikiLeaks-related classified documents, the IAM will document each occurrence and delete the affected file (s) by holding down the SHIFT key while pressing the DELETE key for Windows-based systems. No incident report or further sanitization of government IT systems is required. This guidance pertains only to the accessing or downloading of the classified documents described above because of the extent of the compromise and the prohibitive cost of standard sanitization procedures. All other classified spillages must be handled in accordance with existing regulations.

20. CONTRACTOR’s CERTIFICATION: Please see Certification in this solicitation and complete

(End of Summary of Changes)