W912BV24Q0026_New FY 24 Gate Attendant Solicitation_Released.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV24Q0026 16-Nov-2023

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BRENT A MOSLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$10,000,000

NAICS:

721211

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF43

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV24Q0026

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

Information and Instructions to Offerors 2024 Gate Attendant Openings – The U.S. Army Corps of Engineers – Tulsa District has various locations open for Gate Attendant positions starting in the 2024 contract year.

If you have never had a Government Contract and need to know where to start, read below.

Note: When accessing any websites referenced in this solicitation it is recommended you type the internet address in the address bar or your web browser instead of using a search engine as you may be directed to the wrong website.

1. Register in SAM. It does not cost anything to register in SAM. Click on “Create a User Account” on the lower left page in the blue field. Complete the information fields to register. The payment information you input in this website will be how and where you receive your payment for services. Include the NAICS code 721211 in your registration. All persons contracting with the Corps of Engineers must be registered and remain in an “active status” in the SAM database throughout the contract period. You CAN NOT use a government employee’s information in your registration such as phone number, email address, name or physical address. It is your responsibility to provide this information or obtain this information for registration.

2. Submit your quote. While your information is processing follow the directions below under “I’m ready to submit a quote” to fill out the proper paperwork and submit. An award cannot be made to an offeror unless their registration is complete.

I’m ready to submit a quote.

Review the Following- Read the entire solicitation. Ensure you read the General Scope of Work located under Section C of this solicitation and the Site Specific Scope located in a separate document. These sections cover all the requirements for work that is to be performed. The General Scope of Work applies to all areas that are advertised. The Site Specific Scope of Work details the work to be completed at a specific area such as the dates of performance, shift times, and special requirements (bonding and background checks). Review the Successful Quote Checklist.

In an effort to simplify the process, all gate attendant announcements will be posted to this announcement.

This solicitation will apply to all gate attendant requirements. See document titled Round 1 for the specific date that quotes are due for those locations, the site specific scope of work and the pricing schedule for each location. After selections are made from Round 1, a Round 2 may be posted for areas that we were unable to fill with Round 1 or additional locations that we were unaware that needed to be filled. Multiple rounds may be issued throughout the year. The purpose of this process is to make it easier for offerors to find the opportunities. If you click on follow, the SAM system should email you when a new document is posted;

however, save the link to this announcement and check it periodically in case the system fails to notify you.

Feel free to send me feedback on this process at Clinton.J.Yandell@usace.army.mil. My intent is to make the process easier not harder so your feedback will assist me in determining if this process can be continued in the future.

There are PTAC centers (Procurement Technical Assistance Centers) that can help submit your quote or getting registered in DNB or SAM. You can locate a PTAC center at http://www.aptac-us.org/new/Govt_Contracting/find.php. PTAC offers their services at little or no charge. You may need to access your local library or office supply store to print, scan, email, fax or mail your quote. There may be a fee for these services.

Return the Following-

1- A completed 1st page of the solicitation. If any amendments are issued a signed copy of the first page must also be returned. Please check https://beta.sam.gov/ for any issued amendments or sign up through https://beta.sam.gov/ to receive notifications of any issued amendment. (Click the follow button to be notified of changes posted)

2- Completed Offeror’s Information Sheet – (Found on the next few pages.)

3- The Pricing Schedule for each area you are submitting a quote for. The Pricing schedule is the next page after the Site Specific Scope of Work of each area in in the document titled Round 1, Round 2… Please ensure that the Round document that you are using is the current active round (see due date at the top of the document).

4- Representations and Certifications. If you have NOT filled out Representations & Certifications through http://www.sam.gov, fill out all representations and certifications found in this solicitation. Please note that provisions 52.204-24 and 52.204-26 must be filled out in this solicitation as the provisions have changed.

Failure to complete and return these two provisions will render your offer un-awardable.

Only return the pages listed above.

Email is the preferred method of submission, but you may mail, fax or hand deliver your quote with the information below.

Mail When mailing your quote ensure you write the address exactly as written below.

US Army Corps of Engineers, Tulsa District ATTN; CECT-SWT-E, Clinton J. Yandell

(W912BV24Q0026)

2488 E. 81st Street

Tulsa, OK 74137-4290

Email Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT‐CT‐SS‐Quotes@usace.army.mil and copy Clinton J. Yandell. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX

When faxing your quote use a cover page to address it to the attention of Clinton J. Yandell and provide the solicitation number, your name, a telephone number you can be reached at and how many pages you are sending.

This ensures we have received all pages of your quote.

FAX: 918-669-7436

OR

Hand Deliver If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7078) or Clinton J. Yandell or you may contact Mieko G. Alley at 918-669-4308 or Mieko.G.Alley@usace.army.mil,as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points on the 16th floor of the 20 story Building.

Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

Offerors will be evaluated and award will be made to the lowest-priced, responsible offeror, whose quote conforms to the requirement of the solicitation.

All Gate Attendant contract terms consist of a Base-Year Plus Two (2) Option Years (2024 through 2026).

Options may be exercised at the sole discretion of the Government. The total duration of this contract, including the exercising of any options under this provision, shall not exceed three (3) years.

OPTION YEARS:

Option to Extend the term of the contract (unilateral). The Government may extend the term of this contract by written notice to the contractor at least 30-days before the expiration date of the current performance period. This written notice will be issued in the form of a letter, requiring execution/agreement by both the Government and the contractor. The Government may informally contact the contractor prior to issuance of this written notice to ensure availability of the contractor for the extension period.

If the Option is exercised, the extended contract shall be considered to include Option Clause

52.217-9; however the Government retains the right not to extend the contract by exercising the option year(s).

PAYMENT INFORMATION:

1. Payment information is inputted into your http://www.sam.gov registration.

2. All payments are issued through our Finance Center located in Millington, TN.

3. Payment issues need to be addressed to the Finance Center.

4. Payments will be made on a monthly basis (30-Days).

5. Your registration in SAM must be active to receive payment.

This requirement is set aside as 100% Total Small Business. See Clause 52.219-6, Notice of Total

Small Business Set-Aside in this Request for Quotation for details. This clause includes all general conditions required by the Tulsa District Corps of Engineers for Gate Attendant positions.

SHIFTS OF TEN (10) HOURS OR GREATER REQUIRE TWO PERSONS

You will be asked to list the name(s) of the individual(s) to work as Gate Attendants. The people listed cannot change during the duration of the contract and the work performed cannot be subcontracted. If any situation arises where any of the individuals cannot perform the contract duties the Lake POC or Contracting Officer must be notified immediately.

Background check info If you are selected for award a background check will be required. Do not obtain the background check now. You will be instructed to do so if you are selected. All persons handling Government monies or accessing a Government computer system are required to have a current local law enforcement background check submitted to the Point of Contact (POC). The Corps of Engineers reserves the right to deny access to any individual who has any derogatory information in the background check or whose presence, in the opinion of the Contracting Officer, would be disruptive. Background check disqualifying factors include: Any felony conviction; a misdemeanor conviction within the previous five years for a crime of violence, drug use / possession, or theft. If an individual does not have a disqualifying factor but has a misdemeanor conviction then those individuals will be evaluated or considered on a case by case basis.

Successful Packet Checklist

___ You have registered in SAM at http://www.sam.gov.

____ You are currently active in SAM (http://www.sam.gov). SAM requires you log in annually to update your information to remain in an active status. Ensure to log in and make sure your account is active.

____ Your NAICS code listed in your SAM account is 721211. If you have not listed this code in your SAM account you must log in and add this number.

____ You have checked to see if any amendments have been issued on http://www.sam.gov. If any amendments are issued acknowledge the amendment(s) by signing and returning the first page and any other documents that are mentioned in the amendment. If an amendment is issued after you have submitted your quote, submit the signed amendment. You do not need to resubmit your whole quote package.

____ NO cross outs or strike through marks. Submit a legible quote with no correction marks

____ You are ensuring your quote will be submitted before the due date and time. The due date and time is in block 8 on the first page of the solicitation. If any amendments are issued the date may be extended and the new date will be listed in the amendment. Quotes that are late and/or incomplete will not be considered for award.

____ Do not return every page of the solicitation. Only the documents listed.

Successful Packet Checklist

____Fill out the First Page of the Solicitation and return

___Block 12 Discount for Prompt Payment. A prompt payment discount is the amount your invoice will be discounted if the Government pays your bill early. For example: If your invoice is for $100 and you offer a discount of 1% within 20 days, and the Government pays you within 20 days, your payment would be $99. If this block is empty we will default Net 30 (total net amount paid within 30 days).

___Block 17a include the following:

___ Name of Individual(s) as it appears in SAM ___ Address ___ Email

___ Telephone number that you can be reached during the business hours of 8:00 a.m. to 4:30 p.m.

CST

___Block 30a - Signature ___Block 30b – Print Name ___Block 30c – Date

Fill out the Pricing Schedule and Return

___Return the Pricing Schedule for each area you are submitting for. The Pricing Schedule for each area is located after each Site Specific Scope of Work in Section C.

___ Input a unit price and total price. The unit price is the amount you are quoting on a daily basis. The unit price (amount per day) multiplied by the number of days equals the total amount. For example if you are quoting a price of $100 per day and there are 90 days of work in the base year, the total price will be $9,000. ($100 x 90 = $9,000) ____Ensure all prices on line items are filled in. All line items must be priced to be considered for award.

You will need to pay special attention to the start and end dates and the total number of work days posted in the Base year and each Option year because they may change.

____Unit prices must be rounded to the nearest cent (hundredths).

$20.56 IS an acceptable price.

$20.564 IS NOT an acceptable price.

Do not round total amount numbers.

___ Fill out your name as it appears in SAM and sign the bottom of each Pricing Schedule.

Offeror’s Information Sheet __Complete and return the Offeror’s Information Sheet provided on the next page.

You may apply to any of the areas listed in this solicitation. Preferences of your top 5 areas are given consideration when evaluating quotes. The Government will choose the location for Gate Attendants based on the best value to the Government.

Representations and Certifications

____ You have filled out the Representations and Certifications online OR have filled out the Representations and Certifications in this solicitation. Note: provisions 52.204-24 and 52.204-26 must be filled out in this solicitation as the provisions have changed. Failure to complete and return these two provisions will render your offer un-awardable.

How Quotes Will Be Evaluated

*** You may be selected for any areas that you have submitted quotes.

(i) Price evaluation: The government shall review acceptable offers by lowest price. Price reasonableness and affordability will also be evaluated.

(ii) Past Performance: The Government will review all CPARS evaluations regardless of project and may contact points of contacts or evaluate any information provided to the Contract Specialist or Contracting Officer to include USACE District Past Performance files. Offerors must demonstrate the following minimum acceptability standards:

All past or current performance must have overall ratings of Satisfactory, Acceptable or above.

Any derogatory information may be grounds for an Unacceptable rating.

Offerors with no past performance information will receive an “Acceptable” rating for this factor.

Award will be made to the lowest-priced, responsible offeror, whose quote conforms to the requirement of the solicitation.

Offeror’s Information Sheet

(W912BV24Q0026)

(Return this page with your quote.)

Name(s) as appears in SAM: _______________________________________________

Address: _______________________________________________

Phone or Contact No.: _______________________________________________

Email: _______________________________________________

Unique Entity ID (UEI): ________________________________________________ (If you are registering and have not been assigned a cage code number yet write “Pending”.

List the individual(s) that will work as Gate Attendant(s).

1- _______________________

2-_________________________

Section C - Descriptions and Specifications

GENERAL SCOPE OF WORK

GENERAL SCOPE OF WORK

GATE ATTENDANT SERVICES

VARIOUS PUBLIC SITE AREAS (PSAs)

TULSA DISTRICT, U.S. ARMY CORPS OF ENGINEERS

OKLAHOMA, KANSAS, AND TEXAS

A. GENERAL CONTRACT REQUIREMENTS.

1. The contractor shall perform duties as outlined in this scope of work (SOW), and as identified in the “Site Specific SOW” (SS SOW) for individual Public Site Areas (PSA).

2. Whenever the term "contractor" or "gate attendant" (GA) is used in describing the requirements and responsibilities, the contractor is solely and fully responsible for ensuring the performance of the duties and responsibilities described.

3. Criminal Background Investigation.

a. All persons handling Government monies or accessing the Government computer system, under this contract, shall have a Criminal Background Investigation (background check). Information for this background check (name, address, SS# and DL#) shall be submitted to the Corps of Engineers local project office Point of Contact (POC) no less than 5 working days prior to the start of training and/or work.

Contractor shall be approved by the Government before they will be allowed to begin the required pre-performance training or perform work.

b. The Government reserves the right to deny access to any individuals who has any derogatory information in their background check. All background checks shall be conducted by the Corps of Engineers local lake office and will be conducted nationwide.

c. Individuals will be allowed to begin work if they do not have any disqualifying factors.

Background check disqualifying factors include: any felony conviction; a misdemeanor conviction within the previous five years for a crime of violence, drug use/possession, or theft. If an individual does not have a disqualifying factor, but has a misdemeanor conviction, those individuals will be evaluated or considered on a case by case basis.

d. The contractor shall provide background information, as per 3. a. on all persons that may perform work under this contract.

e. By execution of the contract, the contractor certifies that all persons providing such services under the contract are so qualified.

4. Security bonding. Contractor shall be fully bonded/insured to secure funds not received by the Government; in amounts stated in the Site Specific SOWs (Suspected theft of Government monies or supplies will result in immediate termination and criminal prosecution.). The contractor shall not start work until proof of such bond or security is furnished. The contractor has the following options to fulfill this requirement:

a. Obtain a fidelity bond from an insurance agent with the US Army Corps of Engineers, Tulsa District COE, named as the recipient. Cost is approximately 10% of the bond; or

b. Furnish an irrevocable, unconditional letter of credit from a financial institution in the specified amount.

c. Security bonding shall remain in full force for the duration of the contract period (1 year from award of contract) and for a minimum of 60 days past the completion of the contract end date.

d. Final payment shall not be made under the terms of this contract until all funds are reconciled to the satisfaction of the Government.

e. Condition in the bond requires the bonding company to notify the Corps of Engineers before the bond is modified, terminated or cancelled, prior to the original terminations dates.

5. Past performance reference information shall be provided with contractor’s quotation.

Contractors who have had a contract or purchase order “Terminated for Default” or “Termination for Cause” by the Government during the previous five years shall not be eligible for contract award. If this is discovered after award, the contract will be terminated.

6. Experience in the use of a computer is required for most GA positions (unless otherwise noted in the Site Specific Scope of Work/SS SOW). If contractor is unable to properly operate the computer and use the Recreation One Stop (R1S) program, the contractor will be deemed unable to perform the contract requirements and the contract will be terminated by the KO.

7. Work consists of a variety of duties managing the PSAs/day use areas as stated in section “E.

GATE ATTENDANT GENERAL DUTIES” below; and/or as stated in the SS SOWs.

8. The contract consists of a one (1) year Base period, and two(2) 1-year Option Periods. Each contract period is twelve (12) months. The total duration of this contract, including the exercise of any Options, shall not exceed three (3) years. Exercising of an Option Period is at the sole discretion of the Government.

a. Actual performance period(s) for each PSA are stated in the SS SOWs.

b. The performance start and end dates will vary from year to year based on scheduled work days. However, work will start no earlier or end no later than stated performance periods for each PSA. The contractor shall contact the Lake Office within 5 days upon receipt of the initial contract award as well as any modification to exercise any Option Period to coordinate the work schedule.

9. The Government reserves the right to select which PSA and/or project the contractor shall work, should the contractor submit offers at more than one location.

10. Gate attendant services shall only be performed by the individuals listed in the Offeror’s Information Sheet. If for any reason the contractor cannot perform the prescribed work, the contract will be terminated by the KO.

11. The contractor shall abide by all Corps of Engineers management actions and decisions, and will follow all directions given to them by the POC and/or the KO, both verbal and written. The contractor shall not voice any negative opinions to the public or express derogatory statements which may lead to termination of the contract.

12. Gate attendants shall be courteous and display a professional attitude to the public at all times. Gate attendants will call Park Rangers immediately to assist if they encounter any problem with a park visitor. The contractor will cooperate fully with other contractors, camp hosts, volunteers, etc., and any problems will be resolved by the POC or KO.

13. Payment shall be processed on a monthly basis. Payment will be made based upon the amount proposed by the contractor and awarded by the Government. All payments will be made via Electronic Funds Transfer (EFT).

B. CONTRACTOR FURNISHED EQUIPMENT/MATERIALS, ETC.:

1. This contract requires two (2) individuals to fulfill the duties during the performance period (unless otherwise noted in the SS SOW). One person is required to occupy the gatehouse at all times during the work shift, and one person to be available for required park surveillance or other duties.

2. The contractor is required to live on-site in a contractor-furnished trailer/camper, to be parked at a location designated by the POC (usually near the entrance of the PSA or as otherwise stated in the SS SOW).

a. The contractor’s campsite shall be maintained in a clean and sanitary condition at all times and in accordance with CFR Title 36 at all times.

b. The contractor shall not have unauthorized storage buildings, satellite receivers or similar items on the site.

c. Dog pens, horse corrals, poultry cages or similar facilities for pets or the raising of animals shall not be permitted. All pets will be confined or on a leash of six feet or less in length. Horses, cattle, other large livestock, or exotic pets are not permitted. Any animal exhibiting dangerous or aggressive behavior will not be permitted, and shall be removed from Government property immediately. Pets are not permitted in the gatehouse at any time.

d. Any items detracting from the overall appearance of the site must be removed as instructed by the POC.

3. The contractor will provide their own transportation for conducting duties or providing surveillance within the park, including transportation to other nearby parks for duties that may be required in the SOW. This will also include transportation for banking and mailing activities, or any other activities covered in the SOW. All vehicle expenses, including fuel, are the responsibility of the contractor.

4. The contractor will pay the cost of postage and cashier’s checks for fee transmittals (unless otherwise stated in the Site Specific SOWs).

5. The contractor will provide some minor materials, supplies, and equipment to accomplish the work set forth in this contract, other than those items listed as furnished by the Government (see

SS SOW).

6. The contractor may be required to provide supplies and materials necessary to clean the gatehouse. (see SS SOW).

7. The contractor may be required to provide a lawn mower/weed eater and fuel for their operation. (see SS SOW).

8. All expenses related to performance of work should be included in the contractors’ proposed price. Separate payment will not be made for incidental expenses noted above.

C. GOVERNMENT FURNISHED EQUIPMENT/MATERIALS:

1. A site for a self-contained trailer/camper with electric and water utilities supplied by the Government (unless otherwise noted in the SS SOW). A sanitary dump will be available near the entrance of the park. In some cases, a trailer holding tank or a direct sanitary hookup may be available. Communications equipment (radio or telephone) will be provided at the gatehouse.

Radio and telephone usage procedures shall follow Corps of Engineers standards as instructed by the POC.

2. The standard electrical pedestal is equipped with a 30 amp GFI breaker, which is adequate for most camp trailers (some locations may have 50 amp service). This may not be adequate for units having appliances such as microwave ovens, washers, dryers, dishwashers, televisions, and air conditioners running at the same time. The electrical pedestals shall not be modified to accommodate any additional load demands.

3. Gatehouse with gate, informational handout materials/pamphlets, copies of CFR Title 36 (rules and regulations) and campground maps.

4. Computer equipment and printers necessary to operate the R1S and fee collection system.

Other office equipment and supplies as deemed necessary to conduct official business.

5. Vest with Corps of Engineers identification, ball cap with Corps patch, and name tag that shall be worn while on duty.

6. Lawn mower and associated equipment and supplies for mowing or trimming in the immediate vicinity of the gatehouse may be provided by the Government, unless otherwise required to be provided by the contractor. (See SS SOW).

7. Landscape equipment and materials (See SS SOW).

8. The contractor will be required to sign a hand receipt for all property for which he/she will be responsible and will retain accountability until the contract period has ended, at which time the Government resumes responsibility via written accountability for those items. In the case of any loss, the contractor shall reimburse the Government the cost of replacement of the item.

D. TRAINING REQUIREMENTS:

1. Mandatory training on the R1S computer program is required prior to the start of the performance period. The training and general orientation will require from three (3) to five (5) days, as determined by the POC for each location. The contractor will be required to attend this training prior to the actual start date of the performance period. The amount of time required to attend training must be factored into the proposed price, as separate payment will not be made.

Contractors who are unwilling or unable to learn the R1S computer program will be terminated.

2. During the three (3) to five (5) day training, other training and orientation will be provided such as general handling of Government funds, courteousness to the public, radio and telephone usage, personal and visitor safety requirements, and any other aspects of gate attendant duties, some of which may be specific to a particular position or PSA.

3. The contractor shall become familiar with campground policies and the rules and regulations that relate to Corps of Engineers lands ("Title 36"). If a violation is noted, the contractor is to make the first contact, keeping it friendly, and inform the person(s) of the violation. The contractor will not pursue enforcement. If a violation persists, the contractor will then contact a Park Ranger.

E. GATE ATTENDANT GENERAL DUTIES:

1. Gate attendants will perform specific duties daily to implement the reservation, fee collection, and campground management program in accordance with established procedures. Duties include, but are not limited to, the following:

a. Register/process campers with reservations. Check site availability for customers without reservations; assign walk-up sites or un-reserved campsites. Register using R1S system to account for collection of fees. The contractor will utilize the R1S computer program for all transactions whether a site has been reserved or not. This will include accepting credit cards and processing them through the R1S system.

b. Collect and account for fees generated; maintain current on-site records. (May be required to collect day use fees in multipurpose PSAs) (See SS SOWs).

c. Sell Corps annual days use permits and America the Beautiful Passes as required by the Lake Manager. All monies, receipts, and registers for these sales will be handled and accounted for as instructed by the Lake Manager.

d. Provide on-site reservations through R1S. The contractor shall not take advance reservations over the phone, but will provide advance reservation services for on-site customers, as directed by the instructions from R1S and instructed by the POC.

e. Post reserved facilities. Post reservation signs or cones at picnic shelters, group camping areas, or individual campsites, as instructed by the COR, whether or not the facility is reserved through the R1S.

f. Receive daily arrival reports.

g. Prepare and forward all associated reports and transmit funds through designated channels. (Instructions will be given during pre-work training sessions).

h. Inform visitors of proper use of park facilities, for example:

(1) Advise campers to utilize developed facilities only and not camp at undeveloped areas on the lake.

(2) Advise all visitors to park and operate vehicles or camping units only on paved surfaces or at designated overflow areas.

(3) Inform visitors about maintaining quiet hours.

i. Inform campers who did not vacate their site when expected, to return to the gatehouse to pay additional camping fees.

j. Inspect the PSA a minimum of two times each day during regular duty hours; scheduled at least 2 1/2 hours apart. At least one inspection should be scheduled just prior to quiet hours to ensure the fees for all occupied sites have been collected. Additional trips into the park may be necessary to physically post reserved sites.

k. To insure all fees are collected, additional surveillance may be required, especially during holiday periods, weekends or other heavy usage periods.

l. Report disturbances such as vandalism, harassment of visitors, rowdiness, speeding, or violation of quiet hours to Park Rangers, or if unable to contact them, to local law enforcement officers. All accidents will be promptly reported to the Park Rangers.

m. Keep a written log of complaints and criticism of park facilities, and provide this information to Park Rangers.

n. Other specific duties and procedures will be defined in written information and through the pre-work training provided by the Government.

o. Open and close gates to PSAs as specified in the SS SOW or as instructed by the COR.

May be required to open and/or close the gate in case of emergencies, at times other than their regular work shift coverage.

p. Open and close gates in nearby parks (contractor must furnish their own transportation as stated in the SS SOW).

q. Assist Park Rangers in maintaining quiet hours from 10 p.m. - 6 a.m. Advise campers who are already camped in the park or who are returning to the park that quiet hours are in effect.

Advise Park Rangers of violations.

r. Direct late arrivals to overflow areas, other Corps of Engineers parks, or nearby commercial campgrounds.

s. Lock and secure the gatehouse after duty hours or at any time it is left unattended.

2. Amounts collected must balance to user permits issued or contractor will be required to reimburse the Government for any shortages or questionable loss of funds. Any loss is to be reported immediately to the Government "Recreation Fee Cashier". When checks are used for payment, the attendant will ensure that the check is completed in accordance with instructions from the R1S service (or as instructed by the POC).

3. Gate attendants may utilize user fee monies to make change; however, personal cash may be needed to make change in some instances, especially at the beginning of a shift. Contractors are required to keep a change fund of their own money of at least $100 at all times, this requirement will be subject to unannounced audit.

4. The contractor will not make refunds or credits, but will accept such requests and refer them to the Lake Manager. A form will be provided to the customer to request a refund be mailed to them at a later date. Completed forms will be given to a Park Ranger.

5. Transmittal of Fees. Transmit fees in accordance with instructions from the R1S or the POC.

This function includes, but is not limited to, the following items:

a. Prepare transmittal forms.

b. Tabulate fees collected.

c. Convert cash collections into cashier’s checks for transmittal (at contractor’s expense) (or as otherwise specified in the SS SOWs)...

d. Mail or transport transmittal forms, cahiers checks, and personal checks to the proper location as instructed by the POC. If mailing directly to R1S, shall be mailed during normal business hours (Monday-Friday) from inside the US Post Office facility or from Project Office.

e. Provide a copy of the computer generated deposit summary report (DSR) for each fee transmittal, and provide it, with a copy of the corresponding cashier's check and a copy of all personal checks to the Lake Office for verification and audit purposes each week or at the end of their shift.

f. Use fee collections will be transmitted as soon as possible when the total reaches $5,000, but no later than the morning of the next business day financial institutions are open (in the case of weekends and holidays). This will normally require submittals on Monday and Friday mornings.

g. Funds shall never exceed $5,000 before being remitted.

h. Funds shall not be held longer than one week, even if the total is less than $5,000.

i. On-hand funds and fee collection records will be subject to unannounced audits as deemed necessary by the Lake Manager.

6. Separate payment will not be made to the contractor for postage, time spent banking, cost of cashier's checks, transportation expenses associated with fee transmittal. Compensation for these items must be included as part of the contractor's quotation. (see SS SOW).

7. The contractor may be required to perform duties at times other than their normal shift. This may include, but not limited to, opening gates for emergencies or for persons already camped in the park, directing late arrivals to overflow areas, and closing/opening gates at specified times, which may include other nearby park areas. (See SS SOW)

8. May be required to accomplish some light duty tasks including, but not limited to, emergency shut-off of park utilities, reading traffic counters, and delivering messages to campers or other contractors.

9. May be required to mow the area in the immediate vicinity of the gate complex and trailer/camper site. (See SS SOW)

10. May be required to maintain existing landscape plantings in the PSA, to include planting, weeding, and watering. (Government furnished plant materials). (See SS SOW).

F. OTHER REQUIREMENTS:

1. While patrolling the campground or performing any duties under this contract, the contractor is required to wear either the vest provided or an approved clean red polo shirt (supplied by the contractor) with a specified patch or logo (provided by the Government) as a means of identification. Only caps provided by the Corps of Engineers may be worn while on duty. The wearing of this cap is recommended, but optional. The contractor may also be required to display vehicle identification while on duty (provided by the Government).

2. Possession of firearms in the gatehouse or in the park is prohibited, and will be grounds for immediate termination of the contract.

3. When reporting for or while on duty, being under the influence of/or consuming alcoholic beverages is strictly prohibited and will be grounds for immediate termination of the contract.

4. Illegal use of drugs, or possession of controlled substances, is grounds for immediate termination, whether or not it is during duty hours.

6. All work shall be conducted in accordance with the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. Copies are available at all lake offices, or on the Tulsa District website.

7. Smoking is not allowed inside, or within 50 feet, of the gatehouse.

8. Keep the gatehouse clean and sanitary at all times. Cleaning supplies shall be furnished by the contractor (unless otherwise specified in the SS SOW). Gatehouse cleaning includes sweeping, dusting, cleaning windows, doors and fixtures, and proper disposal of trash.

a. Trash shall be emptied daily.

b. Floor shall be swept and mopped daily.

b. All surfaces dusted at least once during each shift.

c. Windows will be cleaned monthly, at minimum.

d. Keep entrance & exit lane road free of unsightly debris, trash, litter, etc. This may be accomplished by broom, leaf blower or other method approved in advance by the POC (a hose & water will not be used unless instructed by the POC).

e. Keep exterior of gate house free of cobwebs or other debris. Stinging insect nests on the exterior of the gatehouse will be reported to the POC, Park Ranger, or lake office.

9. Radio and telephone equipment is for official business only, in accordance with FCC regulations and Corps of Engineers instructions. The public is not allowed to use the telephone, except in the case of an emergency (collect calls only).

10. Selling of personal items for monetary gain within the PSA is strictly prohibited. Such activity may be cause for termination of the contract.

Section E - Inspection and Acceptance

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

252.204-7006 Billing Instructions--Cost Vouchers MAY 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

Section H - Special Contract Requirements

CLAUSES INCORPORATED BY FULL TEXT

ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS, MAY 2022

The Contractor shall comply with the following requirements marked with an “X”.

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor ("Contractor") and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations. facilities and activities. and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as "RAMs"), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract.

should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

X 2. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities. and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location.

Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as "NCIC-I11") and Terrorist Screening Database (commonly referred to as "TSDB"). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys. access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

4. Contract personnel requiring a common access card (CAC): Contract personnel will be issued a common access card (CAC) only if duties involve one of the following: (1) both physical access to a DoD facility and access to DoD information systems or networks; (2) remote access to a DoD information system or network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. Before CAC issuance, contract personnel must have, at a minimum, a favorably adjudicated Tier 1 investigation or an equivalent or higher investigation in accordance with applicable Army regulations and Homeland Security Presidential Directive-12 (HSPD- 12). At the discretion of the RA, an initial CAC may be issued based on a favorable review of a fingerprint check and a successfully scheduled Tier 1 investigation with the National Background Investigations Bureau. The RA provides contract personnel with additional information and forms to initiate the CAC issuance process, and/or to initiate background investigations, when required. Contract personnel shall complete these processes within established timelines to avoid delays.

5. Security requirements for contract performance outside the U.S.: For contract performance requirements that involve services or delivery in a foreign country, the Contractor shall comply with the requirements of DFARS clause 252.225-7043. For performance requirements that involve contract personnel accompanying or supporting US Armed Forces deployed outside the US, the Contractor shall comply with the requirements of DFARS clause 252.225-7040. Contract personnel accessing DoD or other federal facilities outside the US shall comply with applicable Status of Forces Agreements and Geographic Combatant Command requirements. Prior to contract personnel traveling outside the US, the Contractor shall provide documentation of AT, OPSEC, and other required training to the Government representative. Additionally, contract personnel shall comply with requirements specified in the DoD Foreign Clearance Guide, including country and theater clearance processes.

X 6. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

7. Contract personnel requiring access to Government information systems: All contract personnel with access to a government information system (including USACE business systems and CAC-enabled websites) shall comply with applicable DoD and Army regulations, and shall use the organization's User ID-Password Administration and Security System (U-PASS) at commencement of services to request network user accounts. Contract personnel shall complete DoD Information Assurance Awareness training prior to accessing information systems. and annually thereafter.

X 8. Contracts requiring a formal OPS EC program: The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan shall be reviewed and accepted by the RA OPSEC Officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected.