Amend Solicitation 23Q0049 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. This amendment is to update the Performance Work Schedule.

2. All other terms and conditions remain the same.

3. A signed copy of Amendment 0001 and original solicitation MUST be submitted w ith your offer.

4. POC for this action is Colleen Thayer at (918) 669-7657 or Colleen.Thayer@usace.army.mil.

1. CONTRACT ID CODE PAGE OF PAGES

1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Apr-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912BV23Q0050

X 9B. DATED (SEE ITEM 11)

11-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Apr-2023

CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV23Q0050

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

PERFORMANCE WORK SCHEUDLE UPDA

PERFORMANCE WORK STATEMENT

LAKE TEXOMA

OKLAHOMA & TEXAS

MAINTENANCE CONTRACT

FOR

PARK CUSTODIAN - PRESTON BEND RECREATION PUA

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following page.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel Requirements 6 Equipment 7 Materials & Supplies 8 Contractor Facilities 9 Performance Requirements 10 Contractor Quality Control 11 Deductions for Deficient Work 12 Safety 13 Reporting Defective Facilities 14 Prework Conference 15 Contractor Submittals 16 Billing 17 Changes in Amount of Facilities Serviced 18 Termination of Contract 19 Antiterrorism and Operations Security Requirements

APPENDICES

Appendix Title A Park Cleaning B Mowing

1. SCOPE OF WORK. The work required under this specification provides for park cleaning and mowing services at Preston Bend PUA’s, Lake Texoma Marshall County Texas.

2. DEFINITIONS.

2.1. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.2. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 1.

2.3. Government. The term "Government" as used herein means the United States of America.

2.4. Performance Requirement (PR). The Government's requirement for each service provided under the contract.

The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

2.5. Project. The term "project" as used herein means all Government property and easements at Lake Texoma.

2.6. Quality. Conformance with the contract specification.

2.7. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.8. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.11. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety & Health Requirements Manual (EM 385-1-1, current version) is hereby incorporated into this specification. EM 385-1-1 is available on-line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx .

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work. Work shall be performed in accordance with this specification and the performance standards (Performance Requirements Table, Exhibit 1).

4.1.2. Acceptance of work. The Government shall accept work unless the Contracting Officer Representative (COR) notifies the contractor of deficient services. Work will be accepted based on compliance with performance requirements. Refer to paragraph 11. for inspection criteria and contractor performance evaluation.

4.1.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 2).

4.1.2.2. If the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to paragraph 10 for deficient work not re-performed.

4.1.2.3. The contractor shall notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete

Part V of the QA Report and provide a copy to the contractor. The QA Report shall be filed with the permanent Contract Files at Tulsa District.

5. PERSONNEL REQUIREMENTS.

5.1. The contractor shall provide all labor and supervision necessary to perform all work described in these specifications. All contract services shall be performed by the contractor or sub-contractors except as provided in his or her contingency plan required in paragraph 5.3.

5.2. The contractor or sub-contractors shall be physically qualified to perform all work as specified in this contract.

Such work includes but is not limited to providing services outdoors under varied and sometimes severe weather conditions, repeated bending and stooping, heavy lifting, standing and walking for long periods, reaching, pulling and climbing on step ladder. The work shall also include providing information and interacting with the public in a calm and courteous manner even under trying circumstances.

5.3. The contractor shall provide a contingency plan for how work will be accomplished in the event of illness and/or emergencies.

5.4. The contractor shall provide the Contracting Officer and the COR a local or toll-free telephone number at or through which they can be reached between 6:00 a.m. and 4:30 p.m. on all days’ work is being performed. Use of a cell phone is acceptable.

5.4.1. The contractor shall provide one on-site supervisor and alternates on the project who shall-have full authority to direct any work required. This supervisor, and alternates who shall have full authority to execute work during their absence, shall be designated in writing to the Contracting Officer and the COR.

5.4.2. The contractor shall provide the Contracting Officer and the COR a local or toll-free telephone number at or through which the supervisor can be reached between 7:00 a.m. and 5:00 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

5.5. The contractor/sub contractor shall, always, promote a positive, professional image of themselves and the Corps of Engineers; cooperate fully and maintain a polite and respectful manner with all members of the public, other contractors, volunteers, and Government employees. At no time shall the contractor, through their personal appearance, actions, or demeanor, discredit the Government.

5.6. The contractor/sub contractor shall be appropriately dressed and well groomed at all times when performing contract duties and/or within public view (reference subparagraph 12.4).

5.7. Surveillance of recreation areas and assisting visitors who encounter problems at any time of the day or night are in important part of the Park Custodian’s job. However, enforcement of Federal Regulations is the responsibility of the Corps of Engineers personnel and NOT PART OF THE DUTIES OR RESPONSIBILITIES OF THIS

CONTRACT.

5.8. Prohibited Conduct and Activities.

5.8.1. Under no circumstance shall the contractor/sub contractor carry or possess firearms in their RV or anywhere on Government property.

5.8.2. The contractor/sub contractor shall not consume nor be under the influence of alcohol, drugs, or medications (except doctor prescribed) during on-duty hours; nor conduct themselves at any time in a manner unbecoming their position.

5.8.3. The contractor/sub contractor shall not engage in any commercial activity on Government property.

This shall include childcare, outside employment, or other activities that conflict or interfere with the performance of required work.

5.8.4. The contractor/sub contractor shall not attempt to apprehend violators or enforce regulations; nor argue with or directly accuse a member of the public of wrong doing; nor commit Corps of Engineers employees or any Law Enforcement Officials to any type of action.

5.8.5 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical lo the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoO) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall Include the names of contract personnel trained and which training they completed;

the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred lo as “RAMs1. And Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures -this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract. Should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any Site-specific requirements identified in local Policies or procedures.

5.8.6 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training Is available at https:/ ko.jten.mil/ (website subject to change).

5.8.7 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location.

Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as "NCIC-111") and Terrorist Screening Database (commonly referred to as "TSDB"). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access With the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

5.8.8 Suspicious Activity Reporting training (e.g. IWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general

Information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

6. EQUIPMENT.

6.1. Government Furnished. Use of one storage shed.

6.2. Contractor Furnished. The contractor shall furnish all equipment such as, but not limited to, edger, trimmer, and finish type mower/s not less than 42” cut that is ample to meet contract requirements (including fuel), brooms, mops, buckets, wringer, brushes, water hoses, nozzles, stepladders, lawn and garden rakes, shovel, plunger, dust pan, squeegee, hand tools, and lock for storage shed.

6.2.1. Equipment Inspections. Upon request, the contractor shall present equipment to the COR or the Contracting Officer for inspection. Equipment brought to the project shall not be used until it has passed inspection.

The COR or the Contracting Officer shall establish the time and location for these inspections.

6.2.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with EM 385-1-1.

6.2.3. Equipment Operation.

6.2.3.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf. Use of a rear discharge mower is preferred but not required.

6.2.3.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height unless a sleeve protects the base of the shrub or tree.

6.2.3.3. Power washing equipment shall be operated in a manner that will prevent damage to government facilities.

6.2.4. Vehicle Operation and Parking.

6.2.4.1. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas. All vehicles shall be properly licensed and maintained in a safe, clean condition. The contractor/sub-contractor shall maintain a valid state driver’s license.

6.2.4.2. The contractor shall comply with all provisions of Title 36 Code of Federal Regulations pertaining to Corps of Engineers areas. The contractor will not be allowed to operate any vehicle (including mopeds, ATVs, and utility vehicles) off road, around gates or barricades, on sidewalks, on trails or driving the wrong way on a one-way street, unless prior written approval is obtained from the Lake Manager.

6.2.4.3 All vehicles utilized to perform contract duties shall be visibly marked with the contractor’s business name and state “Lake Texoma Contractor” on the sign, see example below. This includes any utility vehicles or golf carts approved for use by the COR.

“Company Name” Lake Texoma Contractor

7. MATERIALS AND SUPPLIES.

7.1. Government Furnished.

7.1.1. The Government will furnish potable water to perform required work. The contractor shall be responsible for transporting any government-furnished materials and supplies to work sites.

7.1.2. All forms for submitting required reports, gate and building keys.

7.1.3. RV Site.

7.1.3.1. The Government will provide a designated RV site/sites at no cost to the contractor. The site will be supplied with 120/240-volt, 30/50 amp electrical service, potable water, sewer hook-up, picnic table, and fire ring.

7.1.3.2. The contractor may not move on to the site more than three days prior to start of performance period. The contractor shall remove the RV along with all personal property no later than three days after end of performance period. The Lake Manager may approve any variation of this requirement.

7.1.3.3. If termination of the contract becomes necessary (see paragraph 18), all contractor belongings shall be removed from Government property within 5 days.

7.1.3.4. The Government shall furnish potable water, electrical and sewage hookups, and off Project trash hauling/disposal. The Government assumes no responsibility or liability for losses resulting from any interruption or outage of utility services, regardless of duration of outage.

7.2. Contractor Furnished. The contractor shall furnish all materials and supplies necessary to perform the duties and services of this contract, except where otherwise stated as Government furnished. See Attachments

7.2.1. Self-Contained Recreational Vehicle (RV).

7.2.1.1. The RV shall be well-maintained and a fully operable self-contained travel trailer, motor home, or fifth wheel RV to serve as temporary living quarters for the duration of the performance period. The RV must be of sufficient size and contain appropriate facilities to be lived in without external connection to electrical, water, or sewer hookups.

7.2.1.2. Pickup campers, pop-up trailers, buses, tents, and mobile homes will not be acceptable.

Other RVs that, upon inspection, don’t meet the self-contained classification or general size and other requirements as described will not be acceptable. The Lake Manager will make the final decision as to acceptance of contractor’s

RV.

7.2.1.3. The contractor shall provide a telephone and answering machine or other approved message-recording service/device at their RV site and pay all connection and monthly service charges.

7.2.2. Vehicles. The contractor shall furnish suitable vehicle(s) for personal transportation, work area use, pickup and delivery of supplies, and transport of refuse from trash cans to bulk storage dumpsters.

7.2.3. Supplies. The contractor shall furnish all paper towels, sponges, rags, scratch pads, and/or other wiping, polishing, drying and scraping cloths/materials, toilet paper, deodorants, disinfectants, cleansers, and other cleaning materials as required. Specifications for select materials and supplies are listed in Exhibit 3.

7.2.4. Sustainability Compliance. The contractor furnished materials and supplies shall be in compliance and meet the minimum standards for recycled products and the Bio Preferred Program requirements set forth by the EPA and USDA. All light bulbs supplied by the contractor shall be energy efficient. Information for EPA and USDA designated product categories and energy efficient building related products and equipment can be found at:

https://www3.epa.gov/epawaste/conserve/tools/cpg/products/index.htm https://www.biopreferred.gov/BioPreferred/ http://www.energy.gov/eere/femp/find-product-categories

8. CONTRACTOR FACILITIES. Park Custodians (contractors/sub-contractors) are allowed and encouraged to live on site, and are allowed to use their RV as a regular domicile for the duration of the work period, unless otherwise approved by the Contracting Officer and the COR.

8.1. Site Appearance. The contractor’s temporary living site shall be maintained in a clean, sanitary, orderly, and uncluttered condition always.

8.2. Animals. Cages, pens or similar facilities for housing pets or raising animals will not be allowed. Contractor’s pets shall be confined to the RV or kept on a leash 6 feet or less in length.

8.3. Visitors. The contractor is allowed to have visitors stay with them in the contractors RV. However, visitors with their own RV will be required to stay at a regular campsite and pay the normal camping fee. At no time will any visitor be allowed to connect to utilities provided by the Government for the exclusive use of the contractor.

9. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 1.

The contractor's performance will be evaluated using these PRs as follows:

9.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the COR or Contracting Officer.

9.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

10. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 1.

10.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished the COR weekly.

10.2. The requirements in subparagraph 10.1. may be waived by the Contracting Officer if they determine proper CQC can be achieved without the required submissions. This determination will normally be made based on actual performance by the contractor and shall be made in writing by the Contracting Officer. If submissions are again required after being waived this reinstatement shall not be considered as grounds for a price increase.

11. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 1. Deductions for documented defects will be made in accordance with the following procedures:

11.1. Each service found deficient and re-performed by the contractor: No deduction.

11.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

11.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

11.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

12. SAFETY.

12.1. Safety Plan. The contractor shall furnish the COR a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

12.1.1. Procedures for insuring safety of others, including the general public.

12.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

12.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

12.1.4. Procedures for treating and transporting injured persons to medical facilities.

12.1.5. Fire prevention plans.

12.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

12.2. Safety Violations. If a contractor’s/sub contractor’s employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the written request of the Contracting Officer. If the contractor/sub-contractor persists in not following the safety requirements of this specification or the safety plan, it will be considered grounds for termination. (reference paragraph 18).

12.3. Safety Meetings. The contractor/sub-contractor shall attend (at minimum) three pre-holiday monthly safety/information meetings at the Lake Texoma project office. The purpose of these meetings will be to present a short safety program and to discuss project policies, procedures, and information relevant to the contractor’s operation. Additional monthly meetings will be optional.

12.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve, high visibility reflective shirt, long trousers, and shoes (shorts, swimwear, and open footwear are not allowed). Clothing shall be in good repair. The contractor shirts shall have the company name and “Lake Texoma Contractor” on the shirt. The contractor and all employees shall wear these shirts whenever on-site performing contract required duties. The contractor will wear additional protective apparel when required by Section 5, EM 385-1-1.

12.5. Accident Reports.

12.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

12.5.2. The contractor shall investigate all accidents that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

12.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly to the COR by the 2nd workday of the following month.

13. REPORTING DEFECTIVE FACILITIES. While performing work, the contractor shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR or the Site Manager each workday.

14. PREWORK CONFERENCE. The Contracting Officer or their designee shall conduct a Pre-work Conference with the contractor for purposes of training and orientation and to discuss the provisions of this specification and the contractor's submittals listed in paragraph 15 below. As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor. The contractor will be provided project information, policies and procedures, and Government furnished items will be distributed. The Contracting Officer or their designee shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

15. CONTRACTOR SUBMITTALS. All submittals shall be furnished the COR and/or the Contracting Officer at or prior to the pre-work conference. If the COR and/or the Contracting Officer determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

15.1. Contingency Plan (subparagraph 5.3.).

15.2 Site Supervisor and contact information to include phone numbers for Contractor, Supervisor, and Alternate (subparagraph 5.4.).

15.3. Safety Plan. (subparagraph 12.1.).

15.4. Job Hazard Analysis. (subparagraph 12.1.6.)

15. 5. Exposure reports. (submit by 2nd workday of each month) (subparagraph 12.6.).

15.6. AT/OPSEC Training form provided prior to initiation of work and prior to any employee entering the facility (paragraph 19.)

16. BILLING.

16.1. The contractor shall submit an original invoice when work is completed at the end of each month.

16.2. Invoices shall be prepared in the format in Exhibit 6 found in the attachments file.

16.3. All exposure reports shall be submitted before an invoice will be accepted.

16.4. Invoices and supporting documents shall be delivered or mailed to the Contracting Officer Representative (COR) at:

Texoma Lake Office 351 Corps Road Denison, TX 75020.

16.5. Payment will be made from the finance and accounting office for the Tulsa District in accordance with contract provisions and the Prompt Payment Act.

17. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

17.1. Services required are deleted for a period of one (1) month or longer in an entire park. Major storm damage, floods, high lake pool levels, other natural causes or major construction activities may result in the partial or total closure of recreation areas.

17.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of work that exceeds $300. The cost of increases or decreases shall be based upon estimates of the contractor's costs for performing the work.

18. TERMINATION OF CONTRACT. Failure of the contractor to conduct him/herself in an appropriate manner or to provide the items and services listed in the contract specifications will be grounds for termination of this contract IAW FAR PART 49 Termination of Contracts.

19. Antiterrorism and Operations Security Requirements: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements.

When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training.

19.1. Training materials and verification forms will be provided to the contractor within two business days of Contract Award.

APPENDIX A

PARK CLEANING

1. FACILITIES TO BE SERVICED. Preston Bend Recreation PUA - see Inventory of Facilities, Table A. A site map is located at the end of Appendix B.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Work shall be performed 1 April through 30 September; seven days per week (Sunday thru Saturday) unless otherwise noted below. On weekends and Federal holidays, absences from the contract area shall be limited to a maximum of 3 hours.

2.2. The contractor shall begin work no earlier than 6 a.m. and shall complete work no later than 4 p.m. (or as specified below). EXCEPTION: ALL BUILDINGS AND SHELTERS SHALL BE COMPLETED BY 10 A.M. Note:

The public use of areas and facilities will vary greatly from day to day and at different times throughout the performance period. The requirement to clean daily shall not necessarily require the contractor to perform cleaning duties on all parts of facilities each time services are performed. But rather shall require that upon completion of cleaning, all parts of all facilities shall meet the performance standard of clean as defined in paragraph 4.

2.3. Second cleanings of shower buildings and comfort stations shall be performed in accordance with subparagraph 3.1., between 3 and 6 p.m. These second cleanings shall be performed on Fridays, Saturdays, Sundays, and legal Holidays.

2.4. Additional Unscheduled Services. Unsanitary or unsafe conditions reported to the contractor by the public, other contractors, or Corps of Engineer employees between 6 a.m. and 10 p.m. shall be cleaned, disinfected, or corrected to performance standards. Contractor shall attempt to unstop restroom fixtures if reported or found to be plugged. If attempts fail, contractor shall immediately report the condition to the COR, Site Manager, and/or Park Ranger/Corps Personnel. The contractor shall perform these services without additional compensation. These requirements include refilling of toilet paper dispensers outside scheduled cleaning times.

3. DESCRIPTION OF WORK. The contractor shall perform all cleaning services to comply with the PRs in Exhibit

1. All services shall be performed in a complete, thorough, and first-class manner. All facilities, fixtures, and surfaces shall be left in a clean condition, as defined in paragraph 4.

3.1. Shower Buildings and Comfort Stations.

3.1.1. The contractor shall clean all sinks, faucets, counters, mirrors, hand dryers, handrails, door handles/plates, toilets, seats, urinals, tissue holders, and shower stalls (all parts). Polish and dry all fixtures daily. All floors shall be cleaned and disinfected. Excess water on floors shall be removed by mop, broom, or squeegee.

3.1.2. The contractor shall restock toilet tissue by filling all tissue holders (tissue holders may require refilling more often than just on scheduled cleanings, see paragraph 2.4. above). Empty all trashcans upon completion of building cleaning and replace plastic liners. Clean and disinfect trashcans as needed. Replace defective light bulbs.

3.1.3. The contractor shall clean and disinfect a MINIMUM of twice a week (Monday and Friday) all interior tile walls, and all toilet stall partitions and doors. Dry all surfaces upon completion of cleaning. Clean all light fixtures/covers, doors/jams, utility supply rooms’ vents and fan covers, windows, ceilings, exterior walls, eaves, entryways, and sidewalks.

3.2. Picnic/Camping Sites. Daily cleaning shall be performed between 6 a.m. and 12 noon. The contractor shall inspect and clean campsites, picnic sites, tables, grills, or electrical boxes as available (the contractor will normally not be required to service occupied sites). The contractor shall inspect sites as they are vacated to perform needed cleaning.

A report of daily arrivals and departures can be obtained from the gate attendant on duty. Picnic tables shall be scrubbed clean and disinfected as needed. Grills shall normally be cleaned without the use of water. Litter and food residue shall be removed. All ashes shall be removed and placed in area dumpsters. The contractor shall take proper care to ensure no hot coals or ashes are placed in area dumpsters.

3.3. Picnic Shelters. The contractor shall clean the floor slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns. All material removed from fireplaces shall be disposed of in accordance with subparagraph

3.7. The contractor shall take proper care to ensure no hot coals or ashes are placed in dumpsters.

3.4. Trailer Dump Stations. The contractor shall perform daily cleaning between 6 a.m. and 12 Noon. The contractor shall clean and disinfect the entire concrete slab drain area, drain cover, hoses, faucets, and water towers.

3.5. Litter Pickup for Grounds and Miscellaneous Facilities.

3.5.1. The contractor shall perform daily litter pickup of all grounds and facilities within the contract area between 6 a.m. and 12 Noon. Boundary for litter pickup shall extend 25 feet beyond all mowed edges. Upon completion of service, cleaning area shall be free of refuse, all trash cans will be empty, clean, and disinfected as needed, fitted with a new plastic liner as needed, trash can properly be placed on holder with lid in place, and lids to bulk storage dumpsters properly closed.

3.5.2. Litter pickup shall consist of the removal of all manmade and natural debris that detracts from the appearance of the area, presents a health or safety hazard, or creates a maintenance problem. Litter shall include but is not limited to all cans, bottles, broken glass, paper, plastic, foil, cigarette butts, discarded food, dead fish and other animals, fecal material, rocks, limbs equal or smaller than 2” in diameter, leaves and driftwood.

3.6. Refuse Collection. Refuse pickup services shall consist of the collection of all discarded solid waste materials from all trashcans, facilities, or other areas. Refuse shall include all discarded solid waste materials regardless of source or whether disposed of properly or improperly.

3.7. Refuse Disposal. The contractor shall haul all refuse to the area bulk storage dumpsters (provided by others) in such a manner so that no refuse or effluent will be lost. Vehicles used to transport refuse shall be kept clean and odor free.

Open end of trash liners shall be tied closed prior to disposal in the area dumpster.

3.8. Special Requirements.

3.8.1. The contractor shall immediately report all emergency situations, accidents, vandalism, public disturbances, and violations of Title 36 CFR to Corps Rangers or local law enforcement personnel, regardless of the time of day or night.

3.8.2. The contractor shall report to the COR all information concerning either lost or found property on forms provided by the Government. Found property shall be safeguarded by the contractor and promptly turned in to an authorized Corps employee.

3.8.3. PROPER AND SAFE USE OF EQUIPMENT AND CHEMICALS. The contractor shall use all equipment, disinfectants, detergents, and other chemical agents in a safe manner and in accordance with all manufacturers’ instructions. Contractor shall take extreme care while performing cleaning services to insure that corrosive or abrasive chemicals do not mar, discolor, remove, or harm the finish in any way on any facility or fixture.

The contractor may be liable for damages to private or Government property caused by their operations when not consistent with approved practices.

3.8.4. Securing Utility Rooms, Equipment and Supplies. The contractor shall keep all equipment and supplies secure at all times and safeguard the public by ensuring that only the contractor has access to storage areas and utility rooms. Except when in actual use while servicing buildings; utility/storage rooms shall be kept locked.

3.8.5. Reasonable Cleaning Effort. The contractor shall advise the COR of any stains or markings that cannot be removed by reasonable cleaning efforts.

3.8.6. Water, Wood and Electricity. Water shall not be sprayed on nor allowed to run into electrical fixtures such as outlets, lights and hand dryers. Interior wood surfaces such as ceilings, wood portions of sidewalls and windowsills also shall not be hose sprayed. Exterior wood trim, eaves and facing shall be cleaned using the minimum water necessary. High-pressure sprayer/washer shall not be used on these surfaces unless so directed by the COR.

3.8.7. Landfill Restricted Items and Recycling Programs. The contractor shall not place any items, whose disposal in landfills is restricted, in any of the public trashcans or dumpster units. Disposal of hazardous items such as tires, batteries, and paint cans, etc. shall be coordinated with the Project Environmental Specialist. The contractor shall participate in all recycling programs instituted by the Government during the contract term and shall maintain recycling areas/containers in a safe and clean condition and as directed by the contract.

3.8.8. Moving Picnic Tables. The contractor WILL NOT be required to remove picnic tables from shelters to perform cleaning duties; although it may, at times be necessary for the contractor to move individual tables to perform required services.

3.8.9. Vault Toilet Deodorizer. The contractor shall apply chemicals to the vault toilets to assist elimination of odors and break down of waste in vault tanks. Chemicals shall be applied as necessary to remove odors.

4. PERFORMANCE REQUIREMENTS. Work performed under this appendix shall comply with the PRs given in Exhibit 1. The terms clean, sanitary, and odor-free facilities are defined as follows:

4.1. Clean. The contractor shall sweep, mop, wash, wipe, scrub, scrape, rinse, hose, polish, dry, or brush facilities to ensure removal of all sand, mud, dirt, dust, litter, trash, insects, webs, nests, scale, mold, mildew, streaks, spots, stains, graffiti, soap film, mineral deposits, and all other types of debris or foreign particulate matter.

4.2. Sanitary. The contractor shall disinfect facilities by the application of a combination disinfectant, cleaner, mildew stat, and deodorizer solution, to inhibit the growth of mold and mildew, and kill bacterial organisms. Note: The requirement to disinfect daily (or as scheduled) shall require the Contractor to perform that service on all facilities/ fixtures as scheduled regardless of the appearance of clean. The contractor shall at times also be required to perform disinfecting duties on parts of facilities that normally will not require such service, in order to clean and disinfect unsanitary conditions.

4.3. Odor-Free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A

INVENTORY OF FACILITIES

PRESTON BEND RECREATION AREA

FACILITIES UNIT QUANTITY

Masonry WB Toilets W/Shower NO 1

CXT Vault Toilets NO 1

Picnic Shelters NO 2

Picnic & Camping Sites NO 36

Trailer Dump Stations NO 1

Bulletin Boards NO 1

Cookers/Fire Rings NO 38

Courtesy Docks NO 1

Grounds - Parks, Access Roads, and Parking (Cleaning) AC 19

Boat Launching Ramps NO 1

Refuse Containers (Dumpsters)** NO 3

Refuse Containers (Cans) NO 3

NO = Number AC = Acre

** Dumpsters provided and serviced by others.

Note: The unit shown for toilets & change houses is the number of buildings. Wood/metal vault toilets include a male or female unit in each building. All other toilets contain a male and female in each building.

APPENDIX B

MOWING

1. FACILITIES TO BE SERVICED. Preston PUA; See Table B below and mowing maps in the Attachments.

2. FREQUENCIES AND TIMES OF SERVICE. All work shall be performed from 1 April through 30 September.

2.2. Mowing work shall be performed between 7 a.m. and 7 p.m.

2.3. The contractor shall perform all work in such a manner to minimize any inconvenience to the public.

2.4. Mowing of PUAs shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before Federal holidays, unless approved by the COR.

2.5. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the Contract Officer will determine whether work shall progress or stop.

3. DESCRIPTION OF WORK. Mowing shall be performed in the following areas:

3.1. Improved Areas are high use developed areas in PUAs that include campsites, playgrounds, shelters, restrooms, courtesy docks, and parking areas. This includes the 25-foot area around or joining these facilities, and roadways.

Improved areas shall be MAINTAINED between a minimum height of 2 inches and a maximum height of 6 inches.

The limits of most of these areas are shown on the attached maps provided for each schedule.

3.1.1. Areas around oxidation ponds shall be mowed from the edge of the water to a point 10 feet outside the fences.

3.1.2. Mowing of areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 25 feet from each edge of the road or parking area or to the tree line.

3.2. Semi-improved areas are developed areas, normally located in PUAs along access roads. These areas shall be MAINTAINED between a minimum height of 3 inches and a maximum height of 8 inches. The limits of most of these areas are shown on the attached maps (Exhibit 4). Areas around oxidation ponds shall be mowed from the edge of the water to a point 10 feet outside of fences. Areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 15 feet from each edge of the road or parking area or to the tree line, whichever is closer.

3.3. Trimming. Each time mowing is accomplished; trimming shall be performed around all vertical objects protruding from the ground within the mowing limits. This includes trimming along railroad ties (landscaping timbers) delineating pullouts, fences, under picnic tables, and on pullouts. Vegetation in ditches throughout mowing area and growing through paved surfaces shall be trimmed. Weed and debris shall be removed from shrub beds by a method that does not damage the shrubs.

3.4. Edging shall be accomplished along all concrete walkways and curbs that are flush with the ground every time improved areas are mowed.

3.5. Cleanup. Prior to mowing, the contractor shall remove rocks and debris that are likely to damage equipment or be thrown by the mower. After mowing is accomplished, the contractor shall remove vegetation and debris from toilet floors, parking lots, paved walkways and pullouts, and table and picnic shelter slabs.

3.6 Herbicide Spraying. The contractor shall apply herbicide to control vegetation growing in the cracks of paved surfaces, on gravel campsites, campsite impact areas, and the interior of the oxidation ponds from the water line to top of embankment on the inside slope. For general use pesticides, the contractor shall complete the Tulsa District Pesticide Management Training Requirement or possess a Certified Pesticide Applicator’s license respective to the State where the pesticide is being applied. Application of restricted pesticides is limited to State Certified Pesticide Applicators or those working under direct supervision of personnel certified in applying restricted-use pesticides in the specific state categories commensurate with the work to be performed. The contractor shall submit information on the proposed use of any restricted use pesticides prior to their use to the COR or Contracting Officer for approval.

Completion of the Tulsa District Pesticide Management Training Requirement or State Certified Pesticide Applicator’s license shall be provided to the COR and Contracting Officer…